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43 results for Executive Assistant French Speaking in Uniondale, NY

Executive Assistant

Freehold, NJ
onsite
Permanent / Full Time
48000 - 52000 USD / Yearly
We are looking for an organized Executive Assistant to provide dependable support to senior leadership in New Jersey. This position focuses on keeping schedules on track, coordinating meetings, managing day-to-day administrative work, and serving as a detail-oriented point of contact for incoming communications. The ideal candidate is detail-oriented, responsive, and comfortable handling multiple priorities while maintaining a high level of discretion. Responsibilities: • Manage executive calendars by scheduling appointments, resolving conflicts, and ensuring leaders are prepared for daily commitments. • Coordinate internal and external meetings, including arranging logistics, confirming attendance, and preparing supporting materials when needed. • Provide administrative support through document preparation, record maintenance, expense tracking, and general office coordination. • Screen and prioritize phone calls, emails, and other correspondence, directing inquiries appropriately and responding on behalf of leadership when appropriate. • Organize travel plans, itineraries, and related reservations to support executive schedules efficiently. • Monitor deadlines and follow up on action items to help leadership stay aligned on key priorities. • Maintain confidentiality while handling sensitive information, business communications, and executive documentation.
2026-07-29T00:00:00Z

Executive Assistant

Morristown, NJ
onsite
Permanent / Full Time
90000 - 110000 USD / Yearly
A growing global technology organization is seeking an experienced Executive Assistant to support multiple C-suite leaders in a fast-paced, high-visibility environment. This role will serve as a strategic partner to senior executives, managing complex calendars, global travel, executive communications, meetings, and special projects while helping drive operational efficiency across the leadership team.Responsibilities:<ul><li>Manage complex executive calendars across multiple time zones</li><li>Coordinate domestic and international travel arrangements</li><li>Support executive meetings, presentations, and leadership communications</li><li>Prepare reports, agendas, and executive-level documentation</li><li>Partner with internal and external stakeholders on high-priority initiatives</li><li>Handle confidential information with professionalism and discretion</li></ul>
2026-07-22T00:00:00Z

Executive Assistant

Patchogue, NY
onsite
Temporary / Contract
30 - 40 USD / Hourly
Excellent opportunity for a detail-oriented executive assistant (executive administrative assistant)We are looking to hire a professional, highly skilled executive assistant to maintain various administrative duties for the executive management team.How you will make an impact· Screening calls· Making travel and meeting arrangements· Preparing reports and financial data· Training and supervising other support staff and customer relations
2026-07-31T00:00:00Z

Executive Assistant

White Plains, NY
onsite
Permanent / Full Time
80000 - 90000 USD / Yearly
We are looking for an Office Manager/ Executive Assistant to support daily office operations and help maintain a high standard of service for clients in White Plains, New York. This position combines executive support, team coordination, client communication, and financial administration in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable managing multiple priorities while partnering with leadership, sales teams, and administrative staff. Responsibilities:• Lead and guide administrative team members, providing direction, oversight, and regular feedback on performance.• Develop customized client proposals in collaboration with sales arborists, ensuring accuracy and timely delivery.• Manage executive and team calendars, coordinate meetings and conference calls, and respond to incoming correspondence and information requests.• Monitor key customer accounts, support receivables follow-up, and participate in collection efforts to improve outstanding balances.• Facilitate recurring accounts receivable discussions and help drive next steps related to payment collection activities.• Maintain customer records, process payments, create work orders, and support daily sales activity tracking and debriefs.• Coordinate scheduling for client work, including appointment confirmations, notifications, and communication with internal teams.• Oversee office operations such as payroll data gathering, supply purchasing, license renewal support, invoicing, budgeting, billing closeout, and general administrative assistance across departments.
2026-07-24T00:00:00Z

