<p>We are looking for an Administrative Coordinator to join our team in San Diego, California, for a 3 month contract. This role involves managing daily office tasks, supporting administrative functions, and ensuring smooth operations within the workplace. The ideal candidate will be detail-oriented, tech-savvy, and able to adapt to changing priorities in a dynamic environment. Ideal hours for this position are Monday-Friday 9am-4pm.</p><p><br></p><p>Responsibilities:</p><p>• Create and manage various documents, including invoices, reports, memos, letters, and presentations.</p><p>• Analyze incoming correspondence and distribute it appropriately based on significance.</p><p>• Perform project-based tasks and coordinate activities as needed.</p><p>• Organize and maintain filing systems, retrieving documents and records efficiently.</p><p>• Welcome visitors and determine their access to specific personnel.</p><p>• Handle general office duties such as ordering supplies and maintaining records.</p><p>• Prepare meeting agendas and coordinate arrangements for business meetings.</p><p>• Arrange travel accommodations for executives and other team members.</p><p>• Process mail, packages, and incoming checks, ensuring proper sorting, delivery, and tracking.</p><p>• Monitor and replenish office supplies while managing vendor relationships for procurement.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our client in Indianapolis, Indiana. This is a long-term part time contract position ideal for someone with a strong understanding of Indiana’s criminal justice system and expertise in behavioral health. The role requires exceptional organizational skills and the ability to collaborate with various stakeholders in high-volume settings.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate program activities and ensure adherence to established research protocols, including the collection of survey data.</p><p>• Build and maintain partnerships with community resources such as treatment providers, housing agencies, and workforce programs to facilitate seamless referral systems.</p><p>• Develop and manage service plans for clients, track compliance deadlines, and document interactions effectively.</p><p>• Foster relationships with key stakeholders, including judges, attorneys, clerks, and litigants to support program objectives.</p><p>• Communicate effectively in both written and verbal formats for courtroom interactions, record-keeping, and reporting.</p><p>• Utilize case tracking software and Microsoft 365 tools to organize and manage program-related documentation.</p><p>• Prioritize tasks and manage workflows independently in a fast-paced courthouse environment.</p><p>• Supervise team members and contribute to the design and implementation of state-level programming.</p><p>• Collaborate with professionals at the intersection of behavioral health and the justice system to address client needs.</p>
<p>We are looking for a meticulous and organized Administrative Coordinator to join our team in Canton, Ohio. In this role, you will play a vital part in ensuring accuracy in testing documentation. This is a long-term contract position within the manufacturing industry, offering an opportunity to contribute to quality assurance and operational excellence.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Conduct comprehensive reviews of heat and product testing results to verify precision and completeness.</p><p>• Analyze customer requirements and comments to ensure all specifications are met.</p><p>• Utilize various internal systems and databases to manage certifications and testing data, including Cert System, Sample Tracking, Heat Source, and other related applications.</p><p>• Cross-check and link testing results across multiple categories, such as chemistry, hardness, tensile strength, and ultrasonic testing.</p><p>• Record and document approved deviations using standardized statements and comments.</p><p>• Confirm external test results are properly accredited and referenced in certifications.</p><p>• Distribute certifications to OnBase and ensure accurate recordkeeping.</p><p>• Respond to recertification requests in alignment with established standards and customer requirements.</p><p>• Maintain a clean and safe work environment while adhering to safety protocols.</p>
