13 results for Receptionist in Vallejo, CA

Receptionist

Oakland, CA
onsite
Temporary
20 - 23 USD / Hourly
<ul><li>Greet and assist visitors and callers promptly and professionally.</li><li>Answer, screen, and direct incoming phone calls; take and relay accurate messages as needed.</li><li>Manage appointment scheduling, meeting room bookings, and maintain visitor logs.</li><li>Provide information about the organization and its services to guests and callers.</li><li>Handle daily mail, deliveries, and maintain office supply inventory.</li><li>Keep the reception area clean, organized, and welcoming.</li><li>Assist with administrative tasks and support other departments when required.</li></ul>
2026-03-06T00:00:00Z

Receptionist

San Francisco, CA
onsite
Temporary
24 - 25 USD / Hourly
We are looking for a dedicated Receptionist to join our team on a contract basis in San Francisco, California. In this role, you will be the first point of contact for visitors and callers, ensuring smooth communication and exceptional service. The ideal candidate will thrive in a collaborative environment and possess strong organizational and communication skills. Responsibilities: • Greet and assist visitors with attention to detail and courtesy. • Manage multi-line phone systems, including answering and transferring calls promptly. • Maintain accurate records and handle sensitive or confidential documents securely. • Collaborate with team members to complete assigned projects efficiently. • Communicate effectively with managers and clients, addressing any job-related concerns or deadlines. • Provide concierge-style services to ensure a seamless experience for guests. • Organize and maintain the reception area to uphold a meticulous image. • Operate switchboard systems efficiently to support office communications. • Support additional administrative tasks as needed to meet organizational goals.
2026-03-11T00:00:00Z

Front Desk Receptionist

Redwood City, CA
onsite
Contract / Temporary to Hire
22.325 - 23 USD / Hourly
Our client is seeking to hire two (2) Receptionists for their Redwood City, CA operations. These roles have possibilities to become contract to hire and requires onsite work daily. You will have perks such as access to a gym and fitness classes. Apply today to join this winning team! Position Overview: As a Receptionist, you will play a key role in ensuring the smooth operation of daily office activities, offering both administrative and front desk support. Primary Responsibilities:<ul><li>Serve as the welcoming point of contact for clients, visitors, and employees, consistently creating a positive experience.</li><li>Answer and route incoming telephone calls promptly and in accordance with company procedures, directing inquiries to the proper departments.</li><li>Distribute mail and process both incoming and outgoing packages, coordinating courier pickups and deliveries, and promptly resolving any related issues.</li><li>Issue and track security badges to visitors and staff as required.</li><li>Maintain clear and accurate flow of communications and correspondence within the office.</li><li>Monitor office supply levels and process requisition orders as needed.</li><li>Support the Facility Manager and Facility Coordinator with clerical and administrative duties related to building operations.</li><li>Respond to routine client and general questions, escalating complex matters to the appropriate contacts.</li><li>Participate in training and facility programs to continually develop your professional skills.</li><li>Maintain a tidy, organized, and secure work environment.</li><li>Uphold all company and client policies, practices, and procedures.</li></ul>
2026-03-13T00:00:00Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary
25 - 25 USD / Hourly
We are looking for an organized and efficient Front Desk Coordinator to join our team on a contract basis in San Francisco, California. In this role, you will serve as the first point of contact for visitors and employees, ensuring the office runs smoothly and efficiently. This position is ideal for someone with prior corporate experience who thrives in fast-paced environments and enjoys multitasking with professionalism. Responsibilities:• Manage the receipt and dispatch of shipments, including handling a virtual mailbox.• Use Freshservice to prioritize and address internal ticketing requests effectively.• Coordinate daily food and beverage logistics with vendors to support office operations.• Assist in planning and supporting in-office and offsite events, collaborating with the Executive Assistant team.• Respond to employee inquiries and provide general administrative support as needed.• Supervise logistics related to an upcoming office relocation scheduled for next year.• Utilize tools like Slack, Envoy, Notion, and Freshservice to streamline communication and workflows. ** If you're interested in this position, please apply to this position and contact Julia Henderson at julia.henderson - at - roberthalf - .com with your word resume and reference job ID# 00410-0013394776 **
2026-03-13T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
27.7115 - 32.087 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Oakland, California. In this Contract position, you will play a key role in maintaining smooth daily operations while providing attentive support to the organization. This role is ideal for someone who thrives in a fast-paced environment and enjoys engaging with the public. Responsibilities: • Welcome and assist visitors by providing a friendly and attentive greeting. • Offer appropriate referrals to individuals seeking guidance or information. • Manage incoming calls and direct them to the correct departments or personnel. • Perform accurate data entry tasks to maintain organized records. • Assist with general administrative tasks to support office operations. • Ensure the reception area is clean and presentable at all times. • Collaborate with team members to address office needs efficiently. • Provide bilingual support (Spanish preferred) when communicating with the public. • Handle inquiries with care and ensure timely resolutions. • Maintain confidentiality and uphold the organization’s standards in all interactions.
2026-03-13T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
60000 - 70000 USD / Yearly
We are looking for a highly organized and proactive Administrative Assistant to join a collegial law firm in San Francisco, California. This law firm values social and environmental responsibility and prides themselves on fostering a collaborative and detail-oriented work environment. This role is essential in ensuring the smooth operation of daily office activities while supporting the broader team with administrative and clerical tasks. This role offers competitive compensation based on experience, along with a comprehensive benefits package that includes health insurance, paid time off, and retirement benefits. Responsibilities:• Maintain office inventory by tracking and ordering supplies, including janitorial items and refreshments.• Process incoming and outgoing mail, including postage and sorting duties.• Coordinate and prepare conflict checks, ensuring timely distribution and reporting.• Provide support for library updates, book distribution, and related library projects.• Schedule and organize firm-wide meetings, including preparing minutes for monthly meetings.• Assist with travel arrangements and hotel bookings for staff.• Manage law clerk evaluations by creating forms, distributing them, and archiving completed evaluations.• Ensure the kitchen remains organized and clean, including coffee preparation and dishwasher management.• Set up and clean up for firm events, such as lunches and celebrations.• Serve as a backup for the administrative assistant and operations coordinator when necessary.
2026-02-12T00:00:00Z

