11 results for Payroll Administrator in Tampa, FL

Payroll Specialist We are looking for a dedicated Payroll Specialist to join our team in Sarasota, Florida. This contract position offers an opportunity to manage payroll operations while gaining exposure to recruiting tasks, with training provided. The role requires strong attention to detail and the ability to handle payroll for a large workforce across multiple locations. Responsibilities: • Process payroll for over 1,000 employees across three locations, ensuring accuracy and timeliness. • Reconcile payroll data and resolve discrepancies to maintain compliance with company policies and regulations. • Audit timesheets and employee timecards to verify correctness and address any inconsistencies. • Manage bi-monthly and bi-weekly payroll schedules efficiently. • Utilize an applicant tracking system to screen and review candidates, with training provided. • Conduct background checks and motor vehicle screenings for prospective hires. • Handle onboarding requests and tickets to support the hiring process. • Collaborate on recruiting activities, learning workflows and best practices to enhance recruitment efforts.

Payroll Clerk We are looking for a detail-oriented Payroll Clerk to join our team. In this role, you will oversee payroll processing for both union and non-union employees, ensuring accuracy and compliance with all regulations. This is an on-site position with flexible start times, offering a supportive, family-first work environment. Responsibilities:• Process payroll for union and non-union employees, ensuring accuracy and compliance with company policies and labor laws.• Collaborate with multiple departments, including accounting and human resources, to gather and verify payroll data.• Handle payroll tax calculations and filings • Maintain and update payroll records, including employee information and benefits deductions.• Address payroll-related inquiries from employees and resolve discrepancies in a timely manner.• Generate reports for management, providing insights into payroll expenses and trends.• Ensure compliance with union agreements and manage payroll complexities related to multiple union halls.• Support the finance team with additional administrative tasks as needed. This is a permanent position that will pay up to $50,000 depending upon experience. please apply to Jane Gearhart if interested!

Bookkeeper & Executive Assistant We are looking for a highly organized and detail-oriented Bookkeeper & Executive Assistant to join our team in Windermere, Florida. This role combines financial expertise with administrative support, making it ideal for someone who thrives in a dynamic environment. If you excel in managing financial records and providing executive-level assistance, we want to hear from you. <ul><li> Maintain personal and business financial records using QuickBooks </li><li> Track expenses and generate monthly financial reports </li><li> Pay bills, manage reimbursements, and organize receipts </li><li> Liaise with external accountants, lawyers, and financial institutions </li><li> Assist with tax document preparation </li><li> Manage calendars, appointments, and travel logistics </li><li> Handle confidential emails, organize inboxes, and prioritize responses</li><li> Coordinate home maintenance, repairs, and vendor services </li><li> Research and purchase personal or household items as needed</li><li> Plan events, family gatherings, or special occasions </li><li> Assist with personal errands (e.g., banking, shopping, vehicle maintenance) </li><li> Manage insurance paperwork, renewals, and related deadlines </li><li> Organize and maintain household files, records, and manuals</li><li> Interface with private service providers (doctors, realtors, attorneys, consultants) </li></ul>

Accounts Payable Specialist We are looking for a detail-oriented Accounts Payable Specialist to join our team in Clearwater, Florida. This Contract-to-permanent position offers the opportunity to work with a thriving nonprofit organization, contributing to its financial operations. The ideal candidate will demonstrate reliability, a strong work ethic, and a desire to grow their expertise in accounting. Responsibilities: • Process invoices and expense reports by verifying documentation, obtaining approvals, and accurately coding and posting transactions. • Prepare month-end accruals for vendor payments and purchasing card transactions, ensuring accurate financial reporting. • Reconcile all balance sheet payable accounts on a monthly basis to maintain accuracy in financial records. • Manage the preparation and submission of Form 1099s for vendor payment reporting. • Oversee the issuance and replacement of purchasing cards, ensuring appropriate credit limits based on job requirements. • Maintain and update the vendor database, including banking details, to ensure data accuracy and security. • Post transactions to journals, ledgers, and other accounting records in a timely and precise manner. • Create and maintain detailed process documentation for all accounts payable functions. • Provide necessary documentation and support for internal audits. • Communicate professionally with vendors to address inquiries and maintain strong relationships.

Bookkeeper We are accepting applications for the role of Bookkeeper in the construction industry. The role involves comprehensive customer service, meticulous record-keeping, and effective communication within the team. The successful candidate will be primarily responsible for processing customer applications, maintaining accurate customer records, and resolving customer inquiries. Responsibilities:• Oversee the processing of customer credit applications with accuracy and efficiency• Ensure the maintenance of precise customer credit records• Manage and resolve customer inquiries in a prompt and detail oriented manner• Monitor customer accounts and initiate appropriate action when necessary• Work closely with project managers and field personnel• Handle project-related administrative and accounting queries• Manage project documentation, including processing invoices, commitments, change orders, lien releases, insurance, and certified payroll/minority compliance tracking• Ensure meeting project accounting deadlines• Assist in the preparation of Owner pay applications, providing supporting documentation as required by the contract• Issue Subcontracts, Change Orders, and Purchase Orders as directed by Project Manager. This is a permanent position that will pay up to $70,000 depending upon experience. Please apply to Jane Gearhart if interested!

