We are looking for an experienced Executive Assistant to provide high-level administrative and executive support within our organization in Tucson, Arizona. This role requires exceptional organizational skills, a proactive mindset, and the ability to handle sensitive information with confidentiality. As a Contract-to-permanent position, this opportunity is ideal for someone seeking to grow within a dynamic and meticulous environment.<br><br>Responsibilities:<br>• Manage multiple executive calendars, ensuring optimal scheduling and prioritization.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Organize and prepare for meetings and conferences, including drafting agendas and setting up presentations.<br>• Maintain and organize office files, ensuring easy access and proper documentation.<br>• Process incoming correspondence and tasks, distributing them appropriately and ensuring timely follow-up.<br>• Create and revise PowerPoint presentations in collaboration with multiple stakeholders.<br>• Compile and analyze data to prepare reports and presentations for management.<br>• Draft clear and precise correspondence, memos, and meeting minutes, ensuring accuracy and clarity.<br>• Plan and manage appointments, events, and special projects as needed.<br>• Uphold compliance standards by safeguarding confidential information and managing secure healthcare transactions.
<p>We are looking for a skilled Business Manager to oversee comprehensive bookkeeping operations and ensure the financial health of our client's organization. This role involves managing financial records, preparing detailed reports, and supporting strategic decision-making through accurate data analysis. Based in Tucson, Arizona, this position requires an individual with strong attention to detail and expertise in QuickBooks and full-cycle bookkeeping.</p><p><br></p><p>Responsibilities:</p><p>• Manage all aspects of full-cycle bookkeeping, including accounts payable, accounts receivable, payroll, and bank reconciliations using QuickBooks.</p><p>• Prepare accurate monthly financial statements and reports to provide insights for management decision-making.</p><p>• Oversee budgeting and monitor cash flow, offering forecasts and actionable recommendations to support strategic planning.</p><p>• Maintain and update financial records in QuickBooks, ensuring the accuracy of vendor profiles, customer accounts, and the chart of accounts.</p><p>• Handle tax filings and compliance requirements, collaborating with external accountants for quarterly and annual reporting.</p><p>• Implement and maintain internal controls to safeguard financial data and improve operational efficiency.</p><p>• Monitor financial transactions to ensure compliance with applicable regulations and company policies.</p><p>• Develop and refine processes for better financial management and reporting.</p><p>• Provide support during audits by preparing necessary documentation and responding to inquiries.</p>
We are looking for a skilled and personable Receptionist to join our team in Tucson, Arizona. This Contract to permanent position is ideal for someone who is detail oriented, with exceptional organizational abilities and a strong commitment to providing excellent service. The role requires fluency in Spanish and proficiency in handling administrative tasks while maintaining a welcoming environment for clients and staff.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors, providing a friendly and attentive greeting.<br>• Manage incoming calls and direct them to the appropriate departments or personnel.<br>• Handle administrative tasks, including scheduling meetings and maintaining office records.<br>• Provide back-office support to ensure smooth daily operations.<br>• Assist with project scheduling and coordination to meet deadlines.<br>• Utilize Microsoft Excel to organize data and generate reports.<br>• Communicate effectively in Spanish to support business needs and interactions.<br>• Maintain a clean and organized reception area, ensuring it is welcoming for guests.<br>• Coordinate with staff to address any immediate office needs or concerns.
We are looking for a dedicated File Clerk to join our team on a contract basis in Tucson, Arizona. This role involves ensuring the accurate organization and maintenance of legal department files while supporting document digitization efforts. If you are detail-oriented and enjoy working in an office environment, this position provides an excellent opportunity to contribute to efficient file management.<br><br>Responsibilities:<br>• Organize and maintain paper files to ensure easy access and proper categorization.<br>• Scan physical documents to create digital backups and support the department's digitization goals.<br>• Prepare documents for shredding in compliance with office policies and procedures.<br>• Handle file boxes and other materials, ensuring proper storage and retrieval.<br>• Lift and move items weighing up to 30 pounds as part of file organization tasks.<br>• Maintain a clean and orderly work area to support efficient file management.<br>• Collaborate with team members to meet project deadlines and office demands.<br>• Ensure accuracy and completeness in all file-related tasks.<br>• Follow established guidelines and protocols for document handling and security.
