45 results for Administrative Assistant in Uniondale, NY

Administrative Assistant

Elmwood Park, NJ
onsite
Contract / Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for a detail-oriented Operations Coordinator to join our team near Elmwood Park, New Jersey. This Contract-to-Permanent position offers an exciting opportunity to support key operational and project management functions within a dynamic environment. The ideal candidate will play a pivotal role in ensuring seamless coordination between teams, vendors, and clients while maintaining accurate documentation and schedules. Responsibilities:• Coordinate daily and weekly schedules for roofing crews, supervisors, and subcontractors to ensure project timelines are met.• Track and monitor the progress of vendors and suppliers to support project objectives.• Assist project managers with job setup, documentation, and progress tracking to maintain workflow efficiency.• Act as a communication bridge between field teams, vendors, customers, and internal departments to resolve issues and provide updates.• Oversee the tracking and coordination of materials, deliveries, and equipment to ensure job site readiness.• Maintain organized records of job files, permits, contracts, and compliance documentation for easy access and accuracy.• Prepare and process work orders, change orders, and closeout documentation in a timely manner.• Monitor project schedules, identify potential conflicts, and collaborate on solutions to prevent delays.• Support safety compliance efforts by ensuring all required documentation is completed and up-to-date.• Perform administrative tasks such as data entry, reporting, and invoice management to support overall operations.
2026-04-08T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Permanent
50000 - 55000 USD / Yearly
50,000 - 50,000 benefits:<ul><li>pension plan</li><li>PTO</li><li>hybrid</li><li>health</li><li>dental</li><li>vision</li></ul> We are looking for a dedicated Regional Administrator to join our team in the Eatontown, New Jersey area. In this role, you will provide comprehensive administrative support to district leaders, ensuring seamless communication and efficient operations within the region. You will serve as a vital link between the regional office and local organizations, fostering strong relationships and enabling effective collaboration. Responsibilities:• Provide administrative assistance to District Superintendents to support their strategic initiatives and operational goals.• Act as a liaison between the regional office and local congregations, ensuring clear communication and resource availability.• Plan, organize, and participate in regional meetings, workshops, and events to promote engagement and provide necessary training.• Oversee the timely and accurate submission of annual reports from local organizations.• Maintain and update electronic records and databases to ensure accessibility and accuracy.• Collaborate on special projects and initiatives as assigned by organizational leadership.• Support the coordination of meetings and events to advance the mission of the organization.
2026-04-01T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Contract / Temporary to Hire
20 - 25 USD / Hourly
We are looking for an experienced Project Assistant to join our team in Westbury, New York. In this Contract to permanent position, you will play a vital role in supporting project operations and ensuring smooth coordination between management and field staff. This is an excellent opportunity for someone with strong attention to detail who is eager to contribute to dynamic construction projects. Responsibilities: • Provide administrative support to project managers and field staff to ensure effective communication and workflow. • Manage and track Certificates of Insurance to ensure compliance and proper documentation. • Assist with the preparation and organization of project start-up and close-out documentation. • Maintain and update project logs to track progress and key milestones. • Process time and material invoices and proposals with accuracy and attention to detail. • Organize and manage both digital and physical project files for easy accessibility. • Perform administrative tasks related to project management, ensuring deadlines are met. • Support multiple projects simultaneously while maintaining a high level of organization. • Collaborate with team members to address project needs and resolve challenges effectively. • Provide general administrative assistance to ensure seamless operations.
2026-04-14T00:00:00Z

