34 results for Administrative Assistantoffice Services in Thousand Oaks, CA

Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
18.05 - 20.9 USD / Hourly
We are currently hiring a Bilingual (English/Spanish) Direct Support Professional to provide one-on-one support to individuals with developmental disabilities in the community.This full-time, field-based position focuses on:• Supporting clients in achieving goals outlined in their Individual Program Plan (IPP)• Assisting with independent living skills and daily routines• Promoting client dignity, safety, and autonomy• Providing structured support in employment and community settings• Maintaining accurate documentation and progress notes Pay: $18–$20/hrLocation: Los Angeles area (90043)
2026-02-19T00:00:00Z

Administrative Assistant

Westwood, CA
onsite
Temporary
20 - 25 USD / Hourly
We’re looking for a reliable temporary Administrative Assistant to cover a mat leave and to help keep the office running smoothly by managing daily setup, stocking, tidying, and light administrative tasks. This is a great fit for someone who enjoys routine, takes initiative, and likes keeping shared spaces organized and guest-ready. Schedule: Tuesday, Wednesday, Thursday , 9:30am–6:30pm, Lunch break: 1:00–2:00pm daily Responsibilities:• Set up and organize the office each morning, including unloading the dishwasher and putting away items.• Restock beverages, snacks, and groceries in the kitchen and common areas to ensure supplies are readily available.• Prepare bagels biweekly and manage cleanup afterward.• Answer phones and route calls/messages appropriately• Maintain conference rooms by arranging supplies, ensuring cleanliness before meetings, and tidying up afterward.• Monitor and manage incoming mail and packages, distributing them appropriately.• Organize the supply room and proactively order supplies when stock is low.• Assist with filing, scanning, and organizing documents to ensure records are properly maintained.• Alphabetize and arrange binders and file boxes as directed to optimize document accessibility.• Provide coverage for the office manager during bathroom breaks and other brief absences.• Water plants weekly to ensure a pleasant and welcoming office atmosphere.
2026-03-03T00:00:00Z

Administrative Assistant

Santa Barbara, CA
onsite
Temporary
22.1635 - 25.663 USD / Hourly
We are looking for a detail-oriented and articulate Administrative Assistant to join our team on a long-term contract basis. This position is based in Santa Barbara, California, and offers a part-time schedule of 20-25 hours per week. The ideal candidate will provide essential administrative support while contributing to office operations and external communications. Responsibilities: • Manage daily administrative tasks, including scheduling appointments and organizing meetings. • Handle inbound calls and respond to inquiries with efficiency and courtesy. • Assist with social media marketing efforts, ensuring content is updated and aligned with company branding. • Perform data entry and maintain accurate records for office operations. • Serve as the main point of contact for visitors, presenting a detail-oriented approach and a welcoming demeanor. • Support the team with light office management, including supplies inventory and workspace organization. • Prepare reports and documents as needed for internal and external stakeholders. • Collaborate with team members to ensure smooth day-to-day functioning of the office. • Represent the company in a detail-oriented manner during interactions with investors and other external parties. • Maintain confidentiality and handle sensitive information with discretion.
2026-03-05T00:00:00Z

Administrative Assistant

Encino, CA
onsite
Contract / Temporary to Hire
22 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join a CPA firm specializing in business management in Encino, California. This Contract to permanent role is ideal for an individual with strong organizational and communication skills who thrives in a dynamic environment. The position offers the opportunity to support daily operations and contribute to the success of the team. Responsibilities: • Handle incoming and outgoing calls, ensuring prompt and effective communication. • Manage email correspondence, responding to inquiries and maintaining organized records. • Perform accurate data entry to support administrative operations. • Schedule and coordinate appointments, meetings, and events. • Provide excellent customer service to clients and internal team members. • Utilize Microsoft Office tools, including Excel, Word, PowerPoint, and Outlook, to complete tasks efficiently. • Maintain updated records and documentation for various projects. • Collaborate with team members to ensure smooth workflow and task prioritization. • Assist with preparing reports and presentations as needed. • Ensure compliance with company procedures and standards in all administrative tasks.
2026-03-05T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary
23 - 25 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.· Answer phones and greet visitors· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-02-18T00:00:00Z

