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344 results for Sr Executive Assistant in Usa
- Rochester, NY
- onsite
- Permanent / Full Time
- 60000 - 73000 USD / Yearly
- We are looking for a highly experienced Sr. Legal Secretary to support a busy family law practice in Rochester, New York. This position is ideal for a legal support specialist who can take ownership of daily case support, maintain order across a demanding caseload, and work confidently with limited direction. The role offers meaningful involvement in client matters from initial intake through resolution while helping ensure the practice operates smoothly and efficiently.<br><br>Responsibilities:<br>• Create, edit, and finalize legal correspondence, pleadings, motions, and other court-related documents with a high degree of accuracy.<br>• Coordinate the preparation, submission, and service of filings while ensuring compliance with applicable court procedures and deadlines.<br>• Maintain well-organized electronic and paper case records so documents and case information remain current and accessible.<br>• Oversee the attorney’s schedule by arranging hearings, conferences, court dates, and client meetings, while managing related docket deadlines.<br>• Serve as a reliable point of contact for clients, court personnel, opposing counsel, and outside parties regarding case updates and procedural matters.<br>• Monitor key litigation timelines and follow up proactively to keep filings, responses, and other case activity on track.<br>• Provide support with discovery coordination, document collection, exhibit organization, and trial readiness activities.<br>• Record billing information accurately and assist with general administrative tasks that support the day-to-day operation of the practice.<br>• Contribute to overall case management by helping move matters forward efficiently from opening through final disposition.
- 2026-10-13T00:00:00Z
- Washington, DC
- onsite
- Permanent / Full Time
- 85000 - 115000 USD / Yearly
- <ul><li>Manage the CEO’s complex calendar, prioritizing time in alignment with organizational goals and proactively identifying scheduling conflicts, competing priorities, and decision points.Serve as a central coordination point for the CEO, facilitating communication and follow-through among executive leadership, staff, Board members, and external stakeholders.</li><li>Prepare the CEO for meetings and engagements by coordinating agendas, briefing materials, talking points, presentations, and other supporting documents.</li><li>Coordinate meeting logistics, scheduling, travel, correspondence, and follow-up with accuracy, responsiveness, and attention to detail.</li><li>Develop and maintain systems to track the CEO’s priorities, commitments, decisions, deadlines, correspondence, and action items, ensuring timely follow-through by the CEO and relevant stakeholders.</li><li>Draft, edit, and refine executive communications and materials, ensuring clarity, consistency of tone, and professional polish.</li><li>Conduct research and synthesize information to support meetings, decision-making, and organizational priorities.</li><li>Manage select projects and special assignments on behalf of the CEO, coordinating across departments and monitoring progress through completion.</li><li>Identify and implement opportunities to improve executive office systems, workflows, and overall efficiency.</li><li>Exercise discretion and sound judgment when handling confidential and sensitive information.</li><li>Provide administrative support to the Board of Directors and its committees, including calendar coordination, meeting scheduling, attendance tracking, communications, and logistics.</li><li>Serve as a responsive point of contact for Board members, ensuring effective communication and timely follow-through.</li><li>Prepare for Board and committee meetings by organizing and distributing materials, maintaining records and rosters, and coordinating facilities and technology.</li><li>Support a high-quality Board member experience through onboarding, day-of assistance, timely responses, and proactive anticipation of administrative needs throughout the year.</li><li>Coordinate CEO-led meetings, convenings, retreats, receptions, and other events in partnership with internal and external stakeholders.</li><li>Manage end-to-end event execution, including scheduling, invitations, agendas, venues, catering, materials, technology, run-of-show, and day-of logistics.</li><li>Capture action items and coordinate post-event follow-up to ensure commitments are tracked and completed.</li><li>Anticipate and resolve logistical or operational issues quickly and effectively.</li><li>Provide a professional, welcoming, and seamless experience for all participants.</li></ul><p><br></p>
- 2026-10-19T00:00:00Z
- Charlotte, NC
- onsite
- Temporary / Contract
- 30 - 40 USD / Hourly
