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161 results for Help Desk Manager in Usa
- Franklin Park, NJ
- onsite
- Permanent / Full Time
- 75000 - 950000 USD / Yearly
- <p>benefits:</p><ul><li>401(k) </li><li>Vision Insurance</li><li>Dental Insurance</li><li>Health Insurance</li><li>Life Insurance</li><li>Paid Time Off </li></ul><p>Responsibilities</p><ul><li>Manage, coach, and develop a team of Customer Service Representatives.</li><li>Monitor team performance and establish service goals and KPIs.</li><li>Handle escalated customer inquiries and resolve complex issues.</li><li>Develop and implement customer service policies, procedures, and best practices.</li><li>Analyze customer feedback and identify opportunities for process improvements.</li><li>Partner with sales, operations, and other departments to ensure customer satisfaction.</li><li>Track and report on customer service metrics, trends, and team performance.</li></ul><p><br></p>
- 2026-10-23T00:00:00Z
- Sarasota, FL
- onsite
- Permanent / Full Time
- 70000 - 90000 USD / Yearly
- <p>We are looking for an experienced Customer Service Manager to lead a small, high-performing service team. This is a hands-on leadership role for someone who can balance team oversight with direct account support while helping deliver a strong customer experience for a manufacturer of physical products. The ideal candidate brings strong leadership experience, sound judgment, and the ability to use reporting tools and Excel-based analysis to improve service quality and team effectiveness.</p><p><br></p><p>Responsibilities:</p><p>• Lead and coach the customer service team, providing day-to-day guidance, performance support, and ongoing development.</p><p>• Manage key customer accounts directly while serving as a senior point of contact for complex service needs and order-related questions.</p><p>• Oversee order flow and service activity to help ensure accurate, timely processing and a consistent customer experience.</p><p>• Review reports and export data for analysis, using business insights to monitor performance, identify trends, and support decision-making.</p><p>• Partner with internal departments to resolve customer issues, coordinate priorities, and maintain smooth communication across the business.</p><p>• Support brand visibility and customer relationships through participation in trade shows and in-person client interactions when needed.</p><p>• Help train team members on processes, systems, and service expectations, including tools such as Salesforce, Rootstock, and Microsoft Office.</p><p>• Contribute as a working manager in a hybrid environment, combining leadership responsibilities with direct involvement in daily customer service operations.</p><p><br></p><p>This is a permanent opportunity that will pay up to $90,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
- 2026-11-10T00:00:00Z
- Fayetteville, AR
- onsite
- Temporary to Hire
- 20 - 25 USD / Hourly
- # Customer Experience Manager - Property & Casualty Insurance<br><br>## Job Description<br><br>We are seeking a motivated, highly organized Customer Experience Manager to join a growing insurance agency. This position offers a unique opportunity for a licensed insurance professional who enjoys building client relationships, improving processes, and taking ownership of daily operations.<br><br>Working closely with agency leadership and a high-performing insurance producer, this individual will play an important role in delivering exceptional customer service, managing administrative responsibilities, and supporting the continued growth of the business.<br><br>The ideal candidate is proactive, detail-oriented, and capable of balancing customer needs with operational priorities. This is an opportunity for someone who wants to grow alongside an expanding agency and take on increasing responsibility over time.<br><br>## Key Responsibilities<br><br>- Deliver exceptional customer service to new and existing policyholders, serving as a trusted resource for insurance-related questions and needs.<br>- Manage policy servicing activities, including renewals, endorsements, coverage changes, billing inquiries, and documentation.<br>- Provide administrative and operational support to a high-performing insurance producer, helping streamline daily activities and improve productivity.<br>- Coordinate client communications, follow-ups, appointments, and outstanding service requests.<br>- Assist with new business processing, applications, quotes, and coordination with insurance carriers.<br>- Proactively identify opportunities to improve customer satisfaction, retention, and overall service delivery.<br>- Manage client records, documentation, and workflows within agency management systems.<br>- Handle escalated customer concerns with professionalism and a solutions-oriented approach.<br>- Help establish and improve administrative processes that support agency efficiency and continued growth.<br>- Collaborate with agency leadership to identify operational needs and take on additional responsibilities as the business expands.<br><br>## Qualifications<br><br>## Active Property & Casualty Insurance License required.<br>- Previous experience in insurance customer service, account management, or agency operations preferred.<br>- Strong understanding of insurance policies, coverage options, and servicing procedures.<br>- Exceptional organizational skills with the ability to manage competing priorities.<br>- Strong written and verbal communication skills.<br>- Demonstrated ability to take initiative, solve problems, and work independently.<br>- High attention to detail and commitment to delivering an excellent customer experience.<br>- Proficiency with Microsoft Office and insurance agency management systems preferred.<br>- Experience supporting a high-volume insurance producer or growing agency is a plus.<br><br>## What Makes Someone Successful in This Role?<br><br>The ideal candidate is someone who enjoys being a dependable resource for both clients and colleagues. They anticipate needs, take ownership of responsibilities, and find satisfaction in keeping operations organized and running smoothly.<br><br>This individual should be comfortable wearing multiple hats, adapting to changing priorities, and contributing ideas that help the agency operate more effectively.<br><br>Most importantly, we are looking for someone interested in building a long-term career with an organization where their contributions can grow alongside the business.
