951 results for Administrative Coordinator in Usa

Administrative Coordinator We are looking for a highly organized and resourceful Administrative Coordinator to join our team in Mt. Pleasant, South Carolina. This long-term contract position offers an opportunity to support various functions within our organization, including project coordination, vendor management, scheduling, and database maintenance. The role requires someone who thrives in a fast-paced environment, excels in multitasking, and is committed to delivering exceptional administrative support. Responsibilities: • Coordinate schedules and meetings across multiple teams, ensuring smooth communication and timely follow-ups. • Manage vendor relationships and oversee onboarding processes, including background checks and compliance documentation. • Assist with marketing initiatives by updating reports, posting job descriptions, and sending mailers. • Maintain and update database systems, such as Salesforce, to ensure accurate records of candidates and clients. • Organize candidate presentations by compiling resumes, scheduling interviews, and managing feedback sessions. • Collaborate with Account Managers and Recruiters to support daily operations and project requirements. • Prepare detailed quarterly and annual reports to aid organizational planning and performance tracking. • Handle invoicing, contracts, and other administrative tasks related to client and candidate processes. • Provide exceptional customer service while answering inbound calls and addressing inquiries. • Support budget processes and ensure alignment with organizational goals.

Administrative Coordinator We are looking for an Administrative Coordinator to join our team in Boca Raton, Florida. This Contract-to-Permanent position offers an exciting opportunity to support high-level executives with day-to-day administrative tasks while contributing to the success of a dynamic advertising organization. The ideal candidate will be organized, forward-thinking, and capable of managing multiple priorities with confidence and attention to detail. Responsibilities: • Provide comprehensive administrative support to executive leadership, including the CEO and President. • Manage complex calendars, schedule meetings, and coordinate domestic travel arrangements, including private flights. • Serve as a reliable point of contact to represent the executives in communications and interactions with internal and external stakeholders. • Assist with budget tracking and financial processes using tools like ADP and Concur. • Handle inbound calls and correspondence with a courteous and detail-oriented demeanor. • Ensure smooth coordination of daily operations by anticipating needs and proactively addressing challenges. • Maintain and organize records, documents, and CRM systems to support efficient workflow. • Collaborate on projects related to advertising campaigns, including tasks such as managing banner ads and presentations. • Utilize technology platforms, including Cisco Webex Meetings, to support remote communications and virtual events. • Embrace opportunities for growth by learning new tools and processes as needed.

Administrative Coordinator We are looking for a detail-oriented Administrative Coordinator to join our team in Calverton, New York. In this long-term contract role, you will play a vital part in supporting daily operations with exceptional organizational and communication skills. This position is ideal for a tech-savvy individual with a strong background in administrative tasks and a proactive approach to problem-solving. Responsibilities:• Manage and maintain calendars, ensuring all appointments, meetings, and deadlines are organized effectively.• Draft, edit, and distribute memos and other internal communications with accuracy and care.• Coordinate virtual meetings using platforms such as Cisco Webex, ensuring smooth scheduling and execution.• Provide support with budget tracking and financial processes, ensuring compliance with company guidelines.• Handle inbound calls, addressing inquiries and directing them to the appropriate team members.• Utilize tools such as Concur for expense management and About Time for time tracking.• Assist in managing CRM systems to ensure accurate and up-to-date client information.• Oversee the preparation and placement of banner ads to support marketing initiatives.• Collaborate with team members to streamline administrative workflows and improve efficiency.• Maintain a high level of confidentiality and care in handling sensitive information.