<p><strong>Administrative Coordinator</strong></p><p><strong>Are you the kind of person who loves greeting people with a smile and keeping things organized behind the scenes?</strong> We’re looking for an energetic <strong>Administrative Coordinator</strong> to be the welcoming face of the office and provide essential support for our client's team during the busy tax season. </p><p><br></p><p><strong>What You’ll Do</strong></p><ul><li><strong>Be the first impression:</strong> Greet visitors warmly, answer phones, and direct inquiries to the right person.</li><li><strong>Manage the front desk:</strong> Handle incoming calls, emails, and walk-ins with professionalism and friendliness.</li><li><strong>Coordinate schedules:</strong> Assist with meeting arrangements, calendar management, and conference room bookings.</li><li><strong>Keep things running smoothly:</strong> Organize documents, prepare reports, and maintain accurate records.</li><li><strong>Support the team:</strong> Help with data entry, expense tracking, and special projects as needed.</li><li><strong>Assist with office logistics:</strong> Order supplies, manage mail, and ensure the workspace is welcoming and organized.</li></ul><p><br></p><p><br></p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Lexington-Fayette, Kentucky. As part of a non-profit organization, this Contract to potential long-term position offers an opportunity to contribute to meaningful housing programs while utilizing your administrative and organizational skills. The ideal candidate will assist in maintaining accurate records, ensuring compliance with public housing program eligibility, and delivering excellent customer service to applicants and residents.<br><br>Responsibilities:<br>• Evaluate initial and triennial eligibility for public housing programs, ensuring all applications meet required standards.<br>• Support site management by recording and reporting housing data and maintaining accurate documentation.<br>• Prepare correspondence, letters, and forms while organizing and updating client files.<br>• Guide housing applicants through the application process, assisting with forms and required documentation.<br>• Conduct re-certification processes and maintain associated files for public housing residents.<br>• Schedule appointments for interviews and calculate rent changes based on updated information.<br>• Perform inspections for move-ins, move-outs, annual reviews, and follow-ups, documenting findings and providing guidance for corrective actions.<br>• Coordinate exterminations, remodeling, and other housing activities with leaseholders.<br>• Create and maintain detailed records of findings, actions, and progress reports.<br>• Handle administrative tasks, including data entry, file management, and preparation of written requests for income verification.
<p>We are looking for an Administrative Coordinator to join our team in Rome, New York. In this Contract to permanent role, you will oversee essential office operations and provide critical support to ensure smooth workflows across departments. </p><p><br></p><p>Responsibilities:</p><p>• Serve as the first point of contact by managing front desk operations, welcoming visitors, and handling incoming calls and correspondence.</p><p>• Coordinate and maintain schedules for meetings and conference room bookings to ensure efficient use of resources.</p><p>• Monitor office supply inventory and oversee the ordering process to keep supplies well-stocked.</p><p>• Prepare and manage overnight delivery packages and arrange courier services as needed.</p><p>• Provide administrative support to multiple departments, assisting with a variety of tasks and projects.</p><p>• Maintain an organized and efficient office environment.</p><p>• Take on additional responsibilities and special projects as assigned to support evolving business needs.</p>
<p>We are looking for a dedicated Administrative Coordinator to join our client in Hyattsville, Maryland. The Administrative Coordinator provides high-level administrative support to ensure efficient office operations and departmental coordination.</p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p><br></p>
We are looking for a skilled and organized Administrative Coordinator to join our team in Port Washington, Wisconsin. This Contract to permanent position offers a unique opportunity to showcase your administrative expertise while supporting a dynamic and fast-paced environment. The ideal candidate will bring a strong background in administrative tasks, particularly within the construction industry, and possess excellent organizational and communication skills.<br><br>Responsibilities:<br>• Manage and maintain team calendars, ensuring schedules are well-coordinated and updated regularly.<br>• Arrange domestic and international travel logistics, including bookings for flights, accommodations, and transportation.<br>• Accurately input payroll data and ensure timely submission of records.<br>• Organize and maintain documentation, prepare reports, and assist in creating presentations as needed.<br>• Monitor office supplies inventory and handle orders to meet the demands of ongoing projects.<br>• Provide support in answering inbound calls and addressing inquiries effectively.<br>• Assist with scheduling meetings and coordinating logistics to facilitate team operations.<br>• Perform general office duties and contribute to special projects as required.<br>• Ensure confidentiality and proper handling of sensitive information.<br>• Collaborate with the team to address evolving administrative needs and priorities.