Bookkeeper We are looking for an experienced Bookkeeper to join our team in Tampa, Florida. This role is integral to maintaining the financial health of our growing construction business. If you are organized, detail-oriented, and eager to contribute to a dynamic environment, we encourage you to apply. Responsibilities:• Manage invoicing and collections to ensure timely payments and accurate records.• Oversee project billing and maintain detailed tracking of invoices.• Follow up on certificates of insurance and contract agreements to ensure compliance.• Handle workers' compensation compliance and related documentation.• Collaborate with the City of Tampa to upload necessary documents and report project completion percentages.• Perform bank reconciliations and maintain accurate financial records.• Assist in organizing receipts and setting up efficient processes for project documentation.• Utilize QuickBooks or similar accounting software to manage daily bookkeeping tasks.• Support payroll processing and ensure accurate employee compensation records.• Prepare for month-end close by reconciling accounts and reviewing reports. This is a permanent opportunity that will pay up to $80,000 depending upon experience. Please apply to Jane Gearhart if interested!

Bookkeeper We are seeking a detail-oriented Bookkeeper with property management experience to join our team in Kissimmee, Florida. This Contract to Permanent opportunity is ideal for a candidate with strong accounting skills who can support financial operations and maintain accurate records. The right candidate will have a solid background in bookkeeping, including reconciliations, accounts payable, and accounts receivable, along with proven experience in the property management industry. Responsibilities:• Manage accounts payable (AP) and accounts receivable (AR) processes, ensuring accuracy and timeliness.• Perform account reconciliations and bank reconciliations to maintain precise financial records.• Oversee month-end close tasks, including journal entries and general ledger updates.• Prepare financial statements and reports to support business decision-making.• Ensure payroll processing is accurate and complies with relevant regulations.• Utilize software such as QuickBooks, AppFolio, and Microsoft Excel to manage accounting tasks effectively.• Conduct data entry with a high level of accuracy to maintain updated financial information.• Handle property management accounting responsibilities, including tracking expenses and revenues.• Support compliance with accounting principles and company policies during audits or reviews.

Staff Accountant Robert Half is seeking a Staff Accountant in Bradenton, FL. This is an onsite, contract to hire opportunity paying up to $70k. Job Duties • Take an active role in the month end close process which would include reconciling accounts and booking journal entries. • Own the month end closing process for our smaller entities • Reconcile monthly VAT for our BV entity • Reconcile monthly sales and use tax • Process payroll data, ensuring accuracy in timekeeping, wage calculations, benefits deductions, and tax withholdings • Review and verify payroll reports, making corrections as necessary before final approval • Calculate and Process Customer Rebates • Assist Credit Control manager in cash collection activities, posting cash collections, resolving outstanding payments and sending collection statements • Process invoices for international customers, conduct intercompany billing process • Prepare Returned Goods Authorization Documentation to submit to Quality for Processing • Responsible for all aspects of Fixed Asset Accounting, to include maintaining Fixed Asset General Ledger and Sub-Ledger and Tangible Personal Property Tax reporting. • Ability to spot problems and provide recommendations on how to resolve those problems • Support Departmental Continuous Improvement Process • Work on Ad-Hoc Projects as assigned • Ability and interest in supporting other General Accounting activities to broaden overall knowledge of business finance and accounting If you are interested in this opportunity, call Emily Scherer to discuss further - 727-222-5499.

Accounts Payable Coordinator We are looking for a meticulous and detail-oriented Accounts Payable Coordinator to join our team in Tampa, Florida. In this role, you will play a key part in ensuring accurate and efficient processing of invoices while collaborating with various managers and the purchasing department to resolve discrepancies. This position offers an opportunity to contribute to a fast-paced, dynamic environment. Responsibilities:• Process and code incoming invoices to appropriate accounts with accuracy and attention to detail.• Collaborate with managers to identify and resolve discrepancies or errors related to invoices.• Conduct matching, entering, and processing of invoices after resolving any identified issues.• Verify accounts payable transactions against purchasing records and investigate discrepancies to determine root causes.• Ensure invoices are reviewed and approved by the Accounting Manager or designated personnel prior to payment.• Coordinate and execute a large monthly check runs.• Maintain organized records and ensure compliance with company policies and procedures.• Communicate effectively with vendors and internal teams to address and resolve payment-related concerns.• Support general ledger reconciliation and ensure accurate financial reporting.

Accounts Payable Clerk We are looking for a detail-oriented Accounts Payable Clerk to join our team in Clearwater, Florida. This role is ideal for someone who thrives in a fast-paced environment and has a strong understanding of accounts payable processes. You will be responsible for ensuring accurate and timely processing of invoices, managing vendor communications, and maintaining organized financial records. Responsibilities:• Review and process invoices to ensure accuracy and adherence to company policies.• Perform full-cycle accounts payable tasks, including coding, matching, and data entry.• Prepare documentation for check runs and ensure timely payments are made.• Reconcile vendor statements and resolve any discrepancies in collaboration with internal teams.• Assist with monthly closing activities and provide support for financial reporting.• Maintain organized and up-to-date accounts payable records, including filing AP-related documents.• Develop and update a comprehensive procedure manual for accounts payable tasks to support backup assistance when necessary.• Ensure compliance with company policies and procedures while maintaining high accuracy in data entry.

Full Charge Bookkeeper We are offering an exciting opportunity for a Full Charge Bookkeeper in Sarasota, Florida! Responsibilities:• Monitor customer accounts and take necessary action when required.• Handle a high volume of Accounts Payable tasks, including processing incoming bills, GL coding, obtaining approval, entering data into the system, issuing checks, and mailing out checks.• Manage Accounts Receivable tasks, including bank deposits, applying payments, generating invoices, and performing light collections.• Perform bank reconciliations for multiple bank accounts • Provide input for budget preparation and get draft forms ready for review b.• Prepare financial statements for review, requiring a strong understanding of debits/credits, assets/liabilities, and depreciation.• Maintain W9s and Certificates of Insurance for Vendors.