Administrative Coordinator We are searching for a proficient Bilingual Administrative Coordinator with a strong background in the medical field to join our dynamic team. This role requires a detail-oriented individual who can seamlessly manage administrative tasks while communicating effectively in both English and [insert second language, e.g., Spanish, French, etc.]. The ideal candidate will have a deep understanding of medical terminology, healthcare workflows, and patient coordination to support our team and ensure operational efficiency.Key Responsibilities:<ul><li>Serve as the primary point of contact for bilingual communication with staff, patients, and external stakeholders, ensuring clarity and accuracy in both languages.</li><li>Coordinate and manage administrative tasks, including scheduling appointments, maintaining patient records, and liaising with medical staff.</li><li>Assist in the preparation and translation of medical documents, such as patient correspondence, informational brochures, and procedural instructions.</li><li>Oversee data entry and management of patient information, adhering to healthcare privacy regulations (e.g., HIPAA compliance).</li><li>Act as a liaison between patients and healthcare providers, facilitating smooth communication and addressing inquiries.</li><li>Support the onboarding process for new staff, including the preparation of bilingual training documents and resources.</li><li>Coordinate with internal teams to ensure medical inventory and supplies are maintained and ordered as necessary.</li><li>Assist in maintaining compliance with regulatory requirements and medical staff credentialing processes.</li><li>Handle sensitive information with a high degree of confidentiality and professionalism.</li></ul>Skills and Qualifications:<ul><li>Bilingual proficiency (e.g., English and [Insert second language]), with excellent verbal and written communication skills in both languages.</li><li>Medical background including relevant education (e.g., certification in medical assisting, degree in healthcare administration, or similar) or equivalent work experience in healthcare settings.</li><li>Proficient in medical terminology and understanding of healthcare operations.</li><li>Strong organizational skills with the ability to juggle multiple tasks and meet deadlines.</li><li>Experience with electronic medical record (EMR) systems and data input.</li><li>Familiarity with healthcare privacy laws such as HIPAA and patient confidentiality requirements.</li><li>Detail-oriented with strong problem-solving and decision-making capabilities.</li><li>Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).</li></ul>

Administrative Coordinator We are looking for a detail-oriented Administrative Coordinator to join our team on a contract basis in Lake Forest Park, Washington. In this role, you will play a key part in managing permit applications, maintaining accurate records, and providing exceptional administrative support to the Community Development Department. This position requires strong organizational skills and a commitment to delivering high-quality service. Responsibilities: • Receive and process building and land use permit applications, ensuring all submitted information is complete and accurate. • Assign permit numbers, collect and receipt applicable fees, and enter application details into the permit tracking database. • Set up, organize, and maintain permit files, routing them to the appropriate departments for review. • Maintain and update accurate databases for permits, tax parcel information, and personnel activity reports. • Audit files for expiration, issue notification letters for renewals and inspections, and manage completed project building plans for disposal. • Explain the permit process to applicants, including regulations, approval timelines, and required activities. • Conduct research on prior building and land use actions to provide solutions and clear guidance to customers. • Create and maintain statistical data related to permitting activity for reporting purposes. • Provide administrative support to the Community Development Department, including calendar management and coordination of tasks.

Executive Administrative Coordinator Robert Half is partnering with a client in Baton Rouge that is searching for a Executive Administrative Coordinator to join their team. This is a great opportunity for an administrative professional to join a great team!

Administrative Coordinator Job Description: Administrative Coordinator – Long-Term Contract (Construction Site Office)Position Overview:We are seeking a detail-oriented and highly organized Administrative Coordinator for a long-term contract position to support our construction project’s on-site office. The ideal candidate will be responsible for providing timely and accurate updates on project progress to clients, ensuring excellence in administrative support, and maintaining effective communication among all stakeholders. This position plays a critical role in facilitating smooth operations and fostering strong client relationships within a dynamic construction environment.Key Responsibilities:Project Reporting:<ul><li>Prepare, compile, and deliver accurate, up-to-date reports on project progress for clients, summarizing key milestones, timelines, and deliverables.</li><li>Track and monitor project metrics to ensure deadlines are met and provide weekly or monthly updates to stakeholders.</li><li>Collaborate with project managers, engineers, and on-site teams to gather updates and insights.</li></ul>Administrative Coordination:<ul><li>Manage and maintain project documentation, including schedules, meeting notes, and action plans.</li><li>Maintain calendars, schedule project meetings, coordinate appointments, and prepare meeting materials.</li><li>Act as the primary liaison between the site office and client teams for administrative tasks.</li></ul>Client and Stakeholder Communication:<ul><li>Act as a reliable point of contact for client inquiries related to project updates.</li><li>Ensure that all documentation distributed to clients is professional, accurate, and timely.</li><li>Proactively identify issues or delays and promptly communicate them to the appropriate parties.</li></ul>Office Management:<ul><li>Ensure the on-site office operates efficiently by managing supplies, coordinating technology needs, and overseeing administrative processes.</li><li>Support onboarding of new team members by ensuring access to necessary tools and resources.</li><li>Enforce organizational systems for document retention and compliance with company policies.</li></ul>Workflow Improvement:<ul><li>Identify process inefficiencies and recommend solutions to streamline project reporting and administrative workflows.</li><li>Leverage tools such as Microsoft Office Suite, Excel (advanced), and CRM or project management software (e.g., Procore, Smartsheet) to enhance productivity.</li></ul>