- <p>We are looking for an experienced Operations Executive Assistant to provide dependable support to senior leaders, the CEO and VP of People sitting in California. This Contract position is ideal for someone who thrives in a fast-moving environment, stays organized amid changing priorities, and brings a detail-oriented, service-focused approach to executive support. The role combines high-level coordination, operational follow-through, and cross-functional partnership to help leadership teams stay efficient and well prepared.</p><p><br></p><p>Responsibilities:</p><p>• Deliver day-to-day administrative and operational support for executive leadership, ensuring priorities are addressed accurately and on time.</p><p>• Oversee complex scheduling needs across multiple time zones, balancing shifting demands and maintaining well-structured calendars.</p><p>• Arrange business travel, meeting logistics, and related coordination for frequent domestic trips and executive events.</p><p>• Prepare, track, and reconcile expense submissions while maintaining accurate reporting through designated internal tools.</p><p>• Serve as a central point of coordination for executives by monitoring action items, anticipating needs, and keeping important tasks moving forward.</p><p>• Assist with onboarding activities, including coordination of access, setup, and integration into team processes.</p><p>• Partner closely with leaders and internal stakeholders to resolve issues quickly and provide practical support in a changing business environment.</p><p>• Use platforms such as Google Workspace, Slack, and Ramp to manage communication, documentation, scheduling, and expense workflows.</p>
- 2026-11-05T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 130000 - 160000 USD / Yearly
- <p>We are looking for an experienced Senior Executive Assistant to provide high-level administrative and personal support to the CEO. This position plays a central role in keeping executive priorities organized through proactive calendar coordination, travel planning, and responsive day-to-day support. The ideal candidate is experienced, resourceful, and confident managing confidential matters while ensuring smooth communication with internal teams and external partners. The ideal candidate will have experience supporting a CEO within a global organization. Must have experience with Board of Directors. This requires 5 days on-site.</p><p>The salary target is $130,000-$160,000 and health benefits, dental, vision, 401k, PTO and bonus.</p><p>Recruiter: Connie Stathopoulos</p><p><br></p><p>Responsibilities:</p><p>• Manage complex executive calendars, coordinate appointments, and adjust schedules to align with shifting business priorities.</p><p>• Arrange domestic and international travel, including itineraries, accommodations, transportation, and related logistics.</p><p>• Prepare and submit expense reports accurately and on time using designated expense management tools.</p><p>• Capture meeting discussions, organize follow-up items, and help ensure action items are tracked to completion.</p><p>• Support planning and execution of meetings and events by handling agendas, materials, conference setup, and logistics.</p><p>• Serve as a point of contact between assigned executives and both internal stakeholders and external contacts, maintaining clear and effective communication.</p><p>• Draft, format, and manage correspondence, reports, and other administrative documents with a high level of accuracy.</p><p>• Respond to ad hoc administrative requests and provide dependable support for special projects and executive priorities.</p>
- 2026-10-28T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 22.8 - 24 USD / Hourly
- We are looking for a detail-oriented SR. Office Services Associate to join our team in a Contract position. This role supports daily office operations with a strong focus on front-of-house service, print and copy production, mail handling, and document intake in a corporate environment. The ideal candidate brings a customer-first mindset, stays organized under pressure, and can manage multiple service requests while maintaining accuracy and confidentiality.<br><br>Responsibilities:<br>• Provide front desk and front-of-house support by assisting visitors, employees, and clients with responsiveness.<br>• Process print, copy, scanning, and document intake requests in accordance with established service procedures and quality expectations.<br>• Handle incoming and outgoing mail services, ensuring timely sorting, distribution, and delivery of materials.<br>• Review service requests and job instructions for completeness before starting work to reduce delays and errors.<br>• Track assignments through appropriate logs and maintain accurate records for office services activity.<br>• Organize daily tasks by urgency and service deadlines, escalating concerns when timing or job requirements may be impacted.<br>• Perform routine quality checks on completed work and help maintain high standards across team output.<br>• Replenish paper, toner, and other supplies, and resolve basic equipment issues to keep operations running smoothly.<br>• Follow client-site policies and internal service standards while using materials and equipment efficiently and safely.