- 2026-11-09T00:00:00Z
- Worcester, MA
- onsite
- Permanent / Full Time
- 75000 - 85000 USD / Yearly
- We are looking for an experienced Senior Desktop Support Analyst to provide high-touch technical support in Worcester, Massachusetts. This role focuses on delivering dependable assistance to senior leaders across macOS, Windows, mobile platforms, and productivity tools while ensuring a seamless end-user experience. The ideal candidate brings strong technical judgment, effective communication skills, and the ability to navigate urgent issues in a fast-paced university environment.<br><br>Responsibilities:<br>• Provide white-glove technical assistance to executive users, with primary support for macOS devices as well as Windows systems, mobile technology, and collaboration platforms.<br>• Take full ownership of support requests, guiding each issue from initial assessment through troubleshooting, follow-up, and final resolution.<br>• Partner with internal technology teams and external service providers to address escalated or complex technical problems efficiently.<br>• Prepare and support executive meetings, presentations, and other high-visibility events to help ensure technology operates without disruption.<br>• Translate technical concepts into clear, practical guidance for users who may not have a technical background.<br>• Build strong working relationships with senior leadership by handling sensitive matters with professionalism and discretion.<br>• Monitor patterns in support activity, identify recurring problems, and propose improvements to enhance service quality and operational efficiency.
- 2026-11-02T00:00:00Z
- Aberdeen, MD
- onsite
- Temporary / Contract
- 17.1 - 19.8 USD / Hourly
- We are looking for a Front Desk Coordinator to support daily front office operations for a nonprofit organization. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping administrative tasks organized. The person in this role will serve as a key first point of contact for visitors and callers while helping the office run smoothly and effectively.<br><br>Responsibilities:<br>• Welcome guests and direct them to the appropriate staff members or departments in a courteous and attentive manner.<br>• Manage a multi-line phone system by answering inbound calls promptly, screening inquiries, and routing messages accurately.<br>• Maintain the front desk area so it remains organized, presentable, and ready to receive visitors throughout the day.<br>• Provide general administrative support such as handling correspondence, documenting messages, and assisting with routine office tasks.<br>• Coordinate incoming information and ensure requests from callers, visitors, and staff are addressed efficiently.<br>• Monitor daily front office activity and help maintain smooth communication between internal teams and external contacts.
- 2026-11-11T00:00:00Z
- Aberdeen, MD
- onsite
- Temporary / Contract
- 18.05 - 20.9 USD / Hourly
- We are looking for a Front Desk Coordinator to support daily front office operations for a nonprofit organization in Aberdeen, Maryland. This Contract position is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks organized. The person in this role will serve as a key point of contact, helping manage incoming calls, greeting guests, and ensuring the reception area runs smoothly.<br><br>Responsibilities:<br>• Welcome visitors, provide courteous assistance, and direct them to the appropriate staff or department.<br>• Manage a multi-line phone system by answering incoming calls promptly, screening inquiries, and transferring calls accurately.<br>• Maintain an orderly front desk area and help create a welcoming, friendly first impression for guests and community members.<br>• Receive and relay messages with accuracy, ensuring timely communication between callers and internal teams.<br>• Support routine administrative activities such as handling basic office correspondence, tracking visitor flow, and assisting with general front office tasks.<br>• Coordinate day-to-day reception coverage to help ensure smooth office operations during business hours.