<p>Casa Grande, AZ client is seeking a Senior Accountant for a long term contract opportunity. Job dutes include:</p><ul><li><strong>Key Responsibilities</strong></li><li>Participate in the month-end close process, including preparation of journal entries and review of financial statement trends</li><li>Perform monthly general ledger reconciliations and maintain appropriate supporting documentation</li><li>Prepare and post journal entries related to home office, intercompany, joint ventures, debt, revenue, reserves, and other general accounting transactions</li><li>Maintain the chart of accounts and general ledger systems</li><li>Assist with the preparation and distribution of monthly financial and statistical reports to management</li><li>Prepare ad-hoc financial reports and assist leadership with analysis and interpretation</li><li>Review financial statements for accuracy and proper accounting treatment</li><li>Support external audits by preparing audit schedules and responding to audit requests</li><li>Provide accounting guidance and training to internal stakeholders as needed</li><li>Identify and assist with implementing efficiencies in accounting processes</li><li>Maintain compliance with Company policies, procedures, and HIPAA requirements</li><li><strong>Qualifications</strong></li><li><strong>Required:</strong></li><li>Bachelor's degree in Accounting or Finance (or equivalent)</li><li>5+ years of accounting or financial experience, preferably in healthcare or senior living</li><li>Advanced proficiency in spreadsheet and reporting tools</li><li>Strong analytical, problem-solving, and organizational skills</li><li>Excellent written and verbal communication skills</li><li>Ability to manage multiple priorities in a fast-paced environment</li></ul><p><br></p>
<p>Our client, a confidential organization in need of immediate accounting support, is seeking a detail-oriented Staff Accountant for a temp-to-hire opportunity. The successful candidate will support daily and monthly accounting operations, ensure accuracy and compliance, and act as a reliable resource for a busy finance team. The role would be on-site, with Fridays Working-from-Home.</p><p><br></p><ul><li>Manage fixed assets and depreciation schedules in JAMIS; record new purchases and disposals.</li><li>Maintain and update employee payroll files in JAMIS.</li><li>Process bi-weekly payroll, journal entries, 401(k), and HSA deductions.</li><li>Track PTO accruals, cash deposits, capital leases, and monthly payments.</li><li>Prepare milestone invoices and bank reconciliations.</li><li>Support the department with mailings, shipping, and routine correspondence.</li><li>Ensure strong internal controls and compliance.</li><li>Organize and report financial data clearly.</li><li>Perform additional duties as assigned by the CFO or Controller.</li></ul>
<p>We are looking for a skilled and dedicated Pre-Litigation Personal Injury Attorney with over three years of experience to join our esteemed law firm client's team in Tucson, Arizona. This is an excellent opportunity for a motivated, detail-oriented individual to handle personal injury cases from intake through settlement, ensuring the best outcomes for clients while working in a collaborative environment. The position offers a competitive base salary, monthly performance-based bonuses, and a comprehensive benefits package.</p><p><br></p><p>Responsibilities:</p><p>• Manage pre-litigation personal injury cases from initial consultation through settlement.</p><p>• Conduct thorough legal research to support case strategies and strengthen client representation.</p><p>• Draft and review motions, briefs, and other legal documents with precision and attention to detail.</p><p>• Oversee discovery processes, including gathering evidence and conducting depositions.</p><p>• Collaborate with clients to understand their needs and provide clear guidance throughout the legal process.</p><p>• Negotiate settlements effectively to achieve favorable outcomes for clients.</p><p>• Maintain organized case files and ensure compliance with all legal protocols and deadlines.</p><p>• Work closely with other attorneys and support staff to ensure seamless case management.</p><p>• Stay updated on relevant laws and regulations impacting personal injury litigation.</p><p>• Participate in firm meetings and contribute to the continuous improvement of legal practices.</p>
<p>We are looking for a detail-oriented and effective Front Desk Receptionist to join our team on a contract basis in Tucson, Arizona. This role is ideal for someone who excels at multitasking and enjoys providing excellent customer service in a fast-paced environment. If you have strong organizational skills and thrive in office settings, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Greet visitors warmly and ensure they are directed to the appropriate person or department.</p><p>• Manage and operate a multi-line phone system, including answering inbound calls and transferring them efficiently.</p><p>• Maintain an organized front desk area by handling filing and other administrative tasks.</p><p>• Respond to inquiries in a courteous manner and provide accurate information about the organization.</p><p>• Schedule appointments and assist with basic office operations as needed.</p><p>• Ensure all incoming and outgoing correspondence is properly managed and distributed.</p><p>• Maintain confidentiality and handle sensitive information with discretion.</p><p>• Support other departments with clerical tasks as required.</p>
