8 results for Operations Assistant in Ventura, CA

Office Assistant

Chatsworth, CA
onsite
Temporary
21.41 - 21.41 USD / Hourly
We are looking for an Office Assistant to join our team in Chatsworth, California. In this long-term contract role, you will play a key part in maintaining smooth office operations and supporting administrative tasks. This position is ideal for someone with strong organizational skills and a commitment to delivering excellent service. Responsibilities: • Greet and assist visitors, ensuring a welcoming and detail-oriented environment. • Manage incoming phone calls, providing accurate information or directing calls to the appropriate team members. • Perform document scanning and organization to maintain accurate electronic records. • Handle general clerical tasks such as filing, data entry, and correspondence management. • Support office operations by maintaining supplies and coordinating with vendors when necessary. • Assist with scheduling and calendar management for team members. • Ensure the timely handling of mail and package distribution. • Collaborate with team members to address administrative needs and improve workflow efficiency.
2026-03-11T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented and articulate Administrative Assistant to join our team on a long-term contract basis. This position is based in Santa Barbara, California, and offers a part-time schedule of 20-25 hours per week. The ideal candidate will provide essential administrative support while contributing to office operations and external communications. Responsibilities: • Manage daily administrative tasks, including scheduling appointments and organizing meetings. • Handle inbound calls and respond to inquiries with efficiency and courtesy. • Assist with social media marketing efforts, ensuring content is updated and aligned with company branding. • Perform data entry and maintain accurate records for office operations. • Serve as the main point of contact for visitors, presenting a detail-oriented approach and a welcoming demeanor. • Support the team with light office management, including supplies inventory and workspace organization. • Prepare reports and documents as needed for internal and external stakeholders. • Collaborate with team members to ensure smooth day-to-day functioning of the office. • Represent the company in a detail-oriented manner during interactions with investors and other external parties. • Maintain confidentiality and handle sensitive information with discretion.
2026-03-09T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary
19.95 - 23.1 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Santa Barbara, California. This contract position offers an opportunity to support various administrative functions while collaborating closely with program leaders. The ideal candidate will thrive in a fast-paced environment, possess excellent organizational skills, and demonstrate proficiency in technology and communication. Responsibilities:• Organize and maintain both electronic and physical files to ensure easy access and proper documentation.• Develop tracking and monitoring systems under the direction of program leadership to ensure operational efficiency.• Coordinate monthly fire and emergency drills to ensure compliance and safety standards.• Conduct weekly follow-ups on meal observations to maintain quality and adherence to guidelines.• Monitor staff training schedules across programs and ensure monthly updates are completed.• Oversee new employee orientations, ensuring all necessary steps are completed before staff begin their shifts.• Track staff meetings and ensure meeting notes are properly stored and organized using SharePoint.• Support data entry tasks in systems such as Kronos, Service Logs, Humanity, and myAvatar, ensuring accuracy and consistency.
2026-03-05T00:00:00Z

Administrative Assistant

Encino, CA
onsite
Contract / Temporary to Hire
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a CPA firm specializing in business management in Encino, California. This Contract to permanent role is ideal for an individual with strong organizational and communication skills who thrives in a dynamic environment. The position offers the opportunity to support daily operations and contribute to the success of the team. Responsibilities: • Handle incoming and outgoing calls, ensuring prompt and effective communication. • Manage email correspondence, responding to inquiries and maintaining organized records. • Perform accurate data entry to support administrative operations. • Schedule and coordinate appointments, meetings, and events. • Provide excellent customer service to clients and internal team members. • Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to complete tasks efficiently. • Maintain updated records and documentation for various projects. • Collaborate with team members to ensure smooth workflow and task prioritization. • Assist with preparing reports and presentations as needed. • Ensure compliance with company procedures and standards in all administrative tasks.
2026-03-10T00:00:00Z

Administrative Assistant

Goleta, CA
onsite
Temporary
26.6 - 30.8 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Goleta, California. In this long-term contract position, you will play a vital role in ensuring smooth daily operations by providing comprehensive administrative support and maintaining efficient workflows. This role is ideal for someone who thrives in a fast-paced environment and is committed to delivering excellent service. Responsibilities: • Provide general administrative support, including scheduling meetings, managing calendars, and organizing office documentation. • Professionally handle inbound calls and direct inquiries to the appropriate team members. • Perform accurate data entry tasks to maintain and update records and databases. • Assist with employee onboarding processes, ensuring new hires receive the necessary materials and information. • Serve as the first point of contact for visitors, delivering exceptional receptionist services. • Coordinate office supplies and inventory to ensure availability of necessary resources. • Prepare and distribute correspondence, reports, and presentations as needed. • Collaborate with team members to improve office procedures and enhance operational efficiency. • Maintain confidentiality and handle sensitive information with discretion. • Support additional administrative tasks as requested by management.
2026-03-12T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Contract / Temporary to Hire
30 - 38 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.• Oversee travel arrangements and expense reporting using systems like Concur.• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.• Provide administrative support for special projects and events as needed.• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.• Uphold confidentiality and attention to detail in handling sensitive information.• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
2026-03-05T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary
30 - 35 USD / Hourly
We're looking for a highly organized, proactive Personal Executive Assistant to support an executive and family organization. This role blends executive support, personal assistance, and household coordination to keep daily operations running smoothly. Key Responsibilities• Manage calendars, schedules, meetings, and priorities• Serve as point of contact for communications and requests• Book domestic and international travel with detailed itineraries• Watch and oversee the house as needed• Run personal errands, including taking clothes to the dry cleaner• Coordinate vendors, service providers, and household appointments• Organize personal and professional tasks, projects, and events• Draft and edit correspondence and documents• Handle confidential information with discretion
2026-03-12T00:00:00Z

Legal Assistant

Encino, CA
onsite
Contract / Temporary to Hire
21 - 27 USD / Hourly
We are looking for a Legal Assistant to join a boutique law firm onsite in Encino, California. This temp-to-hire position is ideal for someone looking to expand their expertise in legal support and grow within the field. The role offers mentorship and training opportunities, enabling the candidate to take on more advanced legal secretarial responsibilities. Responsibilities:• Assist with civil litigation processes, including document preparation and scheduling.• Maintain and update calendars for court dates, deadlines, and appointments.• Prepare and process court filings, ensuring compliance with legal standards.• Manage electronic filing tasks, ensuring timely and accurate submissions in accordance with court requirements.• Organize and maintain legal documents, both physical and digital.• Coordinate communication between clients, courts, and other parties involved.
2026-03-11T00:00:00Z