Executive Assistant

New York, NY
onsite
Permanent / Full Time
80000 - 94000 USD / Yearly
We are looking for an Executive Assistant to provide high-level administrative support in New York, New York. This role is ideal for someone who excels at managing priorities, keeping schedules organized, and ensuring day-to-day operations run smoothly. The successful candidate will partner with leaders and stakeholders to coordinate meetings, travel, documentation, and expense-related activities with accuracy and professionalism. Responsibilities: • Oversee complex executive calendars, anticipate scheduling conflicts, and adjust priorities to keep daily activities on track. • Prepare, submit, and monitor expense reports while maintaining accurate records and timely follow-up on approvals. • Arrange domestic and international travel, including itineraries, transportation, lodging, and related logistics. • Organize meetings from start to finish by handling scheduling, confirmations, materials, and follow-up actions. • Serve as a point of coordination between internal teams and external contacts to support efficient communication and planning. • Maintain organized digital and physical documents so information is current, accessible, and properly filed. • Support executive priorities by tracking deadlines, managing administrative tasks, and helping ensure commitments are met.
2026-08-06T00:00:00Z

Sr. Executive Assistant

Roseland, NJ
onsite
Permanent / Full Time
120000 - 160000 USD / Yearly
A well-established and highly respected organization is seeking an experienced Sr. Executive Assistant to provide strategic administrative support to members of its senior leadership team. This is a high-visibility role requiring exceptional professionalism, discretion, and the ability to thrive in a fast-paced corporate environment.The ideal candidate will serve as a trusted partner to executive leadership, managing complex priorities while ensuring day-to-day operations run smoothly and efficiently.Responsibilities<ul><li>Manage demanding executive calendars, scheduling, and meeting coordination.</li><li>Arrange domestic and international travel, prepare itineraries, and process expense reports.</li><li>Prepare presentations, reports, correspondence, and other executive-level documentation.</li><li>Coordinate leadership meetings, board-related materials, and company-wide initiatives.</li><li>Act as a key liaison between executives, internal departments, and external stakeholders.</li><li>Screen and prioritize communications, ensuring timely follow-up on critical matters.</li><li>Maintain highly confidential information with professionalism and discretion.</li><li>Organize briefing materials and provide executives with the information needed to effectively prepare for meetings and strategic discussions.</li><li>Support special projects and contribute to operational efficiency across leadership teams.</li></ul>
2026-07-31T00:00:00Z

Advanced Executive Administrative Assistant

New York, NY
onsite
Temporary / Contract
34 - 36 USD / Hourly
We are looking for an experienced Executive Administrative Assistant to provide high-level support to senior leadership in New York, New York. This contract position requires excellent judgment, strong organizational skills, and the ability to manage competing priorities in a fast-paced environment. The ideal candidate will handle sensitive information with discretion while coordinating schedules, travel, communications, and administrative operations with accuracy and professionalism. Responsibilities:• Manage complex executive calendars, schedule meetings, and adjust priorities quickly to accommodate changing business needs.• Coordinate domestic and international travel arrangements, including itineraries, logistics, and related documentation.• Prepare, review, and submit expense reports in accordance with company policies and established timelines.• Screen inbound calls and correspondence, direct inquiries appropriately, and ensure timely follow-up on urgent matters.• Draft, format, and edit clear, well-organized communications, presentations, and other documents using standard office tools.• Support meeting planning by organizing agendas, materials, room logistics, and follow-up actions for leadership teams.• Maintain confidential records and handle sensitive business information with a high level of discretion and care.• Monitor administrative processes for accuracy and quality, helping ensure tasks are completed efficiently and to expected standards.
2026-08-06T00:00:00Z

Executive Admin. Assistant

White Plains, NY
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for an experienced and resourceful Executive Admin. Assistant to provide high-level support to senior leaders in New York. This role is ideal for someone who thrives in a fast-moving environment, anticipates needs before they arise, and keeps executive priorities organized and on track. The position partners closely with Finance and Technology leadership, contributing to daily operations, team coordination, and overall administrative efficiency while using modern tools to improve workflow. Responsibilities: • Oversee demanding executive calendars by arranging meetings, resolving scheduling conflicts, and aligning appointments with shifting business priorities. • Organize domestic and international travel plans, including itineraries, logistics, and supporting documentation to ensure seamless executive travel. • Develop presentations, briefing materials, agendas, and reports that help leadership prepare for meetings and decision-making discussions. • Monitor action items, milestones, and deadlines, following up with stakeholders to keep projects and leadership commitments moving forward. • Coordinate leadership meetings, team events, town halls, and off-site activities while ensuring communication and logistics are handled effectively. • Provide administrative support for cross-functional initiatives by maintaining trackers, records, and status updates related to ongoing projects and special assignments. • Process expense submissions, invoices, purchase requests, and related documentation with accuracy and timely follow-through. • Support budget-related administration, vendor coordination, and records management to maintain organized and reliable operational processes. • Identify opportunities to simplify administrative workflows and apply Microsoft 365 and AI-enabled tools to improve productivity and execution.
2026-07-17T00:00:00Z

