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16 results for Records Specialist in Toledo, OH

AP/AR Specialist

Southfield, MI
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an AP/AR Specialist to support day-to-day accounting operations for a wholesale distribution business in Southfield, Michigan. This position plays a key role in keeping payables and receivables accurate, organized, and up to date while helping maintain strong relationships with vendors, customers, and internal teams. The ideal candidate brings hands-on experience in both accounts payable and accounts receivable, along with the ability to manage deadlines and resolve issues in a high-volume environment. Responsibilities: • Manage incoming vendor invoices by reviewing details for accuracy, assigning proper coding, and entering transactions into the accounting system. • Coordinate payment activity for outstanding obligations through approved methods such as electronic payments and check processing while meeting established deadlines. • Keep supplier account records organized and current, ensuring documentation aligns with company standards and audit readiness expectations. • Compare vendor statements against internal records, investigate variances, and work with appropriate contacts to correct discrepancies promptly. • Support receivables processes by preparing customer invoices, recording billing activity, and posting incoming payments accurately. • Communicate with customers, vendors, and internal departments to address invoice questions, payment concerns, and account issues professionally. • Assist with intercompany transaction processing and related entries within financial systems, including platforms such as Microsoft Dynamics 365 and Exflow. • Help maintain accurate financial records by reconciling account activity and identifying items that require follow-up or resolution.
2026-06-09T15:13:44Z

Payroll Specialist

Fremont, OH
onsite
Permanent / Full Time
42000.00 - 65000.00 USD / Yearly
We are looking for a Payroll Specialist to manage end-to-end payroll operations for a multi-entity construction-focused organization in Fremont, Ohio. This position plays a key role in ensuring employees are paid accurately and on schedule while maintaining compliance with payroll tax regulations, union requirements, and reporting obligations. The ideal candidate brings strong attention to detail, confidence working with complex payroll data, and experience supporting audits, reconciliations, and employee-related payment processes. Responsibilities: • Administer weekly payroll for employees across multiple companies, including field and office staff, while confirming accuracy before final submission. • Review imported time records, reconcile payroll totals, and prepare routine payroll reports to support timely processing. • Manage federal, state, and local payroll tax activities, including filings, withholdings, reconciliations, and required periodic reporting. • Verify tax setup details for new hires and maintain accurate employee payroll records within an integrated payroll environment. • Process additional employee-related payments such as travel reimbursements, per diem, truck rent, and other approved expense items. • Handle court-ordered deductions and involuntary withholdings, including garnishments, levies, and child support payments, in accordance with legal requirements. • Complete workers’ compensation reporting, support annual true-up activities, prepare wage documentation for claims when needed, and coordinate premium payments. • Prepare union payroll reporting, assist with union and insurance audits, and contribute documentation for annual financial statement reviews and census-related reporting. • Record payroll-related general ledger entries and support special projects or ad hoc assignments requested by finance leadership.
2026-06-11T18:44:10Z

Accounts Payable Specialist

Toledo, OH
onsite
Temporary to Hire
19.00 - 20.00 USD / Hourly
We are looking for an Accounts Payable Specialist to join a transport organization in Toledo, Ohio in a contract-to-permanent capacity. This role focuses on managing high-value invoice activity, routing payable items accurately, and supporting timely vendor payments across departments. The ideal candidate brings strong accuracy, sound judgment, and clear communication skills to a fast-paced accounts payable environment. Responsibilities:• Review incoming invoices from the accounts payable mailbox and assign each item to the appropriate department and general ledger account.• Process accounts payable transactions involving substantial invoice values while maintaining accuracy and compliance with approval requirements.• Monitor purchase order and invoice approvals, ensuring payment documentation moves through the required authorization chain before processing.• Maintain vendor records by creating new supplier profiles in financial systems and establishing banking details for payment setup.• Prepare and support ACH payments and check runs to help ensure vendors are paid on schedule.
2026-07-02T17:30:09Z

