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11 results for Executive Assistant in Ventura, CA

Executive Assistant

Santa Barbara, CA
onsite
Temporary / Contract
33.25 - 35 USD / Hourly
We are looking for a resourceful Executive Assistant to provide seamless support across executive priorities and personal logistics in Santa Barbara, California. This Long-term Contract position is ideal for someone who can stay organized in a fast-moving environment, manage competing demands, and maintain a high level of discretion. The role combines administrative coordination, travel planning, household oversight, and day-to-day task management to help operations run efficiently. Responsibilities: • Coordinate the executive’s schedule by arranging meetings, managing calendar changes, and aligning daily priorities. • Plan and confirm domestic and international travel, preparing thorough itineraries and handling related logistics. • Oversee household needs when required, helping ensure the home is monitored and key activities stay on track. • Manage personal tasks and errands, including routine pickups, drop-offs, and other time-sensitive requests. • Arrange appointments with vendors and service professionals, and follow through to keep household services organized. • Support personal and business projects by tracking action items, organizing details, and helping execute events or special requests. • Prepare, revise, and proofread emails, letters, and other documents with accuracy and professionalism. • Safeguard sensitive information and exercise sound judgment when handling confidential matters. • Provide occasional support outside standard business hours as priorities arise.
2026-09-09T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.27 - 21.27 USD / Hourly
We are looking for an organized Bilingual Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping records, communications, and routine tasks running smoothly. The role requires strong attention to detail, a courteous approach when interacting with callers and visitors, and the ability to manage multiple clerical priorities effectively. This position requires that you are a fluent Spanish speaker. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and take accurate messages when needed.• Digitize and organize paperwork by scanning documents and maintaining accessible electronic records.• Perform a variety of administrative support tasks, including filing, data entry, and general office coordination.• Assist with day-to-day clerical activities to help maintain an efficient and well-ordered workplace.• Handle routine correspondence and support staff with basic office-related requests as needed.
2026-09-11T00:00:00Z

Legal Assistant

Santa Monica, CA
onsite
Temporary / Contract
33.25 - 38.5 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support attorneys and legal staff in a Contract position based in Santa Monica, California. This role is ideal for someone who thrives in a busy legal setting, manages competing priorities with professionalism, and handles sensitive information with discretion. The Legal Assistant will play an important part in keeping legal matters organized by coordinating schedules, preparing documents, maintaining records, and assisting with billing and case support. Responsibilities: • Provide confidential administrative and secretarial support to attorneys and other legal professionals while managing a high volume of daily requests. • Coordinate calendars, meetings, conference rooms, and related hospitality or technology arrangements for internal and external attendees. • Prepare, format, proofread, revise, and organize legal documents, correspondence, and other materials, including document comparisons and dictated content when needed. • Maintain accurate electronic and physical client matter files, oversee document indexing, and work with records teams to retrieve and update file information. • Process conflict checks, assist with opening new clients and matters, and support ongoing matter administration in line with firm procedures. • Enter attorney time, assist with billing review and invoice preparation, and submit expense reimbursements and payment requests accurately and on schedule. • Arrange business travel and prepare detailed itineraries for supported attorneys and legal staff. • Support litigation activities by assisting with court and electronic filings, legal research, and the review of relevant statutes, cases, and other legal sources. • Collaborate with attorneys, administrative colleagues, and shared services teams to meet deadlines, respond to changing priorities, and deliver strong client service.
2026-09-16T00:00:00Z

Accounting Assistant

Santa Barbara, CA
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an Accounting Assistant to support day-to-day financial operations for a Contract position based in Santa Barbara, California. This role is well suited to someone who is organized, detail-oriented, and comfortable handling both payables and receivables in a fast-paced environment. The ideal candidate will help maintain accurate financial records, process transactions efficiently, and contribute to smooth accounting workflows using Workday and Excel. Responsibilities:• Process vendor invoices, verify supporting documentation, and prepare items for approval before payment is issued.• Perform bank and account reconciliations to ensure financial records remain accurate and up to date.• Enter and code invoices correctly within the accounting system while maintaining organized documentation for audit readiness.• Review employee expense submissions for accuracy, completeness, and policy compliance before reimbursement processing.• Use Excel to record reconciliations, financial activity, update reports, and assist with routine accounting analysis.• Support month-end accounting tasks by identifying discrepancies, researching variances, and helping resolve issues promptly.
2026-08-26T00:00:00Z

