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38 results for Receptionist Administrative Assistant in Thousand Oaks, CA

Receptionist

Lynwood, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a friendly and organized Bilingual Spanish Receptionist to support daily front-desk operations in Lynwood, California. This Contract position is ideal for someone who communicates confidently, enjoys assisting visitors, and can remain composed in a busy, customer-facing setting. The person in this role will help create a welcoming environment while handling administrative tasks that keep the office running smoothly. Responsibilities:• Welcome customers, vendors, and guests upon arrival and provide a courteous first point of contact.• Respond to inquiries in both English and Spanish, offering clear information and helpful guidance.• Route visitors and incoming calls to the appropriate departments or team members in a timely manner.• Assist guests with questions about the facility, services, and general visit experience.• Keep the reception area neat, well organized, and ready to receive visitors throughout the day.• Complete clerical support work such as data entry, document organization, filing, and record maintenance.• Provide administrative assistance to internal staff as business needs arise.• Contribute to a positive customer experience by maintaining consistent, courteous service and responsiveness at all times.
2026-08-21T00:00:00Z

Receptionist

Arcadia, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks.Receptionists with 1 or more years of experience managing multi-line phone systems (15+ lines) looking for new opportunities should apply today. Excellent career opportunity for a career-minded Receptionist with a strong desire to succeed! This is opportunity is available exclusively through Robert Half. For immediate consideration email your resume and call 626.463.2031· Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-08-19T00:00:00Z

Receptionist

Pasadena, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We currently have an opening for an articulate, skilled Receptionist. In this role, you will greet visitors, handle incoming calls and perform general administrative duties. Proficient Receptionists will also assist other administrative staff with overflow work, including word processing, data entry and Internet research tasks. · Answer and direct phone calls in a polite and friendly manner· Welcome visitors in a warm and friendly manner, and answer any questions visitors have· Maintain reception area and all common areas in a clean and tidy manner at all times· Operate standard office equipment on a regular basis, including a fax machine, a copy machine, and a computer· Keep detailed and accurate records of visitor requests and of calls received· Receive deliveries; sort and distribute incoming mail· Take inventory of supplies and restock as needed· Maintain the general office filing system
2026-08-19T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Permanent / Full Time
65000 - 70000 USD / Yearly
We are looking for an Administrative Assistant to provide high-level support to leadership in Los Angeles, California. This role blends executive coordination with analytical and operational follow-through, requiring someone who can manage competing priorities while keeping sensitive information organized and secure. The ideal candidate is practical, resourceful, and comfortable working across departments to keep projects, reporting, and executive activities moving forward. Responsibilities:• Drive special assignments for leadership by gathering information, conducting research, and translating findings into useful recommendations.• Monitor key business metrics and help assemble executive-ready reports, dashboards, and presentation materials for leadership discussions.• Partner with leaders across multiple departments to keep shared initiatives on schedule and ensure action items are completed on time.• Spend time in operational areas to follow up with managers and supervisors, clarify needs, and support execution on leadership priorities.• Maintain structured and confidential records for agreements, policies, and other important business documents.• Manage complex calendars, coordinate executive meetings, and anticipate scheduling conflicts before they affect priorities.• Arrange business travel and related logistics, ensuring itineraries, reservations, and meeting details are accurate and well organized.Ad
2026-08-11T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
27.075 - 31.35 USD / Hourly
We are looking for an Administrative Assistant to support data operations and general office coordination for a team in Los Angeles, California. This Long-term Contract position is ideal for someone who is highly organized, comfortable handling detailed information, and confident working across databases and recurring reporting processes. The role will contribute to data accuracy, internal communication, and administrative support while partnering with colleagues across departments. Responsibilities: • Maintain and update records across designated database systems, ensuring account details and coding information remain complete and accurate. • Enter, validate, and organize information received from multiple sources while following established data standards and internal procedures. • Prepare and distribute routine departmental reports, using both automated tools and manual reporting methods as needed. • Partner with technical team members to support efficient methods for loading high volumes of information into organizational systems. • Communicate with internal stakeholders to gather corrections, clarify requests, and translate business needs into appropriate data entries and coding updates. • Provide guidance to staff on correct data entry practices and database usage to help improve consistency and accuracy. • Review workflows to identify inefficiencies, recommend process improvements, and support the rollout of updated procedures or system features. • Perform quality checks, maintain documentation related to coding and records management, and assist with additional administrative duties as assigned.
2026-08-19T00:00:00Z