Accounting Clerk

Livonia, MI
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for an Accounting Clerk to support daily financial operations in Michigan. This contract position with potential for long-term placement is ideal for someone who enjoys working with invoices, payments, and account records while helping maintain accurate and organized financial data. The role will contribute to billing, collections, reconciliation, and commission-related activities in a fast-paced business environment. Candidates who are comfortable using accounting software and handling high-volume transactional work will be well suited for this opportunity. Responsibilities: • Process incoming invoices, verify supporting details, and enter transactions accurately into the accounting system. • Apply customer payments, monitor account activity, and help maintain current and accurate receivable records. • Support accounts payable tasks by preparing payments, reviewing vendor information, and resolving routine discrepancies. • Track outstanding balances, follow up on past-due accounts, and assist with collection efforts effectively. • Maintain order and invoice documentation to ensure records are complete, accessible, and up to date. • Assist with commission-related calculations and reporting by reviewing supporting sales and payment data. • Reconcile cash activity and other financial records to identify variances and support month-end accuracy. • Perform data entry and administrative accounting support using QuickBooks and related financial tools.
2026-06-22T18:08:44Z

Accounts Payable Specialist

Dearborn, MI
onsite
Temporary to Hire
- USD / Hourly
We are looking for an Accounts Payable Specialist to join a fully on-site team in Dearborn, Michigan. This contract opportunity with permanent potential is well suited for someone who is confident managing end-to-end invoice processing and payment activities in a fast-paced accounting environment. The position focuses on accurate invoice review, coding, matching, and disbursement support while helping maintain timely and organized accounts payable operations. Responsibilities: • Process invoices from receipt through final payment, ensuring accuracy, completeness, and timely handling across the full accounts payable cycle. • Review supporting documentation and perform both two-way and three-way matching to confirm purchase order, receipt, and invoice alignment before approval. • Assign proper general ledger or account coding to invoices and verify that transactions are recorded in the correct categories. • Prepare and execute payment activities, including ACH transactions and scheduled check runs, in accordance with established deadlines. • Investigate and resolve invoice discrepancies, missing details, and payment issues by coordinating with internal teams and external vendors. • Maintain organized records of invoices, approvals, and payment documentation to support audit readiness and reporting needs. • Monitor outstanding payables to help ensure obligations are processed accurately and within agreed payment terms.
2026-06-03T19:44:05Z

Accounts Payable Clerk

Fremont, OH
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day accounting operations in Fremont, Ohio. This Contract position is ideal for someone who is detail-oriented, organized, and comfortable handling a high volume of financial transactions with accuracy. The role will focus on invoice management, recordkeeping, and coordination across payable and receivable activities. Responsibilities:• Review, code, and enter vendor invoices accurately in a timely manner.• Process outgoing payments and help maintain organized accounts payable records.• Reconcile billing details and resolve discrepancies by working with internal teams and external vendors.• Assist with accounts receivable tasks, including posting payments and updating customer account information.• Maintain accurate financial data in QuickBooks and ensure records are current.• Perform high-volume data entry while preserving accuracy and consistency across accounting documents.• Support month-end accounting activities by preparing documentation and updating transaction records.
2026-06-23T13:18:44Z

Human Resources Manager

Toledo, OH
onsite
Permanent / Full Time
85000.00 - 110000.00 USD / Yearly
We are looking for an experienced Human Resources Manager to lead and support essential HR activities for a fast-moving, multi-site organization in Toledo, Ohio. This position blends strategic partnership with daily hands-on execution, requiring someone who can guide leaders, support employees, and keep core HR programs running smoothly. The ideal candidate brings broad HR expertise, sound judgment, and the ability to manage both people-related issues and administrative priorities with professionalism. Responsibilities: • Advise supervisors and employees on workplace concerns, policy application, performance matters, and appropriate resolution of employee relations issues. • Partner with managers to address coaching, corrective action, and employee development needs across multiple operating locations. • Maintain accurate human resources data and prepare reports within HR systems, including support for Paychex record management. • Provide backup assistance for biweekly payroll processing for both hourly and salaried staff while helping ensure timely and accurate pay practices. • Administer employee benefits activities such as enrollments, status updates, and related documentation in accordance with company procedures. • Oversee recruiting efforts from sourcing through hiring, including posting roles, screening candidates, coordinating interviews, and supporting selection decisions. • Manage the onboarding experience from offer acceptance through orientation so new team members are prepared for a successful start. • Monitor adherence to employment laws and workplace regulations at the federal, state, and local levels, while maintaining organized records for audits and compliance reviews. • Coordinate workers’ compensation reporting and claims administration, and support risk-related documentation and follow-up. • Contribute to performance review cycles, performance improvement planning, retention efforts, and process enhancements that strengthen the employee experience and align HR practices with business goals.
2026-06-25T18:48:44Z

