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36 results for Receptionist Administrative Assistant in Thousand Oaks, CA

Receptionist

Glendale, CA
onsite
Contract / Temporary to Hire
18 - 21 USD / Hourly
We are looking for a Receptionist with relevant experience and strong attention to detail to join our team in Glendale, California. This contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys being the first point of contact for clients and visitors. The role involves managing front-office operations, including handling communications, providing administrative support, and ensuring a welcoming atmosphere. Responsibilities: • Answer and direct a high volume of incoming calls across multiple lines, ensuring efficient and accurate routing. • Relay messages promptly and courteously to the appropriate individuals or departments. • Respond to general inquiries from callers by providing accurate and helpful information. • Perform light data entry tasks and maintain up-to-date and organized records. • Greet visitors warmly and assist them with directions or connecting to the appropriate team members. • Sort and distribute incoming mail, as well as coordinate internal delivery processes. • Support various administrative tasks, such as scheduling or document preparation, as needed. • Assist with small projects and special assignments as directed by management. • Maintain an organized and welcoming front-office environment at all times.
2026-04-15T00:00:00Z

Receptionist

Rancho Palos Verdes, CA
onsite
Temporary
18 - 19 USD / Hourly
We are looking for a detail-oriented Receptionist to join our team on a contract basis in Rancho Palos Verdes, California. This role is ideal for someone who excels in managing multi-line phone systems, providing exceptional customer service, and maintaining a welcoming front desk environment. If you have experience in receptionist duties and enjoy creating a positive first impression, we encourage you to apply. Responsibilities: • Operate and manage a multi-line phone system efficiently to ensure prompt and attentive responses. • Greet and assist visitors, ensuring a warm and welcoming reception area. • Handle inbound calls with a courteous approach and direct them to the appropriate department or personnel. • Maintain accurate records and documentation related to front desk operations. • Provide administrative support to various departments when necessary. • Ensure the front desk area is organized and presentable at all times. • Address inquiries and provide information about the organization in a courteous manner. • Coordinate incoming and outgoing mail and packages as needed. • Assist with scheduling and calendar management for the office.
2026-04-15T00:00:00Z

Receptionist

Los Angeles, CA
onsite
Temporary
25 - 30 USD / Hourly
We are looking for a personable and dependable Part-Time Receptionist to work for our client in Hollywood. You will work Tuesday through Thursday for an exciting video game developer. This position is perfect for someone who thrives in creating a welcoming environment and enjoys managing light administrative responsibilities. If you have strong organizational skills and a keen attention to detail, we encourage you to apply. Hours are 9am-6pm Tues-Thursday and pay is up to $30/hr. Responsibilities:• Welcome visitors and provide a warm and attentive first impression.• Manage incoming calls using a multi-line phone system and direct them appropriately.• Receive, sort, and distribute mail and deliveries in a timely manner.• Ensure the front desk and reception area are clean, organized, and presentable.• Assist with basic administrative tasks, including data entry and scheduling.• Monitor and order office supplies to maintain stocked and functional common areas.• Support workplace culture initiatives and contribute to a positive office environment.• Address and resolve inquiries or direct them to the appropriate team member.
2026-04-14T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-04-07T00:00:00Z

Receptionist

Santa Barbara, CA
onsite
Temporary
18.05 - 20.9 USD / Hourly
We are looking for a motivated and detail-oriented Receptionist to join a nonprofit organization in Santa Barbara, California. In this contract position, you will play a pivotal role in creating a welcoming environment for visitors while providing administrative support to ensure smooth day-to-day operations. This is a great opportunity for someone who thrives in a collaborative setting and enjoys multitasking with a positive attitude. Responsibilities:• Welcome and assist visitors, ensuring they have a positive experience.• Respond to inquiries and provide exceptional customer service.• Handle data entry tasks with accuracy and efficiency.• Manage incoming mail, review its contents, and distribute it appropriately.• Maintain office files and oversee general filing support.• Order and restock office and kitchen supplies as needed.• Support administrative staff with overflow tasks, including word processing, data entry, and online research.• Demonstrate a strong sense of urgency when prioritizing tasks.• Communicate effectively with team members and external stakeholders.• Uphold excellent spelling, grammar, and social skills in all interactions
2026-04-15T00:00:00Z

