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63 results for Office Manager in Torrance, CA

Office Manager

West Hollywood, CA
onsite
Temporary to Hire
26 - 28 USD / Hourly
We are looking for an experienced and dependable Office Manager to support daily operations at a growing company in West Hollywood. This contract to permanent position is ideal for someone who enjoys creating a welcoming office environment, coordinating administrative activities, and serving as a detail-oriented first point of contact for visitors and investors. The right candidate brings strong judgment and a hands-on approach to keeping the workplace organized, efficient, and guest ready. This position requires you to be onsite daily. Responsibilities:• Coordinate meeting schedules, manage calendars in Outlook, and distribute invitations along with visitor arrival details.• Serve as the front desk representative, greeting guests courteously and delivering a high level of service to investors and other visitors.• Support employee onboarding by organizing documentation, preparing materials, and assisting with administrative setup tasks.• Oversee office inventory by purchasing supplies, replenishing essentials, and ensuring shared spaces are properly stocked.• Maintain kitchen items and snacks so employees and guests have a clean and well-supplied break area.• Partner with outside vendors to support office needs, resolve service issues, and help keep daily operations running smoothly.• Keep the reception area, conference rooms, and common spaces neat, organized, and ready for use throughout the day.• Assist with accounts payable-related administrative tasks, including handling invoices and coordinating with internal stakeholders as needed.
2026-07-06T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary / Contract
26 - 28 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please apply today for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-07-09T00:00:00Z

Office Manager

Fullerton, CA
onsite
Temporary to Hire
22 - 25 USD / Hourly
We are looking for an experienced and proactive Office Manager to support daily operations and deliver an excellent client experience in our California office. This contract-to-permanent opportunity is ideal for someone who enjoys balancing administrative coordination with client interaction in a client-focused services setting. The right candidate will bring strong organizational skills, sound judgment, and a service-focused approach to keeping the office running efficiently. Responsibilities: • Serve as the first point of contact for clients, providing courteous assistance by phone, email, and in person. • Coordinate calendars and arrange appointments for tax preparation, consultations, and new client meetings. • Assemble, review, and maintain client files so records are complete and ready ahead of scheduled appointments. • Track incoming correspondence, manage mail and electronic communications, and direct inquiries to the appropriate team members. • Update client information within office systems and help ensure records remain accurate and current. • Guide new clients through the intake process, collecting required documentation and supporting a seamless onboarding experience. • Provide administrative support to tax professionals through document preparation, task coordination, and workflow follow-up. • Oversee office supply levels, place vendor orders, and help maintain a clean, organized, and functional workspace. • Identify process improvement opportunities that strengthen operational efficiency and enhance client service while safeguarding sensitive information.
2026-07-08T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We're working with an entertainment company who are looking for assistance with an upcoming project. You'll be responsible for assisting with data entry, event set up and project support. This is an onsite job in Culver City, CA
2026-07-02T00:00:00Z

Office Assistant

Monrovia, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please apply today for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-07-09T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a non-profit organization. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as the first point of contact for staff, visitors, and callers. The ideal candidate brings at least 2 years of relevant experience and can manage office workflows while maintaining accurate information in HRIS-related systems. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous front office support in a well-organized environment. • Coordinate routine administrative tasks such as filing, document preparation, data entry, and general office organization. • Maintain calendars, route messages, and assist with scheduling meetings or appointments for internal teams. • Support recordkeeping activities by updating and tracking employee or office information within HRIS and related systems. • Monitor office supply levels, place replenishment requests, and help keep shared workspaces orderly and functional. • Assist staff with clerical projects, correspondence, and day-to-day operational needs to ensure smooth office coverage. • Handle sensitive information with discretion while following organizational procedures and confidentiality standards.
2026-07-13T00:00:00Z

Office Services Coordinator

Irvine, CA
onsite
Temporary / Contract
20 - 22.5 USD / Hourly
We are looking for an organized Office Services Coordinator to provide onsite administrative support for a broker and shared team in Irvine, CA. This Long-term Contract position is ideal for someone who enjoys coordinating daily office activities, keeping documentation accurate, and helping teams stay on schedule. The role combines financial administration, meeting support, document handling, and light marketing coordination in a fast-paced, detail-focused environment. Responsibilities:• Manage voucher preparation and submission, ensuring transactions are processed accurately and within required timelines.• Support expense reporting by organizing receipts, reconciling entries, and helping prepare documentation for review.• Assist with administrative contract coordination by maintaining records, monitoring documentation status, and communicating with internal partners.• Perform accounts receivable support tasks such as tracking invoices, following up on outstanding items, and preparing basic status updates.• Oversee electronic signature workflows by distributing documents through DocuSign, monitoring completion, and filing finalized records.• Coordinate calendars and schedule meetings for brokers, helping align availability and maintain clear communication with attendees.• Prepare presentation and meeting materials, including printing, assembling, and binding collateral for internal and client-facing use.• Provide light support for marketing activities and events, helping with logistics, materials, and general administrative follow-through.• Handle additional day-to-day office duties as needed to support smooth team operations.
2026-07-01T00:00:00Z