Accounting Clerk

Fremont, OH
remote
Temporary / Contract
18.00 - 22.00 USD / Hourly
Our client is seeking a detail-oriented Accounting Clerk to support daily accounting operations. This role is ideal for someone with experience in accounts payable, accounts receivable, reconciliations, and general accounting functions.Responsibilities:<ul><li>Process AP and AR transactions</li><li>Reconcile bank and GL accounts</li><li>Prepare journal entries</li><li>Assist with month-end close</li><li>Maintain accurate financial records</li><li>Support additional accounting projects as needed</li></ul>
2026-07-02T17:30:09Z

Accounting Clerk

Westland, MI
onsite
Temporary / Contract
21.85 - 25.30 USD / Hourly
We are looking for an Accounting Clerk to join a busy finance team on a contract basis. This position focuses on supporting accounts payable operations through accurate invoice handling, timely record maintenance, and effective communication with vendors and internal partners. The ideal candidate is detail-oriented, comfortable managing high volumes of financial data, and able to keep work moving efficiently in a deadline-driven environment. Responsibilities: • Enter large volumes of vendor invoices and employee expense submissions into the accounting system with a strong focus on precision and turnaround time. • Review invoices against purchase orders and receipt documentation to confirm that billing details are complete and accurate. • Investigate payment or invoice variances and coordinate with vendors and internal teams to reach timely resolutions. • Organize and submit payment batches in accordance with established approval procedures and company guidelines. • Maintain accurate accounts payable files and ensure both electronic and paper records are current and easy to retrieve. • Contribute to month-end accounts payable activities by preparing supporting information and assisting with close-related tasks. • Address vendor questions related to payment status, account balances, and outstanding items in a thorough and courteous manner. • Provide general clerical and administrative assistance to support daily accounts payable operations as priorities shift.
2026-06-25T14:58:42Z

Billing Clerk

Woodhaven, MI
onsite
Temporary to Hire
- USD / Hourly
We are looking for an experienced Billing Clerk to join a construction-focused team in Michigan. This contract opportunity with permanent potential is ideal for someone who understands industry billing practices and can keep invoicing activities organized, accurate, and on schedule. The person in this role will support project-related billing, maintain documentation tied to contracts, and work closely with internal stakeholders to resolve payment and invoice issues. Responsibilities: • Prepare and issue progress invoices for construction projects using established billing guidelines and customer requirements. • Review contract-related paperwork to confirm billing support documents are complete, current, and properly aligned with invoicing activity. • Administer lien waiver documentation and ensure required records are collected, tracked, and submitted on time. • Investigate and resolve invoice differences by comparing billing details, contract terms, and project information. • Partner with project managers and other internal team members to gather billing data and maintain accurate customer invoicing. • Maintain billing statements and system records to support timely collections and clear account status reporting. • Monitor computerized billing activity for accuracy and follow up on missing information that could delay invoicing. • Assist with billing process updates or system-related changes when needed as part of ongoing operational support.
2026-06-06T23:08:46Z