Administrative Assistant

Brentwood, CA
onsite
Temporary / Contract
20 - 23 USD / Hourly
A Jewish nonprofit in West LA is seeking a Temporary Administrative Assistant to support its development team. This role will provide critical administrative support to fundraising, membership, donor relations, events, and calendaring functions. This is a temporary position with the chance to go permanent for the right candidate! The ideal candidate will bring professionalism, excellent communication skills, strong attention to detail, and a front-facing presence. Role is onsite daily Monday - Friday, hours are 9-5. Key Responsibilities<ul><li>Support the Development team with administrative tasks related to fundraising and membership operations</li><li>Assist with mailings, donor acknowledgements, and personalized correspondence</li><li>Draft first versions of donor letters and other written communications</li><li>Manage invoicing and general administrative workflows</li><li>Coordinate and maintain calendars, including scheduling support for a senior leader</li><li>Answer and route occasional phone calls in a professional manner</li><li>Assist with event support, including RSVP tracking, check-in, and coordination logistics</li><li>Help coordinate volunteers for events and departmental needs</li><li>Attend interdepartmental meetings and take notes in person as needed</li><li>Help maintain organized systems and ensure timely follow-up on action items</li><li>Anticipate administrative needs and proactively provide solutions</li></ul>
2026-08-21T00:00:00Z

Administrative Assistant

Thousand Oaks, CA
onsite
Temporary to Hire
21.85 - 23 USD / Hourly
We are looking for an Administrative Assistant to support a busy CPA firm in Westlake Village, California. This contract position is ideal for someone who enjoys keeping operations organized, managing multiple priorities, and providing dependable support to both internal staff and clients. The person in this role will help maintain efficient office workflows, coordinate schedules, and assist with financial and administrative documentation in a client services environment. Responsibilities:<ul><li>Scan, copy, file, and electronically store documents within company software systems.</li><li>Provide phone coverage and route calls appropriately while supporting communication across four office locations.</li><li>Order, organize, and maintain office supplies to ensure smooth daily operations.</li><li>Coordinate food ordering, kitchen organization, and breakroom upkeep.</li><li>Assist with meeting preparation, scheduling, and administrative support for company projects.</li><li>Maintain organized digital and physical filing systems.</li><li>Perform general office support duties as assigned.</li></ul>
2026-08-18T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-19T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an Administrative Assistant to support daily office operations in California. This is a long-term contract position suited for someone who brings strong organizational ability, excellent communication skills, and a creative, adaptable approach to administrative work. The ideal candidate is comfortable managing front-desk tasks, handling data entry, coordinating errands, and contributing to a focused environment with an appreciation for art, photography, or related creative fields. Responsibilities: • Manage day-to-day administrative activities, including organizing records, preparing documents, and maintaining accurate office information. • Serve as a front-office point of contact by answering inbound calls, greeting visitors, and directing inquiries appropriately. • Perform data entry and general clerical support to help ensure office operations run efficiently and accurately. • Coordinate errands and off-site tasks as needed, using reliable personal transportation to support business needs. • Assist with scheduling, correspondence, and routine office communications in a timely and organized manner. • Provide receptionist support while helping maintain a welcoming and well-organized workplace. • Contribute written content, summaries, or other materials when needed, using clear and creative written communication. • Support administrative needs related to business operations and special projects as assigned.
2026-08-21T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for an organized Administrative Assistant to support daily office operations in Commerce, California. This Long-term Contract position is ideal for someone who enjoys balancing front-desk interaction, phone support, and detailed administrative tasks in a fast-paced setting. The role requires strong attention to detail, excellent communication, and the ability to keep records, communications, and office workflows running smoothly. Responsibilities: • Manage incoming calls and direct inquiries to the appropriate contacts while providing courteous and detail-oriented assistance • Welcome visitors and handle front-office activities to maintain an efficient and organized reception area • Perform data entry tasks with accuracy and consistency, ensuring records and documents remain up to date • Provide day-to-day administrative support such as filing, document preparation, and coordination of office materials • Maintain organized records and assist with routine clerical duties that support overall business operations • Communicate effectively with internal teams to help ensure administrative processes are completed in a timely manner
2026-08-19T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-19T00:00:00Z

Administrative Assistant

Alhambra, CA
onsite
Temporary / Contract
23 - 25 USD / Hourly
Opportunities for top Administrative Assistant (Administrative Coordinator / Administrative Associate)We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-08-19T00:00:00Z

