65 results for Office Assistant in Vallejo, CA

Office Assistant

Alameda, CA
onsite
Temporary
24.7 - 28.6 USD / Hourly
We are looking for a dedicated Office Assistant to join our team in Alameda, California. In this role, you will provide essential support to ensure the smooth operation of daily office activities. This is a long-term contract position that offers the opportunity to contribute to an engaging and diverse educational environment. Responsibilities: • Handle receptionist duties, including greeting visitors and answering inbound calls professionally. • Scan and organize documents to maintain accurate and accessible records. • Perform general clerical tasks such as filing, data entry, and managing correspondence. • Assist with scheduling and coordinating meetings or events as needed. • Support the team in maintaining a clean and efficient workspace. • Collaborate with staff to ensure timely completion of administrative tasks. • Monitor office supplies and place orders to ensure adequate inventory. • Provide additional administrative support to departments as requested. • Uphold confidentiality and professionalism in all interactions and responsibilities.
2026-04-02T00:00:00Z

Office Manager

Oakland, CA
onsite
Temporary
20 - 25 USD / Hourly
Summary:The Office Manager oversees daily office operations, ensuring an organized, efficient, and well-functioning workspace. This role manages office logistics, vendor relationships, administrative staff, and facility needs.Key Responsibilities:<ul><li>Manage office operations, supplies, equipment, and vendor relationships.</li><li>Oversee administrative staff and coordinate workload priorities.</li><li>Support budgeting, expense tracking, and invoice processing.</li><li>Coordinate meeting logistics, office events, and facility maintenance.</li><li>Implement and maintain office policies, procedures, and safety standards.</li><li>Serve as the primary point-of-contact for internal teams and external partners.</li></ul>Qualifications:<ul><li>3+ years of office administration or office management experience.</li><li>Strong organizational and problem-solving skills.</li><li>Ability to multitask and manage competing priorities.</li><li>Experience with budgeting and vendor management preferred.</li></ul>
2026-04-02T00:00:00Z

Administrative Assistant

South San Francisco, CA
onsite
Temporary
26.6 - 30 USD / Hourly
Robert Half is partnering with a well-established affordable housing community in South San Francisco to identify a highly organized and detail-oriented Administrative Assistant. This role supports daily administrative operations within a HUD and Tax Credit housing environment and plays a key role in maintaining accurate documentation, supporting compliance processes, and providing excellent service to residents and internal staff. The ideal candidate will have prior experience in affordable housing, property management, HUD programs, or Low-Income Housing Tax Credit (LIHTC) environments, along with strong administrative and organizational skills. Key Responsibilities<ul><li>Provide administrative support to the property management and compliance teams in a HUD and LIHTC regulated housing community</li><li>Maintain organized resident files and documentation in accordance with HUD and Tax Credit compliance requirements</li><li>Assist with processing applications, certifications, and recertifications for residents</li><li>Track and update resident data, income documentation, and compliance records within internal systems</li><li>Support preparation for audits, file reviews, and regulatory reporting related to affordable housing programs</li><li>Answer phones, greet residents and visitors, and provide professional front office support</li><li>Coordinate office communications, maintain records, and assist with general clerical tasks such as filing, scanning, and document preparation</li><li>Assist with scheduling appointments, meetings, and resident communications as needed</li></ul>
2026-04-07T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
25 - 27 USD / Hourly
We are seeking a detail‑oriented Administrative Assistant to support daily office operations. The ideal candidate is organized, proactive, and able to manage multiple tasks in a fast‑paced environment.Key Responsibilities<ul><li>Provide general administrative support (filing, scheduling, data entry)</li><li>Manage calendars and coordinate meetings</li><li>Handle emails, calls, and inquiries professionally</li><li>Prepare reports, documents, and presentations</li><li>Maintain office supply inventory</li><li>Support special projects as needed</li></ul>
2026-03-11T00:00:00Z

