380 Results for Administrative Coordinator Jobs in Usa

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Administrative Coordinator

Rockville, MD
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Coordinator to support daily office operations and ensure efficient administrative processes. The Administrative Coordinator will manage schedules, coordinate meetings, maintain records, assist with communications, and provide general support to leadership and team members. This role is ideal for someone who thrives in a fast-paced environment and can effectively manage multiple priorities. Responsibilities<ul><li>Coordinate calendars, meetings, and administrative workflows</li><li>Prepare reports, correspondence, and presentations</li><li>Maintain records, databases, and confidential files</li><li>Support vendor coordination and supply ordering</li><li>Track deadlines and follow up on action items</li></ul>
2026-10-07T00:00:00Z

Administrative Coordinator

Hyannis, MA
onsite
Temporary to Hire
20.5865 - 23.837 USD / Hourly
We are looking for an Administrative Coordinator to support charter operations in Hyannis, Massachusetts. This contract opportunity is ideal for someone who excels at organizing schedules, assisting customers, and keeping reservation details accurate in a fast-paced setting. The role involves coordinating trip logistics, managing bookings, and ensuring smooth communication between clients, captains, and service partners. Candidates who are highly organized, service-driven, and comfortable handling administrative tasks across multiple priorities will thrive in this position. Responsibilities: • Organize and maintain charter trip schedules, ensuring bookings are entered accurately and updated promptly. • Oversee reservation calendars and help optimize scheduling for charter availability and client needs. • Answer customer questions by phone or email, providing timely information and attentive support throughout the booking process. • Receive and process payments while maintaining accurate transaction documentation and related records. • Communicate trip arrangements with both clients and captains to confirm timing, requirements, and service expectations. • Work with vendors and external partners to support trip logistics and resolve operational needs efficiently. • Manage booking adjustments, including reschedules and cancellations, while keeping all parties informed. • Maintain organized records for reservations, payments, and administrative documentation to support daily operations. • Contribute to general office and administrative activities as needed to keep the business running smoothly.
2026-10-08T00:00:00Z

Administrative Coordinator

Port Washington, WI
onsite
Temporary to Hire
23 - 25 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support daily operations for a busy team. This contract opportunity is ideal for someone with construction industry experience who can keep schedules, travel, and administrative workflows running efficiently. The role offers a long-term assignment of 2.5 years with the possibility of transitioning into a permanent position based on performance and business needs. Responsibilities: • Coordinate calendars, arrange meetings, and manage scheduling priorities to keep team activities on track. • Organize domestic and international travel, including transportation, lodging, and itinerary planning. • Enter payroll-related information accurately and maintain up-to-date records within required timeframes. • Prepare, format, and organize documents, reports, presentations, and filing systems for internal use. • Monitor office supply levels and place orders to ensure the team has the materials needed for daily operations. • Respond to inbound calls and route messages or requests to the appropriate team members in a thorough manner. • Provide broad administrative support for ongoing assignments and assist with special projects as business needs evolve.
2026-10-08T00:00:00Z

Administrative Coordinator

Moraga, CA
onsite
Temporary to Hire
26 - 30 USD / Hourly
We are looking for a PART-TIME (approximately 24-32 hours per week) Administrative Coordinator to support a boutique wealth management office while also overseeing the day-to-day coordination of vacation rental properties in Moraga, CA. This is a direct hire opportunity, ideal for someone who is highly organized, service-oriented, and comfortable balancing client-facing administrative work with property-related logistics. The role requires strong follow-through, effective communication, and the ability to keep multiple schedules, requests, and priorities moving efficiently. Administrative Coordinator Responsibilities:• Manage front-line administrative support for the office, including handling inbound calls, responding to routine inquiries, and maintaining a positive client experience.• Retrieve and organize account-related information and monitor the progress of wire activity, escalating questions or delays as needed.• Coordinate calendars, arrange appointments, and ensure meetings and client commitments are scheduled accurately and efficiently.• Serve as a point of contact for clients by providing timely updates, answering questions, and directing requests to the appropriate parties.• Oversee reservation activity for multiple vacation rental homes, including confirming bookings, tracking availability, and supporting a smooth guest experience.• Arrange turnover logistics for rental properties by scheduling cleaning services, maintenance visits, and move-in or move-out coordination.• Process or track rental-related payments and help ensure property operations remain organized and on schedule.• Maintain clear records, task lists, and administrative documentation to support both office operations and rental property coordination. If you are interested in this Administrative Coordinator position, please submit your resume today to be considered.
2026-10-08T00:00:00Z