General Office Clerk

Cheviot Hills, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a reliable General Office Clerk to support daily administrative operations for a real estate company in Los Angeles, California. This is a Contract position suited for someone who enjoys hands-on office work, stays organized, and can manage routine tasks with accuracy. The role is part-time and onsite three days per week, with a focus on keeping documents, records, and basic office processes running smoothly. Responsibilities: • Handle document scanning and ensure records are saved and filed accurately for easy access. • Prepare and process checks while maintaining careful attention to detail and proper documentation. • Organize physical and digital files to support efficient day-to-day office operations. • Enter information into office records and databases with a high level of accuracy. • Provide general back-office assistance to help maintain workflow and administrative support functions. • Review documents for completeness and assist with routine clerical tasks as needed.
2026-07-06T00:00:00Z

Office Assistant (part-time)

Cerritos, CA
onsite
Temporary to Hire
17.1 - 19.8 USD / Hourly
We are looking for a part-time Office Assistant to support daily administrative operations in Cerritos, California. This contract opportunity with potential for a long-term role is ideal for someone who brings strong organization, professionalism, and a service-minded approach to a public-facing office environment. The person in this role will help keep records accurate, assist visitors with care and respect, and contribute to the smooth coordination of office and cemetery-related services. Responsibilities: • Welcome visitors, respond to phone and in-person questions, and provide courteous front-office support. • Help guests locate property areas and offer clear guidance during their visit. • Coordinate appointments and assist with arranging burial-related scheduling in collaboration with funeral homes. • Prepare routine documents such as customer agreements, daily work orders, and burial service paperwork. • Accept and process payments while supporting accurate billing and recordkeeping activities. • Enter customer and decedent information into office databases and maintain organized physical and electronic files. • Sort incoming mail, assist with proofreading documents, and complete general clerical assignments as needed. • Keep the lobby and office presentable, restock forms and supplies, and support overall workplace readiness. • Track headstone deliveries and placements, then communicate with customers regarding missing markers or status updates. • Participate in staff meetings and provide administrative assistance to colleagues and other departments when needed.
2026-07-14T00:00:00Z

Office Services Associate

Los Angeles, CA
onsite
Temporary / Contract
19 - 21 USD / Hourly
We are looking for an Office Services Associate to support daily administrative and document service operations for a client site. This long-term contract opportunity is ideal for someone with prior office support experience who enjoys delivering dependable service in a fast-paced, detail-oriented environment. The role contributes to copy, mail, scanning, hospitality, reception, and related back-office functions while maintaining accuracy, confidentiality, and strong client service standards. Responsibilities: • Manage incoming office service requests by reviewing job details, confirming instructions, and maintaining accurate service records. • Complete copying, scanning, mail handling, and document intake tasks in line with site procedures and expected turnaround times. • Organize work by urgency and delivery commitments to ensure assignments are processed efficiently and on schedule. • Communicate proactively with clients and leadership regarding request status, deadlines, or issues that may affect completion. • Resolve routine equipment and production problems and escalate more complex concerns when additional support is needed. • Perform quality checks on completed work to confirm accuracy, presentation, and adherence to client expectations. • Replenish paper, toner, and other operational supplies to keep equipment ready for continuous use. • Handle confidential materials with discretion and follow company and client policies across all assigned services. • Assist with additional front-of-house or workplace support needs, including reception, hospitality, or audio/visual coordination, as required.
2026-07-01T00:00:00Z