Administrative Coordinator We are looking for an Administrative Coordinator to join our team in Cottonwood, Arizona. In this contract to hire role, you will provide essential support to various managers across departments, ensuring smooth administrative operations. This position offers a dynamic work environment with varied daily responsibilities. Responsibilities:• Collaborate with department managers, including Bar Manager and Catering Manager, to address their administrative needs effectively.• Manage incoming calls and provide clear and effective communication with internal and external stakeholders.• Coordinate calendars and schedules to optimize team efficiency and prevent conflicts.• Assist with budgeting processes and financial tracking to support departmental goals.• Utilize tools such as ADP, CRM systems, and Concur for streamlined administrative processes.• Organize and participate in virtual meetings using platforms like Cisco Webex.• Oversee banner ad campaigns and ensure timely updates and accuracy.• Maintain organized records and documentation to ensure compliance and accessibility.• Support communication efforts by drafting and proofreading documents with strong grammar and writing skills.• Adapt to changing priorities and tasks to meet the dynamic needs of the organization.

Administrative Coordinator Job Summary:Our hospital is a leader in healthcare, committed to providing exceptional care and fostering the professional growth of healthcare providers. We are seeking a highly organized and detail-oriented Administrative Coordinator to join our residency program team. This role is critical in helping our residents have a seamless support experience during their training while ensuring the residency program operates efficiently. As the Administrative Coordinator for the residency program, you will be responsible for managing operational, clerical, and coordination tasks to ensure smooth day-to-day activity for residents, faculty, and departmental leadership.Key Responsibilities:<ul><li>Invoicing and Purchasing: Process departmental invoices and manage purchasing needs accurately and efficiently. Work closely with finance teams to ensure timely payments and budget tracking.</li><li>Meeting Logistics: Schedule meetings, reserve rooms, and coordinate catering as needed. Take clear, concise meeting minutes and distribute to the appropriate recipients.</li><li>Onboarding Residents: Assist new residents with onboarding, ensuring all documentation, compliance training, and initial setup are completed.</li><li>Scheduling: Coordinate and maintain schedules for didactic training sessions, assign rooms, and manage any conflicts in scheduling. Communicate updates promptly.</li><li>Email Management: Monitor and respond to the residency program inbox, ensuring timely and professional communication with residents, faculty, and external parties.</li><li>Resident Support: Act as the central administrative point of contact for residents, addressing their questions, providing program insights, and supporting their daily needs.</li><li>Other Administrative Duties: Support leadership and faculty with program-related tasks as needed, including maintaining records, preparing reports, and streamlining processes.</li></ul>

