33 Results for Records Specialist Jobs in Ventura, CA

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Accounts Payable Specialist

Los Angeles, CA
onsite
Temporary / Contract
26.00 - 31.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support day-to-day payment operations for a hybrid position to support an entertainment client to cover for a maternity leave. This role focuses on processing invoices accurately, maintaining organized financial records, and helping ensure vendors are paid on time through established payment methods. The ideal candidate brings strong attention to detail, confidence working with coded invoices, and hands-on experience handling core accounts payable activities. Responsibilities:• Review and process incoming invoices with accurate general ledger coding and proper documentation.• Manage accounts payable transactions from receipt through payment while maintaining compliance with internal controls.• Prepare and execute vendor payments using methods such as ACH and check runs according to scheduled deadlines.• Verify invoice details against supporting records to resolve discrepancies before payment is released.• Maintain organized accounts payable files and update payment records to support reporting and audit readiness.• Communicate with vendors and internal teams to answer payment questions and follow up on outstanding items.
2026-09-23T17:38:46Z

Payroll Specialist

Chatsworth, CA
onsite
Temporary / Contract
26.77 - 31.00 USD / Hourly
We are looking for a Payroll Specialist to support a non-profit organization through a long-term contract opportunity. This role is ideal for someone with strong attention to detail who can manage high-volume payroll operations, maintain accurate financial records, and work closely with internal teams and external partners. The position focuses on timely payroll processing, compliance reporting, reconciliations, and employee support while helping ensure smooth day-to-day payroll and accounting activities. Responsibilities: • Manage end-to-end payroll processing for a large employee population, ensuring payroll is reviewed, finalized, and submitted accurately and on schedule. • Enter and update payroll-related changes, including deductions, garnishments, and off-cycle payments, while maintaining compliance with applicable requirements. • Produce recurring payroll registers, reconciliations, audit support documents, and accounting entries tied to payroll activity. • Complete quarterly and year-end payroll reporting tasks and assist with the preparation and distribution of tax forms such as W-2s and 1099s. • Monitor employee leave and benefit accrual balances, communicate important payroll deadlines, and review benefit-related payroll charges for accuracy. • Research payroll discrepancies, respond to employee questions, and resolve issues in coordination with Human Resources and third-party payroll providers. • Perform bank reconciliations and support invoice review, coding, and payment processing related to payroll and benefits administration. • Provide guidance to staff on timekeeping procedures and maintain organized payroll files, records, and supporting documentation.
2026-10-10T00:04:34Z

Procurement Specialist

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a Procurement Specialist to join our team in Santa Barbara, California on a Contract assignment. In this role, you will help keep purchasing activities moving efficiently by supporting order processing, coordinating receipt and invoice verification, and helping ensure vendors are paid accurately and on time. This position is well suited for someone who is detail-oriented, organized, and comfortable working across core procurement processes in a fast-paced environment. Responsibilities:• Manage purchase order activities from creation through completion, ensuring transactions are processed accurately and in a timely manner.• Review receiving records and supplier invoices to confirm alignment with purchase orders before payment is released.• Support the three-way matching process by investigating discrepancies and coordinating corrections with internal teams and vendors.• Assist the procurement team with day-to-day purchasing operations to maintain continuity during the contract period.• Communicate with suppliers and internal stakeholders to resolve order, receipt, and invoice issues efficiently.• Maintain procurement documentation and transaction records in accordance with company procedures.• Help monitor buying workflows to improve accuracy, timeliness, and compliance across procurement functions.
2026-09-15T02:24:07Z

