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30 results for Office Manager in Valley Center, CA
- Valley Center, CA
- onsite
- Temporary / Contract
- 34 - 43 USD / Hourly
- <p>A private real estate and investment organization is seeking a polished, highly organized <strong>Executive Assistant</strong> to support a busy executive and assist with a combination of business and administrative priorities.</p><p><br></p><p>This position is ideal for someone who is comfortable in a <strong>high-trust environment</strong> and can handle sensitive information, shifting schedules, vendor coordination, travel arrangements, and personal and professional administrative needs with discretion.</p><p><strong>Responsibilities:</strong></p><ul><li>Manage a dynamic executive calendar and prioritize competing commitments</li><li>Coordinate meetings with internal teams, clients, investors, and outside partners</li><li>Arrange domestic and international travel</li><li>Build detailed travel itineraries and coordinate transportation and accommodations</li><li>Manage executive correspondence and email follow-up</li><li>Draft and prepare professional communications</li><li>Prepare meeting agendas, presentations, reports, and briefing materials</li><li>Track action items and ensure important follow-ups are completed</li><li>Coordinate vendors, contractors, and service providers</li><li>Assist with property-related administrative coordination</li><li>Review and organize invoices, receipts, and expense reports</li><li>Maintain confidential financial and business documentation</li><li>Coordinate appointments and special events</li><li>Assist with business development and client-related projects</li><li>Maintain organized digital files and records</li><li>Research vendors, services, and business information as needed</li><li>Handle last-minute changes calmly and efficiently</li><li>Take ownership of special projects from start to finish</li></ul>
- 2026-09-23T00:00:00Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 32 - 36 USD / Hourly
- <p>Our client is seeking a highly organized and proactive <strong>Executive Assistant</strong> to provide high-level administrative support to senior leadership. This role is ideal for a professional who can manage complex schedules, coordinate travel, prepare materials, and handle confidential information with discretion in a fast-paced business environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide high-level administrative support to one or more executives or senior leaders</li><li>Manage complex calendars, coordinate meetings, and resolve scheduling conflicts</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal and external stakeholders</li><li>Track priorities, follow-ups, and action items to support executive productivity</li><li>Organize meetings, events, and conference logistics</li><li>Maintain confidential files, records, and sensitive business information</li><li>Support special projects and additional administrative tasks as assigned</li></ul>
- 2026-10-02T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 20 - 22 USD / Hourly
- <p>We are seeking a professional and personable <strong>Receptionist</strong> to serve as the first point of contact for visitors, clients, and employees. The ideal candidate will have strong communication skills, a polished demeanor, and the ability to manage front desk operations while providing excellent administrative support.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet and assist visitors, clients, and staff in a courteous and professional manner.</li><li>Answer and direct incoming phone calls, take messages, and respond to general inquiries.</li><li>Maintain the front desk area to ensure a welcoming and organized environment.</li><li>Manage incoming and outgoing mail, packages, and deliveries.</li><li>Schedule appointments, conference rooms, and meetings as needed.</li><li>Perform administrative tasks such as data entry, filing, scanning, and document preparation.</li><li>Support office operations by ordering supplies and assisting with general clerical needs.</li></ul><p><br></p>
- 2026-09-24T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 21 - 24 USD / Hourly
- <p>Our client is seeking a professional and personable <strong>Receptionist</strong> to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a welcoming front office experience while managing a variety of administrative and clerical tasks to support daily business operations. The ideal candidate will have strong communication skills, a great demeanor, and the ability to multitask effectively in a fast-paced office environment.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Greet visitors, clients, and staff in a friendly and professional manner</li><li>Answer and direct incoming phone calls</li><li>Manage the front desk and maintain a clean, organized reception area</li><li>Handle incoming and outgoing mail, packages, and deliveries</li><li>Schedule meetings and assist with conference room coordination</li><li>Provide general administrative support, including data entry, filing, and document preparation</li><li>Maintain office supply inventory and place orders as needed</li><li>Assist with visitor logs, badges, and office security procedures</li><li>Support additional clerical and administrative projects as assigned</li></ul>
- 2026-09-24T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 21 - 23 USD / Hourly
- <p>We are seeking a professional Receptionist to support the daily front office operations of a financial firm. The ideal candidate will provide exceptional customer service, create a welcoming first impression for clients and visitors, and handle administrative tasks with accuracy, discretion, and professionalism.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Greet clients, visitors, and vendors in a professional and courteous manner.</li><li>Answer and direct incoming phone calls promptly and accurately.</li><li>Manage the front desk, reception area, and guest check-in process.</li><li>Schedule appointments, meetings, and conference room bookings.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Maintain office supplies and support general administrative functions.</li><li>Assist with data entry, filing, scanning, and document preparation.</li><li>Support internal staff with clerical and administrative needs as assigned.</li><li>Maintain confidentiality when handling sensitive client and company information.</li></ul>
- 2026-09-24T00:00:00Z