Administrative Assistant

Ronkonkoma, NY
onsite
Temporary
20 - 22 USD / Hourly
The Administrative Assistant shall assist and support the activities and responsibilities of the Children’s Care Management Program in order to ensure the successful accomplishment of the program’s responsibilities and the agency’s overall mission: General Responsibilities  Maintaining client records including constructing new files, transferring closed clients’ charts to storage, tracking closed charts and maintaining the file room to ensure that it is well organized.  Filing paper forms in client records and scanning and uploading documents into computer platforms.  Complete mailing of letters to clients as requested  Maintain the confidentiality of their personal and clinical information.  Ensure reception area is inviting and orderly. a. Greet all individuals (i.e. prospective/active clients, visitors, professionals) in a friendly and professional manner both in-person and on the telephone. b. Answer and transfer incoming and outgoing calls promptly in a manner that is customer-friendly, engaging and accommodating to the caller.  Assist with the maintenance of office supplies, kitchen supplies, water delivery, shred bin, postage, etc. for Care Management Operations.  Attend staff meetings/annual trainings as required.  Assist in the distribution of keys for and the maintenance of the fleet of cars for the department.  Occasional evening and/or weekend hours as required to meet established escalation requirements (evening/weekend calls).  Data entry in electronic health records a. Completion of all data entry tasks, in Cerner and/or HH EHR to add, update and maintain information associated with potential and enrolled clients (i.e. adding and/or updating demographic information and client assignment, Progress Notes).  Ensure that clients’ records are accurate and complete (i.e. includes all assessments, authorizations for disclosure of protected health information, demographic/insurance information, backup documentation supporting HH eligibility, etc.)  Verify Medicaid eligibility  Accurate completion, audit and submission of daily encounter logs to reflect completed activities of the day.  Inventory, organize and maintain program materials, brochures, intake/outreach packets, client charts, etc.  Regular communication with CCM Leadership staff and Care Management Outreach and Engagement Data Coordinator  Utilization of Cerner, ePaces, MCOs, PSYCKES, client charts, and Health Home electronic health records database, etc.  Communicate any issues, concerns, priority client situations, building issues and any other relevant program issues to supervisor
2026-04-14T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
31.35 - 33 USD / Hourly
We are looking for a dedicated Administrative Assistant to join a dynamic legal team in New York, New York. This long-term contract position offers the opportunity to provide essential support to a litigation group, ensuring smooth operations and the timely delivery of high-quality documents. The role may transition into a permanent position based on mutual fit. Responsibilities: • Provide comprehensive administrative support to a litigation team consisting of 7–8 members. • Edit, format, and finalize legal documents, including briefs and tables of authorities, ensuring accuracy and compliance with standards. • Conduct document comparisons to identify and address discrepancies. • Manage scheduling for Zoom meetings and provide logistical support for virtual and in-person events. • Handle printing, scanning, mailing (including FedEx), and other document management tasks. • Assist attorneys with general office and project-related needs. • Maintain an organized workflow to ensure deadlines are consistently met.
2026-04-10T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in New York, New York. In this role, you will serve as the first point of contact for clients and visitors, ensuring a welcoming and attentive workplace experience. Your responsibilities will include a diverse range of administrative and clerical tasks aimed at supporting the smooth operation of the office. Responsibilities: • Greet and assist clients, applicants, and visitors upon arrival, managing visitor passes and adhering to security protocols. • Coordinate and prepare meeting and conference rooms, including setup, catering arrangements, and technological equipment. • Handle general administrative tasks such as distributing mail and packages, ordering office supplies, and managing incoming and outgoing shipments. • Track and arrange messenger services, hospitality services, and guest requirements such as transportation, reservations, and event tickets. • Resolve straightforward issues using established procedures while following detailed instructions. • Ensure the successful execution of daily tasks by adhering to defined processes and methods under close supervision. • Maintain a clean and organized workspace by requesting building and housekeeping services as needed.
2026-03-25T00:00:00Z