Accounts Receivable Specialist

Encino, CA
onsite
Temporary to Hire
22.96 - 25.00 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a team in California in a contract capacity with the potential for a permanent position. This position centers on accurate cash application, timely reconciliation, and strong day-to-day support of receivables operations. The ideal candidate brings solid Excel expertise, attention to detail, and the ability to manage multiple payment channels while supporting internal and external account inquiries. Responsibilities: • Apply and reconcile incoming payments from wires, lockbox transactions, credit cards, and checks to maintain accurate receivables records. • Record cash activity promptly and assign receipts to the correct customer invoices and general ledger accounts. • Support deposit preparation by researching open items, identifying proper invoice matches, and coding funds appropriately. • Provide backup coverage for remote bank deposit processing, including scanned check deposits when needed. • Retrieve and review daily electronic payment activity from banking platforms, including wire transfers and lockbox accounts. • Coordinate the handling of return premiums with Accounts Payable and resolve offsetting invoice activity to keep accounts current. • Generate and circulate aging reports for the Accounts Receivable team and provide updates to underwriting partners upon request. • Prepare and send monthly broker statements, then follow up on outstanding balances to encourage timely payment. • Respond to customer and broker questions related to account balances, payments, and receivables activity. • Identify workflow challenges and recommend practical improvements that enhance efficiency and service quality.
2026-10-08T00:53:46Z

Account Manager

Ventura, CA
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are seeking a customer-focused and detail-oriented Customer Service & Patient Enrollment Representative to support inbound and outbound customer communications, patient enrollment, and repeat order processing. This individual will be responsible for assisting customers with product and service offerings, resolving inquiries, maintaining accurate records, and delivering a positive customer experience while meeting departmental performance goals.Key Responsibilities<ul><li>Handle inbound and outbound customer calls, assisting with product inquiries, patient enrollment, repeat orders, and service offerings.</li><li>Identify customer needs, present appropriate products and services, and support sales and enrollment opportunities.</li><li>Process leads received from internal departments and follow up with customers regarding available products and services.</li><li>Make outbound calls in response to customer inquiries, marketing leads, and follow-up requests.</li><li>Research and resolve customer concerns, providing timely and professional communication regarding outcomes.</li><li>Accurately document customer interactions, enrollment information, and order details within PreQ and Direct systems.</li><li>Maintain accurate records while adhering to corporate compliance guidelines and established procedures.</li><li>Meet or exceed departmental quality, productivity, and performance standards.</li><li>Monitor and respond to community voicemail messages, ensuring timely follow-up.</li><li>Build and maintain positive working relationships with customers, team members, and leadership.</li><li>Stay current on company policies, procedures, products, and services through ongoing training.</li><li>Support departmental leadership with projects, administrative tasks, and initiatives to achieve team goals.</li></ul>
2026-10-09T20:48:43Z

Payroll Specialist

Santa Barbara, CA
onsite
Temporary to Hire
28.50 - 33.00 USD / Hourly
We are looking for a Payroll Specialist to join our team in Santa Barbara, California on a contract basis with the potential for a permanent role. This position will manage payroll operations for a large employee population across multiple states, ensuring accurate and timely processing while maintaining compliance with applicable regulations. The ideal candidate brings strong hands-on experience with end-to-end payroll administration and is comfortable working with systems such as ADP Workforce Now and Paylocity. Responsibilities: • Manage complete payroll processing from time collection through final distribution for a workforce of more than 500 employees. • Review employee timesheets for accuracy, resolve discrepancies, and ensure payroll data is approved within established deadlines. • Administer multi-state payroll activities while applying appropriate wage and hour rules, tax requirements, and other regulatory standards. • Maintain payroll records, deductions, garnishments, and related updates in payroll systems with a high level of accuracy. • Use ADP Workforce Now, Paylocity, and other payroll applications to process recurring bi-monthly payroll cycles efficiently. • Calculate earnings, adjustments, taxes, and withholdings and verify that all payroll transactions are properly recorded. • Respond to payroll-related questions from employees and internal partners with clear, timely, and effective communication. • Support payroll-related system or process updates as needed while helping maintain continuity and compliance in daily operations.
2026-09-21T17:13:44Z