Receptionist

El Segundo, CA
onsite
Contract / Temporary to Hire
19 - 22 USD / Hourly
We are looking for a dedicated Receptionist to join our team on a contract to permanent basis in El Segundo, California. This role is ideal for someone who thrives in a detail-oriented environment and enjoys being the first point of contact for guests and staff. The position offers an opportunity for long-term growth and requires a strong commitment to maintaining a welcoming and organized front office. Responsibilities: • Provide consistent front desk and lobby coverage, ensuring a detail-oriented and welcoming environment. • Greet and check in guests in a friendly and efficient manner. • Manage access points, including monitoring security cameras and controlling truck entry and exit. • Answer, screen, and direct incoming calls using a multi-line phone system. • Maintain the cleanliness and organization of the front desk and adjacent areas. • Support a high-standard office environment, particularly near executive offices. • Restock beverages and supplies in the office kitchen as needed. • Coordinate contract front desk coverage to ensure continuous presence when stepping away.
2026-04-10T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-07T00:00:00Z

Administrative Assistant

West Los Angeles, CA
onsite
Temporary
20 - 25 USD / Hourly
We're working with a construction company who are looking for an admin assistant to join their team to support an upcoming project. You'll be responsible for processing invoices, expense reports, ordering office supplies, scheduling meetings and helping to provide day to day clerical support.
2026-04-01T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this long-term contract role, you will play a vital part in ensuring smooth daily operations by managing administrative tasks and maintaining organizational efficiency. This position is ideal for someone who excels in multitasking and thrives in a dynamic work environment. Responsibilities: • Provide comprehensive administrative support to the team, ensuring tasks are completed efficiently and accurately. • Maintain and organize filing systems to ensure easy access to important documents. • Handle the processing, sorting, and distribution of incoming and outgoing mail. • Assist with shipping and receiving tasks, including preparing packages and coordinating deliveries. • Answer inbound calls professionally and direct inquiries to the appropriate departments. • Perform data entry tasks to update and maintain accurate records. • Take on receptionist duties, such as greeting visitors and managing front desk operations. • Support various office functions to ensure seamless day-to-day activities.
2026-04-14T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-04-07T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
26.6 - 28 USD / Hourly
We are looking for a dedicated and detail-oriented Administrative Assistant to join a dynamic Property Managment firm in Los Angeles, California. This contract position offers an exciting opportunity to work closely with senior leadership, providing essential support to ensure smooth operations. The ideal candidate will bring a proactive mindset, exceptional organizational skills, and the ability to handle multiple priorities in a fast-paced environment. Responsibilities:• Provide executive-level administrative support to senior leadership, including managing schedules and coordinating meetings.• Maintain organized systems for files, documentation, and other essential records.• Handle sensitive and confidential information with the utmost professionalism and discretion.• Assist with special projects and operational tasks, ensuring timely completion.• Proactively anticipate needs and manage competing priorities efficiently.• Communicate effectively with internal and external stakeholders, ensuring seamless collaboration.• Perform data entry tasks with accuracy and attention to detail.• Answer inbound calls and manage receptionist duties as needed.• Support the preparation of reports, presentations, and other business materials.• Ensure all administrative activities align with organizational goals and deadlines
2026-04-14T00:00:00Z

Receptionist Superstar

Los Angeles, CA
onsite
Temporary
19 - 24 USD / Hourly
This role is ideal for someone who is comfortable working independently, can manage multiple responsibilities with minimal supervision, and maintains a professional and welcoming presence.Key Responsibilities:<ul><li>Serve as the first point of contact for all visitors, ensuring a professional and secure check-in experience</li><li>Manage visitor check-in process via iPad, including NDA completion and security protocols</li><li>Monitor and control front desk access, ensuring all guests follow company procedures</li><li>Coordinate daily lunch orders and assist with snack pickups for staff</li><li>Receive and manage deliveries, vendors, and service providers throughout the day</li><li>Provide general administrative support as needed</li><li>Maintain a clean, organized, and professional front desk environment</li></ul>
2026-04-10T00:00:00Z