Administrative Assistant

Eatontown, NJ
onsite
Contract / Temporary to Hire
25 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Eatontown, New Jersey. This Contract to permanent position offers an excellent opportunity to support various administrative and clerical tasks while ensuring efficiency in daily operations. The ideal candidate will have a proactive approach, strong organizational skills, and the ability to handle multiple responsibilities effectively. Responsibilities: • Prepare and organize suit and judgment packages with accuracy and attention to detail. • Perform basic data entry tasks and manage spreadsheets with minimal supervision. • Process judgment entries and ensure all documentation is completed in a timely manner. • Conduct bank and wage calculations to support financial assessments. • Utilize queries to extract relevant data and generate reports as needed. • Manage calendars, schedule meetings, and maintain appointment records. • Draft clear and thorough responses to client inquiries, ensuring clarity and professionalism. • Assist in preparing for audits by organizing required documents and materials.
2026-04-14T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary
23.75 - 27.5 USD / Hourly
We are looking for a skilled Administrative Assistant to support daily office operations and ensure tasks are completed efficiently. This is a Contract position based in New York, New York, offering an excellent opportunity to contribute to a dynamic and detail-oriented environment. The ideal candidate will possess strong organizational skills and a proactive approach to problem-solving. Responsibilities: • Provide general administrative support, including scheduling meetings, managing correspondence, and maintaining records. • Answer and direct inbound calls in a detail-oriented and courteous manner. • Perform data entry tasks with accuracy and attention to detail. • Assist with receptionist duties, such as greeting visitors and handling inquiries. • Organize and maintain office files, ensuring all documents are easily accessible. • Coordinate office supplies and equipment, ensuring smooth daily operations. • Support various departments with ad hoc administrative tasks as needed. • Prepare reports and presentations as requested by the management team. • Ensure compliance with office policies and procedures to maintain an efficient workplace.
2026-04-06T00:00:00Z

Administrative Assistant

Armonk, NY
onsite
Contract / Temporary to Hire
19 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Armonk, New York. In this contract position, you will play a crucial role in ensuring smooth daily operations by providing administrative support, managing communications, and maintaining accurate records. This role offers an excellent opportunity for growth in a dynamic and collaborative environment. Responsibilities:• Provide comprehensive administrative support to ensure efficient daily operations.• Answer and manage inbound calls, addressing inquiries and directing them to the appropriate department.• Perform accurate and timely data entry to maintain and update records.• Organize and manage files, documents, and correspondence for easy accessibility.• Schedule and coordinate meetings & appointments as needed.• Collaborate with team members to support various administrative projects and tasks.
2026-04-10T00:00:00Z

Executive Assistant

Red Bank, NJ
onsite
Permanent
75000 - 85000 USD / Yearly
75,000 - 85,000 benefits:<ul><li>medical</li><li>dental</li><li>vision</li><li>long-term disability</li><li>paid time off</li></ul>Responsibilities<ul><li>Provide comprehensive administrative support to executive leadership</li><li>Manage complex calendars, schedules, and meeting logistics</li><li>Coordinate travel arrangements and prepare detailed itineraries</li><li>Prepare correspondence, reports, presentations, and meeting materials</li><li>Serve as a liaison between executives and internal/external stakeholders</li><li>Handle confidential and sensitive information with discretion</li><li>Track action items, follow up on deadlines, and support project coordination</li><li>Assist with expense reports and administrative processes</li><li>Support special projects and ad hoc requests as needed</li></ul>
2026-03-17T00:00:00Z

Executive Assistant

New York, NY
onsite
Contract / Temporary to Hire
38 - 40 USD / Hourly
We are looking for a skilled Executive Assistant to provide high-level support to senior executives at a global organization. This Contract to permanent position offers the opportunity to grow within a dynamic and fast-paced environment. Based in New York, New York, the role requires adaptability, professionalism, and the ability to manage complex schedules and projects with precision. Responsibilities: • Proactively manage executive calendars, including scheduling meetings and coordinating domestic and international travel arrangements. • Prepare and submit expense reports on behalf of executives, ensuring accuracy and timeliness. • Anticipate needs, address challenges, and resolve issues efficiently while prioritizing tasks. • Oversee meeting logistics, including room bookings, catering, agenda preparation, minute-taking, and welcoming guests. • Assist in the creation of presentation materials and reports for meetings, including Board-level discussions. • Attend Board meetings and handle the preparation of Board books, ensuring deadlines are met and materials are organized. • Execute ad-hoc projects as assigned, demonstrating flexibility and resourcefulness. • Adhere to organizational controls and compliance requirements as applicable. • Collaborate with the current Executive Assistant to support onboarding and training initiatives. • Provide executive-level support to multiple directors, adapting to their specific needs and workflows.
2026-04-13T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Executive Assistant with a strong background to provide high-level support to a senior executive. This is a contract position based in New York, New York, offering a dynamic and fast-paced environment. The ideal candidate will possess exceptional organizational skills, professionalism, and the ability to multitask effectively while maintaining a proactive and assertive approach. Responsibilities: • Manage and maintain the executive's calendar, ensuring all meetings, appointments, and events are scheduled and updated accurately. • Arrange complex travel itineraries, including booking flights, accommodations, and ground transportation. • Coordinate travel logistics to ensure seamless transitions between locations and timely arrivals. • Organize and prepare for executive meetings by gathering relevant materials and creating agendas. • Provide personal assistance as needed, such as coordinating meals or managing personal tasks. • Serve as the primary point of contact for the executive, effectively managing communications and prioritizing requests. • Utilize Microsoft Office Suite and Outlook for scheduling, document preparation, and correspondence. • Collaborate with other team members and departments to ensure smooth operations and alignment with organizational goals. • Anticipate the executive's needs and proactively address potential challenges. • Maintain a high level of professionalism and discretion when handling sensitive information.
2026-04-13T00:00:00Z

