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45 results for Receptionist Administrative Assistant in Thousand Oaks, CA

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. For immediate consideration please apply today. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-07-09T00:00:00Z

Receptionist

Beverly Hills, CA
onsite
Temporary / Contract
18.05 - 19 USD / Hourly
We are looking for a dependable temporary Receptionist to cover daily front desk operations in Beverly Hills, California during the lunch hours of 12:00pm - 2:00pm, Monday through Friday. This Long-term Contract position is ideal for someone who enjoys creating a welcoming environment, managing communications efficiently, and keeping administrative tasks organized. The role requires strong professionalism, attention to detail, and the ability to handle multiple priorities in a client-facing setting. Responsibilities:• Welcome visitors warmly, manage front desk activity, and ensure guests are directed promptly and professionally.• Handle a multi-line phone system, route incoming calls accurately, and take clear messages when needed.• Coordinate calendars and arrange appointments while helping maintain an orderly daily schedule.• Prepare, review, and respond to email correspondence with a high level of professionalism and accuracy.• Enter and update information in internal records and spreadsheets while maintaining data accuracy.• Organize digital and physical files so documents remain accessible, current, and well maintained.• Support general administrative tasks using Microsoft Word, Excel, and Outlook to keep office operations running smoothly.• Provide attentive customer service by addressing routine questions and assisting staff and visitors effectively.
2026-07-20T00:00:00Z

Receptionist

Santa Monica, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
We are looking for a welcoming and experienced Receptionist to support daily front desk operations at an advertising agency in Santa Monica, California. This contract position is ideal for someone who enjoys creating a positive first impression, helping visitors and employees, and keeping the reception area running smoothly. The right candidate communicates clearly, stays composed in a busy environment, and brings a detail-oriented, service-oriented approach to every interaction. Role is onsite Tues, Wed, Thurs, hours are 8:30 am to 4:30 pm. Responsibilities:• Welcome employees, guests, and other visitors while providing a courteous and detail-oriented front desk experience.• Manage incoming calls through a multi-line phone system and direct inquiries to the appropriate contacts.• Assist with parking validation for both staff and visitors to ensure a smooth arrival process.• Respond to common on-site questions, including providing directions and general facility information.• Maintain an organized reception area that reflects a detail-oriented and inviting workplace environment.• Support day-to-day administrative needs related to front desk coverage and visitor coordination.
2026-07-22T00:00:00Z

Receptionist

Santa Barbara, CA
onsite
Temporary to Hire
21 - 22 USD / Hourly
We are looking for a detail-oriented Receptionist to support daily front-desk operations for a busy law office in California. This contract-to-permanent opportunity is ideal for someone who is organized, service-focused, and comfortable managing communications, scheduling, and administrative tasks in a confidential legal environment. The person in this role will help create a welcoming office experience while keeping information, supplies, and workflows well coordinated. Responsibilities: • Welcome clients and visitors, maintain a well-kept reception area, and offer refreshments to create a positive first impression. • Manage a multi-line phone system, direct incoming calls appropriately, and relay messages in a timely and courteous manner. • Review incoming mail, deliveries, and legal correspondence, then route materials to the appropriate staff member for follow-up. • Coordinate calendars, schedule meetings and appointments, and support the smooth flow of day-to-day office activity. • Organize, file, and maintain records within the document management system to keep information accurate and accessible. • Handle sensitive information with discretion and uphold strict confidentiality standards at all times. • Monitor office supply levels, place orders when needed, and follow up with vendors to ensure the office remains fully stocked. • Arrange service or repairs for office equipment and assist with basic operational upkeep to minimize disruptions. • Perform local courier errands such as delivering or picking up items from the court clerk, post office, bank, and office supply locations.
2026-07-16T00:00:00Z

Receptionist

Westwood, CA
onsite
Temporary / Contract
18.5 - 19 USD / Hourly
We are looking for a welcoming and organized Receptionist to support front-desk operations in Los Angeles, California. This Contract position is ideal for someone who enjoys being the first point of contact for visitors and callers while keeping daily administrative tasks running smoothly. The role requires confidence handling a multi-line phone system, a detail-oriented approach in every interaction, and the ability to provide dependable part-time coverage. Responsibilities: • Greet visitors in a courteous and detail-oriented manner and direct them to the appropriate person or department • Manage incoming calls through a multi-line switchboard, ensuring messages are routed accurately and promptly • Respond to inbound phone inquiries with a helpful approach while maintaining clear and detail-oriented communication • Support day-to-day reception activities, including monitoring the front desk and maintaining an orderly welcome area • Take detailed messages and relay information quickly to staff members as needed • Provide part-time front office coverage and help maintain smooth daily operations during assigned hours
2026-07-18T00:00:00Z

