We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
<p>We are looking for a skilled Business Manager to oversee comprehensive bookkeeping operations and ensure the financial health of our client's organization. This role involves managing financial records, preparing detailed reports, and supporting strategic decision-making through accurate data analysis. Based in Tucson, Arizona, this position requires an individual with strong attention to detail and expertise in QuickBooks and full-cycle bookkeeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of full-cycle bookkeeping, including accounts payable, accounts receivable, payroll, and bank reconciliations using QuickBooks.</p><p>• Prepare accurate monthly financial statements and reports to provide insights for management decision-making.</p><p>• Oversee budgeting and monitor cash flow, offering forecasts and actionable recommendations to support strategic planning.</p><p>• Maintain and update financial records in QuickBooks, ensuring the accuracy of vendor profiles, customer accounts, and the chart of accounts.</p><p>• Handle tax filings and compliance requirements, collaborating with external accountants for quarterly and annual reporting.</p><p>• Implement and maintain internal controls to safeguard financial data and improve operational efficiency.</p><p>• Monitor financial transactions to ensure compliance with applicable regulations and company policies.</p><p>• Develop and refine processes for better financial management and reporting.</p><p>• Provide support during audits by preparing necessary documentation and responding to inquiries.</p>
We are looking for a dedicated Customer Service Representative to join our team in Tucson, Arizona. In this Contract to permanent position, you will play a crucial role in ensuring customer satisfaction by addressing inquiries, resolving issues, and maintaining positive relationships with clients. This role offers an excellent opportunity to develop your communication and problem-solving skills in a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Respond promptly to customer inquiries and provide accurate information regarding products and services.<br>• Handle and resolve customer complaints with professionalism and efficiency.<br>• Maintain detailed records of customer interactions and follow up to ensure resolution.<br>• Collaborate with team members to improve customer service processes and enhance client satisfaction.<br>• Utilize tools such as Apex Data Loader to manage customer data effectively.<br>• Provide feedback to management regarding recurring issues or client concerns.<br>• Ensure compliance with company policies and procedures while delivering exceptional service.<br>• Identify opportunities to improve workflow and suggest solutions to optimize operations.<br>• Support clients by addressing technical issues and guiding them through troubleshooting steps.<br>• Maintain a positive and empathetic attitude while interacting with customers.
We are looking for a dedicated and detail-oriented Receptionist to join our team in Tucson, Arizona. In this Contract to permanent position, you will play a key role in ensuring smooth daily operations and providing exceptional service to both internal and external stakeholders. This is an excellent opportunity for an organized and detail-oriented individual to contribute to a dynamic environment.<br><br>Responsibilities:<br>• Greet visitors and ensure they are directed to the appropriate personnel or department.<br>• Answer phone calls and respond to inquiries in a courteous and attentive manner.<br>• Maintain and organize office supplies, ensuring inventory levels are adequate.<br>• Manage incoming and outgoing mail, including sorting and distribution.<br>• Coordinate schedules and appointments for staff as needed.<br>• Assist with data entry tasks, maintaining accuracy and timeliness.<br>• Support internal teams by preparing documents and reports.<br>• Ensure the reception area remains clean, tidy, and welcoming.<br>• Collaborate with other departments to facilitate smooth communication and workflow.<br>• Handle other administrative tasks as assigned to support daily operations.