Administrative Coordinator We are looking for a detail-oriented Administrative Coordinator to join our team in Portland, Oregon. In this contract position, you will play a key role in ensuring the smooth operation of administrative processes while supporting various internal tasks. The ideal candidate will bring strong organizational skills, detail oriented, effective communication abilities, and a commitment to delivering high-quality administrative support. Responsibilities:• Manage inbound and outbound calls, ensuring inquiries are addressed promptly and professionally.• Oversee the preparation and shipment of samples, ensuring accuracy and timeliness.• Coordinate outgoing mail and packages, as well as handle incoming deliveries efficiently.• Support budgeting processes, including tracking expenses and assisting with invoice approvals.• Generate and maintain detailed activity and performance reports for internal use.• Provide clerical support, such as scheduling meetings, organizing files, and maintaining records.• Respond to internal and external inquiries with clear and accurate information.• Utilize SAP and other tools to manage administrative workflows effectively.• Ensure compliance with company policies while handling administrative tasks

Administrative Coordinator The Administrative Coordinator is responsible for creating a welcoming office environment, providing administrative and operational support, and assisting team members by ensuring smooth daily operations and training on tools and resources. *THIS POSITION IS 100% IN-OFFICE with the hours of 9:00AM-5:00PM*This position offers a salary of $50,000-$55,000 annually + full benefits. KEY RESPONSIBILITIES:<ul><li>Greet visitors and provide refreshments.</li><li>Anticipate and address team needs while maintaining a welcoming environment.</li><li>Train staff on tools and resources offered by the organization.</li><li>Answer and route phone calls.</li><li>Manage mail, deliveries, and documentation.</li><li>Handle supply orders and maintain a tidy office.</li><li>Provide basic IT support for connectivity, devices, and tools.</li><li>Conduct training sessions on company platforms and software.</li><li>Assist with creating and customizing marketing materials.</li><li>Support team members with social media, presentations, and templates.</li></ul>

Administrative Assistant Administrative AssistantOpportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact· Fielding telephone calls· Receiving and directing visitors· Word processing, filing and faxing· Support on diverse projects for other employees as neededPlease apply online or through our Robert Half app

Part Time Administrative Coordinator We are looking for a Part-Time Administrative Coordinator to join our team in Chelmsford, Massachusetts. This is a Contract to permanent position that offers the opportunity to provide essential administrative and operational support to our facility. If you are organized, customer-focused, and thrive in a collaborative environment, we encourage you to apply. Responsibilities: • Receive and manage incoming packages and ensure proper distribution. • Provide back-office support to facilitate smooth daily operations. • Organize and coordinate weekly Friday lunches for employees. • Act as the primary liaison for building updates, sharing relevant information with the team. • Handle inbound calls and assist with inquiries in a detail-oriented manner. • Maintain schedules and calendars to ensure efficient time management for the team. • Support communication efforts to ensure clarity and consistency across the organization. • Perform additional administrative tasks as needed to support the team.

Administrative Assistant Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical

Administrative Coordinator We are looking for an Administrative Coordinator to join our team in Fort Wayne, Indiana. This Contract-to-Ongoing position offers an exciting opportunity to support a dynamic group while managing various administrative tasks. The role requires strong organizational skills, adaptability, and the ability to thrive in a fast-paced environment. Responsibilities: • Provide comprehensive administrative support to a team of technical staff, ensuring smooth daily operations. • Manage scheduling, project tracking, and database updates to maintain accurate and timely records. • Coordinate training sessions, both virtual and in-person, to support team development and onboarding. • Act as a central point of communication, facilitating the flow of information and ensuring alignment across team members. • Handle multiple administrative tasks, including document preparation, data entry, and reporting. • Assist in the transition and integration of processes across merged teams, promoting efficiency and consistency. • Adapt to shifting priorities and deadlines, solving problems proactively and effectively. • Maintain a meticulous and positive demeanor when interacting with team members who have diverse working styles. • Ensure compliance with organizational policies and procedures, providing quality control for administrative processes.

Junior Administrative Assistant We are in search of a Jr. Administrative Assistant to join our team in McLean, Virginia. As a Jr. Administrative Assistant, you will be playing a vital role in our workplace operations, offering support to our sales and service personnel. You will be working onsite. Responsibilities: • Answer phone calls and direct them to the appropriate parties• Maintain the office environment and ensure it is organized and functional• Your duties include extensive Filing and Data Entry.• Track expense reports and ensure they are accurately recorded and processed• Perform general administrative duties as needed• Support field personnel with administrative tasks• Handle some purchasing responsibilities• Maintain a strong work ethic and provide exceptional customer service • Utilize MS Office applications and data entry skills to perform tasks efficiently• Act as the first point of contact representing our organization.