Administrative Assistant

Woodland, CA
onsite
Temporary
20 - 24 USD / Hourly
Job SummaryWe are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative support to our team. The ideal candidate will be a proactive problem-solver with advanced Excel skills, capable of managing data, creating reports, and streamlining administrative processes. This role requires excellent organizational abilities, strong communication skills, and the ability to handle multiple priorities in a fast-paced environment.Key Responsibilities<ul><li>Provide high-level administrative support to executives and team members, including scheduling meetings, managing calendars, and coordinating travel arrangements</li><li>Prepare, format, and distribute professional documents, reports, presentations, and correspondence</li><li>Manage and maintain accurate records, databases, and filing systems (both physical and digital)</li><li>Create and maintain complex spreadsheets using advanced Excel functions, including:</li><li>VLOOKUP, XLOOKUP, and other lookup functions</li><li>Pivot Tables and Pivot Charts for data analysis and reporting</li><li>Formulas, data validation, conditional formatting, and macros (preferred)</li><li>Analyze data and generate regular and ad-hoc reports for management</li><li>Handle incoming and outgoing communications (phone, email, mail) with professionalism</li><li>Coordinate meetings, events, and office activities, including logistics and material preparation</li><li>Assist with expense tracking, invoice processing, and basic bookkeeping tasks</li><li>Maintain office supplies inventory and place orders as needed</li><li>Support special projects and perform other administrative duties as assigned</li></ul>
2026-03-26T00:00:00Z

Administrative Assistant

Oakland, CA
onsite
Temporary
22 - 25 USD / Hourly
Administrative AssistantAbout the Role:Our team seeks an Administrative Assistant to ensure efficient office operations and support a variety of departments.Responsibilities:<ul><li>Answer phones and greet visitors</li><li>Maintain files and records</li><li>Schedule meetings and manage correspondence</li><li>Assist with data entry and basic reporting</li></ul>
2026-04-01T00:00:00Z

Administrative Assistant

San Francisco, CA
onsite
Permanent
70000 - 75000 USD / Yearly
We are looking for a proactive and detail-oriented Administrative Assistant to join our team in San Francisco, California. In this role, you will support daily operations and provide essential administrative assistance to ensure the smooth functioning of the office. The ideal candidate is detail oriented, organized, and has excellent communication skills. Responsibilities: • Welcome clients and visitors while managing package deliveries at the reception area. • Handle incoming calls, screen them appropriately, and take detailed messages when necessary. • Sort, distribute, and file incoming mail to ensure timely processing. • Assist select partners with personal concierge services, including scheduling and reservations. • Draft and send correspondence, faxes, and other necessary communications. • Coordinate travel arrangements and book reservations for team members as needed. • Operate office equipment, addressing any technical issues that arise. • Maintain office supplies by monitoring inventory levels and placing orders when needed. • Ensure common areas such as the kitchen, conference rooms, and supply rooms are clean and organized. • Perform miscellaneous tasks, errands, and special projects to support the team and office operations.
2026-04-07T00:00:00Z

Executive Assistant

San Francisco, CA
remote
Temporary
35 - 40 USD / Hourly
We are looking for a detail-oriented Executive Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide high-level administrative support to executives, ensuring their schedules and travel arrangements run seamlessly. This position requires exceptional organizational skills and the ability to manage multiple priorities efficiently. Responsibilities: • Manage and maintain executives' calendars, ensuring all appointments and meetings are accurately scheduled. • Coordinate and arrange complex travel plans, including flights, accommodations, and transportation. • Prepare materials and agendas for executive meetings, ensuring all necessary documents are organized and accessible. • Provide general administrative support, including handling correspondence and managing records. • Serve as the main point of contact for executives, addressing inquiries and resolving scheduling conflicts. • Monitor and prioritize tasks to ensure deadlines are met and operations run smoothly. • Assist in organizing events or conferences as needed. • Ensure compliance with company policies and procedures while handling sensitive information. • Collaborate with other departments to streamline communication and operational efficiency.
2026-04-06T00:00:00Z

Executive Assistant

South San Francisco, CA
onsite
Temporary
55 - 65 USD / Hourly
Robert Half is working with a leading biotechnology organization is seeking a highly organized and proactive Executive Assistant to provide comprehensive administrative support to senior leadership. This opportunity is being offered through a staffing agency partner and is ideal for an experienced professional who thrives in a fast-paced, collaborative corporate environment. The Executive Assistant will play a key role in supporting executives by managing complex calendars, coordinating meetings and travel, and ensuring day-to-day operations run smoothly. The ideal candidate is detail-oriented, resourceful, and capable of managing multiple priorities while maintaining strict confidentiality. Position OverviewThe Executive Assistant will serve as a trusted partner to senior leadership, providing high-level administrative and operational support. This role requires excellent communication skills, strong attention to detail, and the ability to anticipate needs while managing competing priorities. Key Responsibilities<ul><li>Manage complex executive calendars, scheduling meetings across multiple time zones and prioritizing conflicting requests.</li><li>Coordinate internal and external meetings, including preparing agendas, meeting materials, and follow-up documentation.</li><li>Arrange domestic and international travel including flights, hotels, transportation, and detailed travel itineraries.</li><li>Prepare presentations, reports, and correspondence using Microsoft Office and other business tools.</li><li>Serve as a point of contact between executives and internal teams, external partners, and stakeholders.</li><li>Assist with expense reporting and invoice processing in accordance with company policies.</li><li>Support planning and coordination of team meetings, offsite events, and company initiatives.</li><li>Maintain organized records, documents, and confidential executive information.</li><li>Provide administrative support for special projects and cross-functional initiatives as assigned.</li><li>Ensure smooth day-to-day operations for the executive team while anticipating needs and proactively solving problems.</li></ul>
2026-03-09T00:00:00Z