Administrative Assistant

Glendale, CA
onsite
Temporary
20 - 22 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration. How you will make an impact<ul><li>Fielding telephone calls</li><li>Receiving and directing visitors</li><li>Word processing, filing and faxing</li><li>Support on diverse projects for other employees as needed</li></ul> If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-02-18T00:00:00Z

Administrative Assistant

Pasadena, CA
onsite
Temporary
23 - 25 USD / Hourly
We currently have ongoing positions for a results-oriented Administrative Assistants who are deeply passionate about growing their career. In this role, you will perform various administrative and office support duties. Do you love mail merging, pivot tables and presentation design? Then we have a position for you. Please email your resume for immediate consideration.· Answer phones and greet visitors in English and Spanish· Schedule appointments and maintain calendars· Schedule and coordinate staff and other meetings· Collate and distribute mail· Prepare communications, such as memos, emails, invoices, reports and other correspondence· Write and edit documents from letters to reports and instructional documents· Create and maintain filing systems, both electronic and physical If you are a self-starter who is passionate about supporting a dynamic and growing company and looking to thrive in a creative environment, we would love to hear from you! Contact us now
2026-02-18T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
21 - 23 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. This long-term contract position requires exceptional organizational skills and the ability to manage administrative tasks effectively in a fast-paced environment. The ideal candidate will play a key role in ensuring smooth operations and supporting various office functions. Responsibilities:• Process and organize incoming and outgoing mail to maintain efficient communication workflows.• Manage inventory purchasing, including tracking supplies and placing orders as needed.• Accurately enter purchase orders into the system and monitor shipments to ensure timely deliveries.• Reconcile invoices and maintain accurate records of financial transactions.• Ensure all documentation and records are properly organized and up-to-date.• Handle receptionist duties, including answering inbound calls and assisting visitors.• Perform data entry tasks with precision to support office operations.• Collaborate with team members to address administrative needs and streamline processes.• Monitor and report on inventory levels to avoid shortages or delays.• Assist in maintaining a clean and organized workspace for optimal productivity.
2026-03-05T00:00:00Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for an experienced Administrative Assistant to join our team on a contract basis in Commerce, California. This role involves supporting office operations, managing administrative tasks, and ensuring smooth communication across departments. The ideal candidate will have exceptional organizational skills, attention to detail, and the ability to handle a variety of responsibilities in a fast-paced environment. Responsibilities: • Respond to incoming phone calls promptly and professionally, directing inquiries to the appropriate department. • Perform accurate data entry tasks to maintain organized and up-to-date records. • Manage and oversee daily administrative office operations to support team productivity. • Provide receptionist duties, including greeting visitors and addressing their needs. • Coordinate and schedule appointments, meetings, or other events as needed. • Maintain office supplies inventory and ensure timely replenishment. • Prepare and distribute correspondence, memos, and other documentation. • Assist with filing, scanning, and other general office tasks to maintain an orderly workspace. • Collaborate with team members to complete projects and meet deadlines.
2026-03-04T00:00:00Z

Office Assistant

San Gabriel, CA
onsite
Temporary
19 - 20 USD / Hourly
We have local ongoing opportunities for Office Assistants / Administrative Assistants. Are you a self-starter who loves handling multiple projects at once with a positive outlook? Then we have a position for you. Please email your resume for immediate consideration. How you will make an impact· Filing, copying and faxing for multiple departments· Maintain office facility· Route calls appropriately· Data entry If you have a winning team attitude approach and you are eager to grow your career to the next level, we want to hear from you! This position is perfect for you if you love thriving in a dynamic environment. Contact us now!
2026-02-18T00:00:00Z

