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51 results for Office Assistant in Uniondale, NY

Office Assistant

New York, NY
onsite
Temporary / Contract
19 - 23 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative and front-desk operations for our team in New York, New York. This Contract position is ideal for someone who enjoys creating an efficient office environment, assisting visitors, and managing a steady flow of communication and documentation. The right candidate will bring strong attention to detail, a detail-oriented approach, and the ability to handle a variety of clerical tasks with accuracy and care. Responsibilities: • Welcome guests and serve as the first point of contact at the front desk, ensuring a detail-oriented and helpful experience. • Manage incoming phone calls, direct inquiries to the appropriate contacts, and take accurate messages when needed. • Organize, scan, and file documents to maintain accessible and up-to-date records. • Provide general administrative support, including data entry, document preparation, and routine office coordination. • Assist with day-to-day clerical activities to help keep office operations running smoothly. • Maintain orderly records and support internal teams with basic administrative requests.
2026-09-04T00:00:00Z

Office Assistant

Newark, NJ
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Office Assistant to support daily administrative operations for a manufacturing organization in Morris Plains, New Jersey. This Long-term Contract position offers the opportunity to learn a wide range of office functions, including coordination across shipping, purchasing, receiving, and order administration. The person in this role will contribute to smooth front-office processes, maintain accurate records, and provide dependable clerical support in a busy team environment. Responsibilities:• Support day-to-day office operations by assisting with administrative tasks across shipping, purchasing, receiving, and order processing activities.• Enter and maintain business records accurately in company systems while ensuring information is current and organized.• Prepare and print shipping-related labels and documentation needed for outgoing orders.• Review customer orders and assist with contract-related documentation to help maintain accurate order entry workflows.• Handle claims involving lost or damaged shipments by gathering details, submitting required information, and following through on resolution steps.• Generate and distribute weekly shipment reporting to support visibility into order status and logistics activity.• Order and replenish office supplies to help keep the workspace stocked and operating efficiently.• Provide flexible clerical assistance as needed, including phone support, filing, document handling, and other general administrative duties.
2026-09-16T00:00:00Z

Office Assistant

Maryknoll, NY
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations in New York. This Long-term Contract position is well suited for someone who enjoys keeping office workflows organized, providing courteous front-desk support, and handling a variety of clerical tasks with accuracy. The person in this role will help maintain efficient communication, manage documentation, and contribute to a detail-oriented and responsive office environment. Responsibilities: • Welcome visitors and provide front-desk assistance to ensure a detail-oriented and helpful first point of contact. • Answer incoming phone calls, direct inquiries appropriately, and relay messages in a timely manner. • Scan, file, and organize records so documents remain accessible, accurate, and up to date. • Perform general administrative support tasks such as data entry, document preparation, and routine office coordination. • Assist with processing paperwork related to medical claims and other office records while maintaining attention to detail. • Monitor office communications and support smooth day-to-day operations by handling clerical requests as needed.
2026-09-16T00:00:00Z

Office Assistant

Florham Park, NJ
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Our client, a growing healthcare and life sciences organization, is seeking a highly organized Office Assistant to support daily business operations. This is an excellent opportunity for someone who enjoys variety in their day, takes initiative, and is eager to learn. The role will support multiple departments including Operations, HR, Finance, and Executive Leadership while helping keep a small, collaborative office running smoothly.Responsibilities<ul><li>Provide general administrative and office support</li><li>Answer phones, greet visitors, and receive packages</li><li>Manage outgoing mail, checks, bank deposits, and office shipments</li><li>Coordinate executive travel arrangements, client meetings, and reservations</li><li>Assist with expense reports and expense tracking</li><li>Support employee onboarding, benefits administration, and other HR-related tasks</li><li>Maintain files, records, and office documentation</li><li>Assist with contract renewals and various business reporting activities</li><li>Take detailed meeting notes and follow through on action items</li><li>Order office supplies and help maintain inventory</li><li>Partner with team members across multiple departments on special projects and administrative needs</li></ul>
2026-09-11T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
25.65 - 29.7 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations in New York, New York. This Long-term Contract position is ideal for someone who can keep the workplace running smoothly, provide front-desk support, and coordinate essential office resources with accuracy and professionalism. The role also includes handling accounts payable activities and ensuring office materials are consistently stocked and available. Responsibilities: • Oversee day-to-day office activities to maintain an efficient and well-organized work environment. • Manage front-desk operations by greeting visitors, answering incoming calls, and directing inquiries appropriately. • Track inventory levels for office materials and ensure supplies are replenished before shortages occur. • Place orders for office products and coordinate with vendors to secure timely delivery of needed items. • Support accounts payable tasks by processing invoices, organizing payment records, and assisting with related administrative documentation. • Maintain orderly filing systems, records, and general office documentation to support smooth business operations. • Coordinate routine administrative support needs for the office and respond to staff requests in a timely manner.
2026-09-17T00:00:00Z