Receptionist

Santa Monica, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support front desk operations in California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and keeping daily office interactions organized. The person in this role will serve as the first point of contact for visitors and callers while helping maintain smooth day-to-day administrative flow. Responsibilities: • Welcome guests and staff professionally, ensuring a positive and organized front office experience. • Manage a multi-line phone system, directing calls accurately and taking clear messages when needed. • Respond to incoming calls promptly and courteously while providing basic information or routing inquiries to the appropriate contact. • Monitor the reception area to maintain a tidy, presentable, and efficient workspace throughout the day. • Support part-time front desk coverage needs and help ensure continuity during scheduling gaps. • Assist with routine administrative tasks such as handling deliveries, sorting mail, and coordinating basic office communications.
2026-07-22T00:00:00Z

Receptionist

Westwood, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for an experienced and dependable Receptionist to support daily front-desk operations for a marketing and public relations organization in Los Angeles, California. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing administrative tasks with accuracy, and keeping office activity organized. The role requires strong interpersonal skills, attention to detail, and the ability to handle part-time reception responsibilities efficiently in a fast-paced setting. Responsibilities: • Welcome visitors and provide a detail-oriented first point of contact for clients, candidates, and staff entering the office. • Answer incoming calls, direct inquiries to the appropriate team members, and relay messages accurately and promptly. • Maintain the reception area so it remains neat, organized, and ready to receive guests throughout the day. • Support routine administrative work such as scheduling, filing, data entry, and handling general office correspondence. • Coordinate incoming and outgoing mail, deliveries, and packages while ensuring timely distribution. • Assist with calendar updates, meeting arrangements, and other front-office tasks that help daily operations run smoothly.
2026-07-15T00:00:00Z

Administrative Assistant

Burbank, CA
onsite
Temporary to Hire
19.7885 - 22.913 USD / Hourly
We are looking for a highly organized Administrative Assistant to support a busy equipment rental operation serving clients in the entertainment industry in California. This contract opportunity is ideal for someone who enjoys balancing customer interaction, order coordination, and detailed administrative work in a fast-moving setting. The person in this role will help keep rental activity accurate, timely, and well-documented while contributing to a positive client experience. Responsibilities: • Assist customers with rental inquiries by providing clear information on equipment availability, pricing, and service options. • Prepare, enter, and update rental orders with accuracy to support efficient day-to-day operations. • Review order details carefully and maintain complete records for rentals, returns, and related transactions. • Create invoices, process payments, and support timely follow-up on billing questions or discrepancies. • Coordinate equipment return activity and ensure associated documentation and charges are completed correctly. • Perform ongoing data entry and maintain organized files so rental information is easy to access and audit. • Communicate with clients and internal team members to help resolve issues quickly and keep operations running smoothly. • Deliver attentive service that strengthens customer relationships and supports repeat business.
2026-07-07T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary to Hire
23 - 28 USD / Hourly
We are looking for a proactive Administrative Assistant to support daily business operations in Torrance, California. This contract opportunity with potential for a permanent role is well suited for someone who enjoys balancing front office support, coordination tasks, and administrative responsibilities in a busy workplace. The ideal candidate brings strong organization, sound judgment, and clear communication skills while helping keep processes, records, and office activities running smoothly. Responsibilities:• Manage front desk activity, greet visitors, answer inbound calls, and direct inquiries in a helpful and attentive manner.• Handle invoice processing and provide administrative support for billing follow-up and collection-related tasks.• Maintain accurate filing systems, records, and business documentation to support efficient day-to-day operations.• Assist with employee onboarding materials and help keep personnel documentation organized and up to date.• Prepare and distribute internal notices, updates, and routine communications across teams.• Coordinate meetings, company gatherings, and other internal or external events, including scheduling and logistical support.• Monitor office equipment, track fixed assets, and help ensure workplace resources are properly documented.• Manage supply inventory, submit purchase orders as needed, and keep the office stocked for daily use.• Provide general administrative assistance, data entry, and cross-functional support to departments throughout the organization.
2026-07-21T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-09T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 21 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a nonprofit organization in Los Angeles, California on a Contract basis. This contract opportunity will support the Central Services team with day-to-day office coordination, documentation, and administrative tasks, with an expected duration of approximately two weeks and the potential to continue beyond the initial assignment. The position is available to start immediately and is ideal for someone who can stay organized, communicate professionally, and manage multiple priorities in a busy office setting. Responsibilities: • Support daily departmental activities by handling general administrative and clerical tasks that keep operations running efficiently. • Coordinate office functions and assist with program-related activities to help maintain smooth workflow across the team. • Maintain accurate inventory records and organize supporting documentation for internal tracking purposes. • Communicate professionally with leadership, office personnel, vendors, and external contacts to ensure timely follow-up and clear information sharing. • Partner with the Purchasing Manager on procurement support, including vendor outreach, record maintenance, and preparation of routine reports. • Enter and update data in office systems with accuracy while helping manage files, correspondence, and related administrative materials. • Provide front office assistance as needed, including responding to inbound calls and directing inquiries appropriately.
2026-07-15T00:00:00Z