Intake Specialist

Los Angeles, CA
onsite
Temporary / Contract
26.60 - 30.80 USD / Hourly
We are looking for an Intake Specialist to support a nonprofit legal services team in Los Angeles, California. This Long-term Contract position focuses on guiding prospective clients through the intake process with empathy, accuracy, and professionalism, particularly when handling sensitive family law matters. The ideal candidate will balance strong communication and organization skills while helping ensure clients are screened efficiently and connected with the appropriate legal resources. Responsibilities: • Manage incoming inquiries from phone calls, web-based applications, and community referral partners to evaluate potential new client matters. • Review each intake for conflicts, financial qualification, and case eligibility, then record complete and accurate information in the case management system. • Return messages and respond to client inquiries within one business day, ensuring callers are routed promptly to the appropriate team member when needed. • Arrange free legal consultation appointments for eligible individuals, oversee the appointment calendar, and keep attorneys updated on scheduling changes. • Maintain current client records by updating eligibility details, gathering required documentation, and handling follow-up requests from returning clients. • Provide helpful referrals, community resources, and next-step guidance to individuals who do not meet service eligibility criteria. • Support a respectful and trauma-informed intake experience for clients who may be facing urgent and highly sensitive family law concerns.
2026-10-08T15:38:42Z

Inventory Clerk

Canoga Park, CA
onsite
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for an organized Inventory Operations Assistant to support warehouse and studio operations in Canoga Park, California. This Long-term Contract to hire position focuses on keeping materials, samples, and product information accurate, accessible, and ready to meet daily operational needs. This position requires that the candidate is bilingual, a fluent Spanish speaker. The ideal candidate will be comfortable coordinating requests, verifying inventory details, and ensuring materials are prepared correctly and on time. Responsibilities:• Manage the movement and tracking of samples, color selections, products, and material requests between the Studio and Warehouse.• Check item descriptions, finishes, quantities, tags, and supporting records to confirm all inventory details are correct.• Communicate timelines, shifting priorities, request updates, and special handling instructions with clarity across teams.• Monitor open requests and follow through to make sure materials are completed accurately and delivered within expected timeframes.• Keep product records, sample information, color references, and project-related materials well organized and easy to retrieve.• Investigate incomplete details, inconsistencies, and fulfillment delays, then coordinate resolution to prevent disruptions.• Provide administrative support through data entry, document maintenance, filing, and retrieval of inventory-related information.• Assist warehouse pickup activity by helping customers and internal teams obtain the correct materials efficiently.• Contribute to process enhancements that improve day-to-day workflow, accuracy, and overall operational support.
2026-10-06T19:23:47Z

Accounts Receivable Specialist

Los Angeles, CA
onsite
Permanent / Full Time
52000.00 - 72000.00 USD / Yearly
We are looking for an Accounts Receivable Specialist to support the financial operations of our merchandise branding business in Los Angeles, California. This role focuses on maintaining accurate customer accounts, driving timely collections, and ensuring cash receipts are posted correctly across a high-volume portfolio. The right candidate brings strong attention to detail, sound judgment, and the ability to work collaboratively with customers, sales partners, and finance teams to resolve billing and payment issues efficiently. Responsibilities:• Oversee an assigned portfolio of customer accounts and track outstanding balances to support consistent cash flow.• Review receivable aging regularly, contact customers regarding overdue invoices, and follow through to secure prompt payment.• Investigate billing questions, disputed charges, and account variances, then coordinate with internal teams to bring issues to resolution.• Reconcile customer accounts, identify discrepancies, and prepare documentation needed to correct balances, including approved credits.• Apply incoming payments accurately across wire transfers, lockbox receipts, checks, credit cards, and other remittance sources.• Balance daily cash activity by matching receipts to supporting reports and resolving unapplied cash or payment differences.• Upload invoices and backup documents to customer billing portals, monitor submission status, and address rejections or delays.• Document collection activity thoroughly, maintain clear account records, and escalate high-risk or severely past-due situations when needed.• Provide coverage for other accounts receivable team members and contribute to special accounting assignments as business needs evolve.
2026-09-15T02:24:07Z