<p>We are looking for a skilled Administrative Coordinator to join our team on a contract basis in Simi Valley, California. In this role, you will take on a variety of responsibilities that support sales order processes and customer-related administrative tasks. Reporting directly to the Quality Assurance Manager and Administration, you will collaborate across departments to ensure smooth daily operations and exceptional service.</p><p><br></p><p>Responsibilities:</p><p>• Process and manage sales orders by obtaining customer purchase orders and accurately entering them into the enterprise resource planning system.</p><p>• Maintain up-to-date customer account information and ensure a high standard of customer service.</p><p>• Collaborate with Operations, Sales, and Shipping teams to verify the accuracy and timeliness of orders and acknowledgments.</p><p>• Partner with Finance and Sales departments to ensure customer records are properly updated and maintained.</p><p>• Handle incoming calls efficiently, directing them to the appropriate departments or personnel.</p><p>• Support administrative tasks such as preparing correspondence, creating presentations, and managing documentation.</p><p>• Assist in maintaining system data accuracy and resolving any discrepancies.</p><p>• Utilize software tools such as Microsoft Office Suite, SAP, and Sage to complete tasks effectively.</p><p>• Ensure compliance with organizational procedures and maintain attention to detail in all communications.</p><p>• Contribute to the team's overall productivity by managing time-sensitive tasks and prioritizing workload.</p>
<p>We are looking for a meticulous and motivated Administrative Assistant to join a growing company in Metairie, Louisiana. This short-term contract position offers an opportunity to contribute to a thriving team by performing essential administrative and office support tasks. Ideal candidates are highly organized and proficient in Microsoft Office.</p><p><br></p><p>Responsibilities:</p><p>• Handle incoming sales calls and provide attentive customer service.</p><p>• Assist in generating new leads to support business growth.</p><p>• Coordinate and schedule meetings effectively for the team.</p><p>• Provide support for marketing campaigns and activities.</p><p>• Maintain accurate records and documentation within the organization.</p><p>• Prepare engaging presentations and materials to support team objectives.</p><p>• Track and monitor the progress of sales and marketing initiatives.</p><p>• Collaborate on creating high-quality proposals and RFPs to win new business.</p><p>• Perform order entry and generate inventory reports as required.</p><p>• Deliver general clerical support to ensure smooth office operations.</p>
<p>We are looking for an Administrative Coordinator to join a non-profit organization in Cincinnati, Ohio, on a contract basis. This role involves supporting and assisting with event planning. The ideal candidate will bring excellent organizational skills, a customer-focused mindset, and proficiency in administrative tasks.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to the activities department, ensuring smooth operations during peak seasons.</p><p>• Manage social media platforms such as Instagram, TikTok, and Facebook to enhance event visibility and participation.</p><p>• Organize and maintain accurate documentation and filing systems.</p><p>• Utilize Microsoft Outlook, Word, and Excel for efficient scheduling, communication, and data tracking.</p><p>• Deliver exceptional customer service to address inquiries and build strong relationships.</p><p>• Demonstrate adaptability to meet evolving needs and priorities within the department.</p>
We are looking for a detail-oriented Administrative Coordinator to join our team in Earth City, Missouri. This Contract position offers an opportunity to contribute to the efficient operation of our service-oriented organization. The ideal candidate will excel in managing schedules, handling correspondence, and maintaining an organized and efficient workflow.<br><br>Responsibilities:<br>• Coordinate and manage daily administrative tasks, ensuring smooth operations.<br>• Handle inbound calls with attention to detail and provide accurate information to callers.<br>• Manage calendars, including scheduling appointments and updating meeting details.<br>• Prepare and organize correspondence, ensuring timely communication with stakeholders.<br>• Assist in planning and organizing events or meetings as needed.<br>• Maintain accurate records and documentation to support organizational processes.<br>• Collaborate with team members to address administrative needs and priorities.<br>• Monitor and replenish office supplies to ensure uninterrupted workflow.<br>• Support various operational tasks to enhance efficiency and productivity.