Administrative Assistant

Santa Monica, CA
onsite
Temporary to Hire
6000 - 75000 USD / Yearly
We are looking for a highly organized Administrative Assistant to support a Managing Director and contribute to the day-to-day needs of private equity firm in Santa Monica. This permanent opportunity is ideal for someone who thrives in a fast-paced environment, balances multiple priorities with accuracy, and takes pride in delivering strong administrative support. The role combines executive coordination, expense management, document preparation, and office operations while partnering with internal teams on a range of business initiatives. This role requires you to be onsite daily and this firm offers career advancement. Bachelor's degree is required. Responsibilities:• Provide day-to-day administrative assistance to a Managing Director, ensuring priorities are handled efficiently and effectively.• Manage complex calendars, arrange meetings, confirm schedules, and proactively address conflicts or last-minute changes.• Prepare, track, and reconcile detailed expense activity, including receipt collection and reimbursement processing for corporate card usage.• Oversee monthly expense report follow-up in Concur, working with employees to resolve incomplete submissions and required corrections.• Draft, format, review, and refine documents and presentations while coordinating printing and final production of business materials.• Maintain office readiness by ordering supplies and meals, stocking shared spaces, and keeping conference rooms organized and presentable.• Coordinate facility-related needs by submitting building service requests and following through on maintenance items as needed.• Assist with corporate entity setup tasks such as securing tax identification numbers, preparing required tax forms, and supporting bank account documentation.• Partner with legal, compliance, tax, accounting, investment professionals, and outside counsel to gather and share information tied to entity and corporate support activities.• Contribute to special assignments and provide administrative support across additional projects as business needs evolve.
2026-07-06T00:00:00Z

Administrative Assistant

Oxnard, CA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for an Administrative Assistant/ Data Entry Specialist to support daily office operations in Oxnard. Responsibilities: <ul><li>Receive incoming products into the warehouse and enter inventory into the system by SKU</li><li>Ensure drivers are accurately checking products in and out</li><li>Assist with processing and entering vending machine cash count slips</li><li>Export invoices and analyze data in Excel</li><li>Create and work with Pivot Tables</li><li>Corporate office handles all check processing</li></ul>
2026-07-13T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
25 - 26 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. · Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-07-09T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
25.175 - 26.5 USD / Hourly
We are currently seeking a compassionate and professional Family Service Advisor for a temp-to-hire opportunity located in Culver City (90045).Pay: $25-26.50/hr (will increase after training)Schedule: Full-Time | Must be open to weekends on a rotation basisLocation: Fully onsite in Culver City (90045)This role is ideal for someone with strong customer service and consultative support experience who is comfortable working closely with families in sensitive situations while providing a high level of care and professionalism.Responsibilities include:• Meeting one-on-one with families to discuss service and planning options• Providing compassionate customer support and guidance• Managing contracts, documentation, and CRM updates• Coordinating with internal departments to ensure smooth service delivery• Following up on inquiries, leads, and aftercare support• Maintaining confidentiality and strong attention to detail• Utilizing Microsoft Office and CRM systems daily
2026-07-14T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in California. This is a long-term contract position suited for someone who brings strong organizational ability, excellent communication skills, and a creative, adaptable approach to administrative work. The ideal candidate is comfortable managing front-desk tasks, handling data entry, coordinating errands, and contributing to a focused environment with an appreciation for art, photography, or related creative fields. Responsibilities: • Manage day-to-day administrative activities, including organizing records, preparing documents, and maintaining accurate office information. • Serve as a front-office point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately. • Perform data entry and general clerical support to help ensure office operations run efficiently and accurately. • Coordinate errands and off-site tasks as needed, using reliable personal transportation to support business needs. • Assist with scheduling, correspondence, and routine office communications in a timely and organized manner. • Provide receptionist support while helping maintain a welcoming and well-organized workplace. • Contribute written content, summaries, or other materials when needed, using clear and creative written communication. • Support administrative needs related to business operations and special projects as assigned.
2026-07-22T00:00:00Z