- 2026-11-09T00:00:00Z
- Duluth, GA
- onsite
- Temporary / Contract
- 21.85 - 25.3 USD / Hourly
- <p>We are looking for a detail-oriented Junior Executive Assistant to provide dependable administrative support to senior leadership and the board. This is a contract position suited for someone who can keep schedules organized, prepare meetings thoroughly, and manage follow-up tasks with professionalism and discretion. The role combines executive coordination, board support, meeting administration, and communication assistance in a fast-paced environment where accuracy and responsiveness are essential.</p><p><br></p><p>Responsibilities:</p><p>• Manage calendars for senior leaders, arrange meetings, and keep scheduling priorities aligned using Microsoft 365 tools.</p><p>• Act as a central point of coordination between executives, board members, leadership teams, and other stakeholders to support smooth communication.</p><p>• Prepare agendas, send meeting notices, organize virtual or onsite logistics, and document clear meeting minutes with actionable follow-up items.</p><p>• Track open tasks, decisions, and next steps from leadership and board meetings to help ensure timely completion.</p><p>• Support board and advisory committee activities by assembling presentation materials, distributing documents in advance, and coordinating meeting logistics.</p><p>• Arrange reservations and travel-related plans for leadership or board activities as needed.</p><p>• Assist with administrative processing such as routing bills or approvals to the appropriate leaders.</p><p>• Help maintain collaboration and communication resources, including SharePoint-based content, in partnership with leadership team members.</p><p>• Provide note-taking and organizational support during executive, leadership, and board sessions, including recurring strategic meetings.</p><p>• Contribute administrative assistance to HR-related processes and other operational support needs as assigned.</p>
- 2026-11-06T00:00:00Z
- Tampa, FL
- onsite
- Permanent / Full Time
- 60000 - 70000 USD / Yearly
- <p>We are looking for an experienced and proactive Personal/Executive Assistant to support a family office in Tampa, Florida. This on-site role blends personal support with office coordination, requiring someone who can stay ahead of priorities, manage shifting schedules, and maintain a high level of discretion. The ideal candidate is highly organized, confident using Microsoft Office, and comfortable handling sensitive matters with care.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate personal and business calendars for key stakeholders, ensuring appointments, meetings, and schedule changes are accurately tracked in Outlook.</p><p>• Arrange medical visits and related logistics, including completion of necessary forms and follow-up on prescription availability and refills.</p><p>• Prepare and distribute daily schedules with relevant meeting details, timing, and supporting information.</p><p>• Handle incoming calls for the family office and serve as an attentive first point of contact for visitors and inquiries.</p><p>• Draft, organize, and manage correspondence, documents, and general administrative materials with accuracy and confidentiality.</p><p>• Run occasional errands and provide hands-on support for time-sensitive personal and office-related needs.</p><p>• Assemble presentation materials to support meetings, property reviews, and potential investment discussions.</p><p>• Support meeting readiness by organizing materials, confirming logistics, and helping ensure executives are prepared for upcoming commitments.</p><p><br></p><p>This is a permanent opportunity. Please apply to Jane Gearhart if interested! </p>
- 2026-10-20T00:00:00Z
- Richmond, VA
- onsite
- Temporary to Hire
- 24 - 27 USD / Hourly
- <p>We are looking for a Senior Administrative Assistant to support a non-profit organization in Richmond, Virginia. This contract opportunity with potential for a permanent role is ideal for someone who can become productive quickly, stay organized in a fast-moving environment, and handle multiple priorities with minimal supervision. The position offers the chance to grow into a more senior support capacity over time, including potential progression into an executive assistant role.</p><p><br></p><p>Responsibilities:</p><p>• Provide day-to-day administrative support by keeping schedules organized, coordinating appointments, and ensuring routine office activities run smoothly.</p><p>• Support all administrative and coordination functions for the CEO and Chief of Staff.</p><p>• Manage incoming calls and front-desk style interactions professionally, directing inquiries and responding to requests in a timely manner.</p><p>• Maintain calendars for team members, resolve scheduling conflicts, and arrange meetings with strong attention to timing and logistics.</p><p>• Prepare, update, and organize documents, spreadsheets, and records using Microsoft Office and SharePoint.</p><p>• Handle data entry and general record maintenance with a high degree of accuracy and confidentiality.</p><p>• Coordinate travel plans, meeting details, and related logistics to support internal staff and visiting stakeholders.</p><p>• Process and track corporate expense reports through the designated expense management platform.</p><p>• Work independently to prioritize assignments, adapt to shifting needs, and keep multiple tasks moving forward effectively.</p>
- 2026-11-11T00:00:00Z
- Baltimore, MD
- onsite
- Temporary to Hire
- 30.0865 - 38 USD / Hourly