Office Assistant

San Pedro, CA
onsite
Contract / Temporary to Hire
18 - 19 USD / Hourly
We are looking for a dedicated part time Office Assistant to join our team in San Pedro, California. In this Contract to permanent position, you will play a vital role in supporting volunteer activities, assisting clients, and ensuring smooth administrative operations. This opportunity is ideal for someone who thrives in a collaborative environment and is committed to providing exceptional service. Responsibilities:• Coordinate volunteer schedules, manage shift adjustments, and maintain the volunteer desk area.• Facilitate volunteer onboarding sessions and participate in training initiatives.• Organize volunteer appreciation events and assist with updating the volunteer handbook quarterly.• Respond to client inquiries via phone, onboard new clients, and ensure accurate intake documentation.• Communicate dietary needs, delivery updates, and special requests to relevant teams.• Process client payments and donation transactions with precision.• Maintain both electronic and physical records in an organized manner through data entry and filing.• Provide administrative support to the Executive Director and assist with special projects.• Perform general office tasks, including scanning documents and answering inbound calls.• Deliver compassionate and detail-oriented service to clients, families, and visitors.
2026-03-03T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary
28 - 32 USD / Hourly
Executive Assistant to the Board & Senior LeadershipLocation: South Los Angeles (Onsite) Full-TimeAbout the OrganizationA community organizing, policy, and leadership development nonprofit based in South Los Angeles is seeking a highly organized and mission-driven Executive Assistant to support its Board of Directors and senior leadership team.The organization focuses on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities. Through leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions, the team drives meaningful community impact.This role plays a critical part in ensuring strong governance, clear communication, and efficient administrative operations that support the organization’s mission. Position OverviewThe Executive Assistant will serve as the primary administrative liaison to the Board of Directors while also supporting senior leadership. This individual will manage board operations, coordinate governance processes, and ensure seamless communication between board members, executive leadership, and staff.This role requires discretion, exceptional organization, and the ability to manage multiple priorities in a fast-paced, mission-driven environment. Key ResponsibilitiesBoard Support & Governance<ul><li>Serve as primary administrative support to the Board of Directors</li><li>Schedule and coordinate board meetings (in-person, hybrid, virtual)</li><li>Prepare meeting agendas and board books</li><li>Coordinate meeting logistics (venue, technology, refreshments)</li><li>Take accurate meeting minutes and track action items</li><li>Distribute materials and ensure timely follow-up</li><li>Maintain board documentation, contact lists, onboarding/offboarding materials</li><li>Manage governance calendar including board terms, filings, renewals, and key deadlines</li><li>Coordinate logistics for board committees and track committee membership</li></ul>Executive & Leadership Support<ul><li>Manage calendars for board members and senior leadership</li><li>Coordinate internal and external meetings</li><li>Support correspondence, confidential materials, and executive-level communications</li><li>Assist with preparing reports and presentations for board review</li><li>Gather data and format documents for clarity and impact</li><li>Support special projects and cross-departmental initiatives as needed</li></ul>Administrative & Operational Support<ul><li>Maintain document management systems (electronic and paper)</li><li>Track board-related expenses</li><li>Support stakeholder communications and outreach</li><li>Monitor deliverables and send reminders to ensure follow-through</li></ul>
2026-02-24T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Contract / Temporary to Hire
30 - 38 USD / Hourly
We are looking for a detail-oriented Executive Assistant to support senior leadership in a fast-paced legal environment. This Contract position is based in Santa Barbara, California, and requires a proactive individual who excels at managing schedules, coordinating communication, and handling administrative tasks with precision. The ideal candidate will bring expertise in calendar management, correspondence, and utilizing tools such as Cisco Webex and Concur. Responsibilities:• Manage and maintain executive calendars, ensuring seamless scheduling and coordination of meetings.• Organize and facilitate conference calls and virtual meetings using Cisco Webex and other communication tools.• Handle correspondence, including drafting, reviewing, and responding to emails and other communications on behalf of executives.• Oversee travel arrangements and expense reporting using systems like Concur.• Maintain accurate records and data within CRM platforms, ensuring up-to-date and accessible information.• Monitor and manage timekeeping and payroll processes using Kronos Timekeeping System.• Provide administrative support for special projects and events as needed.• Serve as a point of contact for internal and external stakeholders, ensuring prompt and effective communication.• Uphold confidentiality and attention to detail in handling sensitive information.• Continuously identify opportunities to improve administrative processes and enhance operational efficiency.
2026-03-05T00:00:00Z

Executive Assistant

Pasadena, CA
onsite
Temporary
27 - 30 USD / Hourly
Robert Half has upcoming opportunities for experienced Executive Assistants. The executive assistant will report directly to and support director level, vice-presidents, and C-level executives. Please submit your resume and to schedule your interview. Responsibilities may include:· Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf· Maintaining comprehensive and accurate records · Performing minor accounting duties · Organizing meetings, including scheduling, sending reminders, and organizing catering when necessary· Answering phone calls in a polite and professional manner· Welcoming visitors and identifying the purpose of their visit before directing them to the appropriate department· Managing the executive’s calendar, including making appointments and prioritizing the most sensitive matters
2026-02-18T00:00:00Z