Office Services Associate

Santa Monica, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in California. This contract position plays an important role in keeping copy, mail, scanning, and front-of-office support services running smoothly in both physical and digital environments. The ideal candidate is organized, service-minded, and comfortable managing multiple priorities while maintaining accuracy, confidentiality, and a strong workplace presence. Responsibilities: • Manage incoming office service requests by recording work accurately, reviewing instructions, and confirming details before starting each assignment. • Complete day-to-day copy, reprographics, mail, intake, and document handling tasks in accordance with established service standards and client expectations. • Coordinate workload effectively to ensure assignments are processed in the right sequence and delivered within committed turnaround times. • Communicate proactively with clients, team members, and leadership regarding deadlines, job status, or issues that could affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and other supplies to keep machines ready for use. • Review completed work for accuracy and quality, while helping uphold consistent standards across team output. • Handle sensitive materials with discretion and follow company and client policies related to confidentiality, security, and workplace procedures. • Support additional site services such as reception, hospitality, audio/visual assistance, or other administrative tasks as business needs require. • Lift and move boxes, paper, and mail items as needed, including materials up to 50 pounds on a regular basis. • Use equipment and office resources responsibly to promote efficient operations and cost-conscious service delivery.
2026-07-15T00:00:00Z

IT Manager

Irvine, CA
remote
Temporary / Contract
58 - 70 USD / Hourly
Position SummaryWe are seeking a hands-on IT Manager to lead day-to-day IT operations, support infrastructure modernization efforts, and oversee technical projects. This role combines people leadership with deep technical expertise and will be responsible for managing service desk operations, cloud initiatives, server migrations, security improvements, and vendor relationships. This role is hybrid (3 days onsite, 2 remote) in Irvine, CA Key Responsibilities<ul><li>Manage daily IT operations, including service desk support and incident response.</li><li>Lead infrastructure projects such as Azure configuration, Microsoft 365 administration, server migrations, and remediation initiatives.</li><li>Support the organization's transition from on-premise environments to Microsoft Azure.</li><li>Ensure systems are secure, compliant, and operating efficiently.</li><li>Manage and mentor one internal Service Desk team member.</li><li>Coordinate with external vendors, consultants, and technology partners.</li><li>Maintain and support Windows and Linux server environments.</li><li>Drive continuous improvement of IT processes, security, and system reliability.</li></ul>
2026-07-14T00:00:00Z

IT Manager

Torrance, CA
onsite
Temporary / Contract
65 - 70 USD / Hourly
We are looking for an experienced IT leader to oversee daily technology operations and guide infrastructure support for a global business environment in California. This long-term contract position will focus on strengthening operational reliability, maintaining secure and well-documented systems, and coordinating internal support resources alongside external service providers. The ideal candidate brings a hands-on management style, strong technical judgment, and the ability to balance strategic planning with responsive day-to-day execution. Responsibilities: • Direct daily IT operations across a global environment, ensuring effective support coverage for U.S.-based users and coordination with third-party technology partners. • Maintain accurate records for core infrastructure, including system configurations, domains, licensing details, and other essential network assets. • Evaluate and enhance cybersecurity practices by monitoring policy adherence, supporting audits, and reinforcing compliance standards across the organization. • Oversee technology spending, track budget usage, and provide clear reporting on IT cost allocation and resource planning. • Establish and manage incident response procedures, including practical checklists that improve readiness and speed of resolution during service disruptions. • Lead backup administration and disaster recovery validation efforts to help ensure business continuity and system resilience. • Recommend and implement improvements to business software, hardware, and technical processes to increase efficiency and reduce risk. • Supervise desktop and network support activities, set service expectations, and review team performance against agreed service levels. • Set priorities for the IT function, support team members' growth and development, and foster productive relationships with business stakeholders and external vendors.
2026-07-15T00:00:00Z

IT Manager

Torrance, CA
onsite
Temporary / Contract
60 - 75 USD / Hourly
We are seeking a hands-on Technical IT Manager to lead and support day-to-day IT operations while managing a small team and helping drive key technology initiatives across the organization. This role is ideal for a technically strong leader who is comfortable rolling up their sleeves, providing direct support when needed, and overseeing infrastructure, business applications, identity/access management, and enterprise systems projects. Key Responsibilities<ul><li>Manage daily IT operations, infrastructure, and end-user support across the organization</li><li>Provide leadership, coaching, and performance management for direct reports; prior people management experience is required</li><li>Serve as a hands-on technical resource for escalated issues involving desktops, systems, applications, and access</li><li>Support and administer Windows and Mac environments, including endpoint configuration, troubleshooting, and lifecycle management</li><li>Manage and support Microsoft 365 and Azure environments, including user administration, licensing, security, and cloud services</li><li>Oversee desktop operating system standards, patching, deployment, upgrades, and device management</li><li>Administer and support key enterprise applications, including: Salesforce, Dayforce, NetSuite, and CITEA</li><li>Support and maintain the company intranet or website environment built on SharePoint and ShortPoint</li><li>Manage single sign-on (SSO) and identity/access integrations for third-party applications</li><li>Partner with business stakeholders to evaluate system needs, improve workflows, and support application adoption</li><li>Oversee vendors, MSPs, and third-party technology partners as needed</li><li>Develop and maintain IT policies, procedures, documentation, and best practices</li><li>Ensure systems availability, security, and compliance with company standards</li><li>Participate in and help lead major systems initiatives, including ERP migrations, upgrades, implementations, and integrations</li><li>Collaborate cross-functionally with Finance, HR, Operations, and other departments on enterprise application support and strategic projects</li><li>Monitor IT performance, identify areas for improvement, and recommend scalable technology solutions</li></ul>
2026-07-01T00:00:00Z