- 2026-11-11T00:00:00Z
- Stony Brook, NY
- onsite
- Temporary to Hire
- 20 - 24 USD / Hourly
- We are looking for an experienced and dependable Front Desk Coordinator to support daily front office operations in Stony Brook, New York. This contract-to-permanent opportunity is ideal for someone with at least 2 years of experience who enjoys creating a welcoming environment while managing a busy phone system and assisting visitors with professionalism. The right candidate will bring strong communication skills, sound judgment, and the ability to keep the reception area organized and responsive throughout the day.<br><br>Responsibilities:<br>• Welcome guests, employees, and visitors in a courteous manner and ensure a positive first impression at the front desk.<br>• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately.<br>• Provide front office and reception assistance by responding to routine questions and helping coordinate visitor needs.<br>• Maintain an orderly reception area and support smooth day-to-day administrative flow for the office.<br>• Monitor front desk activity, handle inbound communications promptly, and escalate urgent matters when necessary.<br>• Assist with scheduling, basic clerical tasks, and general office support to help keep operations running efficiently.
- 2026-11-06T00:00:00Z
- Albuquerque, NM
- onsite
- Temporary / Contract
- 20.9 - 22 USD / Hourly
- We are looking for a Front Desk Coordinator to support daily front office activities and create a welcoming experience for visitors and staff in Albuquerque, New Mexico. This Contract position is ideal for someone who enjoys balancing customer-facing responsibilities with workplace coordination and administrative support. The role will help keep the reception area organized, ensure smooth day-to-day desk operations, and assist with meeting and event logistics.<br><br>Responsibilities:<br>• Welcome guests, employees, and vendors in a courteous and detail-oriented manner and serve as the first point of contact at the front desk.<br>• Oversee daily reception activities, including answering inquiries, directing visitors, and maintaining an orderly check-in experience.<br>• Coordinate facility-related service requests and communicate with building support teams to help resolve workplace needs.<br>• Keep common areas, reception spaces, and shared rooms neat, organized, and ready for daily use.<br>• Arrange meeting spaces by preparing rooms, confirming schedules, and supporting onsite event coordination as needed.<br>• Manage front desk administrative tasks such as handling incoming communications, tracking visitors, and supporting general office operations.
- 2026-10-28T00:00:00Z
- Inglewood, CA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- <p>We are looking for an organized and bilingual Front Desk Coordinator to support daily office operations in Inglewood, California 90301. This Temp to Hire position is ideal for someone who can manage incoming calls, assist customers and employees, coordinate communications with field technicians, and handle a variety of administrative responsibilities. The role requires strong communication skills in both English and Spanish, attention to detail, and the ability to balance multiple priorities in a fast-paced office environment. The ideal candidate will be comfortable communicating in Spanish.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Answer and manage incoming phone calls, messages, and customer inquiries, ensuring requests are directed to the appropriate team members.</p><p>• Handle general administrative and clerical duties, including completing paperwork, data entry, and maintaining accurate records.</p><p>• Contact customers and stores regarding service needs, scheduling, and general inquiries.</p><p>• Provide administrative support to field technicians by assisting with scheduling, coordination, and daily communications.</p><p>• Communicate with clients regarding technician delays, schedule changes, or the need to reschedule appointments.</p><p>• Assist with daily office operations and help ensure administrative activities run smoothly.</p><p>• Coordinate communications with employees and assist with general office and customer service needs.</p><p>• Maintain organized files and ensure all paperwork and documentation are completed accurately and in a timely manner.</p>
- 2026-10-30T00:00:00Z
- San Diego, CA
- onsite
- Temporary / Contract
- 21 - 24 USD / Hourly
- <p>Position Overview</p><p>Our client, a well-established professional services organization, is seeking a polished, personable, and detail-oriented Front Desk Coordinator to serve as the first point of contact for clients, visitors, and employees. This individual will play an important role in creating a welcoming and professional office environment while supporting daily administrative and front office operations.</p><p>The ideal candidate is customer-service oriented, highly organized, and comfortable interacting with professionals at all levels. This role requires excellent communication skills, strong attention to detail, and the ability to manage multiple responsibilities while maintaining a professional and welcoming presence.</p><p>Key Responsibilities</p><ul><li>Serve as the primary point of contact for incoming visitors, clients, and guests, ensuring a professional and welcoming experience.</li><li>Answer and direct incoming phone calls, take messages, and respond to general inquiries.