Administrative Assistant

Torrance, CA
onsite
Temporary / Contract
23 - 28 USD / Hourly
About the RoleWe are seeking a detail-oriented Administrative Assistant to provide support to a busy office environment. The ideal candidate will be highly organized, proactive, and capable of managing multiple priorities.Key Responsibilities<ul><li>Answer phones and greet visitors</li><li>Manage calendars, meetings, and appointments</li><li>Prepare correspondence, reports, and documents</li><li>Maintain filing systems and office records</li><li>Assist with data entry and administrative projects</li><li>Provide general office support as needed</li></ul>
2026-08-18T00:00:00Z

Accounting Administrative Assistant

Torrance, CA
onsite
Permanent / Full Time
52000 - 62400 USD / Yearly
We are looking for an Accounting Administrative Assistant to support day-to-day financial and administrative operations in Torrance, California. This role combines entry-level accounting duties with office coordination, helping maintain accurate records, support internal communication, and keep administrative processes organized. The ideal candidate brings strong attention to detail, comfort working with routine financial transactions, and the ability to manage multiple support tasks efficiently. Responsibilities: • Process vendor invoices, assist with payment tracking, and support basic accounts payable activities with accuracy and timeliness. • Prepare customer billing information, follow up on outstanding balances, and help maintain organized accounts receivable records. • Enter, update, and maintain financial and administrative data to ensure files and documentation remain complete and accurate. • Provide administrative support for human resources tasks such as document handling, record upkeep, and general coordination assistance. • Coordinate internal announcements and help distribute communications clearly and promptly across teams. • Assist with planning and organizing company meetings, staff activities, and external events, including scheduling and logistical support. • Track office equipment records and support basic fixed asset administration for internally used items. • Help maintain office compliance documentation, support policy-related administrative tasks, and monitor routine internal requirements. • Oversee office supply levels, place replenishment requests as needed, and maintain orderly inventory for day-to-day business use.
2026-08-19T00:00:00Z

Legal Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
24 - 28 USD / Hourly
Robert Half Legal is partnering with a global organization in the entertainment, sports, and media space to identify a Legal Administrative Assistant to support the Office of the Chief Legal Officer. This is an excellent opportunity for a candidate with a paralegal or legal assistant background who is seeking exposure to corporate legal work in a fast-paced, high-profile environment. Position SummaryThe Legal Administrative Assistant will support the Office of General Counsel with a focus on corporate law and entity management. This role requires a proactive, detail-oriented professional who can support a busy in-house attorney in a fast-paced environment. Key Responsibilities<ul><li>Manage calendaring, scheduling, rolling calls, and daily follow-up for a busy in-house attorney</li><li>Redline, edit, and revise confidential legal documents and agreements</li><li>Assist with annual reports, Secretary of State filings, and other corporate filings</li><li>Maintain minute books, corporate records, and legal database records</li><li>Support entity formations and dissolutions</li><li>Assist with outside counsel coordination, e-filing, travel, and expense reporting</li><li>Support corporate legal matters, including cybersecurity, insurance, and international compliance</li></ul>
2026-08-12T00:00:00Z

Part-Time Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20 - 25 USD / Hourly
Temporary Assignment | August–December 2026Part-Time | 4–5 Hours Per Day | Monday–FridayOnsite | Flexible Daytime ScheduleWe are seeking a polished, organized, and detail-oriented Administrative Assistant to provide direct clerical and administrative support to the Chief Compliance Officer/General Counsel. This is an excellent part-time opportunity for an experienced administrative professional who enjoys working in a professional office environment and is looking for a consistent Monday–Friday schedule with flexibility in daily start and end times.The ideal candidate will have experience supporting an executive, senior-level manager, attorney, legal department, or compliance team and will be comfortable handling confidential information, managing competing priorities, and communicating professionally across all levels of an organization.What You'll Do<ul><li>Provide day-to-day administrative support to the Chief Compliance Officer/General Counsel</li><li>Organize and maintain electronic and physical files and prepare records for storage and transfer</li><li>Process incoming mail, invoices, timesheets, and other administrative documentation</li><li>Assist with subpoenas, records requests, and related documentation</li><li>Monitor, respond to, and appropriately route internal and external communications</li><li>Assist with calendar management, meeting coordination, and scheduling</li><li>Prepare draft correspondence, documents, and other business materials</li><li>Support the coordination and set-up of meetings, trainings, and events</li><li>Perform data entry and additional administrative projects as needed</li></ul>
2026-08-18T00:00:00Z