Executive Assistant

Santa Barbara, CA
onsite
Temporary
30 - 35 USD / Hourly
We're looking for a highly organized, proactive Personal Executive Assistant to support an executive and family organization. This role blends executive support, personal assistance, and household coordination to keep daily operations running smoothly. Key Responsibilities• Manage calendars, schedules, meetings, and priorities• Serve as point of contact for communications and requests• Book domestic and international travel with detailed itineraries• Watch and oversee the house as needed• Run personal errands, including taking clothes to the dry cleaner• Coordinate vendors, service providers, and household appointments• Organize personal and professional tasks, projects, and events• Draft and edit correspondence and documents• Handle confidential information with discretion
2026-03-05T00:00:00Z

Executive Assistant

Los Angeles, CA
onsite
Temporary
30.4 - 35.2 USD / Hourly
A community organizing, policy, and leadership development nonprofit focused on building grassroots power to advance social and economic justice for low-income, female, immigrant, Black, and Brown communities in South Los Angeles is seeking a Part-Time Executive Assistant. The organization engages in leadership training, voter engagement, policy advocacy, and coalition work with community-based organizations and labor unions.As Executive Assistant, you will support the Board of Directors and senior leadership to ensure efficient governance, communication, and administrative operations that further the organization’s mission.Schedule: Part-time, 9:00 AM – 1:00 PMSKey Responsibilities<ul><li>Serve as primary administrative support to the Board of Directors: schedule board meetings (in person, hybrid, and virtual), prepare agendas, coordinate logistics (venue, technology, refreshments), take minutes, distribute materials, and follow up on action items.</li><li>Manage calendars for board members and senior leadership, coordinating internal and external meetings and ensuring timely communication of board-related events.</li><li>Prepare and maintain board documentation, including board book compilation, board member contact lists, onboarding/offboarding materials, and orientation resources.</li><li>Facilitate communication between the board, executive leadership, committees, and staff; track key deliverables and monitor follow-through.</li><li>Support senior leadership with correspondence, meeting preparation, confidential materials, and ad hoc projects.</li><li>Maintain and update the organization’s governance calendar, including key deadlines (filings, renewals, board terms), committee meetings, and strategic planning sessions.</li><li>Assist in preparing reports and presentations for board review by gathering data, collaborating with staff, and formatting documents.</li><li>Organize committee logistics as needed, including scheduling, tracking membership, and preparing materials.</li><li>Provide general administrative support such as filing, document management (electronic and paper), expense tracking related to board activities, and stakeholder communications outreach.</li></ul>CQualifications & Skills<ul><li>Prior experience supporting a Board of Directors (nonprofit experience preferred) in an Executive Assistant, Governance Coordinator, or similar role.</li><li>Excellent organizational, time management, and multitasking skills with the ability to manage competing priorities independently.</li><li>High level of professionalism, discretion, and confidentiality when handling sensitive board and executive matters.</li><li>Strong written and verbal communication skills; ability to draft agendas, minutes, reports, and board communications.</li><li>Proficiency in Microsoft Office (Word, Excel, PowerPoint), virtual meeting platforms (Zoom, Teams), and shared drive systems.</li><li>Comfortable working in a fast-paced, mission-driven nonprofit environment with diverse stakeholders.</li><li>Commitment to equity and social justice.</li><li>Bilingual Spanish/English a plus.</li><li>Flexible availability to support occasional board events outside standard hours (evenings or early mornings) as needed.</li></ul>
2026-03-02T00:00:00Z

Executive Assistant

Manhattan Beach, CA
onsite
Temporary
20 - 25 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to provide vital support to senior executives in a fast-paced retail environment. This is a Contract position located in Manhattan Beach, California, requiring exceptional multitasking skills and attention to detail. The ideal candidate will have a proven track record of managing schedules, coordinating travel, and facilitating key meetings effectively. Responsibilities: • Maintain and organize executive calendars to ensure efficient scheduling of appointments, meetings, and events. • Arrange comprehensive travel plans, including booking flights, accommodations, and transportation for executives. • Coordinate travel logistics to ensure seamless itineraries and timely arrivals. • Prepare and manage materials for executive meetings, ensuring all necessary documents and resources are available. • Act as a liaison between executives and other stakeholders, facilitating clear communication and follow-ups. • Handle confidential information with discretion and professionalism. • Monitor and prioritize incoming communications, such as emails and calls, to ensure urgent matters are addressed promptly. • Assist in planning and coordinating special events or projects as assigned. • Regularly review and update schedules to adapt to changing priorities or unforeseen circumstances. • Provide additional administrative support as needed to enhance the efficiency of executive operations.
2026-03-05T00:00:00Z

