<p>We are looking for a detail-oriented and welcoming Front Desk Coordinator to join our team on a contract basis located in the Greater Philadelphia Region. The role requires effective communication and organization to maintain smooth front desk operations. The </p><p>ideal Front Desk Coordinator candidate will be customer-focused and able to manage clerical duties efficiently while delivering a positive experience</p><p><br></p><p>What you get to do every single day:</p><p>• Welcome residents and guests with a warm and friendly demeanor.</p><p>• Manage visitor check-ins and provide directions as needed.</p><p>• Respond to resident inquiries and coordinate with the General Manager for additional support.</p><p>• Perform general clerical duties, including document handling and correspondence.</p><p>• Maintain a clean and organized front desk area to ensure a detail-oriented appearance.</p><p>• Assist with scheduling and administrative tasks as required.</p><p>• Ensure visitor logs and records are accurately maintained.</p><p>• Collaborate with team members to address resident needs promptly.</p>
We are looking for a detail-oriented and personable Receptionist to join our team on a contract basis in Eatontown, New Jersey. In this role, you will be the first point of contact for visitors and callers, ensuring smooth and efficient communication across the organization. This is a great opportunity for someone with excellent organizational and customer service skills to contribute to a dynamic educational environment.<br><br>Responsibilities:<br>• Welcome visitors and provide them with appropriate assistance and information.<br>• Manage a multi-line phone system, directing calls to the correct departments or individuals.<br>• Answer and route incoming calls promptly and courteously.<br>• Maintain an organized and tidy reception area to ensure a positive first impression.<br>• Support administrative tasks such as scheduling appointments and handling correspondence.<br>• Collaborate with team members to ensure smooth front desk operations.<br>• Address inquiries from staff, students, and external stakeholders efficiently.<br>• Ensure confidentiality and discretion when handling sensitive information.<br>• Monitor and manage office supplies for the reception area.
<p>55,000 - 65,000</p><p><br></p><p>benefits include:</p><ul><li>medical</li><li>dental</li><li>vision</li><li>paid time off</li><li>401k</li></ul><p>Responsibilities: </p><ul><li>Set up meeting spaces and arrange lunches when needed</li><li>Welcome and assist visitors</li><li>Handle incoming calls, direct them appropriately, and relay messages</li><li>Manage the conference room schedule</li><li>Keep the office neat and presentable</li><li>Handle weekly grocery runs</li><li>Arrange repairs and coordinate maintenance vendors</li><li>Place weekly office supply orders</li></ul><p><br></p>
We are looking for a detail-oriented Administrative Assistant to support daily operations and ensure seamless workflow within our organization. This role is ideal for someone with healthcare experience who thrives in a fast-paced environment and can manage multiple tasks efficiently. Your contributions will play a vital role in maintaining organization and supporting business growth.<br><br>Responsibilities:<br>• Manage inbound and outbound calls with professionalism and efficiency.<br>• Coordinate schedules and appointments using calendar management tools.<br>• Perform data entry and maintain accurate records of administrative tasks.<br>• Handle email correspondence and respond promptly to inquiries.<br>• Assist with ordering office supplies and maintaining inventory.<br>• Provide receptionist support by greeting visitors and managing front desk duties.<br>• Scan and organize documents for easy access and record-keeping.<br>• Support business development efforts by preparing materials and coordinating meetings.<br>• Maintain basic office functions, ensuring a well-organized and productive environment.<br>• Collaborate with team members to streamline administrative processes.