Employee Relations Specialist

Beverly Hills, CA
onsite
Temporary / Contract
28.00 - 32.00 USD / Hourly
We are looking for an Employee Relations Specialist to support a long-term contract assignment in Beverly Hills that will last until February 2027 and may lead to fulltime work after that. This role focuses on fostering a fair, compliant, and respectful workplace by guiding employee relations matters, managing sensitive workplace concerns, and partnering with leaders on effective resolution strategies. The ideal candidate brings strong judgment, investigation experience, and knowledge of local employment law to help address complex people issues with professionalism and discretion. Responsibilities:• Conduct thorough reviews of employee concerns, workplace complaints, and potential policy violations, documenting findings and recommending appropriate next steps.• Advise managers and HR partners on employee relations matters, including conflict resolution, corrective action, and workplace conduct issues.• Lead and support investigations involving sensitive personnel situations while maintaining confidentiality and applying sound judgment throughout the process.• Partner with leadership to address performance-related concerns and help implement practical, compliant action plans for improvement.• Interpret and apply local employment law, internal policies, and labor-related guidelines to support consistent decision-making.• Prepare clear case summaries, investigation records, and related documentation to ensure accurate reporting and audit readiness.• Identify patterns in workplace issues and recommend proactive measures that strengthen employee experience and reduce organizational risk.
2026-10-02T23:28:43Z

Accounts Payable Specialist

Van Nuys, CA
onsite
Temporary / Contract
23.75 - 30.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support a busy finance team in Van Nuys, California. This Contract position is ideal for someone who thrives in a fast-paced, high-volume environment and can quickly become effective with established accounting processes and systems. The role focuses on accurate invoice handling, payment processing, and day-to-day accounts payable support within the construction industry. Responsibilities: • Process a large volume of vendor invoices with accuracy and strong attention to deadlines. • Review and assign proper account codes to invoices before entry and approval. • Prepare and execute ACH payments and assist with scheduled check runs. • Reconcile payable records and resolve invoice discrepancies by working with internal teams and vendors. • Maintain organized accounts payable documentation to support audit readiness and reporting needs. • Use Epicor to enter transactions, track payment activity, and manage accounts payable workflows. • Support general ledger-related tasks as needed based on business demands and individual capability.
2026-09-29T16:28:44Z

Accounts Payable Specialist

El Segundo, CA
onsite
Temporary / Contract
28.00 - 35.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join a long-term contract opportunity based in El Segundo, California. This position will support day-to-day payables and purchasing activities in a fast-paced environment, with a strong focus on accuracy, vendor coordination, and financial control. The ideal candidate brings hands-on experience with Ramp and can help maintain efficient invoice processing, reporting, and cross-functional alignment across finance and operational teams. Responsibilities: • Oversee invoice processing activities from receipt through payment, ensuring accurate coding, approvals, and timely disbursement. • Administer accounts payable transactions within Ramp and support a high-volume workflow with consistent attention to detail. • Partner with vendors to address billing questions, reconcile account statements, and resolve payment discrepancies promptly. • Assist with sourcing and purchasing coordination to help secure materials and services on favorable terms and within required timelines. • Prepare and review ACH payments, check runs, and related payables documentation in accordance with internal controls. • Generate recurring reports and analyze purchasing and payables data to highlight trends, exceptions, and improvement opportunities. • Collaborate with finance, engineering, and supply chain stakeholders to support operational goals and budget considerations. • Maintain organized records for audits and ensure procurement and payment activities follow company policies and applicable regulations. • Contribute to process efficiency efforts, including supporting systems and workflows tied to Business Central when applicable.
2026-09-17T19:38:47Z