- <p>We are looking for an experienced Sr. Administrative Assistant to support department leaders, project staff, and technical teams in Maryland. This opportunity is ideal for someone who thrives in a busy public-sector setting and brings strong judgment, organization, and follow-through to daily operations. In this role, you will help keep meetings, documentation, communications, and administrative workflows running smoothly while serving as a dependable resource across multiple groups.</p><p><br></p><p>Responsibilities:</p><p>• Deliver day-to-day administrative support for leadership and cross-functional project teams, ensuring priorities are addressed efficiently.</p><p>• Oversee calendars, coordinate appointments, and arrange meetings or conference calls to keep schedules aligned.</p><p>• Draft agendas, capture meeting notes, and distribute follow-up communication to support timely action on key decisions.</p><p>• Maintain accurate electronic and hard-copy records so files, correspondence, and departmental documents remain accessible and organized.</p><p>• Update spreadsheets, enter data, and assist with progress tracking and reporting for ongoing projects and operational activities.</p><p>• Facilitate communication among internal departments and help route questions or requests to the appropriate contacts.</p><p>• Monitor pending items, due dates, and open requests to help teams stay on schedule and accountable.</p><p>• Prepare and format presentations, reports, letters, and other business materials with strong attention to detail and professionalism.</p><p>• Coordinate administrative activities involving vendors, consultants, contractors, and public agencies while handling sensitive information with discretion.</p>
- 2026-11-09T00:00:00Z
- Irvine, CA
- onsite
- Temporary / Contract
- 31.35 - 36.3 USD / Hourly
- We are looking for a highly organized Senior Administrative Assistant to provide dedicated support to senior leadership in Irvine, California. This Long-term Contract position is ideal for a resourceful and detail-oriented individual who can manage competing priorities, protect executive time, and handle sensitive matters with sound judgment. The role requires strong coordination skills, effective communication, and the ability to keep projects, meetings, and travel arrangements running smoothly in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee a complex executive calendar by aligning meetings, appointments, and business commitments according to priority, urgency, and overall impact on leadership objectives.<br>• Coordinate meeting logistics from planning through follow-up, including preparing agendas, gathering supporting materials, recording key discussion points, and distributing clear action items with owners and deadlines.<br>• Act as a central point of contact for internal and external stakeholders, ensuring requests are handled promptly, updates are communicated clearly, and issues are resolved with minimal disruption.<br>• Maintain organized and confidential records for corporate, legal, and operational documents, and retrieve materials quickly when needed for business or legal review.<br>• Partner with attorneys and related contacts by tracking document requests, monitoring legal deadlines, supplying required information, and reviewing invoices for accuracy before processing.<br>• Support assigned projects by documenting requirements, communicating with stakeholders, monitoring progress against timing and scope expectations, and preparing concise status updates for leadership.<br>• Prepare for executive meetings with investors, legal counsel, affiliates, and guests by arranging logistics, assembling presentation materials, and ensuring visitors have the information needed before arrival.<br>• Manage domestic and international travel plans, including air, hotel, ground transportation, and itinerary coordination, while adapting quickly to schedule changes.<br>• Provide additional administrative and personal support such as coordinating shipments, handling deliveries and pickups, organizing events, and arranging business or personal gifts as requested.
- 2026-11-12T00:00:00Z
- La Jolla, CA
- onsite
- Temporary / Contract
- 28 - 30 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to provide high-level administrative support to leadership and help manage day-to-day office operations. This role requires a professional who can juggle multiple priorities, communicate effectively with tenants, vendors, and internal teams, and maintain a high level of confidentiality.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide senior-level administrative support to property management leadership and staff</li><li>Manage calendars, schedule meetings, and coordinate travel and appointments</li><li>Prepare, edit, and distribute correspondence, reports, presentations, and other documents</li><li>Maintain office records, filing systems, and property-related documentation</li><li>Serve as a point of contact for tenants, vendors, and internal stakeholders</li><li>Assist with invoice tracking, expense reporting, and vendor communication</li><li>Coordinate meetings, events, and office logistics</li><li>Support lease administration, work order documentation, and other property management processes</li><li>Track deadlines, follow up on action items, and help ensure timely completion of projects</li><li>Assist with special projects and additional administrative duties as needed</li></ul>
- 2026-11-11T00:00:00Z
- Indianapolis, IN
- onsite
- Temporary to Hire
- 22 - 27 USD / Hourly
- We are looking for a Senior Administrative Assistant to support daily office operations while helping leaders and team members stay organized, informed, and on schedule. This contract position has the potential to become permanent and is ideal for someone who thrives in a fast-paced administrative environment and enjoys balancing communication, coordination, reporting, and document management. The person in this role will serve as a key point of contact for visitors and callers, maintain accurate records, and provide dependable support across a variety of administrative tasks.<br><br>Responsibilities:<br>• Manage front-office communication by answering inbound calls, directing inquiries to the appropriate contact, and handling outgoing calls as needed.<br>• Welcome visitors professionally, determine the purpose of each visit, and connect guests with the right team member.<br>• Review, sort, and distribute incoming mail and other office correspondence in a timely manner.<br>• Prepare routine letters, documents, and other written communications with accuracy and attention to detail.<br>• Maintain organized filing systems and department records, ensuring documents are easy to retrieve and properly stored.<br>• Coordinate calendars, schedule meetings, and book appointments for managers and staff members.<br>• Compile standard reports, track data, and assist with maintaining recurring statistical or operational records.<br>• Respond to internal and external requests for information, materials, or administrative support promptly and professionally.<br>• Handle sensitive information with discretion and maintain confidentiality in all aspects of the role.
