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7 results for Contracts Administrator in Tampa, FL

Construction Administrative Assistant

Sarasota, FL
onsite
Permanent
60000.00 - 70000.00 USD / Yearly
We are looking for a detail-oriented Construction Administrator in Sarasota, Florida. In this role, you will play a key part in supporting construction projects by managing documentation, coordinating permitting processes, and assisting with budget monitoring. This position is ideal for someone with a strong background in construction administration and project coordination. Responsibilities:• Oversee the preparation and management of construction documents, including contracts, purchase orders, work orders, and other related documents. • Collaborate with Project Managers to draft, coordinate, and track contracts and subcontracts.• Facilitate the permitting process by liaising with county agencies, completing necessary forms and utilizing county and city websites. • Monitor project budgets, analyze financial variances, and work with Project Managers to ensure cost control and adherence to approved budgets.• Review and verify the accuracy of contract agreements and assist in their preparation and execution.• Process lien waivers and Notices to Owner (NTOs) in compliance with industry regulations.• Provide accounting support by handling Accounts Payable tasks, such as invoice review, data entry, and payment processing.
2026-04-10T21:58:42Z

Shipping/Logistics/Inventory Admin

Sarasota, FL
onsite
Contract / Temporary to Hire
18.00 - 20.00 USD / Hourly
We are looking for a dedicated and detail-oriented Shipping/Logistics/Inventory Administrator to join a detail-focused services team in Sarasota, Florida. This is a Contract to permanent position that offers an exciting opportunity to contribute to a dynamic parts department by managing shipping, logistics, inventory, and administrative tasks. The role is 100% onsite, providing a hands-on environment to make a meaningful impact while working alongside a collaborative team. Responsibilities: • Oversee daily shipping and receiving operations, ensuring timely and accurate processing of orders. • Coordinate logistics for both domestic and international shipments, maintaining compliance with shipping regulations. • Manage inventory levels, tracking stock movements and ensuring accurate records are maintained. • Process invoices and billing documentation using QuickBooks and other relevant tools. • Perform data entry tasks to update and maintain inventory and shipping records in company systems. • Provide exceptional customer service by addressing client inquiries and resolving shipping or inventory issues promptly. • Utilize tools such as Microsoft Excel to prepare reports and analyze logistics data for process improvements. • Collaborate with vendors and shipping carriers to ensure efficient transportation and delivery of goods. • Handle UPS and other shipping platforms to create labels and manage package tracking. • Support administrative functions within the parts department to ensure smooth daily operations.
2026-04-15T19:28:43Z

Purchasing Specialist

Odessa, FL
onsite
Temporary
22.16 - 25.66 USD / Hourly
We are looking for a detail-oriented Purchasing Specialist to join our team in Odessa, Florida. In this role, you will play a key part in overseeing procurement activities, ensuring vendor compliance, and maintaining accurate documentation. This is a long-term contract position that requires exceptional organizational skills and strong communication abilities. Responsibilities: • Monitor and track the progress of purchase request tasks to ensure timely completion. • Process and manage purchase order requests using SAP B1 or similar systems. • Communicate with suppliers and vendors to send purchase orders and request multiple quotes. • Verify that vendors have up-to-date documentation, including contracts, W-9 forms, and other required paperwork. • Set up new vendors in the system, ensuring compliance with company policies. • Collaborate with the Purchasing Manager to support additional tasks and projects as needed. • Maintain accurate records and control over procurement-related documentation. • Analyze vendor quotes to make informed purchasing decisions that align with company needs.
2026-04-06T14:18:46Z

Purchasing Specialist

Bartow, FL
onsite
Permanent
55000.00 - 65000.00 USD / Yearly
We are looking for a detail-oriented Purchasing Specialist to join our team. In this role, you will oversee procurement activities across multiple office locations, ensuring the seamless acquisition of materials and supplies necessary for our operations. This position offers an opportunity to refine and enhance inventory processes while working in a dynamic environment that includes emergency response and environmental services. Responsibilities:• Manage purchase orders and requisitions to ensure timely acquisition of materials and supplies.• Revamp and establish efficient inventory management processes across three office locations.• Collaborate with accounting and operational teams to align purchasing activities with organizational goals.• Handle planned and unplanned procurement needs, including urgent purchasing requests.• Monitor vendor performance and negotiate contracts to secure favorable terms.• Maintain accurate records of purchases, costs, and inventory levels.• Utilize Excel to track procurement data and generate reports.• Communicate effectively with suppliers to address issues and ensure delivery timelines are met.• Provide training and support during transitions to updated inventory and purchasing procedures.• Take on additional tasks as needed to support the small department structure. This is a permanent opportunity that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested!
2026-04-01T17:18:45Z