Import Documentation Clerk

Los Angeles, CA
onsite
Temporary to Hire
22.16 - 27.00 USD / Hourly
We are looking for a detail-focused Import Documentation Clerk to join a high-volume logistics team in California. This contract opportunity is well suited for someone who understands import paperwork, customs-related processes, and the pace of international shipping operations. The person in this role will help keep shipment documentation accurate, organized, and moving efficiently to support timely clearance and delivery. Responsibilities: • Manage import paperwork for inbound international shipments, ensuring documents are prepared and processed accurately and on schedule. • Examine commercial invoices, packing lists, bills of lading, arrival notices, and related records to confirm completeness and compliance. • Maintain shipment data in brokerage and logistics platforms, keeping records current, organized, and easy to retrieve. • Coordinate with customers, carriers, freight forwarders, customs brokers, and internal teams to gather documentation and address questions. • Follow up on missing, incomplete, or inconsistent paperwork to prevent delays in customs clearance and delivery timelines. • Track shipment progress and assist in resolving document issues that could affect entry processing or cargo movement. • Organize files and supporting records needed for customs entry activities and ongoing operational visibility. • Provide administrative and documentation support to the import team during periods of increased shipment volume.
2026-09-18T20:58:42Z

Accounting Manager

Los Angeles, CA
onsite
Permanent / Full Time
110000.00 - 140000.00 USD / Yearly
We are looking for an Accounting Manager to support the financial operations of a commercial real estate portfolio in Los Angeles, California. This role is responsible for maintaining accurate property-level accounting, coordinating close activities, and helping deliver timely financial information for internal and external reporting needs. The ideal candidate brings hands-on experience in property accounting, strong technical accounting knowledge, and the ability to manage multiple entities with precision. Responsibilities:• Oversee day-to-day accounting activity for commercial office properties, including rent-related transactions, tenant account updates, security deposit tracking, invoice processing, and cash reconciliations.• Lead monthly close procedures across assigned properties and assist in preparing financial statements and supporting schedules.• Review accounting workflows and documentation to improve consistency, strengthen internal controls, and promote accurate execution across the department.• Administer fixed asset and capitalization records by evaluating project costs, recording eligible assets, and managing depreciation or amortization entries.• Provide bookkeeping support for affiliated entities in QuickBooks Online, including journal entries, account reconciliations, and payment processing.• Compile and deliver financial data required for insurance renewals, audits, tax support, lender requests, and annual 1099 reporting.• Maintain the general ledger and ensure transactions are recorded in accordance with accrual accounting principles and company policies.
2026-09-09T17:58:40Z

Sr. Accounting Manager

Thousand Oaks, CA
onsite
Permanent / Full Time
140000.00 - 160000.00 USD / Yearly
We are looking for an experienced accounting leader to oversee a manufacturing operation in Thousand Oaks, California. This role will guide core accounting activities across multiple entities, strengthen financial controls, and help ensure accurate and timely reporting. The ideal candidate brings strong leadership, deep technical accounting knowledge, and a track record of improving processes within a complex manufacturing environment. Responsibilities:• Direct daily shared services accounting activities, including payables, receivables, ledger oversight, and intercompany transactions across multiple business units.• Lead monthly and annual close cycles by reviewing reconciliations, accruals, and journal entries to maintain accurate financial records.• Safeguard the accuracy of financial data by monitoring general ledger activity and supporting the preparation of reliable financial statements.• Improve accounting workflows by identifying inefficiencies, introducing automation where practical, and promoting consistent procedures across entities.• Establish and track operational metrics and service expectations to measure team performance and support continuous improvement.• Partner with audit teams and internal stakeholders to prepare documentation, address inquiries, and maintain compliance with accounting standards and policies.• Work closely with finance, tax, procurement, operations, and IT teams to resolve accounting issues and support cross-functional initiatives.• Contribute to system enhancements, upgrades, and integrations that affect accounting processes and reporting capabilities.• Coach, develop, and assess accounting staff while building a collaborative, accountable, and high-performing team environment
2026-09-15T23:08:39Z