Administrative Assistant

Belmont, CA
onsite
Temporary
28.5 - 32 USD / Hourly
Robert Half is working on an exciting opportunity with a local government entity in need of a Housing Specialist. The Housing Specialist will provide specialized and technical office support, ensuring the smooth operation of departmental processes. Ideal candidates will have a background in Housing, Affordable Housing, Tax Credits, HUD, etc.... Please see the details below and if interested, apply now. Do not wait! We are looking to submit someone ASAP! Responsibilities:<ul><li>Perform complex and technical office support tasks requiring independent judgment and specialized knowledge.</li><li>Gather and compile information from various sources to complete forms and prepare detailed reports.</li><li>Provide accurate information to the public, interpreting policies and procedures as needed.</li><li>Organize, maintain, and streamline departmental files for efficient access and use.</li><li>Draft and edit correspondence, reports, and specialized documents using various software programs.</li><li>Review materials for accuracy, completeness, and compliance with organizational policies.</li><li>Enter and retrieve data in computer systems, ensuring the accuracy of reports and making necessary corrections.</li><li>Manage administrative details such as purchase requisitions, equipment maintenance, and scheduling meetings.</li><li>Train team members on work procedures or oversee tasks on a project basis.</li><li>Respond to and handle inbound and outbound calls, ensuring effective communication and resolution.</li></ul>
2026-03-11T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Office Manager