Executive Assistant

New York, NY
onsite
Contract / Temporary to Hire
38 - 40 USD / Hourly
This is a Contract to hire opportunity for an Executive Assistant , they will play a critical role by providing high-level administrative support to and assist in managing day-to-day responsibilities of executives with both management and client-service responsibilities while maintaining strict confidentiality. This role will involve a diverse range of tasks that require discretion, exceptional communication and organizational skills, and the ability to prioritize effectively in a demanding client service organization. This position requires a high level of professionalism, and the ability to communicate effectively with internal stakeholders and clients while maintaining a focus on service excellence. Provide high level support to Managing Directors (MDs) including, but not limited to, calendar management, travel coordination, expense report submission, and meeting preparation.Review forms and reports in the firm’s client acceptance portal for accuracy and completeness and distribute to team members.Prepare and review job arrangement letters in accordance with firm standards.Assist with set up of client codes and job numbers with the utmost accuracy and minimal supervision.Organize, track, and maintain certain client and administrative files and follow-up on missing items in a timely manner.Create and track business development reports and activities for MDs.Prepare, coordinate, and send client documents.Prepare, coordinate, and send documents related to internal management functions.Generate and distribute reports in billing and other systems as needed for client engagement team(s).Ensure the completion of essential projects and meet critical deadlines.Occasionally assist office committees with coordination of external events.
2026-04-14T00:00:00Z

Executive Assistant

New York, NY
onsite
Temporary
25.3365 - 29.337 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level administrative and operational support to senior leadership. This 2 month contract position is based in Lower Manhattan, New York, and requires exceptional organizational skills, adaptability, and attention to detail. The role involves managing executive schedules, coordinating travel, and facilitating efficient communication to ensure seamless daily operations. Responsibilities:• Maintain and manage executive calendars, ensuring efficient scheduling and coordination with multiple stakeholders.• Arrange and oversee travel logistics, including flights, accommodations, and transportation for executives, utilizing tools such as Egencia.• Prepare meeting materials, including agendas and notes, while ensuring all logistics are handled smoothly.• Process expense reports and support administrative workflows to optimize efficiency.• Develop and maintain presentations, reports, and organized documentation systems for executive use.• Act as a gatekeeper by managing incoming calls, messages, and protecting executive time.• Assist with special projects and provide operational oversight aligned with leadership priorities.• Adapt to individual working styles and preferences of executives to deliver personalized support.
2026-04-08T00:00:00Z