People Operations Assistant

Chatsworth, CA
onsite
Temporary to Hire
26 - 27 USD / Hourly
We are looking for a detail-oriented People Operations Assistant to support day-to-day HR activities for a manufacturing organization in Chatsworth, California. This contract opportunity with potential for a permanent role is ideal for someone with at least 3 years of experience who enjoys balancing employee support, records administration, payroll coordination, benefits assistance, and recruiting operations. The person in this role will help keep HR processes organized, accurate, and compliant while delivering a positive experience for employees and candidates. Responsibilities:• Manage and organize employee personnel documentation and digital HR files to ensure records remain accurate, complete, and up to date.• Prepare a range of employment documents, including offer materials, onboarding forms, employment changes, and verification requests.• Support the employee lifecycle by assisting with onboarding activities, orientation coordination, offboarding steps, and required separation paperwork.• Communicate with employees regarding policies, benefits, payroll matters, training assignments, and required compliance acknowledgments.• Contribute to payroll operations by reviewing timesheets, assisting with weekly payroll processing, updating employee changes, and helping resolve pay-related discrepancies with managers.• Maintain payroll and HR records in alignment with internal standards and applicable legal or compliance requirements.• Assist with benefits administration by supporting enrollments, qualifying life event updates, leave documentation, and open enrollment communications.• Coordinate recruiting logistics by scheduling interviews, tracking applicant activity, maintaining recruiting records, and supporting pre-employment screening and onboarding requirements.• Help plan and support employee engagement initiatives, recognition efforts, and company events while handling sensitive information with a high level of confidentiality.
2026-09-15T00:00:00Z

Human Resources (HR) Assistant

Canoga Park, CA
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a detail-oriented Human Resources (HR) Assistant to support employee records administration in Canoga Park, California. This Long-term Contract position will focus on reviewing personnel documentation, helping maintain compliance standards, and assisting the HR team with onboarding-related records activities. The ideal candidate brings prior experience in HR support, document auditing, and employment verification processes while working accurately in a fast-paced environment. Responsibilities:• Examine employee personnel files to verify records are complete, accurate, and properly categorized.• Identify absent or incomplete documentation and partner with HR staff to obtain the required materials.• Assist with tracking, collecting, and organizing outstanding I-9 forms and related employment records.• Support onboarding documentation activities, including preparation and review of new employee paperwork.• Help maintain HRIS records by updating file status and ensuring information aligns with supporting documentation.• Participate in auditing inherited employee files and preparing records for digital conversion into the electronic system.• Coordinate screening documentation and confirm supporting materials are filed appropriately.• Uphold confidentiality standards when handling sensitive employee information and HR documentation.
2026-09-16T00:00:00Z

Office Manager

Woodland Hills, CA
onsite
Temporary to Hire
35 - 40 USD / Hourly
We are looking for an experienced Office Manager to support a busy workplace in California. This contract opportunity is ideal for someone who excels at keeping office operations running smoothly while creating a welcoming environment for employees, visitors, and leadership. The role combines hands-on office coordination, front-of-house oversight, and high-level administrative support for senior executives in a fast-paced setting. Responsibilities: • Direct daily office activities for a team of approximately 40 employees, ensuring the workspace remains efficient, organized, and well maintained. • Partner with building contacts, service providers, and maintenance teams to address facility needs and keep office operations uninterrupted. • Source vendors, gather pricing or service information, and help recommend solutions for workplace services and operational needs. • Track inventory and arrange purchasing for office, kitchen, and general workplace supplies while staying within established guidelines. • Coordinate deliveries, incoming mail, repair requests, and other essential office services to support smooth day-to-day operations. • Refine administrative workflows and maintain clear documentation for office procedures and internal processes. • Ensure conference rooms, reception areas, and shared spaces are consistently well maintained and ready for daily use. • Oversee front desk coverage, welcome guests, and help create a welcoming and service-focused experience for visitors and staff. • Manage complex calendars for three co-founding Partners, including scheduling meetings, resolving conflicts, and organizing related logistics. • Prepare meeting materials, coordinate travel arrangements, and provide responsive administrative support for time-sensitive executive needs.
2026-09-04T00:00:00Z