Office Assistant

Los Angeles, CA
onsite
Temporary / Contract
19 - 20.5 USD / Hourly
We are looking for a dependable Office Assistant to support daily front office operations for a Contract position in Los Angeles, California. This opportunity is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces organized, and helping meetings and office routines run smoothly. The role also involves light administrative support and hands-on coordination throughout the workday. Responsibilities: • Welcome visitors and clients professionally, ensuring a positive arrival experience and directing them appropriately. • Coordinate daily lunch pickup for partners and manage timely delivery, using a personal vehicle as needed. • Prepare conference rooms for meetings by arranging seating, materials, and refreshments ahead of scheduled gatherings. • Maintain kitchen and common areas in clean, orderly condition throughout the day. • Brew and refresh coffee each morning to keep the office stocked for staff and guests. • Load and manage the dishwasher and assist with general cleanup related to office hospitality. • Answer inbound calls and provide basic front desk and clerical assistance as needed. • Support routine administrative tasks, including working with office systems, CRM tools, and related computer programs.
2026-08-21T00:00:00Z

Office Assistant

Glendale, CA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume and call 626.463.2031 for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-08-19T00:00:00Z

Office Assistant

Chatsworth, CA
onsite
Temporary / Contract
21.27 - 21.27 USD / Hourly
We are looking for an organized Office Assistant to support daily administrative operations for a non-profit organization in Chatsworth, California. This Long-term Contract position is ideal for someone who enjoys creating a welcoming front office experience while keeping records, communications, and routine tasks running smoothly. The role requires strong attention to detail, a courteous approach when interacting with callers and visitors, and the ability to manage multiple clerical priorities effectively. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a detail-oriented and friendly experience. • Manage incoming phone calls, direct inquiries to the appropriate team members, and take accurate messages when needed. • Digitize and organize paperwork by scanning documents and maintaining accessible electronic records. • Perform a variety of administrative support tasks, including filing, data entry, and general office coordination. • Assist with day-to-day clerical activities to help maintain an efficient and well-ordered workplace. • Handle routine correspondence and support staff with basic office-related requests as needed.
2026-08-11T00:00:00Z

Admin Assistant

Inglewood, CA
onsite
Temporary / Contract
19.95 - 23.1 USD / Hourly
We are looking for a dependable Admin Assistant to support daily office operations in Inglewood, California. This is a Long-term Contract opportunity for someone who enjoys keeping administrative tasks organized, accurate, and on schedule in a busy work environment. The role offers a mix of clerical, office support, and coordination duties, with occasional weekend availability needed based on business demands. Responsibilities: • Enter invoice details, purchase order information, and other records into company systems with a strong focus on accuracy • Use Microsoft Excel to complete routine calculations, update trackers, and format information for administrative reporting • Manage incoming and outgoing mail by sorting, distributing, and preparing items for delivery • Monitor office and supply inventory levels and help replenish materials to keep operations running smoothly • Assist with workplace coordination tasks by maintaining an orderly office environment and addressing day-to-day supply needs • Provide broad administrative support to team members, including handling clerical tasks and responding to office requests • Help maintain organized records and documentation so information is easy to access when needed
2026-08-21T00:00:00Z

Front Desk Coordinator

Santa Monica, CA
onsite
Temporary to Hire
22 - 28 USD / Hourly
A healthcare company is looking for a dependable Front Desk Coordinator to support a fast-paced dermatology practice in California. This Front Desk Coordinator is well suited for someone who enjoys creating a welcoming patient experience while keeping schedules, communications, and administrative details running smoothly. The Front Desk Coordinator will balance reception responsibilities with direct support for scheduling and travel coordination, requiring strong judgment, organization, and a detail-oriented approach. Key Responsibilities:• Welcome patients, visitors, and vendors with a courteous and detail-oriented approach that creates a positive first impression of the practice.• Manage front office activity by answering and routing calls, responding to inquiries, and coordinating the flow of daily appointments and walk-ins.• Maintain accurate patient information within electronic medical record systems and support timely updates to documentation as needed.• Collect co-pays and other patient payments in accordance with office procedures while ensuring accurate transaction handling.• Keep the reception area orderly, presentable, and stocked with necessary forms and office supplies throughout the day.• Oversee the calendar by arranging appointments, organizing meetings, and helping prevent scheduling conflicts.• Coordinate internal and external communications related to availability, priorities, and changing daily commitments.• Arrange business travel, including air transportation, lodging, ground transit, and detailed itineraries.• Respond quickly to travel or scheduling changes by adjusting plans and communicating updates to the appropriate parties. Benefits: Health, Dental, Vision, 401k, and Sick Time Off.
2026-08-15T00:00:00Z