<p>We are looking for a detail-oriented Administrative Assistant to join our team located in the Greater Philadelphia Region. This Administrative Assistant contract role involves supporting organizational processes, managing inventory, and maintaining accurate student records. If you excel in administrative tasks and have a passion for keeping operations running smoothly, we encourage you to apply.</p><p><br></p><p>What you get to do every single day:</p><p>• Organize and maintain student files by printing, verifying, and filing documents from the parent application system.</p><p>• Download and review online materials to ensure completeness and accuracy before filing.</p><p>• Track and manage inventory of curriculum materials and safety supplies.</p><p>• Create and implement a streamlined system for inventory tracking and organization.</p><p>• Respond to inbound calls and provide attentive and thorough assistance to callers.</p><p>• Perform general administrative office tasks to ensure smooth daily operations.</p><p>• Accurately input data into systems to maintain updated and organized records.</p><p>• Welcome visitors and handle receptionist duties with efficiency.</p><p>• Support team members with ad hoc administrative tasks as needed.</p>
<p>We are looking for a detail-oriented and meticulous Office Manager/Administrative Assistant to join our client's team in the Horsham Area, Pennsylvania. In this on-site role, you will be the first point of contact for guests, clients, and staff while ensuring smooth administrative operations within the office. The ideal candidate will bring excellent organizational skills, a proactive attitude, and the ability to multitask in a dynamic environment.</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, clients, and staff with a courteous and friendly demeanor.</p><p>• Manage incoming phone calls, direct inquiries, and oversee company correspondence effectively.</p><p>• Coordinate appointments, meeting schedules, and assist with calendar management.</p><p>• Ensure common office areas are organized, clean, and well-stocked.</p><p>• Provide administrative support across departments, including data entry, document preparation, and filing.</p><p>• Oversee procurement of office supplies and coordinate vendor services as needed.</p><p>• Facilitate internal communications by distributing memos, updates, and announcements.</p><p>• Handle sensitive and confidential information with the utmost discretion.</p><p>• Identify and implement improvements to office workflows and processes.</p><p>• Utilize Microsoft Office Suite and other platforms to support office management tasks.</p>
<p>We are looking for a detail-oriented Administrative Assistant to join a team on a contract basis in Wayne, Pennsylvania. This role offers an opportunity to support office operations during a busy tax season. Candidates should be prepared to work onsite and commit to a three-month term, including occasional Saturdays.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to ensure smooth office operations.</p><p>• Answer and route inbound calls professionally and efficiently.</p><p>• Manage data entry tasks with accuracy and attention to detail.</p><p>• Perform receptionist duties, including greeting visitors and managing appointments.</p><p>• Maintain and organize office files and records for easy access.</p><p>• Collaborate with team members to support various administrative projects.</p><p>• Utilize Microsoft Office software to create and edit documents as needed.</p><p>• Assist in preparing reports and correspondence for internal and external use.</p><p>• Maintain a clean and organized workspace to promote productivity.</p><p>• Handle other administrative tasks as assigned to support the team.</p>
We are looking for a detail-oriented Administrative Coordinator to provide essential support to our team during a busy operational period. This long-term contract position is ideal for someone who thrives in a fast-paced environment and can manage multiple priorities effectively. The role will involve a variety of administrative tasks, ensuring smooth day-to-day operations.<br><br>Responsibilities:<br>• Maintain and update reports to ensure accurate tracking of team activities.<br>• Deliver comprehensive administrative support to the organization, including document management and correspondence.<br>• Coordinate vendor communications and oversee scheduling for related activities.<br>• Assist in planning and organizing meetings, ensuring all logistics are handled efficiently.<br>• Manage daily administrative tasks, responding to emerging needs with flexibility.<br>• Support project-related activities such as coordinating moves and managing vendor interactions.<br>• Handle inbound calls professionally and provide information or redirect inquiries as needed.<br>• Oversee calendar management and scheduling to optimize team productivity.<br>• Collaborate with colleagues to ensure seamless execution of administrative processes.
We are looking for a detail-oriented Administrative Coordinator to join our team in Cherry Hill, New Jersey. This is a long-term contract position offering an excellent opportunity to support daily office operations and contribute to the efficiency of our workplace. The role involves a variety of administrative tasks, requiring strong organizational skills and the ability to collaborate effectively with team members.<br><br>Responsibilities:<br>• Coordinate the ordering and restocking of office supplies, ensuring all essentials are maintained.<br>• Manage incoming and outgoing mail, including sorting, routing, and coordinating shipping services.<br>• Provide basic troubleshooting for office equipment, such as resolving printer issues and replacing toner or ink cartridges.<br>• Deliver supplies to field staff and offices as needed, occasionally requiring travel.<br>• Support office maintenance tasks such as replacing light bulbs, installing keyboards, and ensuring the workspace remains organized and compliant.<br>• Collaborate with office leadership to facilitate daily operations, including deliveries, food orders, and event preparations.<br>• Assist with implementing office-wide procedures and ensuring smooth execution of operations.<br>• Handle supply purchases for items like coffee, vending machine products, and paper.<br>• Maintain communication with other departments to ensure seamless coordination of administrative tasks.
