We are looking for a highly organized and detail-oriented Contracts Specialist to join our team in Lutz, Florida. This role involves coordinating, managing, and administering project contracts while providing essential support to multiple teams, including project management, engineering, and accounting. As a Contract-to-permanent position, this opportunity offers a pathway to long-term employment for individuals who excel in contract administration and operational efficiency.<br><br>Responsibilities:<br>• Draft, review, and manage subcontract agreements, work authorizations, change orders, and other related documents.<br>• Maintain accurate and accessible records of executed contracts, compliance documents, and insurance certificates using platforms such as SharePoint and project trackers.<br>• Support administrative tasks during project setup and closeout, ensuring all necessary requirements are fulfilled.<br>• Coordinate with internal teams and external partners to collect signatures, distribute finalized documents, and monitor contract statuses.<br>• Collaborate with Project Managers to ensure project scope, budget, and schedules align with contract terms.<br>• Perform general administrative duties, including scheduling meetings, formatting documents, entering data, and preparing reports.<br>• Ensure standardized templates are updated and utilized to maintain consistency in contract documentation.<br>• Assist with procurement processes, proposal formatting, and prequalification submissions as required.<br>• Manage travel arrangements, primarily on Mondays and Fridays, ensuring accurate itineraries and documentation for team members.<br>• Provide backup support for Landscaping and Vending operations when necessary.
We are looking for a dedicated Cash Application Specialist to join our team in Sarasota, Florida. In this long-term contract role, you will play a crucial part in managing accounts receivable processes, ensuring accuracy and efficiency in cash applications. This position requires a strong background in QuickBooks and cash management, along with excellent problem-solving skills.<br><br>Responsibilities:<br>• Oversee accounts receivable processes for designated company routes, ensuring timely and accurate management.<br>• Perform daily cash application tasks, including verifying deposits, processing transactions, and updating records.<br>• Accurately post payments in QuickBooks and resolve discrepancies such as overpayments or underpayments.<br>• Maintain updated accounts receivable records, addressing credits, collections, and small balance adjustments.<br>• Prepare detailed weekly reports on accounts receivable for internal stakeholders, highlighting discrepancies and payment issues.<br>• Communicate regularly with internal teams to discuss account statuses and resolve concerns.<br>• Create and upload journal entries related to cash and other miscellaneous transactions.<br>• Generate aging reports for monthly financial reviews, providing detailed notes on outstanding invoices and credits.<br>• Collaborate with the Treasury Manager to address delinquent accounts and prepare account write-offs.<br>• Provide support for audit requests and conduct reconciliations for accounts receivable.
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Seminole, Florida. In this role, you will play a critical part in ensuring the accuracy and timeliness of financial transactions while supporting the accounting projects we manage. The ideal candidate will have a strong background in accounts payable processes and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Review and accurately code American Express charges, entering them into the general ledger.</p><p>• Process and code invoices, ensuring compliance with contract terms and payment schedules.</p><p>• Manage check runs and coordinate timely payments based on project milestones and contract agreements.</p><p>• Track and obtain lien releases from subcontractors to ensure compliance with banking requirements.</p><p>• Enter and code bills for ongoing projects, adapting to varying payment structures and deadlines.</p><p>• Collaborate with project managers to verify payment percentages and completion statuses.</p><p>• Maintain organized records of financial transactions and documentation.</p><p>• Assist in the preparation of reports related to accounts payable activities.</p><p>• Ensure adherence to company policies and procedures in all financial processes.</p>
<p>We are seeking a skilled <strong>Accounts Payable Clerk</strong> in <strong>Palmetto, FL</strong> for a <strong>contract-to-hire opportunity</strong> with a growing, faith-based organization. The ideal candidate will bring strong attention to detail, excellent organizational skills, and a commitment to accuracy while supporting the accounting team through a period of rapid expansion. This is an excellent opportunity for an experienced AP professional who enjoys working in a collaborative, mission-driven environment.</p><p><br></p><p>The Accounts Payable Specialist will play a key role in supporting the accounting team by managing vendor onboarding, processing invoices, maintaining W9 compliance, and ensuring the timely and accurate execution of payments. This individual will handle a consistent volume of invoices and assist in transitioning the company’s systems and processes as they implement new technology.</p><p><br></p><p>Responsibilities:</p><ul><li>Process a high volume of invoices (approximately 25–30 per day) accurately and efficiently.</li><li>Review and verify invoices for proper coding, authorization, and supporting documentation.</li><li>Manage and maintain W9 compliance and vendor setup, ensuring all documentation is current and accurate.</li><li>Work in multiple systems, including QuickBooks, <strong>Coupa</strong>, <strong>Business Central</strong>, and <strong>SharePoint</strong>.</li><li>Assist with event-related payments, coordinating vendor billing and expense tracking for company events held three times per month.</li><li>Reconcile vendor statements and address discrepancies in a timely manner.</li><li>Collaborate with team members to ensure accurate GL coding; escalate issues or inconsistencies when necessary.</li><li>Manage multiple bank accounts, ensuring appropriate account selection and accurate posting.</li><li>Participate in special projects and process improvement initiatives as assigned.</li><li>Uphold the organization’s values and maintain professionalism in a collaborative, faith-based work environment.</li></ul><p><br></p>
<p>Robert Half has a brand new opening for a Jenzabar Systems SME/Consultant with a higher-education client here in Florida (EST hours).</p><p>This is a 100% REMOTE, 3-6 month contract. Compensation is flexible $60-75/hr on W2 depending on experience (can go higher if 1099).</p><p>Interviews are actively being scheduled - Apply NOW!</p><p><br></p><p>The Jenzabar Systems SME/Consultant will lead strategic and operational initiatives to optimize finance processes and Jenzabar One system configuration. This role is critical to the success of the Process Reimagine & Redesign (PRR) initiative, ensuring that financial operations are streamlined, compliant, and aligned with institutional goals. The consultant will serve as a subject matter expert in Jenzabar One Finance, driving system improvements, process redesign, and staff enablement through hands-on support and strategic guidance.</p>
<p>We are looking for a highly organized and proactive Small Market Sales Assistant to join our team in St Petersburg, Florida. This is a long-term contract position where you will play a vital role in supporting top-performing sales representatives and leaders by handling administrative tasks and ensuring seamless operations. The ideal candidate will excel in managing workflows, utilizing business software, and maintaining clear communication with clients and referral sources.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to sales representatives and leaders, ensuring efficient workflow and timely completion of tasks.</p><p>• Coordinate submission processes and track activities using CRM tools to maintain accurate records.</p><p>• Prepare and send detailed correspondence to clients and referral accounts to strengthen relationships.</p><p>• Organize and manage reports, spreadsheets, and word documents to support sales operations.</p><p>• Collaborate with clients, referral sources, and sales teams to meet strict deadlines and ensure smooth communication.</p><p>• Utilize Microsoft Outlook, Salesforce, and other business software to streamline administrative processes.</p><p>• Assist with ad hoc financial tasks, including data entry and report generation.</p><p>• Perform photocopying and document scanning duties as needed to maintain organized records.</p><p>• Monitor and log activities into internal systems to ensure compliance with submission workflows.</p><p>• Support the team with various administrative duties to enhance overall sales performance.</p>