We are looking for a detail-oriented Administrative Coordinator to join our team in Greenville, South Carolina. In this Contract to permanent position, you will play a vital role in managing project bids, coordinating deadlines, and ensuring smooth communication with contractors and clients. This is an excellent opportunity for someone with strong organizational skills and a proactive mindset to contribute to a dynamic and fast-paced environment.<br><br>Responsibilities:<br>• Identify and reach out to potential contractors within a defined geographic area using database tools.<br>• Filter and organize contractor information to match project requirements and deadlines.<br>• Communicate bid submission deadlines clearly to contractors and ensure timely delivery to clients.<br>• Coordinate with project managers and estimators to ensure bids are accurately passed along for review.<br>• Make outbound calls to contractors, including cold calls, to secure participation in project bids.<br>• Maintain and update databases with contractor and bid information.<br>• Handle administrative tasks such as scheduling, calendar management, and responding to inbound inquiries.<br>• Monitor progress on bid submissions and address any issues or delays.<br>• Support the team in achieving project goals by ensuring all administrative processes are efficient.<br>• Collaborate with team members to improve bidding workflows and communication strategies.
<p>We are looking for an Administrative Coordinator to join our team in Gaithersburg Maryland, his role involves managing daily office tasks, supporting administrative functions, and ensuring smooth operations within the workplace. The ideal candidate will be detail-oriented, tech-savvy, and able to adapt to changing priorities in a dynamic environment. </p><p>Responsibilities:</p><p>• Coordinate daily administrative activities and ensure smooth operations across departments.</p><p>• Manage schedules, calendars, and meeting logistics for multiple managers.</p><p>• Prepare reports, presentations, and correspondence with attention to accuracy and detail.</p><p>• Maintain databases, records, and filing systems, ensuring confidentiality of sensitive information.</p><p>• Assist with vendor management, supply ordering, and invoice tracking.</p><p>• Provide project coordination support, tracking deadlines and deliverables.</p><p><br></p>
We are looking for an organized and detail-oriented Administrative Coordinator to join our team in Syracuse, New York. In this Contract to permanent position, you will play a pivotal role in supporting daily administrative operations while ensuring seamless communication and scheduling. This role is ideal for someone with strong organizational skills and the ability to effectively manage multiple tasks in a fast-paced environment.<br><br>Responsibilities:<br>• Manage and maintain calendars, scheduling appointments and coordinating meetings to ensure smooth operations.<br>• Respond to inbound calls and emails promptly, providing excellent communication and customer service.<br>• Organize and maintain filing systems to ensure easy access to important documents and information.<br>• Support donor communication efforts by managing databases and ensuring accurate records.<br>• Assist with scheduling for home health services, ensuring staff availability and client needs are met.<br>• Coordinate and communicate effectively with clients and team members to maintain strong relationships.<br>• Prepare and send clear and timely email communications, ensuring clarity and timeliness.<br>• Handle administrative tasks such as document preparation, data entry, and report generation.<br>• Monitor workflows and prioritize tasks to ensure deadlines are consistently met.<br>• Collaborate with team members to address and resolve operational challenges efficiently.