Executive Assistant

San Francisco, CA
onsite
Temporary
42.75 - 49.5 USD / Hourly
We are looking for an experienced Executive Assistant to support leadership within a dynamic non-profit organization based in San Francisco, California. This is a long-term contract position offering an opportunity to work closely with executive teams and the Board of Directors, ensuring smooth operations and effective communication. The ideal candidate will excel in managing administrative tasks, overseeing meeting logistics, and anticipating the needs of organizational leaders. Responsibilities: • Handle a variety of administrative tasks to support organizational leadership, ensuring efficiency in daily operations. • Assist with special projects by creating detailed reports, complex documents, and well-structured presentations. • Serve as the primary liaison for leadership and the Board of Directors, managing communication and providing logistical support. • Arrange and oversee logistics for meetings and events, including scheduling, drafting agendas, preparing materials, and recording minutes. • Ensure compliance with organizational bylaws while managing Board-related matters such as meetings and documentation. • Monitor upcoming deadlines and commitments for leadership, proactively addressing needs ahead of meetings and conferences. • Coordinate Executive Management Team meetings with precision, collaborating with relevant stakeholders to ensure success. • Manage travel arrangements, including booking and coordinating itineraries for executives. • Maintain calendars with exceptional attention to detail, ensuring schedules are optimized and conflicts are avoided. • Support organizational initiatives by anticipating needs and providing strategic administrative assistance.
2026-04-08T00:00:00Z

Legal Assistant

Menlo Park, CA
onsite
Temporary
22 - 28 USD / Hourly
Legal Assistant (Entry-Level, Growth Opportunity) – Contract-to-HireMenlo Park, CA | Full-Time or Part-TimeAre you looking to start or grow your career in the legal field? This is a fantastic opportunity to gain hands-on experience working closely with attorneys in a supportive, team-oriented environment. We’re seeking a motivated and detail-oriented Legal Assistant who is eager to learn, take initiative, and develop valuable legal skills.In this role, you’ll be exposed to a variety of practice areas including estate planning, estate administration, and special needs planning—no prior experience in these areas required, just a willingness to learn! What You’ll Do:<ul><li>Learn to assist in preparing estate planning and probate documents</li><li>Support the creation of court filings, including petitions and exhibits</li><li>Communicate with clients, trustees, and other parties with professionalism and care</li><li>Collaborate closely with attorneys and team members on active cases</li><li>Participate in client meetings, including intake and document signing appointments</li><li>Help keep client files organized and up to date using legal software systems</li><li>Assist with scheduling, calendar management, and general administrative tasks</li><li>Provide occasional phone support and client follow-up</li></ul>
2026-03-19T00:00:00Z