Executive Assistant

Culver City, CA
onsite
Temporary
22 - 30 USD / Hourly
We are looking for a highly skilled Executive Assistant to join our team in Culver City. In this contract-to-hire position, you will play a pivotal role in supporting key executives and ensuring the smooth operation of administrative tasks. The ideal candidate thrives in dynamic environments, excels in multitasking, and demonstrates exceptional organizational abilities. Responsibilities:• Manage executive calendars, schedule meetings, and coordinate appointments to ensure seamless daily operations.• Provide comprehensive administrative support to executives, including drafting correspondence, preparing presentations, and handling confidential documents.• Coordinate logistics for events, conferences, and team meetings, including booking venues and preparing materials.• Prepare and submit expense reports, purchasing requests, and other financial documentation.• Collaborate with multiple stakeholders to address daily operational needs and resolve issues promptly.• Maintain strict confidentiality regarding sensitive information and executive matters.• Assist in implementing new projects, including IT initiatives and office build-outs, by liaising with relevant teams and ensuring timely completion.• Provide support for ad hoc tasks and projects as required, showcasing adaptability and problem-solving skills.
2026-02-25T00:00:00Z

Executive Assistant

West Hollywood, CA
onsite
Contract / Temporary to Hire
100000 - 125000 USD / Yearly
We are looking for a highly organized and proactive Executive Assistant to support the Chief Executive Officer and President of a prestigious asset management firm. This role involves managing a variety of personal and business tasks, requiring exceptional attention to detail and the ability to prioritize effectively. The ideal candidate will have experience supporting high-net-worth individuals. Responsibilities:• Coordinate complex travel arrangements, including commercial and private transportation, and ensure seamless communication with travel professionals.• Manage and maintain the executive’s calendar, scheduling appointments and events using Microsoft Office Suite and Apple products.• Handle meeting preparation by taking detailed notes, distributing follow-up tasks, and collaborating with colleagues as needed.• Oversee administrative tasks such as document handling, including copying, faxing, printing, scanning, shredding, and retrieving files.• Arrange cash pickups at the designated bank and ensure timely completion of financial errands.• Monitor and maintain office equipment at the executive’s residence, including ordering supplies and coordinating repairs as necessary.• Resolve issues promptly by liaising with internal and external personnel to ensure the smooth functioning of operations.• Ensure a detail-oriented approach in meetings and interactions, maintaining a presentable demeanor.• Support the executive in initiating and delivering work processes effectively.• Facilitate organizational growth by demonstrating adaptability and a willingness to learn.
2026-03-03T00:00:00Z

Events Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
21 - 22 USD / Hourly
We are looking for a motivated Administrative Assistant to support out entertainment. This contract-to-permanent position offers the opportunity to support the Events department, playing an essential role in organizing company screenings and events. The ideal candidate thrives in fast-paced environments, demonstrates exceptional organizational skills, and is eager to take on varied responsibilities, including onsite event support and travel coordination. Candidate must be willing to work overtime in a deadline driven environment. Responsibilities:• Maintain and update internal screening and event calendars, ensuring changes are tracked and communicated effectively to relevant stakeholders.• Implement booking restrictions during blackout periods and coordinate with teams to avoid scheduling conflicts.• Provide onsite support at major events, including logistics and setup, which may require travel to various venues.• Assist in sourcing promotional materials and preparing items for internal and external event activations.• Support in-office screenings and functions, ensuring supplies, equipment, and logistics are in place.• Manage travel arrangements and provide flexible assistance with tasks related to event planning and office operations.• Collaborate with department heads and internal teams to ensure smooth event execution and communication.• Handle administrative tasks and contribute to the coordination of large-scale and experiential events.
2026-02-26T00:00:00Z