Bookkeeper

Torrance, CA
onsite
Permanent / Full Time
45000 - 65000 USD / Yearly
Bookkeeper (Part-Time -- 25-30 hr/week)Compensation: $35-$40 / hrLocation: Torrance, CA (Hybrid)Industry: RetailSchedule: Part-time (flexible hours), approximately 25–30 hours per weekStatus: Newly created position due to company growthOverviewGrowing retail company is adding a Part-Time Bookkeeper to support increased transaction volume and operational expansion. This role will ensure accurate financial records, timely reconciliations, and clean reporting as the business continues to scale.Key Responsibilities<ul><li>Manage day-to-day bookkeeping including accounts payable, general ledger maintenance, and vendor relations.</li><li>Process invoices, payments, and deposits with a high degree of accuracy</li><li>Reconcile bank and credit card accounts regularly</li><li>Maintain organized financial records and supporting documentation</li><li>Assist with month-end close activities and basic financial reporting</li><li>Support payroll preparation and sales tax reporting as needed</li><li>Partner with ownership/management to improve processes as volume increases</li></ul>Qualifications<ul><li>3+ years of bookkeeping or accounting support experience (retail or high-volume environments preferred)</li><li>Strong understanding of AP, AR, reconciliations, and general ledger</li><li>Experience with QuickBooks</li><li>High attention to detail and strong organizational skills</li><li>Ability to work independently in a growing, fast-paced environment</li></ul>Why This Role<ul><li>Newly created position driven by business growth, not backfill</li><li>Flexible part-time schedule with consistent hours</li><li>Opportunity to make a visible impact as the company scales</li><li>Stable, local retail business with long-term growth trajectory</li></ul>For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call (562) 800-3913 and ask for Preston Doran. Please reference job order number 00460-0013417458 and email resume to [email protected]
2026-06-30T00:00:00Z

Bookkeeper

West Hollywood, CA
onsite
Permanent / Full Time
76000 - 85000 USD / Yearly
Bookkeeper (On-Site) – Growing Company | West Hollywood | Robert Half ClientAre you a detail-oriented Bookkeeper with strong communication skills and experience managing multiple entities or properties? Our client, a growing and dynamic company in West Hollywood, is seeking a proactive professional to join their team full-time, in-office.This is a great opportunity to be part of a collaborative, fast-paced environment where your work will directly support the company’s continued growth.Key Responsibilities:<ul><li>Maintain accurate general ledgers for multiple properties and entities</li><li>Perform daily, weekly, and monthly bank and credit card reconciliations</li><li>Manage full-cycle Accounts Payable and Accounts Receivable, including vendor payments, invoicing, and tenant rent collection</li><li>Prepare and update rent rolls, vacancy reports, reconciliations, and owner statements</li><li>Assist with month-end, quarter-end, and year-end close processes</li><li>Generate financial reports including P&L, balance sheets, and cash flow statements</li><li>Monitor budgets and track property-level expenses</li><li>Partner with property managers on lease tracking, financial reporting, and security deposit accounting</li><li>Maintain organized financial records and support overall team operations</li></ul>What We’re Looking For:<ul><li>3–5+ years of bookkeeping or accounting experience (property management experience preferred)</li><li>Strong understanding of accrual accounting, reconciliations, and financial reporting</li><li>Proficiency in QuickBooks or similar accounting software</li><li>Advanced Microsoft Excel skills (pivot tables, data analysis)</li><li>Experience handling multiple entities or properties is highly desirable</li><li>Knowledge of 1099 preparation and vendor maintenance</li><li>Strong organizational skills and attention to detail</li><li>Excellent communication skills with the ability to interact with vendors, tenants, and internal teams</li></ul>Why Join:<ul><li>100% in-office, collaborative team environment</li><li>Opportunity to grow with a stable, expanding company</li><li>Supportive and engaging workplace culture</li></ul>If you're a motivated Bookkeeper looking to grow your career with a thriving company in West Hollywood, we’d love to hear from you. For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0013417032 . email resume to [email protected]
2026-07-07T00:00:00Z