Administrative Coordinator

Charlotte, NC
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support daily office operations and create a welcoming experience for employees, visitors, and business partners in North Carolina. This contract opportunity has the potential to become permanent and is ideal for someone who thrives in a fast-paced environment, enjoys balancing front-office interaction with administrative support, and can keep schedules, communications, and logistics running smoothly. The role will partner closely with office leadership and internal teams to help maintain an organized and efficient workplace. Responsibilities: • Welcome guests, clients, and suppliers in a courteous manner while helping create a positive first impression of the office. • Arrange business travel for team members and leaders, including transportation, lodging, and detailed itineraries. • Oversee shared meeting spaces and maintain office calendars to ensure appointments and room reservations are coordinated effectively. • Support the planning of client visits, product demonstrations, company gatherings, and other onsite events. • Provide day-to-day administrative assistance to managers and leadership, including document preparation and general office support. • Monitor inventory levels for office materials and place orders with external vendors as needed. • Receive, sort, and distribute mail, packages, and deliveries in a timely and organized way. • Prepare and update reports, presentations, records, and correspondence while maintaining accurate documentation. • Collaborate with the Office Manager and technical staff to improve workflow and support smooth office operations.
2026-10-09T00:00:00Z

Administrative Coordinator

Deer Park, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations and help keep client-related activities. This Long-term Contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly, and can manage multiple administrative priorities with accuracy. The role will focus on coordinating schedules, maintaining organized records, preparing printed materials, and supporting digital marketing client activities through efficient administrative execution. Responsibilities:• Coordinate calendars and appointment scheduling for digital marketing clients to ensure timelines and meetings stay on track.• Maintain accurate tracking logs, records, and administrative documentation for ongoing projects and routine office activities.• Provide day-to-day administrative support by managing correspondence, organizing information, and assisting with general office coordination.• Use Microsoft Office applications to prepare documents, update spreadsheets, and create detailed materials as needed.• Handle inbound calls courteously, respond to routine inquiries, and direct messages to the appropriate contacts.• Prepare, print, and organize client or internal documents to support meetings, projects, and operational needs.• Support workflow within internal software systems by entering information accurately and monitoring task progress.• Help ensure smooth Monday through Friday office operations by prioritizing assignments and following through on deadlines.
2026-10-02T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-09-25T00:00:00Z

Administrative Coordinator

Phillipsburg, NJ
onsite
Temporary / Contract
22 - 23 USD / Hourly
Robert Half is seeking an Administrative Coordinator to support day-to-day service operations through case management, occupancy coordination, compliance support, and customer service. This role is responsible for a broad range of administrative and client-facing duties that help ensure efficient operations, accurate recordkeeping, and a positive experience for residents, applicants, and community partners. The ideal candidate will be comfortable working independently, managing a diverse caseload, and providing cross-functional support as needed. Success in this position requires strong customer service skills, attention to detail, and the ability to interpret and apply organizational policies, procedures, and applicable regulations. Key Responsibilities<ul><li>Manage a caseload from intake through ongoing residency and move-out. </li><li>Complete intake, annual reviews, and updates within required timelines. </li><li>Prepare leases, agreements, notices, and related documentation. </li><li>Maintain accurate electronic and paper records. </li><li>Respond promptly and professionally to inquiries from residents, applicants, and community partners. </li><li>Clearly explain policies, procedures, and documentation requirements. </li><li>Support team operations by providing coverage during absences or busy periods. </li><li>Assist with special projects and department initiatives as needed. Handle confidential and sensitive information with discretion. </li><li>Work effectively with individuals from diverse backgrounds. </li><li>Participate in meetings, training, and detail oriented development. </li><li>Perform other related duties as assigned</li></ul>
2026-10-06T00:00:00Z