Front Desk Coordinator

Park La Brea, CA
onsite
Temporary to Hire
20 - 24 USD / Hourly
We are looking for an experienced Front Desk Coordinator to support daily front office operations in California. This contract-to-permanent opportunity is ideal for someone who brings a hospitality-minded approach to guest interactions while also providing administrative assistance to an executive support team. The person in this role will serve as the first point of contact for visitors and callers, helping create an organized, detail-oriented, and welcoming office environment. Responsibilities: • Welcome visitors, employees, and guests with a detail-oriented and courteous approach while managing the front desk area throughout the day. • Handle incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and relay messages accurately and promptly. • Provide day-to-day administrative support to an Executive Assistant, including coordinating routine office tasks and helping keep priorities organized. • Maintain a neat and presentable reception area that reflects a high standard of service and hospitality. • Assist with scheduling, meeting coordination, and other general office support activities as needed. • Respond to front office requests with urgency and sound judgment, ensuring a positive experience for internal and external contacts. • Support basic concierge-style needs for guests and team members to help office operations run smoothly.
2026-08-20T00:00:00Z

Payroll & HR Assistant

Cheviot Hills, CA
onsite
Temporary / Contract
22 - 24 USD / Hourly
A high-end country club located in West LA is seeking a temporary Payroll & HR Assistant to support the HR and payroll team for a 5-8 week assignment. This role will assist with payroll processing, timecard audits, employee onboarding, HRIS updates, reporting, and general administrative support. Role is onsite Mon-Thurs. Responsibilities:• Support payroll activities by entering updates, monitoring earnings and deduction changes, and assisting with correction requests as needed.• Examine employee time records to confirm accuracy, identify discrepancies, and help maintain compliance with company policies and pay practices.• Create and organize payroll, timekeeping, and human resources reports to support daily operations and internal tracking needs.• Assist with onboarding processes for new employees, including preparing documentation and coordinating timekeeping and HR system setup.• Handle employment verification requests, assemble benefits-related materials, and maintain accurate personnel files and supporting records.• Help document workplace incidents, assist with workers’ compensation paperwork, and track return-to-work information for affected employees.• Perform administrative support tasks such as scanning, filing, data entry, and record maintenance to keep HR and payroll documentation current.• Provide responsive assistance to employees and internal stakeholders by answering routine payroll and HR questions in a thorough and courteous manner.
2026-08-21T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary / Contract
44 - 50 USD / Hourly
We are looking for an experienced Executive Assistant to provide high-level support to senior leadership. This Long-term Contract position requires someone with significant experience and a detail-oriented approach who can manage complex schedules, coordinate travel and events, and keep executives thoroughly prepared for meetings and external engagements. The ideal candidate brings strong judgment, exceptional organization, and prior experience working in government or public sector environments. Must have government or public sector experience. Responsibilities:• Manage the day-to-day administrative needs of the executive team, including arranging calendars, resolving scheduling conflicts, and organizing meetings across multiple stakeholders.• Coordinate domestic and, when needed, extended travel plans by securing itineraries, transportation, lodging, and related logistics for leadership.• Create, refine, and maintain executive materials such as letters, reports, presentation decks, briefing documents, and speaking notes.• Prepare leaders in advance of meetings and public appearances by assembling relevant background information, agendas, and key discussion points.• Serve as a central point of coordination for executive events and high-priority meetings, ensuring timelines, participants, and logistics are handled efficiently.• Safeguard sensitive business and organizational information while exercising sound judgment and a high degree of confidentiality in all interactions.• Support communication and follow-up activities with internal teams and external partners, including contacts within government agencies and public sector organizations.
2026-08-13T00:00:00Z

Executive Assistant

Castaic, CA
onsite
Temporary to Hire
27.7115 - 32.087 USD / Hourly
We are looking for an Executive Assistant to support a CEO in Calabasas. This long-term opportunity is ideal for a highly organized individual who can manage complex schedules, handle travel logistics, and keep executive priorities moving efficiently. The role requires sound judgment, strong communication skills, and the ability to coordinate meetings and administrative activities in a fast-paced environment. Responsibilities:• Manage dynamic executive calendars, resolve scheduling conflicts, and ensure leaders are prepared for daily priorities and upcoming commitments.• Arrange domestic and international travel plans, including flights, lodging, ground transportation, and itinerary details.• Coordinate business travel logistics from start to finish while adapting quickly to schedule changes or urgent requests.• Organize executive meetings by securing meeting times, preparing materials, confirming attendees, and tracking follow-up items.• Serve as a central point of coordination for leadership-related administrative tasks, helping maintain smooth communication across teams.• Anticipate scheduling needs and proactively adjust plans to support changing business demands and leadership priorities.
2026-08-14T00:00:00Z