- 2026-11-09T00:00:00Z
- Del Mar, CA
- onsite
- Temporary / Contract
- 27 - 32 USD / Hourly
- <p>Our client in the property management industry is seeking a highly organized and proactive Senior Administrative Assistant to provide advanced administrative support to leadership and assist with day-to-day office operations. This role is ideal for a detail-oriented professional who thrives in a fast-paced environment, can manage multiple priorities, and has strong communication and coordination skills.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to executives, property managers, and department leaders</li><li>Manage complex calendars, schedule meetings, and coordinate appointments across multiple stakeholders</li><li>Prepare correspondence, reports, presentations, and other business documents</li><li>Maintain records, filing systems, contracts, and property-related documentation</li><li>Coordinate internal meetings, prepare agendas, and track follow-up items</li><li>Assist with vendor communication, invoice processing, and service scheduling</li><li>Answer and route calls, emails, and inquiries in a professional and timely manner</li><li>Support office operations, including supply management, mail distribution, and general administrative tasks</li><li>Coordinate travel arrangements, expense reporting, and special projects as needed</li><li>Help ensure smooth communication between property management staff, tenants, vendors, and corporate teams</li></ul><p><br></p>
- 2026-11-11T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 25 - 27 USD / Hourly
- <p>We are seeking a highly organized and proactive <strong>Senior Administrative Assistant</strong> to support daily business operations with a construction organization and help keep projects, teams and office functions running smoothly. This role requires a professional who can manage multiple priorities, coordinate across departments and provide strong administrative support in a fast-paced construction environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide high-level administrative support to project managers, executives and office leadership</li><li>Manage calendars, schedule meetings and coordinate internal and external communications</li><li>Prepare reports, correspondence, meeting notes and presentation materials</li><li>Maintain project files, contracts, change orders, invoices and other construction-related documentation</li><li>Assist with bid packages, permits, vendor paperwork and subcontractor documentation</li><li>Track deadlines, monitor document flow and help ensure timely completion of administrative tasks</li><li>Support payroll, expense reporting, purchase orders and invoice processing as needed</li><li>Answer phones, greet visitors and serve as a point of contact for clients, vendors and subcontractors</li><li>Order office supplies and help oversee general office operations</li><li>Assist with special projects and process improvements to support the construction team</li></ul><p><br></p><p><br></p>
- 2026-11-07T00:00:00Z
- Saddle Brook, NJ
- onsite
- Temporary / Contract
- 21 - 22 USD / Hourly
- <p>We are looking for a Sales Associate/ Executive Assistant to provide on-site sales and executive support on site in New Jersey. This long-term contract position blends administrative coordination, client-facing communication, and marketing assistance to help a busy commercial real estate team operate efficiently. The role is ideal for someone who can manage shifting priorities, produce high-quality business materials, and maintain accuracy in a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate executive calendars, schedule meetings, arrange travel, and resolve conflicts to keep daily operations running smoothly.</p><p>• Respond to routine client and internal inquiries, acting as a reliable point of contact and escalating issues when needed.</p><p>• Prepare and track expense submissions and commission-related documentation in accordance with company guidelines.</p><p>• Maintain organized records, reporting tools, contact databases, and shared content resources used by the sales team.</p><p>• Support updates to websites and internal tracking systems to ensure information remains current and accessible.</p><p>• Create effective marketing collateral such as presentations, proposals, flyers, maps, and property-related materials that align with brand standards.</p><p>• Research market activity and compile findings into client-ready reports and other business development deliverables.</p><p>• Partner with marketing, research, and finance teams to gather data and assemble accurate materials for sales initiatives.</p>
- 2026-11-01T00:00:00Z
- Tuskegee, AL