<p>We are looking for a detail-oriented Administrative Assistant to join a team in Wilmington, Delaware. This is a part-time contract position, requiring 25-27.5 hours per week on-site, and offers an excellent opportunity to contribute to a fast-paced environment during tax season. The ideal candidate will possess strong organizational and multitasking skills and be comfortable handling high-volume administrative tasks with precision.</p><p><br></p><p>Responsibilities:</p><p>• Organize and maintain filing systems, ensuring accuracy in both physical and electronic workflows.</p><p>• Welcome clients, manage intake processes for tax returns, and handle document submissions.</p><p>• Make outbound calls to clients and collaborate with internal teams as necessary.</p><p>• Perform tasks efficiently under deadlines, showcasing strong multitasking abilities.</p><p>• Process and organize information with high attention to detail in a busy office setting.</p><p>• Utilize software tools such as Microsoft Office Suite, Word, Outlook, and electronic workflow systems to support administrative functions.</p><p>• Assist with receptionist duties, including answering inbound calls and addressing inquiries.</p><p>• Ensure timely and accurate data entry to support office operations.</p><p>• Coordinate schedules and appointments to streamline office workflows.</p><p>• Provide general administrative support to ensure smooth day-to-day operations.</p>
<p>We are looking for an organized and detail-oriented Administrative Assistant to join a team in Wilmington, Delaware. This is a contract position lasting 4-6 weeks, with a Monday to Friday schedule and business casual office environment. The ideal candidate will excel at managing administrative tasks, maintaining confidentiality, and supporting day-to-day operations effectively.</p><p><br></p><p>Responsibilities:</p><p>• Handle sensitive and confidential information with discretion.</p><p>• Manage scheduling and coordinate appointments to ensure smooth calendar operations.</p><p>• Organize and oversee special events such as office lunches and happy hours.</p><p>• Order and maintain office supplies to support daily functions.</p><p>• Distribute incoming mail and ensure timely communication within the office.</p><p>• Utilize Microsoft Office tools to create, edit, and manage documents efficiently.</p>
A Financial Services firm in Willow Grove is seeking an Office Manager/Receptionist for a long-term contract engagement. This position will begin immediately and run through the end of April or through early May. The hours for this position are 9am - 5:30pm and is 100% on site. The ideal candidate will have strong organizational skills, be comfortable answering phones and speaking with clients, intermediate Outlook and Excel skills, and a friendly but professional demeanor. In this role you will answer phones, assist with collating tax packets, and ad hoc projects as they arise. For immediate consideration please call Christine at 215-244-1551, or send your updated resume to Christine.MacMahon@RobertHalf com. Thank you!