Bookkeeper

Pasadena, CA
onsite
Temporary / Contract
25 - 27 USD / Hourly
Robert Half is searching for Bookkeepers for local ongoing opportunities. As a bookkeeper some of the main job duties will include: Processing accounts payable and accounts, receivable, managing bank reconciliation and payroll processing, posting journal entries. If this sounds like you, please apply today!Record Keeping:· Maintain accurate and up-to-date financial records using accounting software or manual systems.· Record financial transactions such as sales, purchases, receipts, and payments.Bank Reconciliation:· Reconcile bank statements with the general ledger.· Identify and resolve discrepancies, ensuring accurate representation of financial transactions.Payroll Processing:· Calculate and process employee payroll, including deductions and taxes.· Ensure compliance with payroll regulations and timely payment to employees.Financial Reporting:· Prepare basic financial statements, such as income statements and balance sheets.· Generate financial reports for management or external stakeholders.Budget Monitoring:· Assist in the creation and monitoring of budgets.· Track actual expenses against budgeted amounts and report any variances.Expense Tracking:· Monitor and record business expenses.· Categorize and reconcile credit card statements and receipts.
2026-07-09T00:00:00Z

Bookkeeper

Ontario, CA
onsite
Permanent / Full Time
25 - 30 USD / Hourly
A growing wholesale/distribution company in Ontario is seeking a reliable and detail-oriented Bookkeeper to join its team. This onsite role will report directly to the Owner and will play a key part in supporting day-to-day financial operations. The ideal candidate will have at least two years of bookkeeping experience, strong QuickBooks proficiency, and the ability to communicate fluently in both English and Mandarin.This is a great opportunity for someone who enjoys working in a fast-paced business environment, takes pride in accuracy, and can manage core accounting tasks independently.Key ResponsibilitiesManage daily financial transactions and ensure accurate entry of accounting data. Based on general knowledge.Handle accounts payable and accounts receivable functions, including invoice processing, payment tracking, and customer/vendor account maintenance. Based on general knowledge.Perform bank reconciliations and maintain accurate records of cash activity. Based on general knowledge.Maintain organized and up-to-date financial records in QuickBooks. Based on general knowledge.Assist with routine bookkeeping functions to support the company’s day-to-day accounting needs. Based on general knowledge.Monitor transactions for accuracy and resolve discrepancies in a timely manner. Based on general knowledge.Support the Owner with financial information and reporting as needed. Based on general knowledge.Help ensure accounting records are complete, accurate, and audit-ready. Based on general knowledge.Qualifications2+ years of bookkeeping experience required. Based on general knowledge.Fluency in English and Mandarin required.Strong working knowledge of QuickBooks required.Experience managing daily financial transactions, accounts payable, accounts receivable, and bank reconciliations required.Strong attention to detail and high level of accuracy. Based on general knowledge.Ability to work independently and manage priorities effectively. Based on general knowledge.Comfortable working onsite in Ontario. Based on general knowledge.Preferred BackgroundExperience in wholesale, distribution, or product-based businesses preferred. Based on general knowledge.Comfortable supporting an owner directly in a small or growing company environment. Based on general knowledge.
2026-06-26T00:00:00Z