Administrative Assistant

Suffern, NY
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations near Suffern, NY. This long-term contract position is ideal for someone who is highly organized, responsive, and comfortable handling a range of clerical and front-desk responsibilities. The role will work closely with leadership, maintain administrative workflows, and help ensure the office runs smoothly each day. Responsibilities:• Coordinate day-to-day administrative activities to support leadership and keep business operations organized and efficient.• Create, review, and submit purchase orders accurately while maintaining proper documentation and tracking details.• Manage incoming calls, direct inquiries appropriately, and provide clear communication to internal and external contacts.• Perform front-desk and receptionist functions, including greeting visitors and maintaining a welcoming office environment.• Enter, update, and verify data in company records and administrative files with a high level of accuracy.• Organize documents, correspondence, and office materials to improve accessibility and support ongoing business needs.
2026-08-07T00:00:00Z

Administrative Assistant

Haledon, NJ
onsite
Temporary to Hire
23.75 - 27.5 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to support a busy sales team in New Jersey. This contract-to-permanent opportunity is ideal for someone who enjoys keeping operations organized, communicating with clients, and helping create a seamless customer experience. The role calls for strong written communication, sound judgment, and the ability to manage multiple priorities in a fast-paced environmental services setting. Responsibilities: • Prepare customized client proposals by partnering closely with the sales team and ensuring documents are accurate, clear, and well presented. • Respond promptly to client inquiries through email and phone communication, providing helpful information and maintaining a high level of service. • Coordinate calendars, book appointments, and organize meetings or conference calls to keep daily schedules running efficiently. • Support customers throughout the service process by addressing questions, arranging visits, and helping ensure timely follow-up. • Maintain sales activity records by updating calendars, generating work orders, and keeping related administrative tasks on track. • Organize and manage customer files and database records so information remains current, accessible, and accurate. • Process incoming payments and assist with routine administrative documentation tied to customer accounts. • Participate in team communication by sharing office updates and helping resolve client concerns during regular check-ins. • Uphold company service standards and contribute to a detail-oriented and welcoming experience for both clients and internal staff.
2026-08-10T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for a dependable, detail-oriented individual who can manage multiple priorities, communicate effectively, and provide attentive front-office and administrative support. The position requires sound judgment, strong organizational ability, and a high level of discretion when handling sensitive information. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner. • Welcome visitors, answer incoming calls, and respond to routine inquiries with a service-oriented approach. • Prepare, format, and distribute correspondence, reports, and other business documents using Microsoft Office applications. • Maintain accurate records, update data entries, and organize files to support smooth access to information. • Coordinate calendars, meetings, and general scheduling needs for the team as required. • Assist with reception and front-desk coverage while ensuring a positive experience for clients and internal stakeholders. • Handle confidential documents and information with discretion and appropriate care. • Provide general clerical and operational support across administrative functions as business needs evolve.
2026-07-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations in a university setting. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes organized, assisting visitors and callers, and ensuring information is handled accurately. The role offers an opportunity to contribute to an academic setting by providing consistent front-office and clerical support. Responsibilities: • Manage day-to-day administrative activities to help the office run smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and handle front-desk responsibilities in a courteous and service-oriented manner. • Enter, update, and maintain records with a high level of accuracy and attention to detail. • Prepare, organize, and file documents to support office operations and departmental needs. • Coordinate general clerical tasks such as scheduling, correspondence, and routine office support. • Monitor administrative workflows and assist with ongoing office processes as needed.
2026-08-10T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary to Hire
19 - 22 USD / Hourly
Position OverviewA growing school in Bridgeport, CT is seeking a professional and organized Administrative Assistant to support daily office operations, student services, and administrative functions. The ideal candidate will be detail-oriented, customer-focused, and comfortable managing multiple priorities in a fast-paced educational environment.Responsibilities<ul><li>Answer and direct incoming phone calls, emails, and walk-in inquiries</li><li>Greet prospective students, visitors, and vendors in a professional manner</li><li>Assist with student enrollment, registration, and record maintenance</li><li>Schedule appointments, orientations, meetings, and training sessions</li><li>Prepare correspondence, reports, forms, and other administrative documents</li><li>Maintain student files and ensure accurate data entry in school systems</li><li>Assist with tracking attendance, certifications, and training records</li><li>Support instructors and department leaders with administrative needs</li><li>Order office supplies and coordinate with vendors as needed</li><li>Process mail, filing, scanning, and other general office duties</li><li>Ensure confidentiality of student and organizational information</li><li>Assist with special projects and school events</li></ul>
2026-08-03T00:00:00Z