Legal Assistant

Berkeley, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to join our team in Berkeley, California. This role offers an exciting opportunity to contribute to a dynamic plaintiff IP firm by supporting various administrative, legal, and organizational tasks. The ideal candidate will thrive in a fast-paced environment and bring versatility to a team-oriented office setting. Responsibilities: • Manage reception duties, including answering phones and greeting visitors with professionalism. • Coordinate court filings and handle e-filing processes accurately and efficiently. • Support civil litigation tasks through calendar management and scheduling. • Assist with administrative responsibilities such as document organization and office setup. • Perform light paralegal duties as required, including aiding in litigation preparation. • Maintain organized records and ensure timely updates to legal documents. • Collaborate with attorneys and staff to meet deadlines and client needs. • Provide general office support to ensure smooth daily operations. • Handle correspondence and communication with courts and clients. • Adapt to a variety of tasks, combining administrative, secretarial, and paralegal work.
2026-03-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
75000 - 95000 USD / Yearly
We are looking for a dedicated Legal Assistant to provide comprehensive support to attorneys and ensure the efficient operation of legal cases and firm processes. This role requires a proactive individual who excels in managing legal documentation, scheduling, correspondence, and trial preparation. The ideal candidate will possess strong organizational skills and a deep understanding of litigation procedures. Responsibilities: • Open and close legal cases by obtaining necessary contracts, authorizations, and case details, and ensure proper documentation is circulated. • Draft, prepare, and send legal correspondence, including communications with clients and other relevant parties. • Coordinate travel arrangements for attorneys and manage incoming mail and service documents appropriately. • Order and organize investigation reports and medical records for case files. • Transcribe dictation promptly and maintain attorney calendars for appointments, depositions, and court schedules. • Create, maintain, and organize both physical and electronic case files, ensuring all documents are saved and routed correctly. • Prepare and file complaints, motions, and other pleadings in state and federal courts, adhering to deadlines and filing requirements. • Schedule court appearances, depositions, and client meetings, arranging for interpreters or videographers when necessary. • Assist in trial preparation by organizing trial binders, exhibits, and other materials, and coordinating expert witnesses and jury instructions. • Manage discovery processes, ensuring timely receipt and distribution to attorneys, paralegals, and clients.
2026-04-02T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Permanent
85000 - 120000 USD / Yearly
Legal Assistant to join our team in San Francisco, California. Duties: <ul><li>Prepare pleadings, motions, briefs, discovery materials. </li><li>TOCs and TOAs</li><li>Electronic and paper filing </li><li>Prepare binders and document production </li><li>Provide administrative assistance on complex litigation processes and deadlines</li><li>Support attorneys with time management tasks, time entry and billing coordination </li></ul>
2026-04-02T00:00:00Z

Legal Assistant

Oakland, CA
onsite
Permanent
50000 - 70000 USD / Yearly
We are looking for a skilled Legal Assistant to join our team in Oakland, California. This role requires expertise in civil litigation procedures and fluency in both English and Spanish. The ideal candidate will be detail-oriented, proficient in legal document preparation, and possess excellent organizational and communication skills. Responsibilities: • Prepare and draft routine legal documents, including complaints, discovery materials, motions, and briefs. • Manage e-filing processes and ensure timely submission of court documents. • Coordinate and maintain legal calendars, including deadlines and court appearances. • Conduct thorough analysis and prioritization of legal tasks and projects. • Utilize Microsoft Word, Excel, Outlook, and Adobe Acrobat Pro efficiently to support legal operations. • Communicate effectively in English and Spanish to assist with bilingual legal needs. • Apply in-depth knowledge of California Superior Court civil litigation rules and procedures. • Ensure accuracy and compliance in all court filings and documentation. • Collaborate with attorneys and other team members to meet case deadlines and objectives.
2026-03-25T00:00:00Z

Legal Assistant

San Francisco, CA
onsite
Temporary
30 - 38 USD / Hourly
A boutique antitrust and complex litigation law firm in San Francisco is seeking a Temporary Legal Assistant to provide immediate, onsite litigation support during a transition period. The ideal candidate will have at least 5 years of litigation support experience, with strong hands-on skills in state and federal e-filing, legal document formatting, and trial preparation. This is a 100% onsite contract role (5 days per week) with the potential to convert to full-time employment based on performance and mutual fit. The firm is seeking a litigation support professional who can step in quickly and contribute in a fast-paced, deadline-driven environment. Responsibilities<ul><li>Prepare, format, and file litigation documents in state and federal courts, ensuring compliance with local and judge-specific rules</li><li>Handle e-filing and filing-ready document preparation, including pleadings, exhibits, TOCs/TOAs, PDF assembly, bookmarking, and proofs of service</li><li>Support trial and deposition preparation, including exhibit organization, binder preparation, and coordination of materials</li><li>Assist with litigation calendaring and deadline tracking</li><li>Provide hands-on litigation support to attorneys and paralegals across active matters</li></ul>
2026-03-20T00:00:00Z