Medical Receptionist

Oxnard, CA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a dedicated Medical Receptionist to join our team in Oxnard, California. In this long-term contract position, you will play a vital role in ensuring smooth patient interactions and efficient front-office operations within a medical setting. The ideal candidate will have strong communication skills and the ability to connect with patients in both English and Spanish. Responsibilities: • Manage patient scheduling, including appointments and follow-up visits, to optimize office workflow. • Greet and check in patients, ensuring all necessary documentation is completed accurately. • Handle front-office tasks such as answering phone calls, directing inquiries, and maintaining organized records. • Provide clear communication to patients regarding their appointments, medical procedures, and billing inquiries. • Utilize basic medical terminology to accurately relay information between patients and healthcare providers. • Collaborate with medical staff to ensure timely updates and efficient patient care. • Maintain confidentiality and adhere to HIPAA regulations while handling sensitive patient information. • Assist with administrative duties, including filing, data entry, and updating patient records. • Serve as a bilingual point of contact for Spanish-speaking patients, ensuring clear and compassionate communication.
2026-04-07T00:00:00Z

Bilingual Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a bilingual Administrative Assistant to join a dynamic non-profit organization in Los Angeles, California. In this Contract to ongoing role, you will provide essential administrative support to a family resource center, ensuring the smooth planning and execution of workshops, training events, and other program activities. This position involves collaborating with staff, community partners, and families while managing communication materials and maintaining confidentiality. Responsibilities: • Coordinate and execute logistics for workshops, training sessions, and other program events. • Develop and maintain both print and digital communication materials to support program activities. • Serve as a point of contact for agency staff, community partners, and families to disseminate information effectively. • Maintain accurate and organized filing systems to ensure efficient record-keeping. • Manage sensitive and confidential information with care and professionalism. • Utilize Microsoft Office applications and other relevant software to create presentations, reports, and other materials. • Host virtual meetings using online platforms and ensure smooth technological operations during events. • Provide general administrative support, including answering inbound calls, data entry, and receptionist duties.
2026-04-14T00:00:00Z

Escrow Administrative Assistant

Pasadena, CA
onsite
Temporary
22.9615 - 29 USD / Hourly
We are looking for a skilled and detail-oriented Escrow Administrative Assistant to provide critical support in managing residential and commercial escrow transactions. This is a Contract position based in Pasadena, California, where you will play a key role in ensuring efficient and compliant closings. The ideal candidate will have extensive experience with escrow processes and be proficient in using Qualia software. For immediate consideration apply today! Responsibilities:• Provide comprehensive administrative support to Escrow Officers to facilitate smooth transactions.• Prepare, review, and distribute escrow documents, including opening packages, amendments, and closing instructions.• Maintain and update escrow files using Qualia software, ensuring data accuracy and completeness.• Coordinate with various stakeholders such as lenders, buyers, sellers, agents, and title companies to gather required documentation.• Monitor key transaction timelines, conditions, and contingencies to ensure deadlines are met.• Order payoffs, demands, and other third-party documents necessary for escrow closings.• Assist in the closing, funding, and recording processes to finalize transactions.• Ensure all files comply with company policies and regulatory standards.• Respond promptly and professionally to inquiries from clients and other stakeholders.
2026-04-03T00:00:00Z

Office Administrator

Los Angeles, CA
onsite
Permanent
160000 - 200000 USD / Yearly
A prestigious AmLaw 100 law firm is seeking an experienced Office Administrator. This is a highly visible leadership role supporting a collaborative office of approximately 100 professionals within a firm of 600+ attorneys nationwide. This firm is known for its full-service platform, strong federal practice, and collegial culture, offering the opportunity to work closely with attorneys and firm leadership while managing the day-to-day operations of a dynamic office. Key Responsibilities• Manage workflows, performance evaluations, disciplinary actions, and compensation discussions• Work closely with attorneys and leadership to ensure operational efficiency and a positive office culture• Coordinate office initiatives, events, and operational projects• Maintain strong communication across departments including HR, operations, and firm leadership This is a hands-on leadership role requiring someone who enjoys being visible in the office, interacting with attorneys and staff, and rolling up their sleeves to support operations as needed. Benefits• Comprehensive Medical, Dental, and Vision insurance• Paid Time Off• 401(k) retirement plan• Competitive benefits package offered by a national AmLaw 100 firm To apply, submit resumes to Vice President, Quidana Dove at Quidana.Dove<at>RobertHalf.<com>
2026-04-10T00:00:00Z