Administrative Coordinator

Edina, MN
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for a highly organized Administrative Coordinator to support daily business operations in Minneapolis, Minnesota. This Contract position is ideal for someone who excels at managing schedules, handling communications, and keeping administrative activities running smoothly. The role requires strong attention to detail, professionalism, and the ability to coordinate multiple priorities in a fast-paced environment. Responsibilities:• Manage calendars, schedule meetings, and coordinate appointments to ensure efficient use of time and resources.• Handle incoming calls professionally, direct inquiries appropriately, and provide timely administrative support.• Arrange travel plans and related logistics, including itineraries and scheduling details.• Maintain accurate records, documents, and correspondence using Microsoft Office applications.• Assist with day-to-day administrative operations to help maintain an organized and productive work environment.
2026-10-09T00:00:00Z

Administrative Coordinator

San Diego, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are seeking an organized and mission-driven Administrative Coordinator to support daily office operations and help ensure the smooth functioning of our nonprofit client. The ideal candidate is detail-oriented, adaptable, and passionate about supporting programs, staff, and community initiatives. Key Responsibilities:<ul><li>Provide administrative support to leadership, program staff, and other internal teams.</li><li>Manage calendars, schedule meetings, and coordinate events, appointments, and travel arrangements.</li><li>Prepare correspondence, reports, presentations, and other organizational documents.</li><li>Maintain accurate records, databases, and filing systems for programs, donors, and office operations.</li><li>Assist with processing invoices, expense reports, purchase orders, and other administrative paperwork.</li><li>Support meeting logistics, including agendas, materials, note-taking, and follow-up items.</li><li>Answer phones, respond to emails, and serve as a professional point of contact for internal and external stakeholders.</li><li>Help coordinate office supplies, vendor communication, and general operational needs.</li><li>Assist with special projects and provide cross-functional support as needed.</li></ul>
2026-09-24T00:00:00Z

Administrative Coordinator

Miami, FL
onsite
Temporary / Contract
20 - 25 USD / Hourly
Robert Half is currently recruiting for an Administrative Coordinator opportunity with a nonprofit organization in Miami. This role will provide a mix of administrative, program, event, donor, and creative support to a young leadership team focused on creating meaningful programs, experiences, and opportunities for the community. The ideal candidate is highly organized, proactive, personable, and comfortable working in a fast-paced environment. This is a great opportunity for someone who enjoys both behind-the-scenes administrative work and being directly involved with events, participants, donors, and volunteer leaders. Responsibilities<ul><li>Coordinate logistics for meetings, programs, and events.</li><li>Reserve meeting spaces, order food, prepare materials, coordinate name tags and registration, arrange AV needs, and manage Zoom/Teams meetings.</li><li>Assist with planning and executing programs and special events.</li><li>Support recruitment, registration, event setup, guest experience, and post-event follow-up.</li><li>Assist with evening events as needed.</li><li>Help create Instagram content, event signage, simple graphics, and other promotional materials.</li><li>Capture and organize photos and content from programs and events for social media.</li><li>Maintain participant, donor, prospect, and registration lists.</li><li>Conduct outreach and follow up with attendees and prospective participants.</li><li>Maintain accurate information in the organization’s donor database.</li><li>Pull event and prospect lists, enter pledges, generate reports, and support campaign activities.</li><li>Maintain board and committee lists and assist with meeting preparation, communication, and follow-up.</li><li>Support donor stewardship efforts, including thank-you letters, acknowledgments, birthdays, anniversaries, and other outreach.</li><li>Research current and prospective donors and participants.</li><li>Process pledges, checks, credit card payments, ACH payments, wire transfers, invoices, and expense reports.</li><li>Prepare reports, mailings, event materials, pledge cards, and other documents.</li><li>Communicate professionally with donors, volunteers, community members, vendors, and internal staff.</li><li>Provide additional administrative and program support as needed.</li></ul>
2026-10-09T00:00:00Z

