7 results for Virtual Assistant in Tualatin, OR

Executive Assistant We are currently looking for a qualified Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. You will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion.The ideal candidate should possess a Bachelor's Degree, with proven experience in an Executive Assistant, Personal Assistant, or similar role. Excellent written and verbal communication skills, superb multitasking capabilities, efficient time management, decision-making ability and sharp attention to detail are required traits. Proficiency skills in Microsoft Office Suite (Word, PowerPoint, and Excel), email scheduling tools, and team management software are vital to succeed in this role.

Administrative Assistant Robert Half is looking for an Administrative Assistant for a prominent player in the medical field in Portland, OR. This position will play a crucial role within the operations of this team. You will primarily be handling customer inquiries, maintaining records, and ensuring smooth communication channels. Responsibilities: • Schedule appointments and meetings as required• Deliver high-quality customer service to both internal and external stakeholders• Perform data entry tasks to keep records up-to-date• Manage email correspondence with clients and colleagues• Handle both inbound and outbound calls effectively• Leverage Microsoft Office Suite (Excel, Outlook, PowerPoint, Word) for various administrative tasks• Perform other clerical duties as needed to support the team

Healthcare Administrative Assistant Robert Half is seeking a Medical Administrative Assistant to support a healthcare team in Portland. This role involves a mix of front-desk and administrative duties and is perfect for someone with strong communication and multitasking skills. Key Responsibilities:<ul><li>Greet and assist patients upon arrival, collecting intake information.</li><li>Schedule appointments, manage calendars, and handle rescheduling requests.</li><li>Enter and update patient data in EMR systems.</li><li>Verify insurance coverage and collect co-pays.</li><li>Support scanning, faxing, and general office tasks as needed.</li></ul>

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are a well-established and renowned company looking for an accomplished Administrative Assistant to join our dynamic team. Our employees enjoy a supportive, engaging, and positive work environment with opportunities for advancement.Role and Responsibilities:<ol><li>Manage and maintain schedules and calendars for senior staff.</li><li>Assist in planning and organizing meetings and events.</li><li>Produce and distribute correspondence memos, letters, faxes, and forms.</li><li>Handle incoming calls and other communications.</li><li>Maintain electronic and hard copy filing system.</li><li>Provide general support to visitors.</li><li>Document expenses and hand in reports.</li><li>Stay updated on office policies and procedures.</li><li>Complete additional assigned tasks.</li></ol>

Office Coordinator We are offering a four-month contract employment opportunity for an Office Coordinator/Marketing Assistant in Tigard, Oregon. This role is primarily involved in the administrative support sector and will be based in the office. As an Office Coordinator, you will play a crucial role in maintaining the smooth operation of our office, providing administrative support, managing customer relations, and assisting with marketing and design projects. Responsibilities: • Utilize Microsoft Office and other software to offer comprehensive administrative support, including but not limited to, word processing, creating spreadsheets, and data entry tasks.• Undertake research tasks, including the investigation of property ownership, contact information, and zoning information.• Accurately enter data, including leases, into our CRM (Salesforce) program to ensure all information is up to date and accessible.• Collaborate with the Graphic Designer/Print Production Coordinator on various projects and daily tasks, utilizing InDesign Adobe Creative Suites for the creation and editing of marketing materials.• Operate a cloud-based multi-line telephone, efficiently routing incoming phone calls and providing a warm welcome to clients and guests.• Assist in the management and maintenance of office supplies and equipment, ensuring the office runs efficiently and effectively.• Undertake receptionist duties, including answering inbound calls and providing administrative assistance as required.• Proactively tackle daily tasks, demonstrating a keen eye for detail and the ability to multitask in a fast-paced environment.