Paralegal

Sherman Oaks, CA
remote
Permanent / Full Time
70000.00 - 85000.00 USD / Yearly
Robert Half is partnering with one of the top plaintiff trial firms in Los Angeles! The firm is looking to hire a paralegal to join their extremely stable team. I have placed an attorney here who loves the environment! This is a remote position after the paralegal settles in. Only candidates based in Los Angeles are asked to apply. The position will start onsite in the Valley for ~1 week then will be 3/2 hybrid until the person is settled in and goes fully remote, usually within 60-90 days. The position is listed as "hybrid" because, while eventually it is fully remote, this paralegal will start hybrid/onsite and should be commutable to the Valley. Please email Recruiting Manager, Steve Aroutounians, at Steve [dot] Aroutounians [at] RobertHalf [dot] [com] with the title "Remote Paralegal" for immediate consideration. Only applicants with CA litigation experience will be considered. Responsibilities:• Manage the full discovery process, including drafting requests, preparing responses, and tracking deadlines across active litigation matters.• Communicate with clients to gather case information, explain document needs, and ensure timely follow-up on outstanding items.• Review and organize medical records and other case materials to support attorneys in evaluating claims and preparing strategy.• Summarize deposition testimony and key records into clear, usable work product for the legal team.• Prepare litigation documents such as stipulations, deposition notices, and subpoenas with careful attention to court and procedural requirements.• Coordinate the delivery of records and supporting materials to expert witnesses and monitor incoming expert-related documentation.• Maintain accurate case files and update case management systems to keep matter information current and accessible.• Assist with general litigation support by organizing pleadings, correspondence, and evidentiary materials needed throughout the life of a case.
2026-10-09T23:53:46Z

Tax Manager - Public

Santa Ynez, CA
onsite
Permanent / Full Time
115000.00 - 140000.00 USD / Yearly
We are looking for an accomplished Tax Manager to lead a broad range of tax activities for our public accounting practice in Santa Ynez, California. This position is suited for a detail-oriented individual who can balance technical accuracy with practical planning, while advising clients and internal stakeholders on complex tax matters. The role offers the opportunity to guide tax operations, support staff development, and help strengthen the firm’s overall tax function in a collaborative environment. Responsibilities: • Oversee the preparation and final review of federal, state, and local tax filings for individuals, corporations, partnerships, trusts, and other applicable entities to ensure timely and accurate submission. • Design and recommend tax planning approaches that reduce exposure, improve efficiency, and align with client or organizational financial objectives. • Monitor legislative and regulatory developments, evaluate their implications, and translate technical changes into clear guidance for clients and team members. • Conduct in-depth analysis of complex tax questions and develop well-supported documentation, including technical summaries and research-based conclusions. • Lead tax examinations and inquiries by coordinating with auditors and government agencies, gathering required materials, and managing responses throughout the process. • Supervise entry-level tax team members and operations staff by assigning work, reviewing output, and coaching team members to build technical capability and confidence. • Maintain organized tax records and prepare reporting materials that provide leadership with visibility into compliance status, risks, and planning opportunities. • Collaborate with colleagues across accounting and client service functions to resolve tax issues efficiently and deliver a high standard of service.
2026-10-02T15:28:43Z

Inventory Clerk

El Segundo, CA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for an Inventory Clerk to support accurate material control and inventory operations in El Segundo, California. This Long-term Contract position is ideal for someone who is organized, detail-focused, and comfortable working in a fast-paced production environment. The role will help maintain inventory accuracy, support assembly line needs, and contribute to routine stock audits and physical counts. Responsibilities: • Maintain precise records of incoming, stored, and issued materials to keep inventory data current and reliable. • Monitor parts and supply levels for assembly line operations and coordinate replenishment to avoid production delays. • Perform routine inventory checks and investigate discrepancies by reviewing stock movements and count results. • Support asset tracking activities by documenting inventory locations, quantities, and usage status. • Participate in annual physical inventory events and assist with full stock verification processes. • Organize inventory areas to improve material identification, storage efficiency, and item accessibility. • Prepare inventory-related reports and communicate count results, shortages, or variances to the appropriate teams.
2026-09-18T16:08:43Z