Administrative Coordinator - CEEL We are looking for a detail-oriented Administrative Coordinator to join our team in Los Angeles, California, within the Education industry. This is a Contract-to-Permanent position, offering the opportunity to contribute to employee relations and workplace management. The ideal candidate will excel in organizational tasks and communication, supporting various administrative functions effectively. Responsibilities: • Assist in managing employee relations processes, including handling inquiries and coordinating resolutions. • Conduct investigations related to employee relations concerns, ensuring compliance and professionalism. • Maintain accurate records and documentation for employee relations cases and related activities. • Provide administrative support to the employee relations team, including scheduling, correspondence, and reporting. • Collaborate with HR and management to address labor relations issues and recommend solutions. • Monitor compliance with labor regulations and assist in implementing workplace policies. • Coordinate training sessions and workshops related to employee relations and workplace management. • Serve as a point of contact for employee relations matters, ensuring timely and effective communication. • Assist in the preparation of reports and presentations for leadership on employee relations topics.

Administrative Assistant Robert Half is offering a contract employment opportunity for an Administrative Assistant in Knoxville, Tennessee. This role is in a dynamic setting, where your primary responsibilities will focus on providing administrative support. Responsibilities:• Managing and maintaining office calendars to ensure smooth operations• Answering and directing phone calls to the appropriate parties• Warmly welcoming and greeting visitors and staff• Providing assistance to team members as needed to ensure all tasks are completed• Proactively identifying areas where support is needed and taking initiative to address those areas.

Administrative Assistant We are offering a long term temporary employment opportunity for a meticulous Administrative Assistant in Lynnfield, Massachusetts. As an Administrative Assistant, you'll be tasked with a variety of administrative tasks in a private office setting, including managing vendor contracts, handling invoices, and providing excellent customer service over the phone. This role plays a crucial part in maintaining the smooth operation of our office environment.This role is part time, 3 days/week (Monday, Wednesday, Friday), 4 hours/day. Responsibilities: • Managing the renewal process for vendor contracts in a timely and efficient manner• Assisting with the preparation and dispatch of invoices via FedEx to our NY office bi-monthly• Utilizing Microsoft Office to enter and manage invoice data accurately in Excel• Carrying out receptionist duties, including professionally answering and directing phone calls• Handling the scanning and digital filing of business documents using a PC and scanner/printer• Ensuring the validity and availability of certificates of insurance.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant based in Middletown, Ohio. This role is primarily involved in the administrative sector, where you will be tasked with a range of responsibilities including greeting customers, handling packages, placing orders, and undertaking various administrative projects. Responsibilities: • Greet customers and handle their inquiries efficiently • Receive and process deliveries from FedEx/UPS • Place orders as per the requirements and ensure their accurate fulfillment • Undertake various administrative tasks and projects to support the team • Make use of appropriate software to create reports, charts, and budgets • Coordinate activities between different departments and external parties • Manage scheduling of appointments, events, and meetings • Maintain an inventory of office supplies and address office equipment needs • Ensure the management and tracking of expense reports • Maintain both electronic and paper files in an organized manner • Coordinate the receipt and shipment of mail and other items.

Bilingual Administrative Assistant (English/Cantonese) We are currently seeking an organized and proactive Administrative Assistant on a contract basis with a non-profit client in Oakland. The successful candidate will play a critical role in ensuring efficient and smooth day-to-day operations of our office.Responsibilities:· Answering and directing phone calls to relevant staff.· Organizing and scheduling appointments with admin software.· Booking meeting rooms and conference facilities.· Data entry and maintaining records and files.· Liaising with staff, suppliers, and clients.· Preparing documents and reports.· Assisting with special projects as needed. This person must be fluent in both English and Cantonese.