Bookkeeper

Melvindale, MI
onsite
Temporary to Hire
- USD / Hourly
Role Summary:Under the supervision of the Executive Director, the Operations Manager is responsible for general operational tasks for the agency including, prepares accounts payable, accounts receivable, payroll, benefits/human resources, software administrator and assists with financial reporting in a federally assisted housing environment. Essential Job Functions:The following duties ARE NOT intended to serve as a comprehensive list of all duties performed. Shown are duties intended to provide a representative summary of the major duties and responsibilities.Processes accounts payable and receivables for Melvindale Housing Commission programs (Operating Fund, Security Deposit, Surplus Accounts, and Section 8); Prepares checks to pay invoices, records payments in check register and appropriate vendor accounts. Schedules payment to meet due dates and receive vendor discountsMaintains check registers and payable files with back up documentationPrepares and processes 1099 forms for all vendors annual (by IRS deadline for doing so)Compares purchase orders to invoices and verifies accuracy registers, batch reports from bank, expenditures and receivablesEnters inventory and asset information from purchases into housing software for such purposeProcesses monthly rent charges, other charges, applies payments, tracks and reports on Tenant Account ReceivablesPursues collection of receivables, send collection notices, turns delinquent accounts over for legal actionMaintains Security Deposit accounts, refunding as appropriateMonth and year end closing functionsAssists outside auditor as needed with the annual audit and reviewPrepares bank reconciliations for all programs, makes journal voucher entries to the general ledger as needed.Reviews and presents financial report to MHC Board of CommissionersProcesses payroll including employee time records, marks cards and reconciles leave slips.Assists with IT functions (pc’s, server and software) and serves as the Administrator of OneSite software Essential Job Functions ContinuedAdheres to MHC policies and state or federal law for human resources, payroll, payables, petty cash and all internal controls.Reconciles employee travel / mileage vouchersPerforms reconciliation of petty cash funds, balances cash and receipts for expenditures.Processes daily bank deposits for various bank accounts.Provides assistance to vendors, auditors and other employees regarding account payable questions.Assists in preparing budgets and other periodic reports.Maintains a system of accounts, records and reports including files, logs and coded checks, which reflect the financial states of the MHC owned propertiesHandles all financial and other correspondence pertaining to assigned dutiesMaintains files for cash receipts, security deposit and adjustments, tenant account receivables and others.Assists fee accountant in closing MHC’s books, preparation of year-end financial statements and analysis of MHC’s operationsAssists with procurement and information technology issues.Purchases office suppliesPrepares all reports on financial records as required.
2026-06-24T17:33:42Z

HR Generalist

Bowling Green, OH
onsite
Permanent / Full Time
60000.00 - 75000.00 USD / Yearly
HR GeneralistRobert Half has partnered with a growing manufacturing organization as they look for an experienced HR Generalist to support day-to-day human resources operations and employee lifecycle activities in a fast-paced environment. Reporting to the HR Manager, this role will provide HR support across recruiting, onboarding, employee relations, payroll, compliance, records management, and employee engagement while maintaining a high level of confidentiality and professionalism. Key Responsibilities:<ul><li>Manage full-cycle recruiting for hourly and select salaried positions, including job postings, screening, interviewing, background checks, and offer preparation</li><li>Coordinate onboarding and new hire paperwork, including I-9s, tax forms, and direct deposit setup</li><li>Support employee relations, performance reviews, corrective actions, investigations, and offboarding processes</li><li>Process bi-weekly payroll accurately in ADP, including attendance, pay adjustments, and payroll record updates</li><li>Maintain employee files, HR records, training documentation, and system updates in ADP and shared drives</li><li>Assist employees with HR-related questions, benefits information, leave administration, workers’ compensation, and policy interpretation</li><li>Support employee engagement initiatives such as events, recognition programs, newsletters, and bonus administration</li><li>Help ensure compliance with company policies and federal, state, and local employment regulations</li></ul>Interested in this direct hire opportunity? Apply now and let's chat!
2026-06-12T13:58:38Z

Accounts Payable

Maumee, OH
remote
Temporary / Contract
18.00 - 22.00 USD / Hourly
Our client in the Maumee area is seeking an Accounts Payable Specialist for a contract-to-permanent opportunity. This role is ideal for a detail-oriented professional with strong invoice processing experience who thrives in a fast-paced environment.Responsibilities:<ul><li>Process high-volume vendor invoices</li><li>Perform invoice matching and coding</li><li>Prepare weekly payment runs</li><li>Reconcile vendor statements and resolve discrepancies</li><li>Maintain vendor records</li><li>Assist with month-end close and account reconciliations</li></ul>
2026-07-02T17:30:09Z