Enrollments Receptionist

Los Angeles, CA
remote
Temporary / Contract
20.00 - 20.00 USD / Hourly
Hi,We are currently hiring for a Bilingual Spanish Administrative/Enrollment Specialist position in Ladera Heights, CA! This is a great opportunity for someone with a background in reception, medical office administration, customer service, or general administrative support.Position Details:<ul><li>Pay: $20/hr</li><li>Location: Ladera Heights, CA (100% Onsite)</li><li>Schedule: Monday–Friday, 8:00 AM–5:00 PM</li><li>Duration: Approximately 10 months</li><li>Language: Fluent English and Spanish required</li></ul>Job Responsibilities:<ul><li>Assist clients with intake, enrollment, and application processes.</li><li>Answer incoming calls, schedule appointments, and respond to inquiries.</li><li>Review paperwork and verify required documentation.</li><li>Perform data entry and maintain accurate client records.</li><li>Provide general administrative support, including filing, scanning, and document processing.</li><li>Communicate with clients in both English and Spanish.</li></ul>
2026-10-09T16:53:45Z

Client Services Coordinator

Los Angeles, CA
remote
Temporary / Contract
27.00 - 30.00 USD / Hourly
Our client, a distinguished provider of high-end, personalized funeral and memorial services, is seeking a polished, compassionate, and service-oriented Client Service Specialist to join their team in the 90045 area.This individual will serve as the first point of contact for clients and families, providing an exceptional, personalized experience during sensitive and emotional times. The ideal candidate will bring the professionalism and presentation of a luxury retail or hospitality environment, combined with genuine empathy, excellent communication skills, and the ability to guide clients through funeral and memorial service arrangements with care and discretion.We are seeking someone who is articulate, emotionally intelligent, organized, and naturally attentive to client needs.Key Responsibilities<ul><li>Serve as the primary point of contact for clients and families, delivering a warm, professional, and personalized service experience.</li><li>Assist clients with funeral, memorial, and mortuary service arrangements, explaining available options, services, and next steps with compassion and clarity.</li><li>Communicate professionally and effectively in person, over the phone, and through email, ensuring clients feel supported and informed throughout the process.</li><li>Provide a high level of customer care while handling sensitive conversations with empathy, patience, and discretion.</li><li>Coordinate appointments, service details, client inquiries, documentation, and follow-up communications.</li><li>Maintain accurate client records and ensure all arrangements and requests are handled with attention to detail.</li><li>Anticipate client needs and provide thoughtful solutions while maintaining the elevated service standards of a luxury environment.</li><li>Collaborate with internal teams and service providers to ensure a seamless and respectful client experience.</li><li>Maintain a polished, welcoming, and professional presence at all times.</li></ul>
2026-09-25T22:28:43Z

Tax Staff - Public

Santa Barbara, CA
onsite
Permanent / Full Time
100000.00 - 120000.00 USD / Yearly
We are looking for a detail-oriented tax specialist to support a public accounting team serving businesses and individual clients in California. This position combines tax return preparation with accounting-related work and offers the chance to contribute to a broad client portfolio, including closely held companies and high-net-worth individuals. The ideal candidate brings strong technical tax knowledge, sound judgment, and a careful approach to reviewing financial information and supporting documentation. Responsibilities: • Prepare federal and related tax filings for individuals, corporations, partnerships, and trusts with a high degree of accuracy. • Analyze client records and financial documents to identify missing information, unusual items, and potential reporting issues before submission. • Provide accounting support tied to the tax process, including recording and refining journal entries as needed. • Use accounting and tax software such as QuickBooks, QuickBooks Online, and Sage to maintain reliable financial data and assist with compliance work. • Assemble clear, well-organized workpapers that support return positions and facilitate internal review. • Monitor completed returns for accuracy, completeness, and alignment with current tax rules and filing requirements. • Communicate with clients when additional records or clarification are needed to move engagements forward efficiently.
2026-10-02T15:24:11Z