Front Desk Coordinator

Beverly Hills, CA
onsite
Contract / Temporary to Hire
21 - 24 USD / Hourly
We are looking for an organized and customer-focused Front Desk Coordinator to join our team in Beverly Hills, California. This Front Desk Coordinator position offers the opportunity to contribute to a dynamic office environment while enhancing patient experiences. The ideal candidate will excel in administrative tasks, patient interactions, and maintaining operational efficiency. Key Responsibilities:• Welcome and check in patients with a friendly and detail oriented demeanor.• Verify vision and medical insurance coverage, ensuring accuracy and compliance.• Collect and process payments, including co-pays and outstanding balances.• Schedule, confirm, and manage appointments for exams, follow-ups, and procedures.• Maintain and update patient records accurately using internal systems.• Collaborate with clinical staff and providers to ensure seamless patient flow.• Perform general administrative duties such as scanning, faxing, and filing.• Uphold compliance standards and ensure patient confidentiality at all times. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-15T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Contract / Temporary to Hire
30 - 38 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.• Oversee travel arrangements and expense reporting using systems like Concur.• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.• Provide administrative support for special projects and events as needed.• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.• Uphold confidentiality and attention to detail in handling sensitive information.• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
2026-04-01T00:00:00Z

Executive Assistant

Marina del Rey, CA
onsite
Contract / Temporary to Hire
30 - 42 USD / Hourly
A real estate portfolio company is West LA is looking for an Executive Assistant on a temp to hire basis. This role supports executives and managers by preparing reports, conducting research, and managing information requests. Handles a variety of administrative tasks such as welcoming visitors, receiving mail and packages, drafting correspondence, scheduling meetings and conference calls, and maintaining calendars. This position requires you to be on-site five days a week, hours are 9:00-6:00pm. Key Responsibilities:<ul><li>Provide administrative support to executive management and departmental leaders</li><li>Manage phone, email, and mail communications and facilitate information sharing</li><li>Monitor expenditures, prepare budgeting spreadsheets, and reconcile accounts</li><li>Compose correspondence for internal and external stakeholders</li><li>Prepare documents related to rent changes and security deposits</li><li>Draft and maintain meeting minutes and corporate records</li><li>Schedule and coordinate meetings, events, and appointments, including logistics</li><li>Organize and distribute partner letters, distributions, and financial statements</li><li>Prepare daily financial reports and manage multiple accounts</li><li>Scan and electronically circulate incoming checks</li><li>Purchase and maintain office supply inventory</li><li>Sort and distribute mail; handle certified mailings and proof of delivery for important documents</li><li>Manage electronic and physical filing systems</li><li>Cross-train to provide backup coverage for additional office functions</li><li>Coordinate and schedule external IT support for technical issues</li><li>Complete other duties and special projects as assigned</li></ul>
2026-04-14T00:00:00Z

Executive Assistant

Glendale, CA
onsite
Temporary
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. For immediate consideration apply today!Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-04-07T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary
30 - 35 USD / Hourly
We're looking for a highly organized, proactive Personal Executive Assistant to support an executive and family organization. This role blends executive support, personal assistance, and household coordination to keep daily operations running smoothly. Key Responsibilities • Manage calendars, schedules, meetings, and priorities • Serve as point of contact for communications and requests • Book domestic and international travel with detailed itineraries • Watch and oversee the house as needed • Run personal errands, including taking clothes to the dry cleaner • Coordinate vendors, service providers, and household appointments • Organize personal and detail oriented tasks, projects, and events • Draft and edit correspondence and documents • Handle confidential information with discretion
2026-04-13T00:00:00Z