Executive Assistant

Warren, NJ
onsite
Permanent
85000 - 110000 USD / Yearly
Our client, a rapidly growing technology company, is seeking a highly organized and proactive Executive Assistant to support their CEO. This is a pivotal role for someone who thrives in a fast-paced, and high-growth environment. Industry experience is highly preferred. Position OverviewThe Executive Assistant will serve as a strategic partner to the CEO, ensuring seamless day-to-day operations, effective communication, and efficient prioritization of key initiatives. This individual will play a critical role in supporting both internal coordination and external engagement. Salary is 85,000 - 110,000. Benefits include health insurance, 401k, and PTO Key Responsibilities<ul><li>Serve as the primary point of contact for all CEO communications, including managing and prioritizing a high-volume inbox</li><li>Coordinate and manage a complex executive calendar, scheduling meetings across multiple time zones and shifting priorities as needed</li><li>Attend meetings, capture detailed notes, and track action items to ensure timely follow-up and execution</li><li>Arrange all aspects of domestic and international travel, including logistics, itineraries, and accommodations</li><li>Draft, schedule, and manage content for the CEO’s professional social media presence in alignment with company messaging</li><li>Collaborate cross-functionally with internal teams and external stakeholders while maintaining a high level of confidentiality</li><li>Anticipate needs and proactively support the CEO in a dynamic, fast-moving environment</li></ul>
2026-03-18T00:00:00Z

Executive Assistant

Newark, NJ
onsite
Contract / Temporary to Hire
28.5 - 33 USD / Hourly
We are seeking a highly skilled Executive Assistant to provide direct support to senior leadership in a dynamic and detail-oriented environment. This role requires exceptional organizational abilities, strong communication skills, and a commitment to maintaining discretion and confidentiality. As a Contract to permanent position, it offers an opportunity to showcase your expertise while contributing to a service-oriented and client-facing workplace in Newark, New Jersey. Responsibilities:• Manage complex calendars, ensuring seamless scheduling and prioritization of executive appointments and meetings.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and readily available.• Serve as the primary point of contact for stakeholders, fostering positive relationships and addressing inquiries with a detail-oriented approach.• Handle sensitive communications with utmost discretion, maintaining confidentiality at all times.• Coordinate logistics for events and meetings, ensuring smooth execution and alignment with organizational standards.• Monitor and manage deadlines, ensuring executives are well-prepared for upcoming commitments.• Draft correspondence and reports on behalf of senior leadership, ensuring clarity and a detail-oriented approach.• Assist in special projects as needed, contributing to the overall efficiency of the executive team.
2026-04-13T00:00:00Z

Office Assistant

Woodbridge, NJ
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated and detail-oriented Office Assistant to join our team. This is a long-term contract position offering a flexible schedule of up to 10 hours per week, Monday through Friday. The ideal candidate will provide administrative support to ensure smooth office operations and assist with a variety of tasks as needed. Responsibilities:• Perform general administrative duties, including data entry, filing, and running reports.• Manage ad hoc projects and ensure timely completion of assigned tasks.• Order office supplies and coordinate lunch arrangements for the team.• Scan, organize, and maintain digital and physical documents.• Answer and direct inbound calls with attention to detail.• Provide receptionist support by welcoming visitors and addressing inquiries.• Assist with clerical tasks to maintain efficient office workflow
2026-04-13T00:00:00Z

Sr. Administrative Assistant

New York, NY
onsite
Temporary
28.5 - 30 USD / Hourly
We are looking for a Senior Administrative Assistant to provide exceptional support to executive leaders in a fast-paced, detail-oriented environment. This position requires strong organizational skills, attention to detail, and the ability to manage multiple priorities effectively. As part of the team, you will play a critical role in ensuring smooth administrative operations while demonstrating discretion. This is a long-term contract position based in New York, New York. Responsibilities: • Coordinate and manage complex calendars, ensuring seamless scheduling for executive leaders. • Arrange and oversee travel bookings, including flights, accommodations, and itineraries. • Prepare and process expense reports using Concur software with accuracy and efficiency. • Provide administrative support to multiple executives, including Managing Directors, Directors, and Associates. • Maintain a high standard in all interactions, ensuring effective communication and adherence to business etiquette. • Facilitate internal communication using tools like Slack, ensuring timely updates and collaboration. • Assist in creating basic PowerPoint presentations when necessary. • Handle conference calls and meetings, ensuring they run smoothly and are well-organized. • Manage import and export documentation with precision and attention to detail. • Support the team in various administrative tasks to ensure operational efficiency.
2026-04-13T00:00:00Z