Administrative Assistant

Westbury, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations. This long-term contract position is ideal for someone who excels in organized administrative work, manages documentation with precision, and helps maintain a smooth client intake process. The person in this role will handle high-volume records processing, ensure submitted materials are complete and properly organized, and provide dependable front-office support. Responsibilities: • Enter large volumes of information accurately and maintain well-organized client records for ongoing office use. • Review incoming paperwork for completeness and arrange documents so tax preparation staff can access needed materials efficiently. • File, scan, copy, and digitize records while keeping physical and electronic documents properly maintained. • Monitor client files closely to help prevent duplicate requests for information that has already been provided. • Support reception and general administrative activities, including handling inbound calls and assisting with routine office tasks. • Maintain a high level of accuracy when processing documentation and flag missing or inconsistent details for follow-up. • Organize sensitive paperwork in a clear, accessible manner to support an efficient and well-structured workflow.
2026-08-10T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-28T00:00:00Z

Administrative Assistant

Stamford, CT
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in Stamford, Connecticut. This Long-term Contract opportunity is ideal for someone who enjoys keeping workflows organized, handling detailed administrative tasks, and providing dependable support in a busy on-site environment. The role will contribute to purchasing, invoicing, record maintenance, and customer-related administration while helping the team stay efficient and responsive. Responsibilities: • Coordinate purchasing support by preparing and tracking purchase-related documentation and following up on order activity. • Enter large volumes of information into company systems with a high level of accuracy and consistency. • Record and monitor timesheet details to help maintain organized and up-to-date workforce records. • Maintain part usage logs and ensure sign-out records remain current and properly documented. • Assist with payment processing and prepare invoice-related information for accurate customer billing. • Create and update customer profiles in internal systems to support smooth account setup and recordkeeping. • Receive incoming parts, unpack shipments, and route materials promptly to the appropriate technicians. • Provide general administrative and front-office support to help day-to-day operations run smoothly. • Learn internal software tools as needed, including company platforms used for operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Port Chester, NY
onsite
Temporary to Hire
20 - 24 USD / Hourly
About the OpportunityRobert Half is partnering with a respected nonprofit organization in Port Chester, NY to identify an organized and professional Administrative Assistant for a contract assignment. This role will provide essential administrative and clerical support to the organization's staff and leadership team while helping ensure efficient daily operations.This is an excellent opportunity for an administrative professional who enjoys supporting a mission-driven organization and thrives in a collaborative office environment. Responsibilities<ul><li>Answer and route incoming phone calls, emails, and visitor inquiries</li><li>Provide administrative support to department leaders and program staff</li><li>Schedule meetings, appointments, and conference room reservations</li><li>Prepare correspondence, reports, presentations, and other documents</li><li>Maintain accurate electronic and physical filing systems</li><li>Perform data entry and update organizational databases and records</li><li>Coordinate office supplies and assist with inventory management</li><li>Process incoming and outgoing mail and deliveries</li><li>Assist with event planning, meeting logistics, and community outreach activities</li><li>Prepare meeting materials, agendas, and presentation packets</li><li>Support special projects and other administrative tasks as assigned</li></ul>
2026-08-10T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Permanent / Full Time
50000 - 65000 USD / Yearly
Role: Administrative Assistant Location: Brooklyn, NY Schedule: In officeSalary: $50K - $65K Position OverviewWe are seeking a highly organized, proactive, and diligent Administrative Assistant to oversee daily office operations for the Brooklyn Bar Association. Job duties include processing incoming mail, answering and directing phone calls, and other administrative duties. Other job duties include preparing marketing emails and assisting with coordinating in-person and virtual meetings for members. Role includes talking to attorneys, judges, and other members of the legal community. *medical benefits are not offered at this time* position DOES have generous paid time off policy
2026-08-06T00:00:00Z