</li><li>Greet and assist visitors, coordinate appointments, and notify appropriate staff of guest arrivals.</li><li>Manage conference room scheduling and assist with meeting coordination and preparation.</li><li>Maintain a clean, organized, and professional reception area and shared office spaces.</li><li>Receive, sort, and distribute incoming mail, packages, and deliveries.</li><li>Coordinate outgoing mail, courier services, and other office deliveries as needed.</li><li>Provide general administrative support, including data entry, document preparation, filing, and scanning.</li><li>Assist with office supply inventory, ordering, and maintaining common areas.</li><li>Support employee and client meeting logistics, including refreshments and room setup.</li><li>Coordinate with building management, vendors, and service providers regarding office-related needs.</li><li>Handle confidential information and sensitive communications with professionalism and discretion.</li><li>Assist with special projects and additional administrative tasks as needed.</li></ul><p><br></p>
- 2026-11-07T00:00:00Z
- Malvern, PA
- onsite
- Temporary / Contract
- 20 - 23 USD / Hourly
- We are looking for a welcoming Front Desk Coordinator to support daily office operations in Malvern, Pennsylvania. This Contract position is ideal for someone who enjoys creating a positive first impression, keeping shared spaces organized, and ensuring guests and employees receive attentive support. The person in this role will help maintain a smooth onsite experience by coordinating front desk activity, managing office hospitality, and assisting with meeting logistics.<br><br>Responsibilities:<br>• Greet visitors, clients, and employees with professionalism and ensure an excellent arrival experience at the front desk.<br>• Oversee day-to-day reception coverage, including answering and directing incoming calls through a multi-line phone system.<br>• Receive, sort, and distribute deliveries, packages, and other incoming office items in a timely manner.<br>• Coordinate meeting room usage by preparing boardrooms, organizing schedules, and supporting meeting arrangements.<br>• Place food orders for office lunches twice per week and tidy shared areas afterward to keep spaces presentable.<br>• Monitor inventory levels for snacks and beverages, replenish supplies, and submit orders to keep the office stocked.<br>• Schedule meetings and assist with calendar-related coordination for onsite office needs.<br>• Maintain clean, organized, and guest-ready front office and common areas throughout the workday.
- 2026-11-13T00:00:00Z
- Lincoln, NH
- onsite
- Temporary to Hire
- 22.8 - 26.4 USD / Hourly
- We are looking for a personable and organized Front Desk Coordinator to support guest-facing operations. This contract opportunity is ideal for someone who enjoys creating a welcoming experience, handling high-volume communication, and assisting both guests and timeshare owners with professionalism and care. The right candidate will be comfortable managing front desk activity, coordinating phone and message traffic, and helping ensure smooth day-to-day service delivery.<br><br>Responsibilities:<br>• Welcome guests and visitors at the front desk, provide timely assistance, and create a positive first impression during each interaction.<br>• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate departments, and relay accurate information clearly and efficiently.<br>• Support guest services by responding to routine questions, addressing service needs, and helping resolve concerns in a courteous manner.<br>• Assist timeshare owners with account-related or stay-related questions while maintaining a high standard of customer service.<br>• Monitor and respond to guest text communications to ensure requests are acknowledged and routed for follow-up when needed.<br>• Coordinate daily reception activities, including visitor check-in, communication flow, and general administrative support for onsite operations.<br>• Maintain accurate records of guest interactions, requests, and service updates within designated communication platforms.<br>• Use internal tools, including the platform, to track messages, support service coordination, and help manage communication workflows.
- 2026-11-13T00:00:00Z
- San Francisco, CA
- onsite
- Temporary / Contract
- 22.8 - 24 USD / Hourly
- We are looking for a Front Desk Coordinator to support daily office operations. This contract position is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces well organized, and ensuring front desk activities run smoothly. The role also involves coordinating on-site services and helping plan meetings and workplace events with care and attention to detail.<br><br>Responsibilities:<br>• Welcome visitors, answer incoming inquiries, and provide a helpful first point of contact for the office.<br>• Oversee day-to-day front desk activities to keep reception operations organized, responsive, and efficient.<br>• Coordinate facility-related requests by working with building staff, vendors, and internal teams to address workplace needs.<br>• Maintain the appearance and order of common areas, meeting rooms, and reception spaces throughout the day.<br>• Arrange meeting logistics, including room scheduling, setup, and support for office events and gatherings.<br>• Track office supplies and place orders as needed to ensure the workplace remains fully stocked and functional.