Tax Sr. - Corporate

Ventura, CA
onsite
Permanent / Full Time
101000.00 - 113000.00 USD / Yearly
We are looking for an experienced tax specialist to support corporate tax operations in California. This role contributes to accurate compliance, reliable reporting, and stronger tax processes across income tax, sales tax, and fixed assets. The ideal candidate brings sound technical knowledge, strong analytical ability, and a collaborative approach to working with finance, accounting, and external partners. Responsibilities: • Manage the preparation of federal, state, and international income tax filings, along with related calculations, payment support, and detailed documentation. • Complete recurring sales and use tax returns and perform reconciliations that confirm balances are accurate, complete, and compliant. • Review fixed asset activity on a regular basis, maintain tax-related asset records, and calculate depreciation for reporting and filing purposes. • Prepare property tax submissions and perform cost segregation analyses to support appropriate tax treatment of capital assets. • Assist with tax audits by organizing support materials, responding to requests, and helping resolve questions from auditors and advisors. • Investigate tax calculation discrepancies, address system-related issues, and help improve the consistency of data across tax and finance platforms. • Use tax and financial software, including OneSource and related tools, to produce timely filings and support reporting needs. • Partner with accounting, finance systems teams, and external specialists to strengthen controls, improve workflows, and enhance tax reporting efficiency.
2026-10-02T15:33:45Z

Data Entry - Registration

Santa Barbara, CA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented individual to support registration and administrative operations for a government office in California. This is a contract position that combines accurate data entry, front-desk coordination, and courteous communication with callers and visitors. The ideal candidate will help keep records organized, respond to inbound inquiries, and provide dependable office support in a fast-paced administrative setting. Responsibilities: • Enter, review, and update registration information with a high level of accuracy and attention to detail. • Answer incoming calls courteously, provide general information, and direct inquiries to the appropriate staff when needed. • Welcome visitors and assist with front-desk activities to ensure smooth daily office operations. • Maintain organized administrative records, files, and documents in accordance with office procedures. • Support clerical tasks such as preparing forms, processing paperwork, and tracking routine administrative requests. • Verify submitted information for completeness and follow up on missing or unclear details as appropriate. • Assist the team with general office coordination to help meet service and registration deadlines.
2026-09-29T15:53:45Z

Accounts Payable Lead

Reseda, CA
onsite
Temporary to Hire
30.09 - 38.00 USD / Hourly
We are looking for an experienced Accounts Payable Lead to join our team in California on a Contract to Permanent basis. This role is ideal for a detail-oriented accounting specialist who can guide day-to-day payables operations, strengthen vendor relationships, and keep financial processes accurate and timely. The position plays a key part in supporting monthly close activities, audit readiness, and consistent payment practices across the organization. Responsibilities:• Direct daily accounts payable activity, ensuring invoices are reviewed, coded, and processed accurately within established timelines.• Manage vendor account reconciliation by examining statements, addressing discrepancies, and resolving overdue items in a timely manner.• Handle complex supplier concerns and escalated payment matters while fostering responsive, service-oriented vendor relationships.• Support internal teams with accounts payable requests, including urgent payment needs, manual check coordination, and vendor-related issue resolution.• Set up new suppliers in Oracle, maintain vendor records, and organize W-9 documentation while keeping existing tax information current.• Process employee reimbursements and petty cash activity with close attention to policy compliance and proper documentation.• Administer invoice and payment processing for assigned entities, including preparing check runs and coordinating ACH-related payment activity.• Compile accounts payable accrual information for month-end close and partner with the Controller to provide documentation for annual audit requests.• Evaluate existing workflows, recommend process improvements, and uphold strong internal controls that align with company and audit standards.• Review payment timing and help organize check run schedules to support effective cash flow management and standard operating procedures.
2026-10-06T18:48:42Z

Bilingual Receptionist/Admin

Calabasas, CA
onsite
Temporary / Contract
18.00 - 22.00 USD / Hourly
Robert Half is currently working with a local client in the Conejo Valley that's seeking a bilingual receptionist to join their team. This opportunity is full-time and 100% onsite, temp-to-hire with the possibility of permanent. For more information about the role and how to apply, please call our local office at 805-496-6443.
2026-09-25T00:28:44Z

33 results for Records Specialist in Ventura, CA