Administrative Coordinator

Acton, MA
onsite
Temporary / Contract
22 - 30 USD / Hourly
We are looking for an Administrative Coordinator to provide dependable day-to-day support for a busy team in Acton, Massachusetts. This Long-term Contract position is ideal for someone who takes initiative, stays organized, and can confidently manage multiple administrative priorities in a fast-paced environment. The role will support scheduling, communication, and general office coordination while helping the HR team maintain smooth operations during a period of change. Responsibilities: • Coordinate calendars, meetings, and appointments to keep team schedules organized and up to date. • Respond to incoming calls and route messages or inquiries to the appropriate contacts in a timely manner. • Provide administrative support to the HR team by preparing documents, maintaining records, and assisting with routine coordination tasks. • Schedule internal and external meetings, confirm logistics, and communicate updates to participants as needed. • Help maintain organized files and accurate information across administrative systems and shared resources. • Support workflow continuity within the department during team changes by handling essential clerical and coordination duties. • Assist with general office tasks to ensure daily operations run efficiently and professionally.
2026-10-09T00:00:00Z

Administrative Coordinator

Goleta, CA
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an Administrative Coordinator to support daily workplace operations and deliver a welcoming, well-organized experience for employees, guests, and vendors in Goleta, California. This Long-term Contract position combines front desk coordination, office support, event assistance, and facilities-related administration in a fast-paced environment. The ideal candidate brings strong customer service skills, sound judgment, and the ability to keep communication, scheduling, and office activities running smoothly. Responsibilities: • Welcome employees, candidates, vendors, and other guests with care, provide clear arrival guidance, and help maintain an organized and inviting reception area. • Coordinate front office activities by answering workplace-related questions, sharing timely updates, and ensuring common areas, wellness spaces, and supply stations remain stocked and orderly. • Oversee conference room usage by managing reservations, addressing scheduling issues promptly, and helping teams use shared spaces efficiently. • Support facilities operations by monitoring incoming service requests, routing tickets to the appropriate contacts, tracking responses, and documenting resolution details after completion. • Observe office needs and gather feedback from employees to identify opportunities for workplace improvements, then recommend practical solutions that enhance the onsite experience. • Assist with planning and executing office events, holiday activities, and employee programs, including communications, ordering support, setup coordination, and post-event breakdown. • Partner with food and beverage support teams by directing deliveries to the correct locations, reporting kitchen or service concerns quickly, and maintaining daily tracking information as needed. • Prepare and distribute internal communications such as event notices, office updates, and promotional materials through approved channels, including chat platforms and digital postings. • Help coordinate onsite perks and vendor-supported programs by organizing invitations, sending reminders in advance, and supporting participation on the day of each event.
2026-10-08T00:00:00Z

Administrative Coordinator

South Gate, CA
onsite
Temporary / Contract
40 - 45 USD / Hourly
Administrative Assistant – City Manager’s OfficePosition SummaryThe Administrative Assistant provides high-level administrative and clerical support to the City Manager and City Manager’s Office. This position plays an important role in supporting daily departmental operations, coordinating schedules and communications, and serving as a professional point of contact for City staff, elected officials, residents, community organizations, and outside agencies.Key Responsibilities<ul><li>Provide comprehensive administrative support to the City Manager and City Manager’s Office.</li><li>Manage calendars, schedule meetings and appointments, and coordinate meeting logistics.</li><li>Coordinate travel arrangements, conferences, special events, and departmental activities.</li><li>Prepare, proofread, format, and distribute correspondence, reports, presentations, agendas, and other materials.</li><li>Maintain confidential files, records, documents, and sensitive information with a high level of discretion.</li><li>Serve as a primary point of contact for City staff, elected officials, residents, community organizations, vendors, and outside agencies.</li><li>Respond to inquiries, provide general information, and route requests to the appropriate City department or staff member.</li><li>Assist with preparation and coordination of City Council agendas, meeting materials, reports, and supporting documentation.</li><li>Track departmental projects, assignments, deadlines, and follow-up items to ensure timely completion.</li><li>Process invoices, purchase orders, expense reports, and other departmental administrative documentation.</li><li>Coordinate internal and external communications on behalf of the City Manager’s Office.</li><li>Assist with special projects, research, event coordination, and other departmental initiatives.</li><li>Maintain organized electronic and physical filing systems.</li><li>Perform additional administrative duties as assigned.</li></ul>
2026-10-02T00:00:00Z