- 2026-11-03T00:00:00Z
- Bloomington, MN
- onsite
- Temporary / Contract
- 20 - 25 USD / Hourly
- <p>Position Overview</p><p>We are seeking a professional and customer-focused Front Desk Coordinator to serve as the first point of contact for visitors, clients, and employees. This role is responsible for creating a positive experience at the front desk while supporting daily administrative and office operations. The ideal candidate is organized, detail-oriented, and enjoys working in a fast-paced environment.</p><p><br></p><p>Key Responsibilities</p><ul><li>Greet and assist visitors, clients, and vendors in a professional manner.</li><li>Answer and direct incoming phone calls and emails.</li><li>Manage front desk operations and maintain a welcoming reception area.</li><li>Coordinate conference room scheduling and office appointments.</li><li>Handle incoming and outgoing mail, packages, and deliveries.</li><li>Assist with data entry, filing, and document management.</li><li>Support administrative projects and provide general office assistance as needed.</li><li>Order and maintain office supplies and inventory.</li><li>Communicate effectively with internal teams to ensure smooth office operations.</li></ul><p><br></p>
- 2026-11-03T00:00:00Z
- Los Angeles, CA
- onsite
- Temporary to Hire
- 21 - 25 USD / Hourly
- <p>We are looking for a Front Desk Coordinator (Night Shift) to support daily front office operations for a service-oriented organization in Los Angeles, California. This contract opportunity with permanent potential is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks with accuracy, and keeping the reception area running smoothly. The person in this role will balance customer-facing responsibilities with organized documentation and office support duties in a fast-paced setting. This is a fully on site role 8pm-5am</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors and patients professionally, guide them through the check-in process, and ensure a positive first impression at the front desk.</p><p>• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.</p><p>• Maintain accurate records by entering information into internal files and updating documentation in a timely manner.</p><p>• Organize and file paperwork so that records remain accessible, complete, and compliant with office standards.</p><p>• Monitor inventory levels for front office materials and replenish everyday supplies to keep operations uninterrupted.</p><p>• Support general reception coverage by coordinating front desk activity, responding to routine questions, and assisting with administrative follow-up as needed.</p>
- 2026-11-13T00:00:00Z
- South San Francisco, CA
- onsite
- Temporary / Contract
- 24 - 25 USD / Hourly
- <p>We are looking for an experienced and service-focused Front Desk Coordinator to support daily workplace operations in South San Francisco California! This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, managing visitor interactions with care, and keeping shared spaces organized and ready for use. The role combines front desk coverage, office coordination, and responsive support for employees, guests, and onsite activities in a fast-paced setting.</p><p><br></p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><p>• Welcome guests, oversee check-in procedures, and promptly connect visitors with their internal hosts.</p><p>• Monitor upcoming arrivals and maintain visitor scheduling details so the front office is prepared throughout the day.</p><p>• Work closely with executive support staff and internal departments to deliver a smooth and well-organized onsite experience.</p><p>• Answer reception-related questions, manage incoming calls, and provide day-to-day assistance for employees and visitors.</p><p>• Inspect lobbies, meeting rooms, kitchens, and other shared areas to ensure they remain clean, stocked, and presentable.</p><p>• Track supply levels for office, pantry, and onboarding materials, and communicate replenishment needs to the workplace team.</p><p>• Perform opening and closing walkthroughs to confirm facilities are orderly, functional, and ready for daily operations.</p><p>• Coordinate workplace requests, document issues, and escalate matters that require broader vendor or facilities support.</p><p>• Assist with room setup, signage, catering coordination, and event breakdown for meetings, executive visits, and special onsite activities.</p>
- 2026-11-14T00:00:00Z
- St. Louis, MO
- onsite
- Temporary / Contract
- 0 - 0 USD / Yearly
- Front Desk Coordinator Are you an organized detail oriented with excellent communication skills and a talent for making a great first impression? Our company is actively seeking a Front Desk Coordinator to serve as the face of our organization and manage vital front-office operations. Key Responsibilities: Greet visitors, clients, and team members with professionalism and warmth Answer and route incoming calls; manage messages and inquiries Maintain reception area and conference room schedules Handle mail, deliveries, and office supply inventory Assist with administrative tasks, data entry, and special projects Collaborate with staff to support internal communication and workflow Why Join Us? Competitive compensation and benefits A collaborative, welcoming work culture Opportunities for skill development and career growth Exposure to multiple departments and business operations If you enjoy helping others and thrive in organized, people-facing roles, we encourage you to submit your resume today. Take your career to the next level as a valued part of our team. Please apply online or through our Robert Half app
