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5 results for Office Manager in Ventura, CA

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a dependable Office Services Associate to support day-to-day back-office operations for a client site in Santa Monica, California. This is a Long-term Contract position for someone who is comfortable in a fast-paced setting, can remain on their feet for extended periods, and takes pride in delivering accurate, timely service. The role includes copy, mail, scanning, and general office support while maintaining a high standard of professionalism, organization, and client care. Responsibilities: • Manage incoming office service requests by reviewing job instructions, confirming required details, and documenting work accurately before production begins. • Complete copy, print, scan, and mail assignments in both physical and digital formats while following established service standards and turnaround expectations. • Organize daily workload to ensure urgent requests are handled appropriately and completed within committed deadlines. • Monitor output for accuracy and presentation quality, and perform checks on completed work to maintain consistent service excellence. • Communicate proactively with supervisors or client contacts regarding request status, timing concerns, or clarification needed to avoid delays. • Resolve routine equipment issues and replenish paper, toner, and related supplies to keep machines operating efficiently. • Handle confidential materials with discretion and follow site policies and operational procedures at all times. • Support additional front-of-office or hospitality-related tasks, including reception or audio/visual assistance, as business needs require.
2026-05-18T00:00:00Z

Bookkeeper

Woodland Hills, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for an experienced Bookkeeper to support day-to-day financial operations for a growing organization in California. This long-term contract opportunity begins as a part-time role at approximately 24 hours per week and is expected to become a permanent position as new projects move forward. The ideal candidate will bring strong hands-on accounting experience, confidence using QuickBooks Online, and the ability to maintain accurate records across payables, receivables, and project-related costs. Responsibilities: • Manage routine bookkeeping activities with a high degree of accuracy and organization across multiple financial workflows. • Maintain financial records in QuickBooks Online and help support accounting processes as the company adopts Accumatica. • Process vendor and subcontractor payments promptly while keeping accounts payable records current and well documented. • Monitor customer billing and collections activity to ensure accounts receivable balances are accurate and up to date. • Perform regular bank and account reconciliations to identify discrepancies and maintain reliable reporting. • Track project expenses and job costs to support construction-related accounting and budget visibility. • Use Excel and Google Sheets to organize financial data, prepare supporting schedules, and assist with reporting needs. • Collaborate with internal stakeholders in a hybrid work setting, including participation in Monday office meetings as needed.
2026-05-20T00:00:00Z

Administrative Assistant

Sherman Oaks, CA
onsite
Temporary to Hire
30 - 34 USD / Hourly
We are looking for an Administrative Assistant to support fundraising and donor engagement activities for a mission-driven organization in Sherman Oaks, California. This direct hire opportunity is ideal for someone who combines strong administrative skills with accuracy, professionalism, and a service-oriented approach. The person in this role will help keep donor information organized, support outreach efforts, and assist with event and reporting needs that contribute to successful development operations. Responsibilities:• Maintain and update donor records within the organization’s CRM, ensuring information is complete, accurate, and properly documented.• Process charitable contributions, record gifts promptly, and assist with ongoing database reviews to improve data quality.• Draft and distribute donor acknowledgment letters and tax documentation in alignment with organizational standards and timelines.• Provide administrative support for fundraising initiatives, including appeal preparation, mailing coordination, and campaign-related follow-up.• Assist with planning and execution for fundraising events and donation drives by managing registrations, preparing materials, and supporting guest logistics.• Research prospective individual, corporate, and foundation donors to help identify new fundraising opportunities.• Coordinate calendars, schedule meetings, prepare presentation or meeting materials, and handle routine correspondence with professionalism.• Prepare recurring donor activity reports and support donation reconciliation efforts in partnership with the Finance team.
2026-05-29T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
20.9 - 24.2 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations for in Santa Barbara, California. This contract position is ideal for someone who can manage administrative tasks efficiently, communicate professionally with callers and visitors, and maintain accurate records. The role offers an opportunity to contribute to a mission-driven team by keeping office processes running smoothly and ensuring information is handled with care. Responsibilities:• Manage day-to-day administrative support activities to help maintain an efficient office environment.• Respond to incoming phone calls professionally, direct inquiries appropriately, and provide timely assistance.• Enter, update, and verify data in internal records with a strong focus on accuracy and completeness.• Maintain office files, documents, and administrative records in an organized and accessible manner.• Track and update inventory records to support office supply oversight and operational needs.• Assist with general office coordination, including handling routine clerical tasks and supporting team requests.
2026-05-29T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary to Hire
30 - 38 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.• Oversee travel arrangements and expense reporting using systems like Concur.• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.• Provide administrative support for special projects and events as needed.• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.• Uphold confidentiality and attention to detail in handling sensitive information.• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
2026-05-13T00:00:00Z