Administrative Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for an Administrative Coordinator to support health insurance eligibility operations for a growing team in the mid-Wilshire area. This four-month contract opportunity is ideal for an organized administrative team member who enjoys helping members, maintaining accurate records, and coordinating with internal departments and external partners. In this role, you will manage coverage-related updates, respond to eligibility inquiries, and help ensure timely, accurate processing across a range of benefit scenarios. This is an onsite role. Responsibilities:• Respond to phone and in-person inquiries from participants and their representatives regarding eligibility, enrollment, and coverage questions.• Support open enrollment activities by processing updates and helping members understand available benefit options and required documentation.• Maintain participant and dependent records by entering changes such as additions, removals, reinstatements, terminations, and status updates.• Work with insurance carriers and providers to correct coverage information and resolve enrollment discrepancies.• Administer coverage setup and changes for retirees, surviving spouses, divorced spouses, self-pay members, and other eligible participants.• Review vendor eligibility files and discrepancy reports, investigate mismatches, and take corrective action to keep records current.• Prepare letters, notices, and other written communications related to eligibility matters, missing documentation, and coverage changes.• Reconcile invoices, premium payments, pension deduction listings, and refund activity to support accurate billing and payment processing.• Evaluate time-sensitive appeals and special enrollment situations involving late payments, qualifying events, or dependent additions.• Assist with document preparation, scanning, address follow-up, and other departmental assignments while maintaining reliable on-site attendance.
2026-09-25T00:00:00Z

Administrative Coordinator

Newark, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support a busy early childhood education program in Newark, New Jersey. This Long-term Contract position is fully onsite and plays an important role in helping families complete enrollment steps while keeping administrative records accurate and well organized. The person in this role will work closely with site-based teams to provide dependable office support, maintain smooth daily coordination, and deliver attentive service to families in a fast-paced setting. Responsibilities: • Assist families through the intake and registration process by gathering required information and ensuring documentation is complete. • Maintain organized physical and electronic records, keeping files current, accessible, and compliant with program standards. • Enter participant and program information into internal databases with a high level of accuracy and timeliness. • Support Family Advocates and site leadership with day-to-day administrative tasks that help operations run efficiently. • Answer incoming calls, respond to routine questions, and direct parents or visitors to the appropriate staff member. • Coordinate calendars, appointments, and site-based schedules as assigned by supervisors during the Monday through Friday workweek. • Prepare, sort, and manage program-related paperwork, correspondence, and general office materials. • Provide front-office assistance in a business casual environment while delivering courteous service to families and staff.
2026-10-05T00:00:00Z

Administrative Coordinator

Needham, MA
remote
Temporary / Contract
19 - 20 USD / Hourly
Robert Half's client is seeking a professional and personable Account Coordinator to support their team on a 4 month long engagement! Responsibilities include:- Customer engagement- Phone & email communication- Strong administrative & communication skills- Technical proficiency- Ability to learn quickly ** Healthcare and account management experience is strongly preferred! Start date: AsapDuration: ~4 monthsHours: M-F | 9am-5pm (EST)Work type: RemotePay Rate: $19+ (dependent on exp.) **If interested & within eastern/central time zones, apply now!
2026-10-07T00:00:00Z

Administrative Coordinator

Laurel, MD
onsite
Temporary / Contract
22.1635 - 25.663 USD / Hourly
We are looking for a detail-focused Administrative Coordinator to support construction-related projects in Laurel, Maryland. This Contract position is well suited for someone who thrives in a fast-paced setting, keeps documentation organized, and helps ensure project activities stay on schedule. The person in this role will provide day-to-day administrative coordination, maintain accurate records, and work closely with internal teams and external partners to keep critical information current and complete. Responsibilities: • Maintain organized project files, correspondence, and records so documentation is easy to access and current throughout each phase of work. • Update spreadsheets, logs, and internal tracking tools with project details, status changes, and required follow-up items. • Monitor timelines for bids, document submissions, and other key milestones, and alert the team to approaching deadlines. • Prepare and process construction-related paperwork, including submittal packages and supporting project documents. • Request, collect, and track required materials from subcontractors and general contractors to help keep projects moving forward. • Provide administrative assistance related to payroll and prevailing wage documentation, ensuring records are complete and properly filed. • Support the preparation of bid packages and assemble documentation needed for upcoming project opportunities. • Assist the team with general office coordination, scheduling, and other administrative tasks tied to active construction projects.
2026-10-07T00:00:00Z