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p>Position Overview</p><p>We are seeking a highly organized and proactive Executive Assistant for a contract opportunity supporting senior leadership. The ideal candidate will be responsible for managing complex calendars, coordinating meetings and travel arrangements, handling confidential information, and ensuring the day-to-day administrative operations run smoothly.</p><p>This role requires exceptional communication skills, attention to detail, and the ability to thrive in a fast-paced environment while managing multiple priorities.</p><p>Key Responsibilities</p><ul><li>Provide administrative support to executive leadership and key stakeholders</li><li>Manage complex calendars, schedule meetings, and coordinate conference calls</li><li>Arrange domestic and international travel, including itineraries, accommodations, and expense reporting</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Screen and prioritize emails, phone calls, and requests</li><li>Coordinate executive meetings, leadership events, and special projects</li><li>Maintain confidential records and sensitive information with discretion</li><li>Take meeting notes and track action items to completion</li><li>Assist with budget tracking, invoicing, and expense reconciliation as needed</li><li>Serve as a liaison between executives, internal departments, and external partners</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Berkeley, CA
- onsite
- Permanent / Full Time
- 150000 - 230000 USD / Yearly
- We are looking for an experienced Senior Employment Attorney to join a legal team serving clients in California. This position focuses on guiding employers through complex workplace matters, handling disputes, and delivering practical legal advice that helps reduce risk. The ideal candidate brings deep knowledge of California labor and employment law, sound judgment, and the ability to lead sophisticated matters while building strong client relationships.<br><br>Responsibilities:<br>• Lead labor and employment disputes through all phases, from early assessment and strategy development to settlement or final resolution.<br>• Advocate for clients in arbitration proceedings, agency matters, and other employment-related hearings.<br>• Direct workplace investigations involving employee complaints, policy concerns, and sensitive personnel issues, while preparing clear findings and recommendations.<br>• Advise employers on labor and employment questions, offering practical guidance on compliance, risk management, and day-to-day workplace decisions.<br>• Design and present training sessions for clients on employment practices, legal developments, and preventive compliance measures.<br>• Build trusted relationships with clients by serving as a strategic advisor on ongoing workplace and personnel matters.<br>• Review, draft, and refine legal arguments, case filings, and other written work product to support effective representation.<br>• Support the growth of the legal team by coaching entry-level attorneys, sharing subject matter knowledge, and providing guidance on case strategy.
- 2026-10-22T00:00:00Z
- Phoenix, AZ
- onsite
- Temporary / Contract
- 25 - 30 USD / Hourly
- <p><strong>Nonprofit Legal Advocacy Organization | Supporting Abused and Neglected Children</strong></p><p>Our client, a respected nonprofit legal advocacy organization dedicated to protecting and advocating for abused and neglected children, is seeking an experienced <strong>Senior Legal Administrative Assistant</strong> to support a team of attorneys in a fast-paced, mission-driven environment.</p><p>Key Responsibilities:</p><ul><li>Manage complex attorney calendars, scheduling court appearances, client meetings, and internal meetings.</li><li>Coordinate and maintain attorney Outlook calendars, ensuring efficient time management and deadline tracking.</li><li>Participate in pre- and post-case meetings, capturing notes and assisting with follow-up action items.</li><li>Enter, maintain, and update case information, notes, and documentation within <strong>CLIO</strong> case management software.</li><li>Prepare, file, and track legal documents with the Arizona Superior Court and other applicable courts.</li><li>Support attorneys with case management, document preparation, correspondence, and administrative tasks.</li><li>Maintain organized electronic and physical case files while ensuring confidentiality and accuracy.</li><li>Coordinate communication with clients, court personnel, opposing counsel, and community stakeholders.</li></ul><p><br></p>
- 2026-11-10T00:00:00Z
- Davie, FL
- onsite
- Permanent / Full Time
- 70000 - 75000 USD / Yearly
- <p>We are looking for a proactive Executive Operations Assistant/Admin to support senior leadership in Fort Lauderdale, FL. This position is ideal for someone who can keep executive workflows organized, anticipate needs, and maintain momentum across a wide range of priorities. The successful candidate will bring strong administrative experience, sound judgment, and the ability to communicate effectively while managing a fast-moving environment.</p><p><br></p><p>Responsibilities:</p><p>• Oversee complex calendars for multiple leaders, ensuring meetings, calls, and key commitments are scheduled efficiently and without conflict.</p><p>• Organize executive meetings by preparing materials, confirming logistics, and helping leaders stay aligned on upcoming priorities.</p><p>• Participate in leadership discussions when needed, capturing clear notes and distributing meeting summaries with action items.</p><p>• Serve as a central point of coordination among executives and internal teams to keep communication streamlined and projects moving forward.</p><p>• Balance requests from several stakeholders at once, adjusting schedules and priorities as business needs shift.</p><p>• Manage core administrative duties such as document preparation, correspondence support, and day-to-day executive assistance.</p><p>• Arrange business travel and related itineraries, making sure plans are accurate, practical, and well coordinated.</p><p>• Use digital tools and platforms, including Zoom and AI-enabled resources, to improve efficiency and support executive operations.</p>