Administrative Assistant

Manhattan Beach, CA
onsite
Temporary to Hire
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to join a financial advisory office in Manhattan Beach, California. This contract opportunity with potential for a permanent role is ideal for someone who enjoys keeping operations organized, supporting client interactions, and contributing to a well-run office environment. The role offers a strong path for someone interested in building administrative experience within financial planning and wealth management while learning the day-to-day rhythm of a growing practice. Responsibilities: • Welcome clients and visitors with a courteous, attentive approach that helps create a positive office experience. • Coordinate calendars, arrange appointments, and help keep meetings running smoothly and on schedule. • Support office events and internal meetings by handling logistics, materials, and related administrative preparation. • Perform a range of clerical and administrative tasks, including document preparation, record maintenance, and routine office support. • Help maintain efficient office workflows by organizing administrative procedures and tracking day-to-day operational needs. • Complete onboarding-related activities and verification steps through a required mobile-based company platform. • Participate in assigned training programs and continue building knowledge needed to support the team effectively. • Assist with data entry, inbound call handling, and front-desk coverage as part of daily office operations. • Contribute to special assignments and provide additional administrative support based on business needs.
2026-07-22T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-07-08T00:00:00Z

Legal Administrative Assistant

El Segundo, CA
remote
Temporary / Contract
30 - 35 USD / Hourly
Robert Half is partnering with a nationwide company in the gaming industry seeking a Contracts Administrator / Legal Operations Coordinator to join their dynamic legal team. This is a fully remote position supporting the organization’s in-house legal department with a focus on contracts administration, legal billing coordination, and general legal operations support.*Candidates must reside in California* Key Responsibilities<ul><li>Assist in drafting, reviewing, and managing contracts throughout their lifecycle, including tracking renewals and maintaining organized contract databases.</li><li>Coordinate with internal teams and external counsel regarding legal billing matters, including invoice review and accrual tracking.</li><li>Support the legal operations function, including process improvement initiatives, vendor management, and department reporting.</li><li>Help ensure compliance with internal policies and maintain documentation within the company’s contract management system.</li><li>Provide general administrative and project support to the legal and operations teams as needed.</li></ul>
2026-07-14T00:00:00Z

Customer Service & Administrative Coordinator

Torrance, CA
onsite
Temporary to Hire
19 - 22 USD / Hourly
We are looking for a personable and detail-oriented Customer Service & Administrative Coordinator to support daily office activities and deliver a high level of service to customers in Torrance, California. This contract position with the potential to become permanent is ideal for someone who enjoys balancing front-line communication with administrative coordination in a fast-paced setting. The right candidate will bring strong organizational skills, professionalism, and the ability to keep records, orders, and office tasks running smoothly. Responsibilities: • Manage a variety of office support tasks such as maintaining files, entering information into databases, and organizing business documents for accuracy and accessibility. • Respond to customer questions by phone and email, provide order-related updates, and ensure timely follow-up to maintain a positive service experience. • Prepare and review shipping paperwork, assist with order fulfillment coordination, and help track outgoing deliveries to support smooth operations. • Update inventory records, maintain organized documentation, and assist with administrative activities connected to stock tracking and control. • Enter customer, order, and operational data into company systems with a high level of precision and consistency. • Work closely with internal teams to help resolve service issues, coordinate information, and support efficient day-to-day workflow. • Provide reception and general administrative assistance, including handling inbound calls and supporting special projects as business needs arise.
2026-07-20T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a non-profit organization. This is a Contract position suited for someone who is organized, detail-oriented, and comfortable serving as the first point of contact for staff, visitors, and callers. The ideal candidate brings at least 2 years of relevant experience and can manage office workflows while maintaining accurate information in HRIS-related systems. Responsibilities: • Welcome visitors, answer incoming calls, and provide courteous front office support in a well-organized environment. • Coordinate routine administrative tasks such as filing, document preparation, data entry, and general office organization. • Maintain calendars, route messages, and assist with scheduling meetings or appointments for internal teams. • Support recordkeeping activities by updating and tracking employee or office information within HRIS and related systems. • Monitor office supply levels, place replenishment requests, and help keep shared workspaces orderly and functional. • Assist staff with clerical projects, correspondence, and day-to-day operational needs to ensure smooth office coverage. • Handle sensitive information with discretion while following organizational procedures and confidentiality standards.
2026-07-13T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to support daily front desk and administrative operations for a non-profit organization in Los Angeles, California. This Contract position is ideal for someone who enjoys creating an organized, welcoming environment while handling a variety of clerical and receptionist duties. The successful candidate will bring strong communication skills, attention to detail, and at least 2 years of relevant experience to help the site run smoothly. Responsibilities: • Welcome visitors, answer incoming calls, and provide attentive front desk support for staff, guests, and community members. • Manage routine administrative tasks such as filing, data entry, document preparation, and maintaining accurate office records. • Coordinate schedules, route messages, and assist with general office communication to keep daily operations organized. • Support onboarding and personnel-related administrative activities by updating and maintaining information within HRIS platforms. • Monitor office supplies, place replenishment requests, and help maintain an orderly and efficient workspace. • Assist site leadership and team members with clerical projects, reporting needs, and other operational support as assigned.
2026-07-16T00:00:00Z