Administrative Coordinator

Long Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Coordinator to support events in Long Beach, CA California. This Contract-to-hire position requires someone who can manage communication, organize schedules, and help coordinate events while ensuring a positive experience for staff, guests, and community partners. The ideal candidate brings strong administrative support experience, excellent phone etiquette, and the ability to keep multiple priorities on track in a fast-paced setting. Responsibilities:• Manage incoming calls, respond to routine inquiries, and direct messages to the appropriate team members in a timely manner.• Maintain calendars, arrange appointments, and coordinate scheduling changes to support smooth day-to-day operations.Make sure all events run smoothly from start to finish • Provide administrative support by preparing documents, organizing records, and assisting with general office coordination tasks.• Plan and support community and sponsored events, including logistics, communication, and follow-up activities.• Track event details and maintain accurate logs related to attendance, timelines, and coordination efforts.• Collaborate with internal staff and external contacts to ensure meetings and events are well organized and executed efficiently.• Assist with event-related outreach and coordination activities that help promote participation and engagement.• Support operational updates or process-related changes as assigned, including administrative tasks connected to new workflows or systems.
2026-10-09T00:00:00Z

Administrative Project Coordinator

Miami, FL
onsite
Temporary / Contract
0 - 0 USD / Yearly
Robert Half is currently recruiting for a Project Coordinator to provide administrative and project support in a professional office environment. This role is ideal for someone who is highly organized, detail-oriented, and comfortable supporting multiple team members while keeping projects and day-to-day office needs on track. The Project Coordinator will assist with scheduling, document preparation, reporting, communication, office coordination, and general administrative support. The ideal candidate is proactive, dependable, and able to manage multiple priorities in a fast-paced environment. Responsibilities:<ul><li>Provide administrative support to team members and leadership.</li><li>Coordinate calendars, meetings, appointments, and project schedules.</li><li>Prepare, format, proofread, and organize reports, presentations, and other documents.</li><li>Track project deadlines, action items, and follow-up needs.</li><li>Assist with reporting and provide project status updates.</li><li>Maintain organized files, records, and internal documentation.</li><li>Coordinate with vendors and assist with general office needs.</li><li>Support travel arrangements and meeting logistics as needed.</li><li>Assist with special projects and provide additional support to the team.</li><li>Communicate professionally with internal teams, clients, vendors, and business partners.</li></ul>
2026-10-09T00:00:00Z

Front Office & Administrative Coordinator

Minneapolis, MN
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-21T00:00:00Z

EXECUTIVE ADMINISTRATIVE & OPERATIONS COORDINATOR

Rancho Santa Fe, CA
onsite
Temporary / Contract
32 - 40 USD / Hourly
A behind-the-scenes role with a front-row seat to business operations.A private professional organization in the Rancho Santa Fe area is seeking a polished, highly organized Executive Administrative & Operations Coordinator to provide direct support to senior leadership and help oversee the daily flow of office operations. This is an opportunity for someone who enjoys being the go-to person, anticipating needs before they arise, and keeping multiple moving pieces organized. You'll work closely with leadership, coordinate schedules and meetings, manage sensitive information, and help ensure the administrative side of the business runs seamlessly.The right person will be resourceful, composed, and comfortable interacting with executives, clients, vendors, and internal staff. This position is ideal for an experienced administrative professional who enjoys variety, takes pride in producing polished work, and wants to be involved in more than calendar management. Your day-to-day will include:<ul><li>Provide direct administrative support to senior leadership, including calendar management and meeting coordination.</li><li>Coordinate internal and external meetings, prepare agendas, and organize supporting materials.</li><li>Manage incoming communications, screen requests, and prioritize items requiring leadership attention.</li><li>Arrange business travel, itineraries, reservations, and expense reporting.</li><li>Prepare professional correspondence, presentations, reports, and confidential documents.</li><li>Coordinate vendor relationships, office services, supplies, and facilities-related requests.</li><li>Track invoices, purchase orders, expenses, and administrative budgets.</li><li>Maintain organized electronic records, contracts, and important business documents.</li><li>Assist with special projects, event coordination, and operational initiatives.</li><li>Serve as a professional point of contact for visitors, clients, and business partners.</li><li>Identify administrative gaps and help create more efficient processes.</li></ul>
2026-10-02T00:00:00Z