<p>We are looking for an experienced Property Manager to join our team in Tucson, Arizona. This is a permanent or contract to hire position that requires a highly organized and detail oriented individual to oversee the management of residential properties. The ideal candidate will excel in tenant screening, property marketing, and maintaining high occupancy rates while minimizing evictions.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough screenings of prospective tenants to ensure they meet qualification standards.</p><p>• Oversee move-in processes by coordinating maintenance, verifying paperwork, managing key distribution, and collecting required payments.</p><p>• Collaborate with leasing agents to review property listings, ensuring accurate pricing, appealing descriptions, and high-quality images.</p><p>• Address and resolve customer service issues to mitigate risks, reduce complaints, and maintain positive reviews.</p><p>• Monitor rental market trends and educate leasing agents on competitive rates and comparables.</p><p>• Communicate with property owners to provide recommendations that help rent units quickly and efficiently.</p><p>• Ensure weekly reporting is completed, including tasks such as turnover leasing, notice to vacate processing, and managing lockboxes at occupied units.</p><p>• Work closely with the maintenance department to address property concerns and uphold established property standards.</p><p>• Develop and implement strategies to maintain a vacancy rate below 3% while minimizing eviction rates.</p>
<p>Our client, in the education/non-profit industry, is in need for an Accounts Payable Clerk to join their team on a contract basis! This is on the north-side/Foothill area, and a great area, as well as will be joining a great team. Though this is starting as a contract, it could go temp-to-hire for the right individual. Ideal candidates will be candidates who excel in managing high-volume transactions across multiple entities and are eager to contribute their organizational and problem-solving skills. The role requires a commitment to accuracy and an openness to learning new processes and tools. Client is open to training candidates who have 6 months or more in accounting!</p><p><br></p><p>Responsibilities:</p><p>• Process and manage invoices with precision, ensuring proper coding and documentation.</p><p>• Conduct check runs and verify payments to maintain accurate financial records.</p><p>• Handle invoice processing for multiple entities, ensuring timely and accurate completion.</p><p>• Collaborate with other departments to address discrepancies and resolve issues efficiently.</p><p>• Maintain organized records of accounts payable transactions for audit and reconciliation purposes.</p><p>• Assist in ordering duties and ensure compliance with company policies.</p><p>• Monitor accounts payable workflows to identify opportunities for improvement.</p><p>• Support month-end closing activities by providing accurate and timely data.</p><p>• Stay updated on best practices and tools to enhance accounts payable operations.</p>
<p>Our client, in the research/development industry, is in need for a Payroll Specialist who will join their team on a contract basis! This is a great opportunity for someone who has strong Payroll experience, who can hit the ground running with multi-state payroll, and looking to help. This has the potential to go remote after a month, with the role being 3 months or so coverage (PERSON NEEDS TO BE LOCAL TO TUCSON). </p><p><br></p><p><br></p><p>Responsibilities:</p><p>• Process bi-weekly payroll for approximately 400 employees across multiple office locations in different states.</p><p>• Manage and review timesheets to ensure compliance with government contract requirements.</p><p>• Utilize Deltek Costpoint software to accurately handle payroll operations and reporting.</p><p>• Oversee payroll tax reporting and ensure adherence to federal, state, and local regulations.</p><p>• Coordinate multi-state payroll processes, addressing any discrepancies or issues promptly.</p><p>• Maintain detailed records of payroll transactions and provide reports as needed.</p><p>• Collaborate with HR and finance teams to ensure seamless payroll integration.</p><p>• Ensure compliance with all payroll-related policies and procedures.</p><p>• Address employee inquiries related to payroll matters in a timely and attentive manner.</p><p>• Stay updated on payroll laws and regulations to ensure compliance.</p>
<p>We are looking for an experienced Purchaser to join our client's team in Tucson, Arizona. This role is vital in ensuring the seamless procurement of materials and supplies to support production and operational needs. The ideal candidate will excel at building strong relationships with suppliers while maintaining cost efficiency and quality standards.</p><p><br></p><p>Responsibilities:</p><p>• Source and acquire raw materials to fulfill production requirements while adhering to quality and delivery standards.</p><p>• Negotiate contracts and pricing with vendors to achieve cost-effective solutions and maintain positive supplier relationships.</p><p>• Oversee inventory levels and collaborate with production teams to ensure timely restocking and prevent shortages.</p><p>• Assess supplier performance in terms of quality, compliance, and delivery, and initiate necessary improvements when required.</p><p>• Maintain detailed purchasing records and contribute to budgeting, cost assessments, and management reporting.</p><p>• Collaborate with cross-functional teams to address procurement challenges and optimize processes.</p><p>• Stay updated on market trends and supplier offerings to identify opportunities for cost savings and innovation.</p><p>• Ensure all procurement activities comply with company policies and guidelines.</p><p>• Resolve discrepancies or issues related to orders, deliveries, and supplier agreements.</p><p>• Support audits and reviews by providing accurate documentation and records.</p>