<p>We are looking for a detail-oriented Office Administrative Assistant to join our team located in the Greater Philadelphia Region. In this role, you will provide essential clerical and administrative support to ensure smooth operations within our university's program department. This is a Long-term Contract Office Administrative Assistant position, ideal for a proactive individual who excels in managing tasks, maintaining records, and delivering exceptional customer service.</p><p><br></p><p>What you get to do every single day:</p><p>• Answer and direct incoming calls professionally, responding to inquiries or taking accurate messages as needed.</p><p>• Deliver excellent customer service by providing program information to interested participants and small businesses.</p><p>• Organize and prepare materials for training workshops, including updating handouts and assembling participant folders.</p><p>• Collect and analyze program data, generating detailed reports using Microsoft Excel.</p><p>• Draft, proofread, and edit various documents such as memos, letters, and forms.</p><p>• Provide clerical and administrative support to program staff, assisting with office tasks and special projects.</p><p>• Monitor and manage departmental inventories using standardized spreadsheets.</p><p>• Schedule classrooms and conference rooms for workshops and related events.</p><p>• Record and maintain accurate attendance records and program documentation.</p>
<p>We are looking for an Administrative Assistant to provide essential support for a local organization located in the Greater Philadelphia Region. As an Administrative Assistant, in this long-term contract role, you will handle diverse administrative tasks, to ensure smooth daily operations and maintaining the accuracy and confidentiality of records. This is a great opportunity to contribute to an organization dedicated to serving the community.</p><p><br></p><p>What you get to do every single day:</p><p>• Scan and digitize documents to create electronic records for efficient storage and retrieval.</p><p>• Organize and maintain departmental files, ensuring all records are properly labeled and accessible.</p><p>• Perform accurate data entry to update and track essential information.</p><p>• Collect and categorize various documents, including correspondence, receipts, and forms, for record-keeping purposes.</p><p>• Ensure the confidentiality and security of sensitive information and records.</p><p>• Monitor transactions, client records, and ownership documentation, ensuring proper organization.</p><p>• Prepare well-crafted correspondence, reports, and other documents as needed.</p><p>• Respond to inquiries and provide customer support via phone or email.</p><p>• Utilize software tools such as Adobe Acrobat and Epic Software to perform administrative tasks.</p><p>• Assist with additional duties as assigned to support departmental goals.</p>
<p>State of the art company seeks an Admin/Project Assistant with human resources expertise. In this role, you will assist with data entry, drafting email correspondence, proofreading and formatting internal documents, assisting with maintaining vendor records, overseeing meeting coordination, assisting with providing human resource support, reconcile vendor invoicing, processing expense reports, maintaining office inventory, and assist with software troubleshooting as needed. In this Admin/Project Assistant role, you will keep aligned with compliance by following general accounting policies and procedures. We are looking for someone with excellent multitasking abilities and high attention to detail.</p><p><br></p><p>Responsibilities </p><p>· Assist with administrative support</p><p>· Data Entry/Scanning/Phones</p><p>· Organize office operations and procedures</p><p>· New Hire Onboarding Preparation</p><p>· Internal and external office events</p><p>· Building strong vendor relationships</p><p>· Maintain internal file/record keeping system</p><p>· Calendar Management</p><p>· Handle incoming and outgoing mail/packages</p><p>· Assist with marketing projects as needed</p>
<p>Growing client within the freight industry is looking to hire a full-time Administrative Assistant with proven bookkeeping experience. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, manage bookkeeping functions, create event agendas, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant should have a technical aptitude for database systems, strong attention to detail and experience working in a professional services environment.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Calendar Management</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>We are working on a confidential search for an Administrative Assistant with real estate/leasing expertise. This Administrative Assistant will maintain and update internal records, draft and distribute internal and external communications, prepare meeting materials, create event agendas, coordinate travel arrangements, draft tenant documents, cover the reception area as needed, and assist other staff with administrative tasks. The ideal Administrative Assistant will be essential in ensuring the smooth coordination of tenant communications, lease documentations, and all clerical requests.</p><p><br></p><p>How you will make an impact</p><p>· Organize, schedule, and confirm appointments/meetings</p><p>· Track and analyze accounting data</p><p>· Coordinate conference calls</p><p>· Prepare leasing reports/statements</p><p>· Calendar Management</p><p>· Benefits Administration</p><p>· Draft internal/external correspondence</p><p>· Point of contact for outside vendors</p><p>· Provide research as needed</p>