Purchasing Specialist

Sarasota, FL
onsite
Temporary
22.00 - 26.00 USD / Hourly
We are looking for an experienced Purchasing Specialist to join our team in Sarasota, Florida. In this role, you will analyze market trends, negotiate with vendors, and coordinate procurement activities to ensure the successful acquisition of goods and materials. This is a long-term contract opportunity within the motor retail industry, offering a chance to contribute to our organization's operational efficiency. Responsibilities: • Negotiate pricing, quality standards, and delivery schedules with local vendors to secure optimal terms. • Place and manage international purchase orders, ensuring timely procurement of items with extended lead times. • Expedite shipments when necessary and address any shortages to maintain operational flow. • Monitor vendor performance, evaluating metrics such as delivery reliability and product quality. • Handle the return process for defective or substandard products to ensure proper credit is received. • Perform receiving functions to verify the accuracy of delivered quantities and maintain inventory integrity. • Identify and report unsafe working conditions, collaborating with production managers to implement corrective actions. • Adhere to company safety protocols and promote a culture of workplace safety. • Conduct inspections and quality audits to ensure all products meet established standards before use or resale. • Notify management promptly of any quality issues affecting products or processes.
2026-04-15T19:44:04Z

Customer Service Representative

St. Petersburg, FL
onsite
Contract / Temporary to Hire
18.00 - 18.00 USD / Hourly
We are looking for a compassionate and detail-oriented Customer Service Representative to join our team in St. Petersburg, Florida. In this role, you will serve as the primary point of contact for clients, guests, and staff, ensuring a positive experience and efficient service. Experience working in a medical, healthcare, or behavioral health setting is highly preferred. This is a contract-to-permanent position where you will play a critical role in supporting individuals seeking behavioral health services. Responsibilities: • Act as the first point of contact by welcoming and assisting clients, staff, and guests in a friendly and detail oriented manner. • Manage appointment scheduling, confirmations, and follow-ups to ensure smooth client flow. • Handle client check-ins and check-outs, including collecting payments, issuing receipts, and balancing the cash drawer at the end of each shift. • Update client information accurately during check-in or check-out and maintain secure data entry practices. • Distribute and collect client satisfaction surveys to gather feedback. • Collaborate with clinical staff to ensure timely service delivery and address pending client issues. • Perform opening and closing procedures as assigned, ensuring a seamless start and end to each day. • Assist with distributing faxes and other administrative tasks as needed. • Respond effectively to upset or distressed clients, providing warm, empathetic customer service. • Travel to other locations as required, with mileage reimbursement provided.
2026-04-15T17:58:48Z

People and Talent Coordinator

Saint Petersburg, FL
onsite
Permanent
75000.00 - 85000.00 USD / Yearly
We are looking for a dedicated HR Coordinator to join our Human Resources team in New York, NY. This role focuses on enhancing recruitment processes, supporting employee onboarding, and contributing to various HR initiatives. The ideal candidate will thrive in a dynamic environment and demonstrate exceptional organizational and communication skills. Responsibilities:• Manage the entire recruitment process, including job postings, candidate screening, and offer extensions.• Organize and coordinate interview schedules, ensuring panels are well-prepared and structured feedback is collected.• Maintain clear and consistent communication regarding hiring pipelines, recruitment metrics, and updates.• Facilitate employee onboarding by collaborating with People Operations to ensure a seamless experience.• Participate in the development and delivery of training programs for managers and employees.• Assist with international recruitment efforts, including logistical coordination and global hiring strategies.• Support the integration of talent during mergers and acquisitions to align with organizational culture and processes.• Handle People Operations tasks such as employee communications, documentation management, and general HR administration.
2026-04-13T14:13:45Z