<p>Our client is seeking an experienced Yardi Specialist for a contract role in Tucson. This position requires a minimum of 4 years of hands-on, technical experience with the Yardi platform, including deep expertise in the Commercial Café and Facilities Manager modules.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Administer, configure, and optimize Yardi systems to support property management operations.</li><li>Manage setup and ongoing support for Yardi Commercial Café, including resident/tenant portals, service requests, online payments, and communications tools.</li><li>Oversee Facilities Manager module processes such as work order management, preventive maintenance, asset tracking, and vendor coordination.</li><li>Troubleshoot technical issues, provide user support, and ensure data integrity within Yardi.</li><li>Collaborate with property management and IT teams on system enhancements, reporting, and workflow improvements.</li><li>Develop and deliver training for end-users on Commercial Café and Facilities Manager features.</li><li>Prepare custom reports and dashboards to meet operational or client needs.</li></ul><p><br></p>
<p>Our client, in the non-profit industry, is in need for Sr. Accountant/Sr. Internal Auditor to join their team on a contract basis! This role involves supporting external audit preparations, performing detailed reconciliations, and ensuring compliance with accounting standards. The ideal candidate will have extensive experience in non-profit accounting and a strong background in audit processes.</p><p><br></p><p>Responsibilities:</p><p>• Prepare and coordinate documentation for external audit processes.</p><p>• Conduct thorough bank reconciliations to ensure accuracy and compliance.</p><p>• Utilize Abila MIP software to manage financial data effectively.</p><p>• Review accounts payable and receivable to maintain proper financial records.</p><p>• Analyze and report audit findings to leadership, ensuring actionable recommendations.</p><p>• Develop and execute audit plans to support organizational goals.</p><p>• Collaborate with external auditors to facilitate a smooth audit process.</p><p>• Ensure compliance with accounting standards and regulations.</p><p>• Provide insights and recommendations for process improvements.</p><p>• Monitor financial activities to identify discrepancies and resolve them promptly.</p>
We are looking for an organized and approachable Receptionist to join our team on a contract basis in Tucson, Arizona. In this role, you will serve as the first point of contact, ensuring smooth communication and providing exceptional customer service to clients and visitors. This position requires attention to detail, excellent organizational skills, and the ability to multitask effectively.<br><br>Responsibilities:<br>• Manage a multi-line phone system, ensuring all calls are answered promptly and routed appropriately.<br>• Greet visitors and clients with a friendly and welcoming attitude, addressing their needs or directing them to the appropriate personnel.<br>• Maintain accurate records by performing data entry tasks and updating information as required.<br>• Coordinate and schedule appointments, ensuring efficient use of time and resources.<br>• Handle email correspondence, responding promptly and courteously to inquiries.<br>• Organize and maintain files, ensuring documents are easily accessible and up-to-date.<br>• Assist with administrative tasks to support the operations team as needed.<br>• Utilize Microsoft Outlook for scheduling, communication, and task management.<br>• Foster a positive and collaborative environment through effective interpersonal communication.<br>• Ensure the reception area remains tidy and presentable at all times.
<p>We are looking for an experienced Senior Grants Accountant to manage and oversee grant-related financial processes in compliance with organizational and funding requirements. This role is based in Tucson, Arizona, and involves preparing detailed financial reports, ensuring accurate grants billing, and maintaining audit-ready documentation. The ideal candidate will collaborate with cross-functional teams to support successful grant management and reporting.</p><p><br></p><p>Responsibilities:</p><p>• Manage the grant billing and reimbursement processes, ensuring all transactions comply with funding agreements and organizational policies.</p><p>• Prepare comprehensive financial reports and invoices, including budget-to-actual comparisons and variance analyses.</p><p>• Monitor and track grant expenditures and allocations to ensure adherence to restricted funding guidelines and cost principles.</p><p>• Partner with program and development teams to reconcile grant budgets, address discrepancies, and fulfill reporting obligations.</p><p>• Maintain organized, audit-ready documentation for all grant transactions, billing schedules, and compliance requirements.</p><p>• Assist in external audits and compliance reviews by providing reconciliations, detailed schedules, and supporting documents.</p><p>• Oversee month-end close activities, including preparation of journal entries and account reconciliations.</p><p>• Conduct bank reconciliations to ensure accuracy and resolve discrepancies promptly.</p><p>• Support the general ledger maintenance by reviewing and analyzing accounts regularly.</p>
<p>We are looking for an experienced Purchaser to join our client's team in Tucson, Arizona. This role is vital in ensuring the seamless procurement of materials and supplies to support production and operational needs. The ideal candidate will excel at building strong relationships with suppliers while maintaining cost efficiency and quality standards.</p><p><br></p><p>Responsibilities:</p><p>• Source and acquire raw materials to fulfill production requirements while adhering to quality and delivery standards.</p><p>• Negotiate contracts and pricing with vendors to achieve cost-effective solutions and maintain positive supplier relationships.</p><p>• Oversee inventory levels and collaborate with production teams to ensure timely restocking and prevent shortages.</p><p>• Assess supplier performance in terms of quality, compliance, and delivery, and initiate necessary improvements when required.</p><p>• Maintain detailed purchasing records and contribute to budgeting, cost assessments, and management reporting.</p><p>• Collaborate with cross-functional teams to address procurement challenges and optimize processes.</p><p>• Stay updated on market trends and supplier offerings to identify opportunities for cost savings and innovation.</p><p>• Ensure all procurement activities comply with company policies and guidelines.</p><p>• Resolve discrepancies or issues related to orders, deliveries, and supplier agreements.</p><p>• Support audits and reviews by providing accurate documentation and records.</p>