Legal Assistant

Emeryville, CA
remote
Permanent
31200 - 52000 USD / Yearly
Congenial law firm is seeking a REMOTE part-time Legal Assistant to join their Bay Area team. This role requires someone who is detail-oriented, with extensive experience in litigation support and a strong understanding of legal procedures. The ideal candidate will be detail-oriented, organized, and capable of managing critical tasks efficiently. This role will ideally be 20-25 hours/week. The hourly range for this remote position would be $30-45/hr. Responsibilities:• Prepare and assemble motions, tables of contents, and tables of authorities with precision and accuracy.• Handle electronic court filings across various platforms while ensuring compliance with legal requirements.• Manage litigation calendars to track important deadlines and court dates effectively.• Coordinate and organize court filings to support attorneys in ongoing cases.• Maintain detailed documentation and records related to litigation processes.• Collaborate with attorneys and other legal staff to ensure seamless workflow and task completion.• Provide administrative support in civil litigation matters, including document formatting and proofreading.• Monitor and prioritize tasks to meet strict deadlines and deliver high-quality work.• Adapt to changing workloads and take on additional hours when necessary.
2026-04-01T00:00:00Z

Accounting Assistant

Richmond, CA
onsite
Temporary
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: <ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform data entry into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review weekly reports related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
2026-03-20T00:00:00Z

Accounting Assistant

Oakland, CA
onsite
Temporary
25 - 30 USD / Hourly
We are seeking an organized and detail-oriented Accounting Assistant to support the accounting team in handling accounts payable (AP) and accounts receivable (AR) functions. This role is ideal for early-career professionals or recent graduates looking to grow their experience in accounting and finance while contributing to the smooth operation of our organization's financial processes. Key Responsibilities: <ul><li>Assist with the processing, verification, and reconciliation of invoices in accounts payable. </li><li>Support accounts receivable by tracking incoming payments, issuing invoices, and managing customer account records. </li><li>Perform data entry into accounting systems to ensure the accuracy of financial records. </li><li>Help resolve discrepancies, including research and communication with vendors and clients. </li><li>Prepare and review weekly reports related to AP and AR activities. </li><li>Maintain proper documentation of financial transactions in compliance with company policies. </li><li>Partner with team members to ensure timely month-end and year-end close processes. </li><li>Provide administrative support to accountants and finance staff as needed. </li><li>Learn and work within various accounting software systems. </li></ul>
2026-04-03T00:00:00Z

Accounting Assistant

San Francisco, CA
onsite
Permanent
70000 - 71000 USD / Yearly
We are looking for an organized and detail-oriented Accounting Assistant to join our team in San Francisco, California. In this role, you will support essential financial operations such as accounts payable, accounts receivable, and invoice management. The ideal candidate will have a strong background in accounting processes and proficiency in QuickBooks. Responsibilities:• Apply GAAP standards across all accounting tasks and ensure accuracy.• Work closely with accounting leadership to resolve issues and meet deadlines.• Support timely and accurate month‑end close activities.• Assist with accounts receivable by preparing property invoices, posting payments, and maintaining records.• Support accounts payable by setting up vendors, reviewing requests, processing payments, responding to inquiries, managing petty cash, and handling employee reimbursements.• Prepare and issue internal chargebacks and maintain vendor documentation.• Manage corporate credit card activity, including reconciliations, monitoring submissions, resolving issues, and enforcing usage policies.• Perform bank-related tasks such as posting interest and fees and supporting monthly reconciliations.• Maintain organized financial records and assist with additional projects or duties as needed.
2026-03-25T00:00:00Z

Office Operations Associate

Burlingame, CA
onsite
Temporary
30 - 40 USD / Hourly
Robert Half is working with an exciting Biotherapeutic company in Burlingame,. Our client, a fast-growing and people-focused organization, is seeking an Office Operations Associate to support their dynamic workplace environment. This is an excellent opportunity for an organized and service-oriented professional who thrives in a fast-paced setting and enjoys creating a seamless and welcoming office experience. Job Description: <ul><li>Serve as the first point of contact for visitors, ensuring a professional and welcoming environment</li><li>Greet guests, support onsite interviews, and provide office tours for new hires and visitors</li><li>Manage incoming and outgoing mail, packages, and deliveries</li><li>Monitor and replenish office supplies, kitchen inventory, and workplace resources</li><li>Assist in maintaining a clean, organized, and fully functional office environment</li><li>Support scheduling and logistics for internal meetings and interviews</li><li>Assist in planning and executing team events, company celebrations, and onsite programs</li><li>Respond to calls and emails on behalf of the operations team</li><li>Coordinate with internal stakeholders and external vendors to ensure timely execution of projects</li><li>Maintain shared calendars and scheduling systems for internal visibility</li><li>Prepare onboarding materials, workspace setups, and Day 1 logistics for new employees</li><li>Set up workstations, including equipment and necessary tools</li><li>Support employee engagement initiatives and contribute to a positive company culture</li><li>Provide general administrative assistance and support special projects as needed</li></ul>
2026-04-01T00:00:00Z