Office Manager

New York, NY
onsite
Temporary / Contract
23.75 - 25 USD / Hourly
We are looking for an experienced Office Manager to provide dependable onsite support for a busy workplace. This Long-term Contract opportunity will focus on keeping daily office operations running smoothly, supporting employees and visitors, and ensuring a welcoming environment in a highly visible setting. The role is well suited for someone who is organized, service-oriented, and comfortable coordinating with internal teams, building contacts, and outside vendors. You will help create an efficient and welcoming office experience while contributing to meetings, events, onboarding, and operational reporting. Responsibilities: • Direct daily office activities to maintain a detail-oriented, orderly, and well-prepared workplace for staff and guests. • Monitor shared spaces and supplies, including pantry items and office essentials, and arrange replenishment when inventory runs low. • Work with property management, service providers, and maintenance contacts to address facility needs and resolve office-related issues. • Handle workplace logistics such as visitor check-in support, access coordination, parking arrangements, and other site services. • Organize the operational details for meetings, catered functions, weekly team lunches, and other in-office gatherings. • Provide hands-on support for company events, including team celebrations, holiday functions, onsite meetings, and client-facing activities. • Record office spending, prepare expense-related information, and assist finance partners with budget tracking and reporting. • Coordinate with IT contacts on office equipment setup, routine troubleshooting, and general workplace technology needs. • Support onboarding preparations for new employees by helping ensure their first days in the office are smooth and well organized.
2026-09-04T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
Our client, a well-respected law firm, is seeking a professional and detail-oriented Administrative Assistant to join its growing team. This is an excellent opportunity for a recent graduate or early career professional with a genuine interest in the legal field to gain hands-on experience in a law firm environment.Responsibilities:<ul><li>Provide administrative support to attorneys and legal staff</li><li>Manage calendars, schedule meetings, and coordinate appointments</li><li>Prepare, format, and proofread legal and business documents</li><li>Maintain client files and ensure accurate document management</li><li>Answer phones, greet visitors, and handle correspondence</li><li>Assist with data entry, filing, and general office administration</li><li>Support special projects as needed</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-09-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
22 - 26 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in New York, New York. This is a Contract position suited for someone who can manage front-desk activities, handle incoming calls professionally, and keep administrative records accurate and up to date. The ideal candidate brings strong attention to detail, a service-focused approach, and the ability to keep tasks moving efficiently in a busy office environment. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Serve as the first point of contact by greeting visitors and directing incoming calls with professionalism. • Maintain accurate records by entering, updating, and reviewing information in office systems and documents. • Provide front-desk and reception support, including handling routine inquiries and routing messages appropriately. • Organize files, correspondence, and general office documentation to ensure easy access and accuracy. • Support internal teams with scheduling, clerical tasks, and other administrative coordination as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Marlboro, NJ
onsite
Permanent / Full Time
40000 - 50000 USD / Yearly
benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li></ul> Responsibilities:• Monitor administrative workflows and follow established procedures to keep tasks on track.• Answer incoming calls, direct inquiries appropriately, and provide courteous assistance to callers and visitors.• Greet guests professionally and help create a positive and organized reception experience.• Enter, update, and maintain records with accuracy while supporting general document management tasks.• Prepare, organize, and file administrative materials so information remains accessible and well structured.• Assist with scheduling, correspondence, and routine coordination duties for the department.• Manage front desk and administrative support activities to help ensure smooth day-to-day operations.
2026-09-11T00:00:00Z