Front Office Coordinator Looking to take your front office career to the next level? This Front Office Coordinator role in Oceanside is truly an outstanding opportunity for someone who thrives on organization, thrives under pressure, and is excited to serve as a linchpin for the company. You’ll be more than just a receptionist—you’ll act as the company’s “ambassador,” ensuring smooth operations, dazzling customer service, and fostering a welcoming yet professional environment. Key Responsibilities:<ul><li>Lead all front office activities, maintaining an immaculate workspace and managing a high-impact client-facing role.</li><li>Manage a multi-line phone system like a pro, responding to inquiries professionally and efficiently.</li><li>Oversee and coordinate meeting room schedules, business correspondence, and calendar management for executives.</li><li>Take ownership of vendor and office supply relationships, ensuring smooth operations for day-to-day needs.</li><li>Serve as the point person for client inquiries and relationship management, demonstrating poise and tact in every interaction.</li><li>Proactively identify ways to enhance office workflows to increase efficiency and improve internal communications.</li><li>Assist HR and Operations teams with events coordination, orientation processes, and ad hoc administrative needs.</li></ul>

Administrative Assistant Seeking an experienced Administrative Assistant in Saline, MI. This is a permanent, 40 hours/week, in-office opportunity; working Monday – Friday 8:00am – 5:00pm. If you are tech savvy, enjoy working with people, multi-tasking and have 2+ years of solid experience in an administrative support role, this might be the role for you. NO remote. Pay up to $23/hr. Responsibilities: Answer main telephone lines, route calls or take detailed messages as required. Tend to Firm’s common areas while performing light housekeeping duties daily (wiping tables, loading/unloading dishwasher, stocking printer paper, etc). Setup tax returns in Workflow (accounting program). Verification of tax returns in Autoflow (tax program). Setup meetings for Principals and Managers. Photocopy documents for internal staff as requested. Maintain shredding of documents for staff. Monitor and distribute faxes to firm staff as indicated while tending to urgent documents quickly. Stamp, deposit, collect, sort and distribute mail in a timely manner daily. Prepare, proof-read and revise letters and memos according to templates that meet Firm’s standards. Order office and printing supplies. Maintain list of other items (office snacks, etc) that need to be purchased. Order staff lunches for Firm meetings, tax season, and other miscellaneous events as directed. Other tasks as requested of staff (Principals to Administrative). Requirements to be considered: 2+ years of solid experience in an administrative support role. Demonstrate a detail oriented and reliable character with complete follow through on all tasks and projects. Strong attention to detail and following processes in timely manner. Exceptional verbal and written communication skills. Friendly conversationalist who can make our visitors and clients feel welcome and is approachable for internal Staff. Working knowledge of Microsoft Word and Excel (letter formatting, data entry, etc). Strong desire to learn new programs with an interest in accounting related software. Strong adherence to MRPR quality standards and core values. Team player who enjoys working independently while also being part of the team. Experience in Public Accounting, detail oriented Services, or accounting software is a plus, yet not required.

Administrative Assistant Job Description: Bilingual Administrative AssistantPosition Type: Temp to Hire (90-day probationary period)Location: 100% OnsiteSalary: $15-$16 per hourJob Summary: We are seeking a dedicated Bilingual Administrative Assistant to join our team on a temporary-to-hire basis. The ideal candidate will be fluent in Spanish and English, with strong organizational and communication skills. This position will support daily office operations and assist in various administrative tasks.Key Responsibilities:<ul><li>Provide administrative support to ensure efficient operation of the office.</li><li>Answer and direct phone calls in a professional manner.</li><li>Assist in organizing and scheduling appointments.</li><li>Write and distribute email, correspondence memos, letters, faxes, and forms.</li><li>Translate documents and communications between Spanish and English.</li><li>Support colleagues and executives with planning and organizing meetings.</li><li>Maintain contact lists and prepare reports and presentations.</li></ul>