Legal Assistant/Paralegal

Oakland, CA
onsite
Permanent
80000 - 103000 USD / Yearly
We are looking for a dedicated Legal Assistant/Paralegal to join a reputable plaintiff-focused personal injury law firm in Oakland, California. In this role, you will play a pivotal part in supporting attorneys and clients throughout the litigation process, contributing to meaningful outcomes for individuals seeking justice and fair compensation. This position offers an exciting opportunity to thrive in a fast-paced and collaborative work environment. This role offers a competitive compensation range, excellent benefits (full medical, dental, and vision for the employee and family), paid time off, and retirement benefits. Responsibilities:• Support attorneys in managing personal injury cases from initial intake through resolution, ensuring all phases of litigation are handled efficiently.• Draft and file legal documents, including pleadings, motions, and correspondence, while maintaining accuracy and attention to detail.• Communicate effectively with clients, medical providers, and insurance companies to gather information and provide case updates.• Organize and maintain case files, track deadlines, and manage calendars to ensure timely completion of tasks.• Prepare discovery responses, settlement documentation, and trial preparation materials to assist attorneys in achieving case objectives.• Handle administrative responsibilities such as data entry, document management, and correspondence tracking.• Maintain confidentiality and professionalism in all interactions with clients and colleagues.• Collaborate with the legal team to streamline processes and improve case outcomes.
2026-03-18T00:00:00Z

Legal Assistant/Paralegal

Sacramento, CA
onsite
Permanent
80000 - 900000 USD / Yearly
We are looking for an experienced Legal Assistant to join a growing law firm in Sacramento, California. This role requires someone who is detail-oriented and excels in managing legal documentation, court filings, and trial preparation. Responsibilities:• Draft and format legal documents in compliance with court-specific rules and regulations.• Submit both electronic and physical filings to courts in a timely and accurate manner.• Maintain and update case and trial lists on a regular basis to ensure team alignment.• Coordinate the preparation of trial materials, including binders, indices, and exhibits.• Arrange client meetings and depositions, including booking conference rooms and setting up required technology.• Communicate effectively with clients, vendors, and opposing counsel to facilitate case progress.• Handle correspondence and ensure timely delivery of client documents.• Process invoices and coordinate with the accounting department for timely payments.• Perform administrative tasks such as copying, scanning, printing, and faxing documents.
2026-04-07T00:00:00Z

Case Assistant

San Francisco, CA
remote
Temporary
24 - 26 USD / Hourly
Our client, an AMLAW 100 Litigation Firm, is seeking a dedicated and motivated Case Assistant to support their San Francisco teams on a remote, open-ended contract basis. This position offers a fantastic opportunity for recent graduates or individuals with some administrative experience in a law firm setting to establish and grow their careers in the legal industry. Key Responsibilities:<ul><li>Provide administrative and case management support to attorneys and paralegals in a fast-paced litigation environment.</li><li>Assist with document organization, case file maintenance, and preparation of materials for court filings.</li><li>Conduct basic legal research and compile information as directed by supervising attorneys or paralegals.</li><li>Manage and maintain case calendars, including scheduling meetings, hearings, and deadlines.</li><li>Communicate professionally with clients, opposing counsel, and other parties as needed.</li><li>Perform other administrative tasks such as scanning, filing, data entry, and preparing correspondence.</li></ul>
2026-03-26T00:00:00Z

Project Assistant

Alameda, CA
onsite
Contract / Temporary to Hire
24 - 26 USD / Hourly
This role supports the purchasing and administrative team, focusing on vendor interaction, invoice/purchase order management, and general office duties within a manufacturing/industrial setting. This is not a buying role, but it requires strong administrative skill and professionalism. Key Responsibilities:<ul><li>Support Purchasing and Admin teams with data entry, process tracking, and document management.</li><li>Communicate professionally with vendors by email and phone, articulating needs and following up as required.</li><li>Review, process, and track purchase orders, invoices, and related documentation.</li><li>Accurately enter and maintain records in internal systems.</li><li>Coordinate with internal teams to ensure timely delivery of materials/services.</li><li>Assist with ad-hoc administrative projects as needed.</li></ul>
2026-03-18T00:00:00Z