- 2026-10-19T00:00:00Z
- Hunt Valley, MD
- onsite
- Temporary / Contract
- 28 - 38 USD / Hourly
- <ul><li>Provide high-level administrative support to the CFO, utilizing Microsoft Office applications including Word, Excel, PowerPoint, Outlook, Teams, and Planner. </li><li>Manage and maintain a complex executive calendar, scheduling and coordinating internal and external meetings while ensuring priorities are effectively aligned.</li><li>Prepare, organize, and maintain files, records, and documentation, including tracking policy updates and ensuring information remains current and accessible.</li><li>Coordinate department and team meetings, including scheduling, logistics, and distribution of meeting materials. </li><li>Manage incoming and outgoing correspondence and assist with mail distribution as needed.</li><li>Arrange catering and food service for meetings, events, and executive functions. </li><li>Conduct research, compile information from various sources, and prepare supporting documentation and briefing materials for presentations and meetings with internal and external stakeholders. </li><li>Attend meetings as needed to capture detailed notes, document key discussion points, track action items, and summarize next steps and upcoming initiatives. </li><li>Support special projects and perform additional administrative duties as assigned.</li><li>Utilizing skills in ADP - Financial Services, Cisco Webex Meetings, Concur, CRM, Kronos Timekeeping System, About Time, Calendar Management, Communication, Conference Calls, Correspondence to perform tasks efficiently </li><li>Performing any other duties as assigned.</li></ul>
- 2026-11-02T00:00:00Z
- Boston, MA
- remote
- Temporary / Contract
- 31.6635 - 36.663 USD / Hourly
- We are looking for a Part-Time Executive Assistant to provide dependable administrative support for leadership in Boston, Massachusetts. This Long-term Contract position is ideal for someone who excels at keeping schedules organized, coordinating logistics, and ensuring meetings and travel plans run smoothly. The right candidate will bring strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment.<br><br>Responsibilities:<br>• Oversee complex executive calendars, resolving scheduling conflicts and ensuring priorities are reflected accurately.<br>• Arrange domestic and/or international travel plans, including transportation, lodging, and itinerary coordination.<br>• Prepare and organize meeting schedules, invitations, and logistics for executive discussions and business appointments.<br>• Communicate with internal teams and external contacts to confirm appointments, travel details, and schedule updates.<br>• Track changes to plans and adjust calendars or travel arrangements promptly to minimize disruptions.<br>• Support day-to-day administrative activities that help leadership stay organized and focused on key business priorities.
- 2026-11-09T00:00:00Z
- Chicago, IL
- onsite
- Permanent / Full Time
- 95000 - 115000 USD / Yearly
- <p><em>The salary range for this position is $95,000-$115,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected]</em></p><p><br></p><p>Let’s get you into a job where you’re not under compensated for your hard work. How about one where the company values your time? A high-end firm that was just rated one of the top places to work in Chicago just created a new Senior Tax Associate position. Which may seem pretty standard…until you get to the best part: The perks.</p><p><br></p><p>1) The pay rates are above what their top competitors pay their employees</p><p>2) They have higher bonus structures</p><p>3) There’s work from home flexibility and prioritization for employee work/life balance.</p><p>4) The position is a fast-track career growth opportunity (as the company is expanding rapidly thru acquisitions)</p><p>5) And more…</p><p><br></p><p>:<strong>Responsibilities</strong></p><ul><li>Prepare tax documents and assist on tax return preparation</li><li>Review and analyze financial statements</li><li>Manage workload and complete work to meet required regulatory deadlines</li></ul><p><br></p>
- 2026-10-09T00:00:00Z
- Boston, MA
- onsite
- Permanent / Full Time
- 105000 - 120000 USD / Yearly