General Office Clerk

Cheviot Hills, CA
onsite
Temporary / Contract
20.9 - 22 USD / Hourly
We are looking for a reliable General Office Clerk to support daily administrative operations for a real estate company in Los Angeles, California. This is a Contract position suited for someone who enjoys hands-on office work, stays organized, and can manage routine tasks with accuracy. The role is part-time and onsite three days per week, with a focus on keeping documents, records, and basic office processes running smoothly. Responsibilities: • Handle document scanning and ensure records are saved and filed accurately for easy access. • Prepare and process checks while maintaining careful attention to detail and proper documentation. • Organize physical and digital files to support efficient day-to-day office operations. • Enter information into office records and databases with a high level of accuracy. • Provide general back-office assistance to help maintain workflow and administrative support functions. • Review documents for completeness and assist with routine clerical tasks as needed.
2026-07-06T00:00:00Z

EOB Review Specialist/Receptionist

Van Nuys, CA
onsite
Temporary / Contract
24 - 29 USD / Hourly
We are seeking a detail-oriented EOB Review Specialist to join our healthcare billing team. This role is responsible for reviewing Explanation of Benefits (EOBs), managing incoming mailings, phone calls, sorting live checks, requesting authorizations, answering questions relating to EOBs and medical bills, and submitting necessary documentation. The ideal candidate will have strong analytical skills, experience in medical billing, and the ability to communicate effectively with patients and insurance providers.Key Responsibilities:• Review EOBs for accuracy, completeness, and compliance with healthcare billing standards.• Open and process incoming mail, including EOBs and related correspondence.• Accurately sort and record live checks received from payors.• Request authorizations from insurance companies or providers as needed for billing purposes.• Respond to inquiries from patients, providers, and internal staff regarding EOBs, charges, and medical bills.• Gather and submit required documentation to payors, providers, or internal systems to support claims and billing activities.• Maintain organized records of EOB reviews, authorizations, and documentation submitted.• Collaborate with the billing, collections, and medical records teams to resolve discrepancies.
2026-07-13T00:00:00Z

Medical Admin Assistant

Los Angeles, CA
onsite
Temporary / Contract
22 - 26.91 USD / Hourly
Under the general supervision of the Program Director, the Medical Office Administrative Assistant provides administrative, clerical, and patient records support as directed by the Program Director and management team. This individual must be highly efficient, detail-oriented, and organized, with strong written and verbal communication skills. The role requires the ability to multitask, work independently on assigned projects, and perform effectively in a fast-paced environment with multiple competing priorities.<ul><li>Perform general clerical duties, including computer work, photocopying, faxing, mail distribution, scanning, and filing.</li><li>Answer telephone calls and respond to email inquiries in a professional and timely manner.</li><li>Create, update, and modify documents using Microsoft Office, Excel, and related software.</li><li>Complete data entry tasks accurately and efficiently.</li><li>Schedule meetings and coordinate calendars as needed.</li><li>Maintain files, records, and data systems.</li><li>Prepare and maintain committee minutes.</li><li>Submit reports in a timely manner.</li><li>Exercise sound judgment regarding confidential and sensitive information, including knowing when to escalate questions or concerns.</li><li>Track and maintain employee education records, licenses, and certifications.</li><li>Attend and participate in meetings, in-service trainings, and other scheduled staff meetings.</li><li>Ensure understanding of training content within 30 days if excused from attendance by a trainer or supervisor. B</li><li>Protect patient and organizational information in compliance with confidentiality standards, HIPAA regulations, and other applicable regulatory requirements.</li><li>Communicate unresolved concerns to a supervisor when they cannot be addressed directly.</li></ul>
2026-07-22T00:00:00Z