Administrative Assistant

New York, NY
onsite
Permanent / Full Time
54000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client's team in Long Island City, New York. This position blends office coordination, customer communication, and inventory-related support to help projects move forward efficiently. The ideal candidate brings strong organization, sound judgment, and the ability to stay responsive in a fast-moving workshop and office environment. Responsibilities:• Serve as the first point of contact for incoming phone calls and customer questions, providing timely and attentive responses.• Provide daily administrative support to leadership, including document preparation, scheduling, and follow-up on key action items.• Coordinate communication tied to active projects so customers, vendors, and internal staff remain informed of next steps and updates.• Prepare proposals, service-related paperwork, and other business documents with a high level of accuracy and attention to detail.• Monitor the movement of furniture and related materials by maintaining organized records of incoming and outgoing inventory activity.• Arrange onsite appointments, service calls, and delivery timing to support smooth execution of customer and project needs.• Confirm delivery requirements, certifications, and project details while helping ensure information is communicated clearly across all parties.• Contribute to the day-to-day efficiency of a hands-on office and workshop setting by supporting general operational and administrative tasks.
2026-08-07T00:00:00Z

Administrative Assistant

Farmingdale, NY
remote
Permanent / Full Time
65000 - 75000 USD / Yearly
We are looking for a detail-oriented Customer Support Specialist to support daily operations for a remote customer-focused team based in New York. This position is ideal for someone who is comfortable managing a high volume of inbound communication while keeping records accurate and administrative tasks organized. The right candidate brings strong e-commerce experience, sound judgment, and the ability to deliver detail-oriented support in a fast-paced environment. Responsibilities:• Manage a large volume of incoming calls and respond to customer inquiries with efficiency.• Provide day-to-day administrative support by organizing information, updating records, and maintaining accurate documentation.• Enter and verify data in internal systems to ensure customer and operational information remains current and reliable.• Handle front-line support duties by directing requests, resolving routine issues, and escalating more complex matters when needed.• Assist with office-related coordination tasks that help keep remote administrative processes running smoothly.• Support e-commerce customer interactions by addressing order-related questions and helping maintain a positive service experience.
2026-08-05T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
27.7115 - 34 USD / Hourly
Robert Half is seeking a detail-oriented and organized Construction Administrator to provide administrative support for construction projects from initiation through completion. The Construction Administrator will assist project managers, coordinate documentation, maintain project records, process contracts and invoices, and ensure effective communication between clients, subcontractors, suppliers, and internal teams. Key Responsibilities Provide administrative support to project managers and construction teams.Prepare, organize, and maintain project files, contracts, permits, and other documentation.Process purchase orders, subcontract agreements, change orders, and invoices.Track project schedules, budgets, and document deadlines.Coordinate meetings, prepare agendas, and record meeting minutes.Communicate with clients, subcontractors, vendors, and consultants regarding project documentation and updates.Maintain accurate records of correspondence, RFIs (Requests for Information), submittals, and project reports.Monitor insurance certificates, subcontractor compliance, and project documentation requirements.Prepare reports, spreadsheets, and other project-related documents.Support project closeout by organizing warranties, manuals, and final documentation.Ensure confidentiality and accuracy of company and project records.
2026-07-31T00:00:00Z