Bilingual Spanish Administrative Assistant

Los Angeles, CA
onsite
Contract / Temporary to Hire
20.9 - 22 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide comprehensive support to the Executive Director's office in Los Angeles, California. This Contract to permanent position is ideal for someone who excels in administrative tasks, thrives in a detail-oriented environment, and can maintain strict confidentiality. Join a non-profit organization dedicated to impactful community service while contributing to essential operational functions. Responsibilities: • Draft and prepare correspondence, reports, proposals, and grant documents with accuracy and attention to detail. • Offer backup support to the Executive Assistant and act as the primary assistant when the Executive Assistant is unavailable. • Coordinate meetings for the Board of Directors and its committees, ensuring smooth scheduling and organization. • Provide both written and verbal translation services as needed. • Assist the Executive Office in managing community advisory committees and Board of Directors' activities. • Handle Fair Hearing forms and other reporting data in a timely and organized manner. • Maintain confidentiality in all office operations. • Manage incoming calls and inquiries, ensuring prompt and courteous responses. • Facilitate data entry tasks to support organizational needs. • Perform receptionist duties, including greeting visitors and managing front desk operations.
2026-02-20T00:00:00Z

Advance Planning Assistant - Detail-Oriented Administrative

Los Angeles, CA
onsite
Contract / Temporary to Hire
22.8 - 28 USD / Hourly
Advance Planning Assistant - Detail-Oriented Administrative Professional
2026-02-19T00:00:00Z

Accounting Assistant

Pasadena, CA
onsite
Temporary
19 - 21 USD / Hourly
Robert Half is searching for entry-level Accounting Assistants for ongoing opportunities. The Accounting Assistants' duties will include: data entry, matching invoices to purchase orders or vouchers, and assisting with the processing of accounts payable and accounts receivable. If this sounds like you, please send your resume to schedule an interview.Bookkeeping:· Assist in maintaining accurate and up-to-date financial records.· Record daily transactions, including accounts payable and accounts receivable entries.Invoice Processing:· Process and verify invoices from vendors.· Ensure proper coding and documentation before submitting invoices for approval.Expense Reconciliation:· Reconcile credit card statements and receipts.· Verify and reconcile employee expense reports with receipts and company policies.Data Entry:· Enter financial data into accounting software or spreadsheets.· Maintain organized and well-documented records for easy retrieval.Assist with Financial Reporting:· Support the preparation of financial reports, including income statements and balance sheets.· Provide necessary information and documentation for financial audits.
2026-02-18T00:00:00Z

Medical Administrative Assistant

San Pedro, CA
onsite
Temporary
25 - 29 USD / Hourly
A leading Healthcare Sub-Acute Care Center is seeking a diligent and highly organized Medical Administrative Assistant to support our growing team. In this vital role, the Medical Administrative Assistant will ensure the seamless operation of our office environment, with a primary focus on healthcare administration. Candidates with a proven track record in managing administrative operations in healthcare settings are encouraged to apply. This role can lead to exciting opportunities in healthcare administration. Key Responsibilities:<ul><li>Oversee daily administrative functions to facilitate efficient facility operations.</li><li>Coordinate with patients, healthcare providers, and insurance companies to obtain treatment authorizations.</li><li>Verify insurance coverage, including benefit validation and eligibility checks, and perform accurate patient data entry.</li><li>Process referrals, pre-authorizations, and pre-certifications for all patient cases.</li><li>Act as the first point of contact, answering phones, scheduling appointments, filing paperwork, and assisting patients and staff with inquiries.</li><li>Communicate professionally and courteously with patients, families, physicians, facility staff, and external partners.</li><li>Maintain strict compliance with HIPAA and patient confidentiality standards.</li><li>Support other general administrative tasks and adapt to rapidly changing priorities.</li></ul>Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-03-04T00:00:00Z

Office Manager

Pasadena, CA
onsite
Temporary
23 - 25 USD / Hourly
We currently have excellent ongoing opportunities for highly skilled and motivated Office Managers to lead operations at a growing company. Are you a deeply passionate self-starter who is looking to grow their career? Then we have a position for you. Please email your resume for immediate consideration.How you will make an impact· Leading overall office administration· Handling copy services, word processing, mail and distribution services, office reception, office equipment, utility services and communication systems· Evaluating and improving office production· Assisting in developing and revising office policies and procedure for improved work flow· Assisting the Operations Manager and Director in monitoring budget for office related items and staff
2026-02-18T00:00:00Z