Administrative Asst/Exec. Asst 2

Woodbridge, NJ
onsite
Temporary
25 - 28 USD / Hourly
Position Summary:The Property Administrator supports daily operations of commercial or residential properties, ensuring smooth coordination between tenants, vendors, and property management. This role is responsible for administrative support, lease coordination, maintenance scheduling, and accurate financial/operational record‑keeping. Key ResponsibilitiesTenant & Customer Support<ul><li>Serve as the primary point of contact for tenants regarding inquiries, service requests, lease questions, and building procedures.</li><li>Track, log, and follow up on maintenance and repair requests to ensure timely completion.</li><li>Assist with tenant onboarding, move-ins/move-outs, and communication of building policies.</li></ul>Administrative & Operational Support<ul><li>Maintain accurate property files, vendor contracts, certificates of insurance, and compliance documentation.</li><li>Prepare correspondence, memos, notices, and property communication for management and tenants.</li><li>Assist in scheduling inspections, site visits, and preventive maintenance services.</li></ul>Financial & Lease Administration<ul><li>Process invoices, track expenses, and assist with monthly financial reporting.</li><li>Support lease administration, including abstracting lease terms, updating rent schedules, and maintaining databases.</li><li>Assist with annual budgeting activities and reconciliation processes (e.g., CAM, utilities).</li></ul>Vendor & Facilities Coordination<ul><li>Liaise with contractors and vendors for property services, repairs, and scheduled maintenance.</li><li>Verify completion of work orders and maintain accurate records of service logs.</li><li>Ensure compliance with building safety, security, and regulatory standards.</li></ul>eQualifications<ul><li>2–4 years of administrative or property management experience preferred.</li><li>Working knowledge of property management systems (e.g., Yardi, MRI, AppFolio) preferred.</li><li>Strong proficiency in Microsoft Office (Excel, Outlook, Word).</li><li>Excellent communication, organizational, and multitasking abilities.</li><li>Ability to interact professionally with tenants, vendors, and internal teams.</li></ul>
2026-04-14T00:00:00Z

Accounting Assistant

Danbury, CT
onsite
Permanent
65000 - 70000 USD / Yearly
A Construction Firm that has been servicing the Danbury and upper Fairfield County area for 30+ years is seeking an Accounting Assistant to join their team. The ideal candidate will have exposure to a contracting type business (construction, electrical, home improvement, or similar) and hands on experience with QuickBooks. Duties include:<ul><li>Enter and maintain accurate records of daily financial transactions (invoices, receipts, expenses)</li><li>Manage accounts payable and accounts receivable, including data entry and payment tracking</li><li>Perform routine bank and credit card reconciliations</li><li>Maintain organized filing systems for financial documents (digital and physical)</li><li>Track and record job-related expenses for construction projects</li><li>Assist with basic payroll data entry (hours, timesheets, employee info)</li><li>Monitor outstanding invoices and follow up on overdue payments</li><li>Input and verify subcontractor invoices and supporting documentation</li><li>Prepare simple financial summaries and reports for internal use</li><li>Support the accounting team with clerical and data entry tasks as needed</li></ul>
2026-04-02T00:00:00Z

Legal Assistant

Monroe, CT
onsite
Temporary
18 - 23 USD / Hourly
We are looking for a dedicated and detail-oriented Legal Assistant to join our team on a contract basis. In this role, you will provide essential support to attorneys, ensuring the seamless operation of daily legal and administrative tasks. This position is based in Monroe, Connecticut, and offers an opportunity to contribute to a dynamic legal environment. Responsibilities: • Prepare and draft legal documents, such as complaints and correspondence, with precision and attention to detail. • Manage and organize legal records, maintaining an efficient filing system for easy access. • Coordinate schedules by managing calendars, setting appointments, and arranging meetings for attorneys. • Respond to pleadings and other legal communications promptly and professionally. • Handle court filings and ensure compliance with e-filing procedures. • Answer and direct calls on a multi-line phone system, providing exceptional client service. • Maintain confidentiality and discretion while managing sensitive legal information. • Assist with other administrative and legal tasks as needed to support the team.
2026-04-07T00:00:00Z