Administrative Assistant

Manasquan, NJ
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support correspondence operations for a health insurance organization in Manasquan, New Jersey. This Long-term Contract position focuses on preparing and coordinating outgoing employee communications while maintaining a high standard of accuracy, professionalism, and confidentiality. The ideal candidate is organized, comfortable working with reports and databases, and able to manage multiple priorities during a regular 40-hour business week. Responsibilities: • Partner with departments across the organization to collect and verify information needed for employee communications. • Prepare, review, and distribute outgoing correspondence with close attention to quality, consistency, and policy compliance. • Maintain organized documentation of sent communications, including logs and related records for tracking purposes. • Safeguard sensitive information and handle confidential materials with sound judgment and discretion. • Use database tools to run recurring transactions and support more efficient communication processes. • Create and update distribution lists by pulling data from internal reports and system records. • Review and analyze reporting data to support communication planning and delivery needs. • Contribute ideas that improve administrative workflows and enhance the efficiency of correspondence activities.
2026-09-16T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support daily office operations and help coordinate key event activities for a nonprofit organization in New York, New York. This Long-term Contract position will play an important role in administrative support, donor-related coordination, and preparation for a major gala event. The ideal candidate is organized, detail-oriented, comfortable working with a diverse stakeholder group, and able to manage multiple tasks with accuracy and discretion. Responsibilities: • Coordinate administrative support activities, including organizing information, handling data entry, and assisting with general office tasks. • Provide event preparation support by assembling materials, preparing attendee packets, and helping organize supplies for the upcoming gala. • Assist with registration-related processes by tracking incoming details and ensuring records are entered accurately. • Prepare donation and event-related materials, including counting cards, organizing packages, and arranging gift bags for distribution. • Pack, sort, and maintain event supplies within the office to ensure materials are ready for scheduled programs and functions. • Support front office and communication needs, including receptionist-style duties and answering inbound calls when needed. • Handle sensitive donor and organizational information with a high level of confidentiality and attention to detail. • Work closely with team members to keep administrative and event activities on schedule and completed efficiently.
2026-09-04T00:00:00Z

Administrative Assistant

Long Island City, NY
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a motivated Administrative Assistant to join a busy team in New York. This contract opportunity with permanent potential is well suited for someone early in their career who enjoys staying organized, supporting daily office operations, and learning new processes in a fast-moving environment. The role will work closely with the administrative lead to help keep paperwork, client communication, and project coordination on track. Candidates who are dependable, discreet, and comfortable managing multiple priorities will thrive in this position. Responsibilities: • Coordinate communication with clients regarding pricing requests, project updates, and general administrative follow-up. • Create and maintain work order documentation for pickups, deliveries, and related operational activities. • Gather vendor pricing and confirm product availability, lead times, and other details needed to support project planning. • Assist with sourcing fabrics, requesting samples, and organizing information for ongoing client needs. • Prepare quotations and distribute them accurately using company systems and standard documentation. • Complete required vendor paperwork, facility forms, and other administrative records in a timely manner. • Organize files, maintain folders, and ensure important documents are easy to retrieve and properly distributed internally. • Provide general office support, including data entry, front-desk assistance, and handling inbound inquiries as needed.
2026-08-28T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Temporary / Contract
31.6635 - 36.663 USD / Hourly
We are looking for an Administrative Assistant to join a public accounting firm in Morris Plains, New Jersey on a Long-term Contract assignment. This fully onsite role supports partners and team members with a wide range of administrative, client-facing, and document-related tasks in a deadline-sensitive environment. The position is especially busy during tax season, making it ideal for someone who stays organized, takes initiative, and remains composed while balancing shifting priorities. Responsibilities:• Support partners and office staff with daily administrative activities to keep operations running smoothly.• Coordinate tax return and extension paperwork, helping ensure materials are prepared and processed accurately and on time.• Produce high-quality financial documents and firm correspondence, including engagement-related materials, in line with internal standards.• Assist with responses to notices, conflict reviews, and independence-related administrative checks as needed.• Manage client intake tasks, onboarding paperwork, and the organization of sensitive electronic records.• Provide administrative support tied to billing and bookkeeping functions while working closely with internal team members.• Welcome visitors, answer incoming inquiries, and help cover front-desk responsibilities in a courteous and organized manner.• Offer backup assistance with mail handling and contribute to additional office projects during high-volume periods.
2026-09-17T00:00:00Z