Executive Assistant

Burbank, CA
onsite
Contract / Temporary to Hire
38 - 45 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership in the entertainment and production industry. This is a Contract to permanent position based in Burbank, California, offering an excellent opportunity for a detail-oriented individual who thrives in a dynamic and fast-paced environment. The ideal candidate will have a proactive approach to managing schedules, travel, and administrative tasks while ensuring seamless communication and organization. Responsibilities: • Manage and maintain executive calendars, ensuring schedules are optimized and conflicts are resolved efficiently. • Coordinate and arrange complex domestic and international travel plans, including flights, accommodations, and ground transportation. • Prepare and process expense reports using Concur, ensuring accuracy and compliance with organizational policies. • Organize and oversee executive meetings, including scheduling, agenda preparation, and follow-ups. • Act as a liaison between executives and internal teams, facilitating clear communication and efficient workflows. • Handle sensitive and confidential information with discretion and a high standard of conduct. • Assist in managing special projects and initiatives as directed by leadership. • Anticipate executive needs and proactively address administrative challenges. • Ensure all travel arrangements align with company guidelines and budgets.
2026-03-26T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
75000 - 90000 USD / Yearly
We are looking for an experienced Executive Assistant to support senior leadership at a dynamic organization in Century City. This contract to permanent position requires an individual with exceptional organizational and communication skills, capable of managing a wide range of administrative tasks. The ideal candidate thrives in a fast-paced environment and demonstrates a proactive approach to problem-solving. This is a combination of personal and professional support duties and requires you to be on site daily. Responsibilities:• Manage complex calendars, ensuring efficient scheduling and timely adjustments as needed.• Arrange and coordinate travel plans, including booking flights, accommodations, and transportation.• Prepare and organize materials for executive meetings, ensuring all documentation is accurate and ready.• Act as a liaison between the executive team and internal or external stakeholders.• Handle confidential information with discretion and professionalism.• Assist in prioritizing tasks and managing deadlines to support organizational goals.• Maintain and update records, files, and reports for executive-level initiatives.• Provide support in venture capital and private equity-related activities, including research and documentation.• Coordinate logistics for events and meetings, ensuring seamless execution.• Address ad hoc requests and special projects with efficiency and attention to detail.
2026-03-31T00:00:00Z

Executive Assistant

Beverly Hills, CA
onsite
Contract / Temporary to Hire
75000 - 100000 USD / Yearly
Job Title: Executive Assistant (Direct Hire) – Onsite daily, Beverly HillsLocation: Beverly Hills, CA Salary: $75,000 to $100,000 annuallyPosition Overview: Our client seeks an experienced and highly organized Executive Assistant to support a C-level executive. This position is a blend of traditional executive support and high-level personal assistant duties (50% EA/50% PA). Discretion, detail orientation, flexibility, and a proactive attitude are essential. This is an excellent opportunity to join a dynamic workplace and make a significant impact.Key Responsibilities:Executive Assistant Duties (Approx. 50%)<ul><li>Manage complex calendars, schedule meetings, and coordinate travel arrangements (domestic & international)</li><li>Prepare presentations, reports, correspondence, and expense reports as needed</li><li>Serve as a gatekeeper and point of contact for internal and external stakeholders</li><li>Run point on meeting logistics, take minutes, and track follow-up action items</li><li>Assist with confidential projects and operational tasks</li><li>Manage communications and ensure prompt response to time-sensitive requests</li></ul>Personal Assistant Duties (Approx. 50%)<ul><li>Coordinate personal appointments, reservations, social events, and family logistics</li><li>Handle vendors, household staff, and manage service providers/maintenance for the residence</li><li>Run personal errands, including shopping, couriering, and gift procurement</li><li>Maintain detailed records for household and executive preferences</li><li>Maintain travel itineraries, including family or guests as needed</li><li>Support ad-hoc life management needs (private events, property projects)</li></ul>
2026-03-30T00:00:00Z

Executive Assistant

West Los Angeles, CA
onsite
Temporary
39.5865 - 50 USD / Hourly
We are looking for a detail-oriented and proactive Executive Assistant to provide high-level support to the leadership team of an established international company in the food and beverage export industry. This contract position is based in Los Angeles, California, and requires someone who thrives in a fast-paced environment, excels in organization, and can handle sensitive information with discretion. The role offers a part-time schedule (3 days per week) with potential for future expansion into a permanent position. Responsibilities: • Manage complex calendars and schedules for executives, ensuring all appointments, meetings, and travel plans are efficiently organized. • Coordinate travel arrangements, including booking flights, accommodations, and transportation, while addressing any last-minute changes. • Act as the primary point of contact between the leadership team and internal or external stakeholders, maintaining clear and precise communication. • Prepare meeting agendas, take detailed notes during sessions, and track follow-up actions to ensure timely completion. • Handle sensitive and confidential information with discretion. • Support the leadership team by anticipating their needs and proactively managing priorities and deadlines. • Facilitate communication within a multicultural and multilingual environment, ensuring smooth collaboration with international team members. • Assist in the preparation and organization of executive meetings, presentations, and reports. • Utilize modern tools, including AI-driven solutions, to streamline tasks such as notetaking and project tracking. • Adapt to evolving business needs and provide support during organizational restructuring initiatives.
2026-04-13T00:00:00Z