Legal Secretary

Woodland Hills, CA
onsite
Temporary / Contract
35.625 - 41.25 USD / Hourly
We are looking for a detail-oriented Legal Secretary to support a busy legal team in Calabasas, California. This Contract position is ideal for someone who is confident handling court-related documentation, coordinating schedules, and keeping legal records organized in a fast-paced environment. The role will work closely with attorneys, clients, courts, and outside parties to help maintain efficient daily operations and ensure filings and deadlines are managed accurately. Responsibilities: • Prepare, revise, proofread, and finalize a wide range of legal materials, including pleadings, agreements, correspondence, and court submissions. • Manage attorney calendars by arranging meetings, tracking important deadlines, and scheduling hearings, court appearances, and other case-related events. • Organize and maintain both digital and paper case files so documents are accessible, current, and properly stored. • Handle court filing activities by assembling required materials, submitting documents electronically, and confirming compliance with state and federal filing procedures. • Communicate professionally with clients, court personnel, and opposing counsel to relay information, coordinate logistics, and support case progress. • Provide administrative assistance to attorneys and legal staff through document preparation, data entry, and general office support. • Monitor deadlines and procedural requirements to help ensure all submissions are completed accurately and delivered on time.
2026-09-15T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for an Office Services Associate to support day-to-day administrative and operational services for a client site in Santa Monica, California. This Contract position is ideal for someone who enjoys a fast-moving environment and takes pride in delivering dependable copy, mail, scanning, and workplace support. The role requires strong customer service, careful handling of sensitive materials, and the ability to balance multiple requests while maintaining quality and turnaround expectations. Responsibilities: • Manage incoming office service requests by reviewing instructions, confirming job details, and documenting work accurately before production begins. • Provide copy, printing, scanning, mail, and intake support across both physical and digital workflows while following established service standards. • Organize tasks based on urgency and committed delivery times to ensure completed work reaches clients and internal teams on schedule. • Monitor the quality of completed assignments, checking for accuracy and consistency in your own output and assisting with quality review when needed. • Communicate proactively with supervisors and clients regarding deadlines, request changes, service issues, or questions that may affect completion times. • Resolve routine equipment and production issues, replenish paper and toner, and keep machines ready for daily use. • Handle confidential documents with discretion and follow company and client policies for secure processing and distribution. • Support additional workplace services, which may include reception, hospitality, audio/visual assistance, or other back-office functions as business needs change.
2026-08-21T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and document services operations for a client site in California. This long-term contract position is ideal for someone who enjoys hands-on office support work, takes pride in accuracy, and can manage multiple tasks in a small office environment. The role focuses on print, copy, mail, scanning, and general back-office coordination while delivering responsive service to internal teams and clients. Responsibilities: • Manage day-to-day copy, print, scanning, mail, and intake activities while following established service procedures. • Operate office production equipment to complete routine print requests, including setting up jobs, monitoring output, and handling basic machine functions. • Review work requests for completeness before starting assignments and maintain accurate service logs for completed tasks. • Organize assignments by urgency and due time to ensure materials are processed and delivered within committed deadlines. • Communicate proactively with clients, supervisors, or team members regarding job status, timing concerns, or service issues. • Resolve minor equipment or workflow problems and escalate more complex issues when additional support is needed. • Replenish paper, toner, and other supplies to keep machines ready for continuous use. • Check completed work for quality and accuracy to help maintain high service standards. • Support a small three-person office by assisting with general office services needs and related administrative tasks as required.
2026-09-14T00:00:00Z

Human Resource Information System Assistant

Santa Barbara, CA
onsite
Temporary / Contract
25 - 27.5 USD / Hourly
We are looking for a detail-oriented Human Resource Manager to support HR operations in California. This position focuses on reviewing employee records for completeness and compliance while assisting with core administrative tasks that keep the department organized and responsive. The ideal candidate is comfortable handling sensitive information, maintaining accurate documentation, and providing day-to-day support across HR processes. Responsibilities:• Examine personnel records to confirm required documents are present, accurate, and aligned with established compliance standards.• Organize, update, and maintain employee files while ensuring confidential information is handled appropriately.• Assist with posting open roles on approved job boards and internal hiring channels.• Track and update HR data in spreadsheets and related administrative records with a high level of accuracy.• Support filing, document retrieval, and general clerical tasks that contribute to efficient HR operations.• Coordinate hiring documentation and help monitor completion status for hiring activities.• Provide administrative assistance related to employee benefit processes and supporting paperwork.
2026-09-16T00:00:00Z