Accountant

Farmington Hills, MI
onsite
Temporary to Hire
26.60 - 30.80 USD / Hourly
We are looking for an Accountant to join a team on a contract-to-permanent basis. This opportunity is ideal for a driven accounting specialist who is comfortable managing core accounting activities while also supporting special projects that require strong analysis and organization. The role calls for sound knowledge of accrual-based accounting, careful attention to detail, and the ability to work independently in a fast-paced environment. Responsibilities: • Record and post journal entries with a high degree of accuracy while following established accounting guidelines. • Manage accrual activities during month-end and year-end close to help ensure financial records are complete and properly stated. • Reconcile general ledger accounts, research variances, and take corrective action to resolve outstanding issues. • Support the preparation and review of financial reports, including balance sheets and income statements. • Maintain clear and organized supporting documentation to strengthen audit readiness and provide a reliable accounting trail. • Partner with colleagues across departments to collect financial information and deliver timely reporting. • Use advanced Microsoft Excel capabilities, including formulas, PivotTables, and other analytical tools, to organize and interpret financial data. • Contribute to additional accounting assignments and ad hoc projects as business needs arise.
2026-06-22T18:04:33Z

Controller

Ann Arbor, MI
onsite
Permanent / Full Time
120000.00 - 160000.00 USD / Yearly
We are looking for a Controller to lead core accounting operations for a growing IT software organization near Ann Arbor, Michigan. This position will oversee the full close cycle, maintain strong financial controls, and support accurate, timely reporting across multiple accounting functions. The role is well suited for a hands-on accounting leader who can balance detailed transaction oversight with broader financial stewardship and compliance responsibilities. Responsibilities:• Lead the monthly close process from start to finish, ensuring deadlines are met, reconciliations are completed, and the accounting records are finalized accurately.• Maintain oversight of the general ledger and support day-to-day accounting activity across accounts payable, accounts receivable, payroll, and fixed asset accounting.• Prepare and record journal entries related to recurring and non-routine activity, including amortization, depreciation, and other period-end adjustments.• Monitor adherence to internal controls and accounting procedures to support audit readiness, policy compliance, and reliable financial reporting.• Manage the master trial balance within a 4-4-5 accounting calendar and ensure balances are properly supported throughout each reporting period.• Research account variances and unusual transactions, resolve accounting issues, and respond to technical questions from internal and external stakeholders.• Produce monthly, quarterly, and annual financial statements in accordance with applicable accounting standards and organizational reporting requirements.• Apply percentage-of-completion accounting principles where appropriate and provide financial analysis to support business decision-making.
2026-06-12T16:33:41Z

Controller

Lincoln Park, MI
onsite
Permanent / Full Time
100000.00 - 110000.00 USD / Yearly
We are looking for an experienced Controller to oversee the financial operations of our growing specialty contracting business near Wyandotte, Michigan. This role partners closely with executive leadership to strengthen reporting, support project-based accounting, and provide insight that guides business decisions. The successful candidate will lead the accounting function, improve financial processes, and help ensure the organization maintains accurate, timely, and compliant reporting. Responsibilities:• Direct the preparation of monthly, quarterly, and annual financial statements and ensure reporting deadlines are consistently met.• Lead construction accounting activities, including project cost tracking, work-in-progress reporting, and revenue recognition based on project completion status.• Oversee contract invoicing processes, including industry-standard progress billing, while maintaining accuracy across customer accounts.• Manage cash flow planning, financial forecasting, budgeting, and variance reviews to support operational and strategic decisions.• Supervise core accounting functions such as accounts payable, accounts receivable, payroll accounting, and general ledger maintenance.• Coordinate audit preparation, support external tax advisors, and provide required financial information for lenders and surety partners.• Administer compliance-related documentation, including lien waiver tracking and other project financial records.• Strengthen internal controls, identify opportunities for process improvement, and support the implementation of construction accounting software.• Provide day-to-day leadership, coaching, and development for the accounting team.
2026-06-10T17:33:50Z