Administrative Assistant

Harrison, NY
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant with relevant experience to help keep daily operations organized and running efficiently in New York. This role is ideal for someone with entry-level administrative experience who wants to expand their scope and gradually take on higher-level support for leadership. The position is based in a home office setting, so success will require strong attention to detail, flexibility, sound judgment, and strong interpersonal skills. Responsibilities: • Coordinate schedules, appointments, and meetings for company leaders to ensure priorities are managed effectively. • Create and update spreadsheets, reports, and presentation materials using Microsoft Office, with a strong emphasis on Excel. • Keep electronic records and paper documents well organized so information is accurate, accessible, and up to date. • Arrange travel plans, manage logistics, and provide support for special assignments as business needs arise. • Enter data, prepare documents, and maintain records with a high level of accuracy and attention to detail. • Provide day-to-day administrative support that helps improve office efficiency and maintain smooth workflow. • Serve as a reliable point of contact by assisting with inbound calls and general office communication. • Grow into broader executive support duties over time as responsibilities expand and experience develops.
2026-09-17T00:00:00Z

Administrative Assistant

Garden City, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations for a health care firm. This Long-term Contract opportunity offers a flexible schedule of approximately 11:00 AM to 5:00 PM, 3 to 4 days per week, with significant work-from-home availability. The role is ideal for someone who is organized, responsive, and comfortable balancing front-office support with routine administrative tasks. Responsibilities:• Manage day-to-day administrative activities to help the office run efficiently and keep tasks on schedule.• Answer inbound calls professionally, direct inquiries appropriately, and provide courteous support to callers and visitors.• Perform accurate data entry and maintain organized records, files, and office documentation.• Handle receptionist-related duties, including greeting guests and supporting general front-desk coverage as needed.• Coordinate basic office support tasks such as scheduling, correspondence, and document preparation.• Assist with remote and on-site administrative workflows while maintaining clear communication with team members
2026-09-17T00:00:00Z

Administrative Assistant

Bronx, NY
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for a proactive Administrative Assistant to support daily office operations in New York. This position combines front-desk coverage with administrative coordination in a busy office, making it ideal for someone who is organized, approachable, and eager to take initiative. The right candidate will bring a positive attitude, confidence in handling routine office needs, and a willingness to step in wherever support is needed. Responsibilities:• Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly front-desk experience.• Manage incoming phone calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly.• Provide day-to-day administrative support such as preparing documents, maintaining records, and assisting with general office tasks.• Enter and update information in internal systems with a high level of accuracy and attention to detail.• Coordinate office logistics, including handling mail, organizing supplies, and keeping shared areas orderly and functional.• Support staff across the office by anticipating needs, following up on open tasks, and taking on additional assignments as priorities shift.
2026-09-01T00:00:00Z

Executive Assistant

Tarrytown, NY
onsite
Temporary / Contract
27 - 30 USD / Hourly
We are seeking an experienced Executive Assistant with legal experience to provide high-level support in a fast-paced environment in Tarrytown, New York. This Long-term Contract opportunity is ideal for a professional who excels at managing complex schedules, coordinating travel, and supporting executives within a legal or highly regulated setting. The role requires strong judgment, exceptional attention to detail, discretion when handling confidential information, and the flexibility to respond to time-sensitive scheduling updates, including occasional after-hours adjustments.Responsibilities:<ul><li>Oversee and maintain an executive calendar, ensuring meetings, priorities, and schedule changes are managed accurately and efficiently.</li><li>Arrange domestic and international travel plans, including itineraries, transportation, lodging, and related logistics.</li><li>Coordinate executive meetings by preparing schedules, confirming attendance, and ensuring all details are in place.</li><li>Serve as a central point of coordination for scheduling updates, responding promptly to changes and urgent requests when needed.</li><li>Support day-to-day executive operations by tracking commitments, resolving scheduling conflicts, and keeping activities well organized.</li><li>Facilitate communication across internal and external stakeholders, including legal professionals, to ensure appointments, meetings, and travel plans run smoothly.</li><li>Assist with legal administrative functions such as preparing correspondence, managing confidential legal documents, maintaining files, and coordinating meetings related to legal matters.</li></ul>
2026-09-15T00:00:00Z