Legal Assistant

White Plains, NY
onsite
Permanent
65000 - 80000 USD / Yearly
Seeking a skilled Legal Assistant to join our Financial Services Litigation Group in White Plains, New York. In this role, you will provide critical support to attorneys, ensuring the seamless preparation and management of legal documents, client files, and trial materials. This position offers an exciting opportunity to work in a fast-paced environment while contributing to the success of a dynamic legal team. Role offers hybrid schedule, comprehensive benefits, and extensive PTO. Responsibilities:• Draft, review, and prepare legal documents, including correspondence, pleadings, motions, notices, and briefs.• Ensure compliance with state (New York and Connecticut) and federal court rules, including e-filing procedures.• Support attorneys with trial preparation tasks and provide assistance during trials as needed.• Conduct and manage bankruptcy searches and oversee all aspects of New York foreclosure sales.• Coordinate and schedule meetings, conference calls, and video conferences for attorneys.• Submit administrative forms such as check requests and expense reports, ensuring accuracy and timeliness.• Maintain and organize client files in both electronic and physical formats.• Collaborate with Office Services to manage large-scale document production and scanning projects.• Open and close client matters, ensuring proper documentation and adherence to firm procedures.• Provide general administrative and clerical support across the firm as part of the legal support team.
2026-04-14T00:00:00Z

Administrative Coordinator

Commack, NY
onsite
Temporary
20 - 22 USD / Hourly
Our company is seeking a motivated and detail-oriented Staffing Coordinator for a long-term temporary opportunity supporting our Recruiting Department in Commack, NY. In this role, you will play a key part in our hiring efforts by assisting with interview coordination, new hire onboarding, and providing essential administrative support. Key Responsibilities:<ul><li>Schedule candidate interviews and manage communications between recruiters, hiring managers, and candidates</li><li>Coordinate and track all onboarding activities, ensuring new hires have a smooth start</li><li>Prepare documentation, manage calendars, and maintain confidential files</li><li>Support the recruiting team with miscellaneous administrative and project tasks</li></ul>
2026-04-13T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a dedicated Mailroom Assistant to join our team in New York, New York. In this contract position, you will play a vital role in ensuring the efficient handling, distribution, and processing of mail. This is an excellent opportunity to contribute to a dynamic work environment while honing your organizational and communication skills. Responsibilities: • Sort and organize incoming mail and packages for distribution to appropriate departments or individuals. • Deliver mail and packages across various locations within the facility in a timely manner. • Process outgoing mail, including preparing and labeling items for shipment. • Maintain accurate records of mail deliveries and shipments for tracking purposes. • Assist in managing supplies and equipment related to mailroom operations. • Ensure compliance with company policies and procedures regarding mail handling. • Respond to inquiries and resolve issues related to mailroom services. • Collaborate with team members to improve mailroom workflows and efficiency. • Safeguard sensitive and confidential information during mail handling.
2026-04-14T00:00:00Z

Mailroom Assistant

New York, NY
onsite
Temporary
19 - 22 USD / Hourly
We are looking for a detail-oriented Mailroom Assistant to join our team on a contract basis in New York, New York. In this role, you will play a key part in ensuring the efficient handling and distribution of mail and packages within the organization. Your ability to stay organized and meet deadlines will be essential to maintaining smooth operations. Responsibilities: • Sort and distribute incoming mail and packages to designated departments or recipients. • Process outgoing mail, ensuring accurate labeling and timely delivery. • Maintain records of mailroom activities, including tracking shipments and deliveries. • Organize and manage mailroom supplies to ensure sufficient stock levels. • Collaborate with courier services to coordinate pickups and deliveries. • Deliver inter-departmental mail and packages promptly and efficiently. • Monitor mailroom equipment to ensure proper functioning and arrange maintenance when necessary. • Assist with special mail handling requests, such as urgent deliveries or bulk mail processing. • Ensure compliance with organizational policies and procedures related to mail handling. • Provide excellent customer service to staff and external contacts regarding mail-related inquiries.
2026-04-10T00:00:00Z