- 2026-11-06T00:00:00Z
- Aberdeen, MD
- onsite
- Temporary / Contract
- 17.1 - 19.8 USD / Hourly
- We are looking for a Front Desk Coordinator to support daily front office operations for a nonprofit organization in Aberdeen, Maryland. This Contract position is ideal for someone who creates a welcoming first impression, communicates clearly with visitors and callers, and keeps the reception area running smoothly. The person in this role will serve as a central point of contact while helping the team stay organized and responsive throughout the day.<br><br>Responsibilities:<br>• Welcome guests and staff with attention to detail and provide front desk support throughout the day.<br>• Manage a multi-line phone system, direct incoming calls to the appropriate contacts, and take accurate messages when needed.<br>• Respond to general inquiries from visitors and callers with clear information and courteous service.<br>• Maintain an orderly reception area and help ensure a positive experience for everyone entering the office.<br>• Coordinate routine administrative tasks such as handling mail, monitoring office traffic, and supporting basic scheduling needs.<br>• Assist internal teams with clerical support to help daily operations remain efficient and well organized.
- 2026-11-11T00:00:00Z
- Bonita Springs, FL
- onsite
- Temporary / Contract
- 17 - 17 USD / Hourly
- <p>We are looking for a Front Desk Coordinator to support daily front office operations for a contract position in Bonita Springs, Florida. This role is ideal for someone who enjoys creating a welcoming experience, handling administrative tasks with accuracy, and keeping shared spaces organized throughout the day. The position plays an important part in assisting visitors, managing communications, and helping maintain a clean and well-organized environment. The schedule would be Tuesday, Wednesday, Thursday 12pm-8pm, Friday 9am-5pm, and Saturday 8am-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Welcome guests and members, provide front desk assistance, and guide individuals through membership and class registration processes.</p><p>• Respond to incoming calls on a multi-line phone system, direct inquiries appropriately, and share clear information about services and schedules.</p><p>• Maintain a tidy and presentable reception and office area by performing routine cleaning of high-touch surfaces and fitness equipment throughout the day.</p><p>• Enter and update information accurately in office records and digital systems to support smooth daily operations.</p><p>• Coordinate basic concierge-style support by answering questions, assisting with requests, and helping visitors navigate available resources.</p><p>• Organize and manage files, documents, and front desk materials so information remains accessible and up to date.</p><p>• Use Microsoft Outlook, Word, and Excel to handle communications, prepare documents, and track routine administrative information.</p>
- 2026-11-12T00:00:00Z
- Florence, KY
- onsite
- Temporary / Contract
- 18 - 21 USD / Hourly
- <p>Robert Half is seeking friendly, dependable Front Desk Coordinators for anticipated holiday coverage and seasonal assignments. These opportunities are ideal for professionals who enjoy welcoming visitors, keeping an office organized, and providing excellent customer service. Assignment lengths and schedules vary based on client needs.</p><p><strong>Responsibilities:</strong></p><ul><li>Greet visitors and provide a welcoming, professional first impression.</li><li>Answer and route incoming calls and take accurate messages.</li><li>Coordinate conference room reservations and assist with meeting setup.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Maintain reception areas, office supplies, and shared spaces.</li><li>Assist with data entry, filing, and general administrative tasks.</li><li>Provide coverage during employee vacations and holiday absences.</li></ul>
- 2026-10-30T00:00:00Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19 - 20 USD / Hourly