Executive Assistant

Long Island City, NY
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative/ Executive Assistant to support a fast-moving, project-driven environment in Long Island City, New York. This Long-term Contract position is ideal for someone who takes initiative, keeps complex workstreams organized, and helps projects progress without needing constant direction. The role blends executive support, coordination, and operational follow-through, requiring strong judgment, effective communication, and the ability to manage competing priorities with confidence. Responsibilities:• Oversee several client engagements at once, keeping each assignment organized, current, and advancing according to timelines and deliverables.• Maintain consistent communication with clients, vendors, suppliers, and internal teams to secure updates, close open items, and prevent delays.• Arrange pickups, deliveries, and service visits while preparing detailed work orders and ensuring scheduling details remain accurate.• Gather pricing, product availability, and lead-time information from external partners for materials, components, and specialized services.• Source project-related materials, request samples when needed, and coordinate purchasing to ensure timely availability for upcoming work.• Track incoming items and project materials, confirming they are properly logged and matched to the correct client or assignment.• Prepare customer-facing quotes and proposals, monitor pending approvals, and follow up to keep decisions and work moving forward.• Maintain organized records covering correspondence, pricing, schedules, approvals, action items, and project status updates.• Address client questions and issues professionally, investigate missing information, and resolve concerns or escalate when appropriate.• Support financial and administrative workflows by reviewing documentation for invoicing accuracy, assisting with vendor invoice processing, and identifying ways to improve office procedures and coordination practices.
2026-09-04T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for an Executive Assistant to provide dependable operational and administrative support for a nonprofit team in New York, New York. This Long-term Contract position will play an important role in assisting the Fulbright U.S. Student Program by coordinating applicant communications, supporting application processing, and helping maintain organized program materials. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Manage daily administrative activities for the program team, ensuring timely follow-up on tasks, correspondence, and scheduling needs. • Respond to questions from student applicants clearly and thoughtfully, and provide guidance related to application processes and required materials. • Assist with reviewing application submissions for completeness, accuracy, and adherence to program guidelines. • Prepare selection and review materials for internal use, helping the team stay organized throughout the evaluation process. • Conduct technical checks and basic analysis of applications and related documentation to support informed decision-making. • Support meeting logistics for facilitators and program staff, including coordinating materials, communications, and follow-up actions. • Maintain accurate records through data entry, document tracking, and organized filing of applicant and program information. • Distribute informational and program-related mailings to applicants and other stakeholders as needed.
2026-09-17T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
90000 - 100000 USD / Yearly
We are looking for a highly organized Executive Assistant to support daily leadership operations while also handling essential bookkeeping activities. This position combines executive-level coordination with financial administration, making it ideal for someone who can manage schedules, communications, and transactional records with equal attention to detail. The successful candidate will help keep priorities on track, ensure documentation is accurate, and contribute to smooth day-to-day business operations. Responsibilities: • Coordinate complex calendars, arrange meetings, and organize travel plans to support executive schedules efficiently. • Prepare briefing materials, meeting agendas, and post-meeting follow-up documents to keep initiatives moving forward. • Maintain orderly records, files, and business documentation so information can be retrieved quickly when needed. • Review and process expense submissions, invoices, and purchase orders with accuracy and timely completion. • Support bookkeeping activities by managing accounts payable, accounts receivable, and routine financial recordkeeping in QuickBooks. • Complete bank reconciliations and help monitor financial transactions to maintain reliable accounting records. • Serve as a key point of contact between leadership and internal or external partners, ensuring clear and attentive communication. • Draft, edit, and proofread emails, reports, presentations, and other business correspondence. • Track assigned projects, balance competing deadlines, and anticipate leadership needs to improve overall operational effectiveness.
2026-08-30T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized and proactive Executive Assistant to support leadership within a higher education environment in New York, New York. This Contract position calls for someone who can manage competing priorities, maintain complex schedules, and ensure travel and meeting logistics run smoothly. The ideal candidate brings strong coordination skills, sound judgment, and a highly detail-oriented approach when handling executive support responsibilities. Responsibilities: • Oversee executive calendars by scheduling appointments, resolving conflicts, and keeping leadership informed of priority commitments. • Arrange domestic and, when needed, international travel plans, including transportation, lodging, and itinerary preparation. • Coordinate travel details from start to finish, ensuring reservations, confirmations, and schedule changes are managed accurately. • Prepare for executive meetings by organizing logistics, confirming attendance, and helping maintain orderly agendas and timelines. • Serve as a key administrative partner to leadership by anticipating needs and supporting day-to-day operational flow. • Track important dates, meetings, and travel commitments to help ensure timely follow-up and smooth coordination across activities.
2026-08-31T00:00:00Z

