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2 results for It Manager in Ventura, CA

Office Manager

Canoga Park, CA
onsite
Permanent / Full Time
80000 - 100000 USD / Yearly
We are looking for an Office Manager to lead the financial and administrative activities that keep a CPA office running effectively. This position combines ownership of billing, receivables, payroll coordination, and daily office support in a fast-paced, team-oriented environment. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage both accounting-related tasks and operational priorities with confidence. Responsibilities:• Direct the full invoicing process for client services, preparing accurate billing documents and confirming charges are issued on schedule.• Monitor outstanding receivables, post incoming payments, investigate account variances, and follow up on overdue balances until resolved.• Administer semi-monthly payroll for a small employee population while maintaining confidentiality, accuracy, and adherence to required deadlines.• Enter deposits, cash activity, and other routine financial data into QuickBooks and maintain well-organized accounting records.• Review payment status tied to tax-related work and confirm electronic filings are released only after required client balances have been satisfied.• Support bookkeeping and record maintenance across multiple business entities to ensure reliable financial documentation.• Oversee office operations by managing supply levels, coordinating with service providers, and helping equipment and workplace resources remain functional.• Assist with onboarding by organizing employment documentation, preparing workspaces, and coordinating orientation logistics.• Maintain administrative files, office procedures, and internal records while identifying practical ways to improve efficiency.
2026-07-30T00:00:00Z

Office Manager

Woodland Hills, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting. Responsibilities: • Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained. • Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted. • Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs. • Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within established guidelines. • Coordinate deliveries, incoming mail, repair requests, and other essential office services to support smooth day-to-day operations. • Refine administrative workflows and maintain clear documentation for office procedures and internal processes. • Ensure conference rooms, reception areas, and shared spaces are consistently well maintained and ready for daily use. • Oversee front desk coverage, welcome guests, and help create a welcoming and service-focused experience for visitors and staff. • Manage complex calendars for three co-founding Partners, including scheduling meetings, resolving conflicts, and organizing related logistics. • Prepare meeting materials, coordinate travel arrangements, and provide responsive administrative support for time-sensitive executive needs.
2026-08-19T00:00:00Z