<p>We are seeking a highly organized and experienced Senior Administrative Assistant to support executive leadership and finance teams at a well-established financial services firm in Honolulu. This is an onsite position; preference will be given to Hawaii residents due to in-person interview and work requirements. If interested in this opportunity, please call 808-531-0800. Join our team and make an impact at a respected leader in Honolulu’s financial industry.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Provide advanced administrative support to senior management, including calendar management, preparing presentations, and coordinating travel arrangements.</li><li>Draft and manage confidential documents, reports, and executive correspondence.</li><li>Organize meetings, coordinate schedules, and facilitate company events.</li><li>Handle expense reporting, invoice processing, and assist with financial documentation.</li><li>Act as a liaison between executive leaders, staff, clients, and external partners.</li><li>Manage complex projects and deadlines with a high level of accuracy and efficiency.</li><li>Oversee office operations and mentor junior administrative staff as needed.</li></ul><p><br></p>
<p>We are looking for a highly organized and detail-driven Administrative Assistant/Sales Coordinator in downtown Albany, New York. This role offers the unique opportunity to support a dynamic Sales team at one of the world’s leading hotel brands, ensuring smooth operations and seamless coordination. As a contract-to-permanent position, this role is ideal for someone seeking long-term growth in a fast-paced hospitality environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><p>• Provide comprehensive administrative support to the Sales team, ensuring all sales-related tasks are handled promptly and accurately.</p><p>• Maintain client information, leads, and account details in internal systems with precision.</p><p>• Assist sales managers in preparing proposals, contracts, and essential sales documentation.</p><p>• Facilitate client communications, including follow-ups and confirmations, as directed.</p><p>• Coordinate event-related sales activities, such as site visits and client meetings.</p><p>• Manage calendars, schedule meetings, and organize appointments for Sales team members.</p><p>• Arrange travel plans and itineraries for team members when required.</p><p>• Perform accurate data entry, reporting, and document management to support sales operations.</p><p>• Prepare presentations, reports, and correspondence tailored to the needs of the Sales team.</p><p>• Collaborate with internal departments to support group bookings, events, and special programs.</p>
We are looking for a skilled Administrative Coordinator to join our team in San Francisco, California. This contract position offers an excellent opportunity to support daily office operations and contribute to the smooth functioning of administrative tasks. The ideal candidate will possess strong organizational skills and the ability to manage multiple priorities effectively.<br><br>Responsibilities:<br>• Manage the processing and delivery of packages and mail, including sorting and distributing them internally.<br>• Coordinate the organization and distribution of office materials.<br>• Perform scanning and copying tasks as requested to ensure efficient document handling.<br>• Store and maintain documents using systems such as DocuWare and PE.<br>• Maintain logs for certified mail to ensure accurate tracking.<br>• Arrange and clear food setups for meetings and events as required.<br>• Assist with various office projects to support team operations.
<p>We are looking for an experienced Administrative Coordinator in Corvallis, Oregon. This contract position requires someone with strong attention to detail to manage office support tasks, project coordination, and ensure the accuracy of data and documentation. The ideal candidate will bring strong organizational skills and a proactive approach to handling responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Digitize paper documents by scanning, uploading, and organizing them into electronic filing systems.</p><p>• Maintain accurate and well-organized electronic records, adhering to established naming conventions and filing standards.</p><p>• Provide essential administrative support to ensure smooth daily operations.</p><p>• Coordinate multiple projects simultaneously by tracking information, updating records, and delivering precise status updates.</p><p>• Process numerical data related to inventory and project tracking, ensuring accuracy and completeness.</p><p>• Verify and correct data inconsistencies in administrative records and inventory information.</p><p>• Communicate effectively with team members, providing clear updates on project statuses and documentation.</p><p>• Collaborate with colleagues to meet deadlines and respond to requests promptly.</p><p>• Perform structured and repetitive tasks with efficiency and attention to detail.</p><p>• Utilize Microsoft Office tools, scanners, and other office equipment to complete daily tasks.</p>