<p>We are looking for an Administrative Assistant to join our team in Bryn Mawr, Pennsylvania. In this role, you will provide essential support to ensure smooth operations during tax season. This is a long-term contract position that offers part-time hours of (20–30) initially, with potential for increased hours during peak periods.</p><p><br></p><p>Responsibilities:</p><p>• Process and organize tax documents received from clients with accuracy and efficiency.</p><p>• Utilize Adobe Acrobat to scan, merge, label, and manage PDF files.</p><p>• Assist in preparing and processing tax returns while maintaining physical records as required.</p><p>• Prepare outgoing mail, including addressing envelopes and ensuring timely delivery.</p><p>• Handle occasional trips to the post office for mailing purposes.</p><p>• Perform general administrative tasks such as data entry and document management.</p><p>• Answer inbound calls and provide helpful assistance to clients.</p><p>• Support office operations by managing reception duties and ensuring a welcoming environment.</p>
<p>Robert Half is partnering with a respected local organization to find a detail-oriented Administrative Assistant. In this vital role, you will provide daily administrative support to ensure efficient office operations and a positive workplace environment.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage calendars, coordinate meetings, and schedule appointments for staff</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Maintain organized filing systems (physical and electronic)</li><li>Answer and direct incoming calls, respond to inquiries, and greet visitors</li><li>Process invoices, track expenses, and order office supplies</li><li>Assist with basic HR and payroll documentation as needed</li><li>Provide general support to managers and team members</li></ul>
Onsite Position 9:00 am- 5:00 pm<br>Potential for Temp to Hire for the right candidate<br>In-person Interview- manager wants local candidates no long commutes.<br>Duties are standard however looking for a more intermediate candidate to be a self starter and take on additional tasks with limited supervision.<br><br>I. Job Summary<br><br><br>Intermediate level position under general supervision provides a wide variety of administrative and staff support services to an organizational unit.<br><br>II. Duties and Responsibilities include the following. To perform this job successfully an individual must be able to perform each essential duty satisfactorily. Other minor duties may be assigned. <br><br>· Formats types and edits a variety of routine material including: correspondence memos reports and confidential material.<br><br>· Receives and screens telephone calls and visitors schedules appointments and meetings resolves routine problems and refers other matters to appropriate staff members.<br><br>· Prepares and updates recurring and routine internal reports collects and verifies data refers problems to manager for resolution.<br><br>· Maintains and updates department files records and publications maintains confidential files and materials.<br><br>· Schedules meetings and appointments notifies attendees and makes necessary arrangements.<br><br>· Arranges domestic and international travel.<br><br>· Assists in the preparation and control of records statistics and reports regarding operations personnel changes etc.<br><br>· Administers programs projects and/or processes specific to the operating unit served.<br><br>· May serve as administrative liaison with others within and outside the company regarding administrative issues related to purchasing personnel facilities and operations.<br><br>III. Supervisory Responsibilities<br><br>This job has no supervisory duties.<br><br>IV. Qualifications:<br><br>Education and Experience: <br><br>Education: High School Diploma or GED accredited. <br><br>Experience: 3 years of relevant work experience.<br><br><br><br>Skills or Abilities Required:<br><br> Proficient with Microsoft Office Excel and knowledge of general office equipment.<br><br>V. Work Environment:<br><br>Normal setting for this job is: office setting.
<p>Robert Half is currently working a client on their search for an Office Administrator with experience working in a public accounting firm. This candidate will oversee day-to-day administrative tasks, coordinating office activities and providing HR support. Duties for this role will consist of: sorting and distributing incoming and outgoing mail and packages, drafting and sending internal office communications, calendar management, preparing tax return packages for signature, maintaining electronic and hard copy files, coordinating office maintenance and repairs, assisting with basic bookkeeping transactions, processing payroll/timecards, conducting phone screens and maintaining the upkeep/cleanliness of the office. The ideal Office Administrator for this role should have outstanding communication and interpersonal skills, excellent organizational skills, and strong multi-tasking capabilities. </p><p><br></p><p>· Coordinate office tasks</p><p>· Greet and assist visitors</p><p>· Order office supplies</p><p>· Maintain client records</p><p>· Calendar Management</p><p>· Process incoming mail and packages</p><p>· Answer and direct incoming calls</p><p>· Draft email and written correspondence</p><p>· Assist with billing and bookkeeping activities</p>