Manager of Accounting

Long Beach, CA
onsite
Permanent / Full Time
100000 - 126000 USD / Yearly
Do you have a knack for establishing and regulating an organization's accounting and finance procedures? If you're a practical Accounting Manager, this might be the job for you. Consider this position if you want to feel appreciated in your day-to-day work and be rewarded for your efforts. If you can take charge of daily operations, such as preparing and/or reviewing appropriate ledger entries and reconciliations, maintaining the general ledger system, preparing monthly, quarterly and annual financial statements, assisting with regulatory reporting as applicable, and related duties, you might be right for this Accounting Manager position with a burgeoning, innovative Local Government company. Located in the Long Beach, California area, this Accounting Manager position would be on a permanent basis. Apply today with Robert Half! Responsibilities - Ensure close deadlines are met by encouraging and managing the accounting team performance during the closing process - Organize a variety of technical accounting analyses, procedures, and policies - Possess a working knowledge of enterprise resource planning (ERP) systems - Provide regular review and analysis of balance sheets and income statement accounts owned by the Senior Accountant - Work closely with FP&A and accounting management to create relevant and timely reports on financial data analytics like the monthly flash report, key financial metrics, and actual spend against budgets/outlook - Contribute to the preparation of GAAP financial statements through data analysis, document preparation, integrity validation, and reconciliation processes - Assist in the implementation of NetSuite Financials, including system and process design, data migration, testing, training, and go-forward system administration For confidential consideration, please email your Robert Half recruiter. If you're not currently working with anyone at Robert Half, please click "Apply" or call 562-800-3963 and ask for David Bizub. Please reference job order number 00460-0012837948. email resume to [email protected]
2026-06-17T00:00:00Z

Administrative Assistant

Burbank, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a busy equipment rental operation serving clients in the entertainment industry in California. This contract opportunity is ideal for someone who enjoys balancing customer interaction, order coordination, and detailed administrative work in a fast-moving setting. The person in this role will help keep rental activity accurate, timely, and well-documented while contributing to a positive client experience. Responsibilities: • Assist customers with rental inquiries by providing clear information on equipment availability, pricing, and service options. • Prepare, enter, and update rental orders with accuracy to support efficient day-to-day operations. • Review order details carefully and maintain complete records for rentals, returns, and related transactions. • Create invoices, process payments, and support timely follow-up on billing questions or discrepancies. • Coordinate equipment return activity and ensure associated documentation and charges are completed correctly. • Perform ongoing data entry and maintain organized files so rental information is easy to access and audit. • Communicate with clients and internal team members to help resolve issues quickly and keep operations running smoothly. • Deliver attentive service that strengthens customer relationships and supports repeat business.
2026-07-07T00:00:00Z

Administrative Assistant

Long Beach, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Long Beach, California. This Long-term Contract position is ideal for someone who is comfortable managing front-office activities, handling incoming communications, and keeping administrative records accurate and up to date. The role calls for a dependable, detail-oriented individual who can balance multiple priorities, provide strong internal support, and contribute to an efficient workplace environment. Responsibilities: • Manage day-to-day administrative tasks to help maintain smooth office operations and timely completion of assigned work. • Serve as the first point of contact for incoming phone calls, directing inquiries appropriately and providing courteous assistance to callers. • Perform accurate data entry and maintain organized records, files, and documentation for administrative processes. • Support reception and front-desk coverage by greeting visitors, responding to routine requests, and ensuring a welcoming office presence. • Coordinate interview scheduling by arranging calendars, confirming meeting details, and communicating logistics with relevant participants. • Use Outlook and other office tools to manage correspondence, appointments, and general administrative communication. • Assist with broader office support activities as needed, helping teams stay organized and operational priorities on track.
2026-07-15T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
24 - 30 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in California. This is a Contract position with the potential for permanent employment based on performance and future business needs. This role suited for someone who can balance accounting support, administrative coordination, and internal communication in an onsite environment. The role offers the opportunity to contribute across finance-related tasks, office organization, and employee support while maintaining an efficient workplace. Responsibilities:• Manage routine accounts payable activities, including reviewing and coding invoices for processing and supporting timely payments.• Prepare accounts receivable billing and assist with collection follow-up to help maintain accurate customer account records.• Maintain organized files, records, and administrative documentation to support daily business operations.• Provide administrative assistance for human resources activities, including general coordination and basic employee support tasks.• Coordinate internal notices and workplace communications to ensure information is shared clearly and promptly.• Organize logistics for company meetings, internal gatherings, and external events as needed.• Track office equipment and support basic fixed asset recordkeeping for internally used items.• Assist with administrative duties tied to company policies, compliance practices, and office procedures.• Monitor office supply levels, place orders when needed, and maintain inventory for day-to-day workplace use.
2026-07-15T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily business operations in Torrance, California. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing front office support, coordination tasks, and administrative responsibilities in a busy workplace. The ideal candidate brings strong organization, sound judgment, and clear communication skills while helping keep processes, records, and office activities running smoothly. Responsibilities:• Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner.• Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks.• Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations.• Assist with employee onboarding materials and help keep personnel documentation organized and up to date.• Prepare and distribute internal notices, updates, and routine communications across teams.• Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support.• Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented.• Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use.• Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization.
2026-07-13T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-09T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
6000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-07-06T00:00:00Z