- <p>We are looking for an experienced and dependable Front Desk Coordinator to support daily office activity. This contract position serves as a key point of contact for guests, clients, and vendors while helping keep workplace operations organized and efficient. The ideal Front Desk Coordinator candidate brings a service-oriented approach, stays composed in a busy setting, and can confidently manage both reception and administrative support tasks.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Welcome clients, visitors, and delivery personnel with a courteous and attentive presence at the front desk.</p><p>• Coordinate guest arrivals by communicating with building management and ensuring visitor access is properly arranged.</p><p>• Handle outgoing package shipments, including preparing labels and processing deliveries accurately and on time.</p><p>• Organize food service for recurring team lunches as well as meetings with clients and external guests.</p><p>• Monitor inventory levels for office essentials and kitchen items, then replenish snacks and supplies as needed.</p><p>• Answer and direct incoming calls through a multi-line phone system while maintaining a responsive front office environment.</p><p>• Provide day-to-day administrative and operational assistance to help the office run smoothly and efficiently.</p>
- 2026-11-10T00:00:00Z
- Williamsport, PA
- onsite
- Temporary / Contract
- 18 - 22 USD / Hourly
- <p>We are looking for a Front Desk Coordinator to support daily administrative operations and provide a welcoming experience for visitors in Williamsport, PA. This Contract position is ideal for someone who is highly organized, detail-oriented, and comfortable managing schedules, records, and front office communication in a confidential setting. The person in this role will help keep appointments, documentation, and office workflows running smoothly while serving as a reliable point of contact for guests, staff, and service providers.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, guide them through site check-in procedures, and provide courteous front desk support.</p><p>• Maintain administrative logs, facility files, and other operational records with accuracy and consistency.</p><p>• Arrange appointments, meetings, and approved service visits while monitoring calendar updates and attendance details.</p><p>• Contact participants and providers to verify scheduled times and communicate any adjustments or cancellations.</p><p>• Organize transportation coordination and prepare any related paperwork needed for travel arrangements.</p><p>• Follow up on missed visits or canceled meetings and assist with setting new appointment times.</p><p>• Keep recurring schedules, deadlines, and meeting trackers up to date to support ongoing office operations.</p><p>• Create and organize reports, letters, forms, meeting packets, and materials needed for audits or reviews.</p><p>• Assist with documentation tied to admissions, discharges, and other administrative processes while safeguarding sensitive information.</p><p>• Escalate clinical, medication, treatment, or safety-related concerns to the appropriate leadership team and participate in required staff meetings or training sessions.</p>
- 2026-11-10T00:00:00Z
- Fort Wayne, IN
- onsite
- Temporary / Contract
- 15.8365 - 18.337 USD / Hourly
- We are looking for a Front Desk Coordinator to provide detail-oriented front-of-house support for a Contract position in Fort Wayne, Indiana. This role will serve as the first point of contact for visitors and callers, helping maintain a welcoming and organized office environment during holiday coverage. The ideal candidate is experienced, dependable, and comfortable managing reception activities while supporting day-to-day administrative needs.<br><br>Responsibilities:<br>• Welcome guests promptly, provide directions or assistance, and create a positive first impression for everyone entering the office.<br>• Manage a multi-line phone system by answering incoming calls, directing inquiries to the appropriate contacts, and taking accurate messages when needed.<br>• Oversee front desk operations throughout assigned holiday coverage dates to ensure consistent on-site support.<br>• Coordinate visitor check-in procedures and maintain an orderly reception area that reflects a detail-oriented workplace.<br>• Respond to routine questions from employees, clients, and vendors while escalating more complex matters appropriately.<br>• Handle basic concierge-style support such as assisting with office navigation, meeting arrivals, and general front office requests.<br>• Monitor daily reception activities and communicate important updates to internal staff as needed during coverage periods.
- 2026-11-06T00:00:00Z
- Marlboro, MA
- onsite
- Temporary / Contract
- 18 - 19 USD / Hourly
- <p>Robert Half is looking for a detail oriented Front Desk Coordinator. In this role you will be responsible for reception, answering and transferring phones, data entry, and general office help. The working hours for this role are 9am-5pm.</p><p><br></p><p>If interested, apply today!</p>
- 2026-11-13T00:00:00Z
- Eugene, OR
- onsite
- Temporary / Contract
- 18 - 23 USD / Hourly
- <p>The Front Desk Coordinator serves as the first point of contact for visitors, clients, and employees while ensuring smooth day-to-day front office operations.</p><p><strong>Responsibilities</strong></p><ul><li>Welcome and assist visitors and guests.</li><li>Answer and direct incoming phone calls.</li><li>Schedule appointments and meetings.</li><li>Process incoming and outgoing mail and deliveries.</li><li>Maintain office supplies and reception areas.</li><li>Perform clerical and administrative duties.</li><li>Uphold confidentiality and professionalism.</li></ul><p><br></p>
- 2026-11-14T00:00:00Z