San Francisco, CA
onsite
Contract / Temporary to Hire
25 - 30 USD / Hourly
We are looking for an experienced Office Manager to oversee daily operations in a detail-oriented services office located in San Francisco, California. In this position, you will play a pivotal role in maintaining an organized and efficient workspace while supporting staff and leadership. This role requires excellent organizational skills, proactive problem-solving, and the ability to manage multiple priorities. Responsibilities:• Coordinate and oversee daily office operations, ensuring a smooth and efficient workplace.• Develop and implement streamlined processes to improve office procedures and enhance scalability.• Act as a central point of contact for staff, assisting with administrative and operational needs.• Manage vendor relationships and service providers to maintain seamless office functionality.• Organize internal communications, schedules, and logistics for meetings and events.• Collaborate with HR and IT teams to facilitate recruiting, onboarding, and employee support.• Plan and execute office events, recognition activities, and initiatives to foster a positive office culture.• Support business operations by managing proposals, contracts, invoicing workflows, and project documentation.• Identify and execute strategies to enhance operational efficiency as the office grow.
2026-03-13T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for an experienced Office Manager to join a small trucking company in Oakland, California, on a contract basis. This flexible, part-time position involves working approximately 18 hours per week across three 6-hour days, with the potential for future conversion to a permanent role. The Office Manager will play a key role in ensuring smooth administrative and accounting operations while supporting a small team of office and warehouse staff. Responsibilities: • Oversee daily office operations to maintain an efficient and organized work environment. • Handle incoming mail, correspondence, and general communication tasks. • Manage basic accounting duties such as entering transactions into QuickBooks, processing checks, and recording payments. • Maintain accurate and accessible filing systems for administrative and financial documents. • Provide support to office staff and coordinate with warehouse personnel as needed. • Monitor and replenish office supplies to ensure uninterrupted operations. • Assist with accounts payable activities, including invoice processing and payment tracking. • Perform receptionist duties, such as answering calls and greeting visitors. • Address miscellaneous tasks to ensure operational efficiency and team collaboration.
2026-03-07T00:00:00Z

Accounts Receivable Clerk

Martinez, CA
onsite
Temporary
24.5 - 27.5 USD / Hourly
We are seeking an Accounts Receivable (AR) Clerk with a minimum of 6 months or more of relevant experience for a temp-to-hire opportunity. This role is ideal for someone who thrives in a collaborative team environment and demonstrates professional and clear communication skills. Key Responsibilities:<ul><li>Process accounts receivable transactions and maintain accurate records.</li><li>Reconcile accounts, research discrepancies, and follow up on outstanding balances.</li><li>Generate and analyze AR reports using MS Excel, including working with large data sets.</li><li>Support cash application and assist with month-end closing activities.</li><li>Collaborate closely with internal teams to resolve payment issues.</li><li>Provide updates and reporting as needed.</li></ul>
2026-02-27T00:00:00Z

Accounts Receivable Clerk

San Ramon, CA
onsite
Temporary
26 - 29.5 USD / Hourly
Robert Half is seeking an Accounts Receivable Clerk to join our clients' growing team! This is an opportunity for a skilled and detail-oriented professional to manage and optimize the company’s accounts receivable process. If you’re looking for a dynamic, supportive environment and the chance to make an impact, this role is perfect for you. Key Responsibilities<ul><li> Manage all aspects of the accounts receivable process, including payment posting, account reconciliations, and adjustments.</li><li>Prepare and distribute customer invoices, payment reminders, and aging reports.</li><li>Monitor outstanding invoices and proactively follow up on overdue payments with clients.</li><li>Address and resolve billing discrepancies in a timely and professional manner.</li><li>Provide regular reports and insights on accounts receivable performance to management.</li><li>Collaborate with sales and accounting teams to address customer account inquiries and ensure smooth communication.</li><li>Assist with month-end and year-end financial closing processes.</li></ul>
2026-02-27T00:00:00Z

Data Entry Clerk

San Francisco, CA
onsite
Temporary
20 - 24 USD / Hourly
We are looking for detail-oriented Data Entry Clerks to assist with an onsite project in San Francisco, California. This is a short-term, part-time contract position requiring individuals to review and accurately log restaurant receipt data into spreadsheets. Candidates must be comfortable working in a collaborative environment under direct supervision and adhering to tight deadlines. The project is expected to last three days with onsite hours throughout the duration. Responsibilities:• Examine physical restaurant receipts to identify service charge and gratuity amounts.• Categorize and record gratuity and service charge data into Excel spreadsheets.• Ensure all data entries are accurate and maintain high standards of precision.• Organize and document records systematically for audit purposes.• Collaborate in a shared workspace under the guidance of the onsite project manager.• Complete assigned tasks efficiently within the designated timeline.• Maintain focus and professionalism in a fast-paced setting.
2026-03-13T00:00:00Z