- <p><strong><em>Established PE Firm in the Boston Area </em></strong></p><p><strong><em>Tax Associate or Sr. Tax Associate</em></strong></p><p><strong><em>Based on experience: $105k-120k + bonus + retirement</em></strong></p><p><strong><em>3 days in Boston area office</em></strong></p><p><br></p><p><strong>Overview:</strong></p><p>The Tax Associate/Senior Associate will support tax compliance, reporting, and strategic tax initiatives for investment funds. This role partners with internal stakeholders and external advisors to ensure accurate and timely tax filings, reporting, and compliance activities.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage tax compliance processes, including fund tax returns, K-1 reporting, tax projections, and regulatory filings.</li><li>Partner with external advisors and internal teams on tax planning, structuring, audits, and investor tax inquiries.</li><li>Prepare and review tax-related analyses, reports, presentations, and supporting documentation.</li><li>Maintain tax databases and reporting tools while supporting process improvements and technology initiatives.</li></ul>
- 2026-10-13T00:00:00Z
- Bethesda, MD
- onsite
- Temporary / Contract
- 80 - 124 USD / Hourly
- <p><strong>Sr. Application Engineer / Solutions Architect</strong></p><p><strong>Location:</strong> Bethesda, MD (Hybrid)</p><p><strong>Reports To:</strong> Director, Technology Architecture & Platforms</p><p><strong>Role Type:</strong> Senior Individual Contributor / Technical Lead</p><p>Overview</p><p>Seeking a Sr. Application Engineer to lead the design, development, and support of enterprise applications built with Microsoft Azure and no-code/low-code platforms. This hands-on role combines software engineering, application architecture, code reviews, technical leadership, and mentorship.</p><p>The position is part of Application Engineering within the Digital Engineering Group and supports custom Azure development (C#/.NET, Python, React), Power Apps, Power Automate, and integrations with Appian-based solutions. The role partners closely with Architecture, Product Management, Cybersecurity, Cloud, Data, Support, Integration, and Quality Engineering teams. No direct reports.</p><p>Key Responsibilities</p><ul><li>Lead the design, development, deployment, and support of Azure and low-code applications.</li><li>Develop solutions using C#/.NET, Python, React, Azure services, Power Apps, and Power Automate.</li><li>Build APIs, business logic, data-access components, reusable libraries, templates, and prototypes.</li><li>Modernize legacy applications, spreadsheets, and manual processes.</li><li>Establish engineering standards through code reviews, reusable components, best practices, and mentoring.</li><li>Evaluate when to use low-code solutions versus custom development based on complexity, security, maintainability, and cost.</li><li>Manage application lifecycle processes, versioning, deployments, and environment promotion.</li><li>Collaborate with Integration Engineering on APIs, event-driven services, interfaces, and error handling.</li><li>Partner with Quality Engineering on automated testing, regression coverage, release readiness, and testability.</li><li>Integrate enterprise identity, data, AI, document, and notification services.</li><li>Implement secure development practices including authentication, authorization, managed identities, secrets management, and least-privilege access.</li><li>Utilize source control, CI/CD, automated testing, monitoring, logging, and observability practices.</li><li>Support production releases, troubleshoot complex incidents, perform root-cause analysis, and drive continuous improvement.</li></ul><p><br></p><p><br></p>
- 2026-11-03T00:00:00Z
- Los Angeles, CA
- onsite
- Permanent / Full Time
- 110000 - 135000 USD / Yearly
- <p><strong>Senior Project Accountant</strong></p><p><strong>Location:</strong> Los Angeles, CA - 4 days onsite, 1 day WFH</p><p>Our client, a rapidly growing <strong>midsized luxury residential builder</strong> in Los Angeles, is seeking a <strong>Senior Project Accountant</strong> to join their team. This is an excellent opportunity for an accounting professional with strong residential construction experience who wants to play a key role in supporting high-end construction projects from start to finish.</p><p><strong>Position Overview</strong></p><p>The Senior Project Accountant will be responsible for the full accounting cycle for assigned construction projects. This individual will partner closely with project teams to ensure accurate financial tracking, reporting, and close processes while supporting the company’s continued growth.</p><p><strong>Key Responsibilities</strong></p><ul><li>Manage full-cycle accounting for assigned residential construction projects</li><li>Process accounts payable and oversee vendor invoice management</li><li>Maintain and monitor job costing for multiple active projects</li><li>Prepare and track work-in-progress (WIP) schedules</li><li>Assist with project budgeting, forecasting, and cost analysis</li><li>Generate project financial reports for leadership and operations teams</li><li>Perform general ledger reconciliations related to project activity</li><li>Handle month-end close responsibilities for assigned projects</li><li>Ensure financial data is accurate, timely, and in compliance with company policies</li><li>Partner with project managers and internal stakeholders on budget tracking and financial performance</li></ul>
- 2026-10-12T00:00:00Z