Dispatch Administrative Coordinator

Rockaway, NJ
onsite
Permanent / Full Time
40000 - 45000 USD / Yearly
A growing organization is seeking a highly organized Dispatch Administrative Coordinator to support its logistics and operations team. This role is ideal for someone who enjoys working in a fast-paced environment, coordinating with multiple stakeholders, and ensuring accurate documentation and data management.Key Responsibilities:<ul><li>Provide administrative support to a busy operations team</li><li>Maintain and update records, spreadsheets, and internal systems</li><li>Coordinate with vendors, transportation partners, and internal departments</li><li>Track deliveries, schedules, and supporting documentation</li><li>Follow up on missing paperwork and resolve routine discrepancies</li><li>Assist with billing support and document collection</li><li>Manage electronic and paper filing systems</li></ul>
2026-09-29T00:00:00Z

Coordinator

New York, NY
onsite
Temporary / Contract
25 - 28 USD / Hourly
We are looking for an experienced and service-driven Coordinator to support a high-visibility conference and client reception environment. This long-term contract position is ideal for someone who thrives in a detail-oriented setting, enjoys assisting executive-level guests, and can keep meetings and events running smoothly with discretion and attention to detail. The role combines front-desk reception, event coordination, and day-to-day space support to create an excellent on-site experience for employees, leaders, and visitors. Responsibilities: • Welcome executives, employees, and guests with a courteous presence while providing clear guidance and front-desk support throughout the conference area. • Coordinate room bookings and calendar updates through the reservation system, ensuring meeting spaces are scheduled accurately and customer requests are handled promptly. • Partner with administrative staff, facilities teams, and security personnel to maintain seamless daily operations across the client-facing space. • Oversee meeting and event preparations, including room arrangements, beverage service support, catering coordination, and readiness checks well before start times. • Assist with audiovisual and virtual meeting needs by troubleshooting basic issues and helping facilitators use conference technology effectively. • Handle sensitive information and executive activity with a high degree of confidentiality, judgment, and discretion. • Monitor the condition of conference and reception areas, submit maintenance requests when needed, and help keep the environment organized and presentation-ready. • Provide visitors and meeting hosts with helpful information about on-site services and local amenities while resolving issues quickly and calmly as they arise. • Support additional operational or event-related tasks assigned by leadership to ensure an exceptional customer experience.
2026-10-07T00:00:00Z

Workplace Coordinator

New York City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a Workplace Coordinator to support daily office operations and help create an organized, responsive work environment in New York City . This Long-term Contract position is ideal for someone who can balance administrative coordination, employee support, and time-sensitive operational tasks with professionalism and attention to detail. The role will involve managing schedules, handling incoming communications, supporting payroll activities, and helping keep workplace services running smoothly. Responsibilities:• Oversee day-to-day workplace coordination to ensure office activities and support services operate efficiently.• Manage dispatch-related tasks by routing requests, tracking assignments, and following up to confirm timely completion.• Organize calendars and scheduling needs for meetings, workplace activities, and operational priorities.• Provide front-line support by answering inbound calls, responding to inquiries, and directing requests to the appropriate contacts.• Assist with full-cycle payroll administration, including collecting necessary information, reviewing records, and supporting timely processing.• Take ownership of administrative and leadership support duties that help maintain structure, communication, and accountability across workplace operations.• Maintain accurate records, update operational documentation, and help ensure office procedures are followed consistently.
2026-10-07T00:00:00Z

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