Add your latest resume to match with open positions.

6 results for Senior Administrative Assistant in Tampa, FL

Administrative Assistant

Tampa, FL
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations and provide administrative coordination for a busy, fast-moving team. This hybrid role is ideal for someone who is organized, resourceful, and comfortable balancing front-office duties with executive support tasks. The position offers the chance to contribute to a growing organization with a collaborative culture, while helping ensure meetings, travel, and workplace operations run smoothly. Responsibilities:• Manage day-to-day office activities, including handling incoming mail and packages, welcoming guests, maintaining shared spaces, and ensuring the workplace remains organized and well maintained.• Coordinate meeting logistics by arranging catering, preparing rooms, ordering supplies, and supporting onsite events hosted by leadership and visiting teams.• Provide administrative assistance to the Executive Assistant, helping with expense submissions, travel planning documents, and coordination of flight and hotel details for leadership and board-related needs.• Step in to support calendar management and travel arrangements for senior executives when coverage is needed.• Track and replenish office and break room supplies, and assist with basic workplace upkeep to maintain an efficient office environment.• Prepare standard travel itineraries, organize administrative details, and help keep executive support processes accurate and timely.• Assist with special meetings or events that may require early morning setup or occasional support outside standard business hours.• Adapt quickly to shifting priorities in a high-energy environment, responding with urgency and a hands-on approach to operational needs. This is a permanent opportunity that will pay up to $60,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-22T00:00:00Z

Administrative Assistant

Largo, FL
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a compassionate and organized Administrative Assistant to support a government program in Largo, Florida. This Contract position will play a key role in helping residents navigate relocation during a redevelopment initiative, while providing dependable administrative and customer-facing support. The ideal candidate is comfortable managing documentation, coordinating appointments, and assisting individuals who may be facing stressful circumstances. Responsibilities:• Guide residents through each stage of the relocation process during individual meetings and follow-up interactions.• Prepare and organize housing applications, supporting forms, and required documents to help keep cases moving forward.• Communicate with landlords and property managers to identify housing options that align with resident needs.• Enter, update, and maintain records, logs, and tracking spreadsheets in Microsoft Excel with a high level of accuracy.• Review relocation-related forms, reimbursement submissions, and payment documents to ensure completeness and proper processing.• Coordinate calendars, arrange meetings, draft routine correspondence, and provide day-to-day support to the relocation team.• Handle sensitive resident information with discretion while delivering attentive and empathetic customer service.• Respond to inbound calls and general administrative inquiries, directing questions and concerns to the appropriate contacts when needed.
2026-07-22T00:00:00Z

Executive Assistant

Saint Petersburg, FL
onsite
Permanent / Full Time
100000 - 130000 USD / Yearly
We are looking for an accomplished Executive Assistant to provide high-level support within a well-established organization in St. Petersburg, Florida. This position combines executive coordination, complex scheduling, travel planning, and administrative oversight in a fast-paced environment that values professionalism, discretion, and sound judgment. The role offers the opportunity to partner closely with senior leadership while helping keep priorities organized across business and select personal matters. Responsibilities:• Manage an active and frequently changing calendar for senior leadership, balancing internal meetings, board-related commitments. • Coordinate domestic travel arrangements, itineraries, and related logistics, including occasional support outside standard business hours when schedules require flexibility.• Prepare for executive and board interactions by organizing meetings, confirming details, arranging dinners or events, and ensuring materials are ready in advance.• Handle confidential correspondence, documentation, and follow-up tasks with a high degree of accuracy, discretion, and professionalism.• Support personal administrative needs, such as travel coordination, invoice tracking, and scheduling for non-corporate commitments.• Serve as a dependable point of contact across leadership, employees, and external partners, helping maintain clear communication and timely responses.• Track priorities, anticipate scheduling conflicts, and proactively resolve issues so executives can stay focused on strategic objectives. This is a permanent opportunity that will pay up to $130,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-07-23T00:00:00Z

Administrative Services Associate

Sarasota, FL
onsite
Permanent / Full Time
48048 - 72176 USD / Yearly
We are looking for a proactive Admin to support the daily operations and mission-driven work of a foundation in Sarasota, Florida. This position serves as a welcoming point of contact for visitors, callers, donors, volunteers, and internal partners while also managing essential administrative and financial tasks that keep the office running smoothly. The ideal candidate brings strong organization, sound judgment, and a service-oriented approach to a fast-moving environment where priorities can shift throughout the day. Responsibilities:• Welcome guests and respond to incoming calls with professionalism, creating a positive experience for donors, staff, volunteers, and community partners.• Process a high volume of invoices each day by verifying purchase order details, confirming amounts, and entering information accurately for review and approval.• Reconcile and code company card transactions and coordinate routine office purchases to ensure supplies and operational needs are met.• Prepare and record daily deposits with careful attention to documentation, timeliness, and accuracy.• Maintain shared office and meeting spaces by stocking supplies, organizing mail, supporting kitchen upkeep, and ensuring equipment such as printers is ready for use.• Assist with fundraising and departmental projects by handling administrative tasks, organizing materials, tracking inventory, and contributing wherever support is needed.• Deliver documents or materials to nearby hospital departments, including the cancer center, to support ongoing foundation activities.• Provide dependable day-to-day administrative support that helps advance philanthropic outreach and foundation initiatives.
2026-07-14T00:00:00Z

Office Assistant

Tampa, FL
onsite
Temporary / Contract
26.6 - 30.8 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative and front-desk operations. This Long-term Contract position is ideal for someone who is organized, detail-oriented, and comfortable handling a steady flow of office tasks while serving as a welcoming first point of contact. The role combines reception support, document management, and general administrative coordination to help the office run efficiently. Responsibilities: • Welcome visitors and manage front-desk activities in a courteous and attentive manner. • Answer incoming calls, direct inquiries to the appropriate contacts, and take clear messages when needed. • Scan, organize, and maintain documents to ensure records are accurate and easy to retrieve. • Perform a range of clerical support tasks such as filing, data entry, and preparing routine paperwork. • Monitor office communications and assist with day-to-day administrative coordination. • Keep common office areas organized and help maintain an efficient, well-organized work environment.
2026-07-23T00:00:00Z

Accounting Assistant

Tampa, FL
onsite
Temporary to Hire
19.95 - 23.1 USD / Hourly
We are looking for an Accounting Assistant to support daily financial operations for a growing team in Tampa, Florida. This contract position with permanent potential is well suited for someone who is organized, detail-focused, and comfortable handling a mix of accounting support and administrative duties. The role will contribute to accurate transaction processing, timely record maintenance, and front-office support while working closely with internal staff and vendors. Responsibilities: • Process incoming payables and receivables by reviewing documents, entering financial details, and maintaining accurate records • Assign the proper accounting codes to invoices and prepare approved vendor bills for entry into the system • Perform bank account reconciliations and help investigate discrepancies to keep financial data current and reliable • Enter high volumes of numeric and general data with precision while updating accounting and administrative records • Scan, organize, and maintain invoices and supporting documentation in digital filing systems for easy retrieval • Assist with vendor invoice entry and ensure submitted documents are complete, accurate, and properly documented • Provide receptionist and front-desk support, including greeting visitors and assisting with routine administrative needs
2026-07-21T00:00:00Z