Executive Assistant

Staten Island, NY
remote
Temporary / Contract
27.7115 - 35 USD / Hourly
We are looking for an experienced PART TIME Executive Assistant to provide high-level administrative and operational support in New York. This 6 month Contract position is ideal for a highly organized, detail-oriented individual who can manage shifting priorities, keep executive schedules on track, and ensure day-to-day business activities run smoothly. The role requires strong judgment, discretion, and the ability to coordinate meetings, communications, and travel with accuracy. Responsibilities:• Oversee a complex executive calendar by arranging appointments, updating schedules, and anticipating conflicts to keep priorities aligned.• Coordinate meeting logistics, develop agendas and supporting materials, and help ensure leaders are prepared for upcoming discussions and deadlines.• Handle executive communications by drafting routine correspondence, monitoring follow-up needs, and tracking open requests with external and internal contacts.• Participate in team meetings to capture clear notes, document next steps, and maintain visibility into outstanding action items.• Support administrative business functions such as confidentiality documentation, record maintenance, and organized file management.• Assist with client-facing operations, including onboarding activities, training coordination, program support, and preparation for in-person meetings.• Arrange local and occasional travel by managing itineraries, reservations, and related logistics for executive commitments.• Provide responsive support for urgent scheduling needs, events, and time-sensitive administrative requests as they arise.PAR
2026-09-10T00:00:00Z

Legal Assistant

Melville, NY
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
About the FirmWell-established Long Island law firm providing comprehensive legal services to businesses, financial institutions, nonprofit organizations, and individuals. The firm’s practices include corporate and business law, banking and finance, real estate, litigation, trusts and estates, tax, healthcare, and other specialized areas. The firm offers a collaborative, sophisticated, and client-focused environment with a strong emphasis on relationships and high-quality legal representation. About the RoleWe are seeking a dynamic and detail-oriented Legal Assistant with 5–7 years of experience to support a diverse range of legal practices, including real estate, trusts and estates, corporate law, litigation, and more. Responsibilities<ul><li>Assist attorneys with organizing files, monitoring calendars, and meeting deadlines</li><li>Manage and organize legal documents using iManage, ensuring accuracy and confidentiality</li><li>Create, format, revise, scan, and email legal documents</li><li>Answer telephone calls, maintain client contact, and schedule meetings</li><li>Support litigation matters through document review, accurate e-filing of court documents, and maintenance of case files</li><li>Assist with accounts payable and billing to provide backup coverage</li></ul>
2026-09-10T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
A leading plaintiffs’ litigation firm is seeking an experienced Legal Assistant with 5+ years of litigation experience to support attorneys in a fast-paced, sophisticated practice. Key Responsibilities:<ul><li>Provide legal and administrative support to attorneys.</li><li>Prepare, file, and serve state and federal court documents.</li><li>Manage attorney calendars, deadlines, depositions, court appearances, travel, and meetings.</li><li>Prepare and format pleadings, briefs, tables of contents, and tables of authorities.</li><li>Conduct legal research using PACER, Westlaw, Lexis, Bloomberg Law, and SEC EDGAR.</li><li>Manage case openings, notices of appearance, pro hac vice filings, and service requirements.</li><li>Ensure compliance with court and judge-specific rules.</li><li>Proofread and quality-check legal documents and filings.</li><li>Track attorney time, expenses, and related administrative matters.</li><li>Assist with virtual meetings and general office needs as necessary.</li></ul>
2026-09-01T00:00:00Z