<p>A higher education organization in Encinitas is seeking a proactive <strong>Administrative Assistant</strong> to support academic departments and administrative teams. This role is ideal for someone who enjoys being the organizational backbone of an office, supporting faculty and staff while keeping daily operations running efficiently. You’ll be part of a collaborative campus environment where attention to detail and reliability are highly valued.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Provide administrative support to academic and administrative staff</li><li>Coordinate meetings, schedules, and department calendars</li><li>Prepare and format documents, reports, and correspondence</li><li>Maintain organized records, files, and shared resources</li><li>Serve as a point of contact for students, faculty, and visitors</li><li>Assist with department logistics, events, and projects</li><li>Order supplies and support office operations</li><li>Ensure smooth communication across departments</li></ul>
<p>We are looking for an experienced and detail-oriented Administrative Coordinator to join our team in New Orleans, Louisiana. In this short-term contract to permanent position, you will play a key role in supporting small food and agriculture companies by managing cost-share applications, reviewing documentation, and ensuring compliance with regulations. This role requires strong organizational skills, excellent communication abilities, and a customer-focused mindset.</p><p><br></p><p>Responsibilities:</p><p>• Process cost-share applications submitted by small food and agriculture companies, ensuring accuracy and compliance with established guidelines.</p><p>• Maintain coordination with 25-30 companies across five states, providing guidance and support throughout the application process.</p><p>• Review submitted documentation, verify eligibility, and allocate reimbursements for qualifying expenses.</p><p>• Communicate regularly with companies to address inquiries, request additional information, and resolve any discrepancies.</p><p>• Ensure all claims are processed in alignment with regulations and provide feedback to companies when claims do not meet requirements.</p><p>• Utilize proprietary claims software to track and manage application statuses efficiently.</p><p>• Apply intermediate Excel skills to organize data, create reports, and manage deadlines effectively.</p><p>• Collaborate with internal teams to ensure smooth operations and adherence to timelines.</p><p>• Set clear deadlines for tasks and follow up to ensure timely completion.</p><p>• Uphold exceptional customer service standards while managing sensitive financial information.</p>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>We are looking for a detail-oriented Product Coordinator to join our team in Goleta, California. This long-term contract position offers an opportunity to work closely with development teams to ensure the smooth coordination and organization of product testing and sample management. The ideal candidate will excel in scheduling, tracking, and maintaining records, while demonstrating strong organizational and communication skills.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate testing schedules to facilitate efficient product evaluations.</p><p>• Track and document all incoming samples across various development stages to ensure accurate record-keeping.</p><p>• Unpack and stage samples for review sessions, fittings, and testing, ensuring they are prepared and accessible.</p><p>• Maintain organized staging areas to streamline sample accessibility and readiness for testing.</p><p>• Oversee the inventory of footwear lasts and samples, ensuring proper labeling, storage, and organization.</p><p>• Assist with calendar management, scheduling, and handling inbound calls to support administrative functions.</p>
<p>Administrative Assistant</p><p>Opportunity for top Administrative Assistant (Administrative Coordinator / Administrative Associate)</p><p>We currently have an open position for a results-oriented Administrative Assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.</p><p>How you will make an impact</p><p>· Fielding telephone calls</p><p>· Receiving and directing visitors</p><p>· Word processing, filing and faxing</p><p>· Support on diverse projects for other employees as needed</p><p>Please apply online or through our Robert Half app</p><p><br></p>
<p>We are looking for a detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. In this role, you will provide essential clerical and administrative support to ensure smooth operations within our university's program department. This is a Long-term Contract Office Administrative Assistant position, ideal for a proactive individual who excels in managing tasks, maintaining records, and delivering exceptional customer service.</p><p><br></p><p>What you get to do every single day:</p><p>• Answer and direct incoming calls professionally, responding to inquiries or taking accurate messages as needed.</p><p>• Deliver excellent customer service by providing program information to interested participants and small businesses.</p><p>• Organize and prepare materials for training workshops, including updating handouts and assembling participant folders.</p><p>• Collect and analyze program data, generating detailed reports using Microsoft Excel.</p><p>• Draft, proofread, and edit various documents such as memos, letters, and forms.</p><p>• Provide clerical and administrative support to program staff, assisting with office tasks and special projects.</p><p>• Monitor and manage departmental inventories using standardized spreadsheets.</p><p>• Schedule classrooms and conference rooms for workshops and related events.</p><p>• Record and maintain accurate attendance records and program documentation.</p>