<p>We are looking for a motivated Administrative Assistant to join our team in Barnegat, New Jersey. In this long-term contract position, you will play a key role in ensuring smooth daily operations by providing exceptional customer service and administrative support. This is a great opportunity to work in a detail-oriented environment with room for growth. Please note, this role is PART TIME. 3 days/week!</p><p><br></p><p>Responsibilities:</p><p>• Welcome visitors, potential renters, and current residents with a friendly and detail-oriented approach.</p><p>• Assist residents and prospects by providing accurate information about the property and services.</p><p>• Maintain organized property files and ensure proper documentation.</p><p>• Manage office supplies and ensure the workspace remains tidy and efficient.</p><p>• Collaborate with the maintenance team to coordinate and track resident work orders.</p><p>• Update and maintain the waitlist, including sending out necessary correspondence.</p><p>• Conduct daily tours of the property to ensure it remains clean, attractive, and well-maintained.</p><p>• Handle inbound and outbound calls, addressing inquiries and scheduling appointments.</p><p>• Perform data entry tasks and manage email correspondence efficiently.</p><p>• Take on additional administrative responsibilities as needed to support the team.</p>
We are looking for a dedicated General Office Clerk to join our team in Whitehall, Pennsylvania. This role involves handling diverse administrative tasks, including billing, inventory management, scheduling, and customer support, ensuring smooth daily operations. As a long-term contract position, this opportunity is ideal for someone who thrives in a dynamic environment and enjoys contributing to multiple areas of the business.<br><br>Responsibilities:<br>• Manage daily administrative tasks such as billing, permit processing, and responding to customer inquiries.<br>• Review and update purchase orders while maintaining proper documentation and resolving discrepancies.<br>• Organize and process installation folders, including truck stock restocking and tracking open purchase orders.<br>• Coordinate with townships and municipalities to ensure permits for equipment installations are completed accurately.<br>• Handle residential ticket billing by reviewing reports, verifying payments, correcting errors, and creating invoices as needed.<br>• Provide support to field employees by supplying purchase orders for materials and processing credit card payments.<br>• Investigate and address inventory discrepancies, ensuring accurate stock management.<br>• Assist with cross-training initiatives and provide backup support for other office functions.<br>• Perform miscellaneous tasks such as scheduling, file organization, and ad-hoc duties as assigned.
<p>Corporate Governance Secretary</p><p><br></p><p>We are seeking a detail-oriented and highly organized Corporate Governance Secretary to support the legal and executive teams in ensuring compliance with corporate governance requirements and maintaining accurate records. This role will play a key part in facilitating board operations, regulatory filings, and corporate recordkeeping, while also providing financial and administrative support.</p><p><br></p><p>Key Responsibilities:</p><p><br></p><ul><li>Prepare and maintain corporate records, board minutes, resolutions, and statutory filings in accordance with governance standards and regulatory requirements.</li><li>Draft, review, and process governance-related documents, corporate policies, amendments, and correspondence with directors, officers, and outside counsel.</li><li>Manage trust and escrow account activity, including reconciliations, reporting, and coordination with accounting and tax functions.</li><li>Manage administrative governance functions, including preparation of board materials, shareholder communications, mailings, and records management.</li><li>Act as a liaison between the board of directors, executive leadership, and external stakeholders to ensure timely flow of information and compliance with governance obligations.</li></ul>
We are looking for a detail-oriented Administrative Assistant to join our team on a part-time contract basis in Souderton, Pennsylvania. This role involves supporting the office during tax season with essential administrative tasks, ensuring smooth operations and timely client assistance. The position offers a flexible schedule of 12 to 25 hours per week, depending on workload demands.<br><br>Responsibilities:<br>• Organize client appointments and maintain an accurate paper-based calendar.<br>• Enter basic tax information into the system by reviewing forms and inputting data.<br>• Perform general office tasks, including scanning, copying, filing, and mailing documents.<br>• Prepare and assemble paper tax returns with training provided for the process.<br>• Draft and organize client correspondence and appointment-related materials.<br>• Utilize Microsoft Excel for basic spreadsheet management and data tracking, if proficient.<br>• Maintain an organized workspace in a residential office environment.<br>• Ensure all documentation is handled with confidentiality and accuracy.