Administrative Assistant

Stamford, CT
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Administrative Assistant to support recruiting operations, executive scheduling, and day-to-day office coordination for a hedge fund in Stamford, Connecticut. This Long-term Contract position requires someone who can keep priorities organized, communicate effectively with internal and external contacts, and ensure administrative processes run smoothly. The role offers a blend of recruiting support, general administrative duties, and office management responsibilities in a fast-paced, detail-focused environment. Responsibilities: • Oversee coordination of hiring activity across several open roles, helping move candidates efficiently through each stage of the process. • Publish and update job advertisements across recruiting channels while keeping postings accurate and current. • Act as the main point of contact for outside search partners and recruiting vendors, ensuring clear communication and timely follow-up. • Maintain candidate tracking records, interview notes, and status updates so leadership has clear visibility into recruiting progress. • Arrange interviews by aligning calendars for applicants, recruiters, and internal stakeholders, and support related assessments when needed. • Provide administrative support to firm leadership through calendar management, meeting coordination, and preparation of business documents and presentation materials. • Organize electronic and paper files, handle incoming correspondence and deliveries, and assist with a range of special projects as priorities arise. • Manage office supply levels, coordinate lunches and occasional team events, and address workplace and facility needs to maintain an efficient office setting.
2026-08-10T00:00:00Z

Administrative Assistant

Patchogue, NY
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative AssistantOpportunity for top administrative assistant (administrative coordinator / administrative associate)We currently have an open position for a results-oriented administrative assistant who is deeply passionate about growing their career in the entertainment industry. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul>
2026-07-31T00:00:00Z

Administrative Assistant

Hoboken, NJ
onsite
Temporary / Contract
19.7885 - 22.913 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support undergraduate student life operations in Hoboken, New Jersey. This is a Contract position in a university setting, ideal for someone who enjoys balancing front-office support, customer service, and administrative coordination in a busy campus environment. The role is fully onsite and offers the opportunity to assist students, staff, and campus partners while helping manage financial and operational activities for student organizations. Responsibilities: • Provide front-desk and office support by greeting students, employees, and visitors and directing inquiries professionally. • Handle administrative and data entry tasks related to purchasing activity for student organizations and departmental needs. • Review and reconcile purchasing card charges, reimbursements, and other financial records with accuracy and timeliness. • Maintain organized records for vendor paperwork, agreements, insurance documents, and related compliance materials. • Use university systems such as Workday and Concur to submit purchase requests, process transactions, and monitor approvals. • Respond to questions from student organizations regarding spending procedures, contracts, and purchasing documentation. • Assist with budget tracking and help monitor financial activity across a large volume of student organization transactions. • Support the planning and execution of campus events and provide administrative assistance on special projects as needed.
2026-08-05T00:00:00Z

Administrative Assistant

Plainfield, NJ
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily business operations and Project Administration. This position plays a key role in coordinating project-related administration, maintaining accurate records, and ensuring smooth communication across internal teams and external partners. The ideal candidate brings strong attention to detail, sound judgment, and the ability to manage multiple priorities while delivering dependable office and client support. Responsibilities:• Coordinate administrative activities that keep managers, departments, and project teams operating efficiently on a day-to-day basis.• Support projects from early proposal stages through contract activation by handling data entry, preparing documents, maintaining files, and managing communications with internal and external stakeholders.• Update project information in financial and business systems, including structure details, fee-related records, and other essential administrative data.• Build and maintain responsive, service-oriented relationships with clients, vendors, and colleagues while helping direct inquiries to the appropriate contacts.• Manage vendor portal registrations and keep required information current to support ongoing business needs.• Maintain organized document control practices by drafting, revising, filing, and tracking reports and other business records in compliance with company standards.• Assist with event and trade show preparation, including logistics, materials coordination, and administrative follow-through.• Arrange executive and team travel by booking transportation, hotel accommodations, and related itinerary details.• Provide office support through visitor reception, new employee workspace coordination, orientation assistance, supplies management, and oversight of vendors, facilities, and equipment.• Contribute to accounts receivable administration by communicating with clients and internal teams, supporting account reviews, documenting analysis, and helping address outstanding balances and related follow-up
2026-08-10T00:00:00Z