<p>We are seeking an <strong>Accounts Payable/Operational Support Specialist</strong> to provide clerical, financial, and administrative support in a fast-paced office environment. This role will work closely with the Office Manager to ensure daily operations run smoothly while managing AP tasks, reporting, and customer service support.</p><p><br></p><p><strong>Essential Job Functions</strong></p><ul><li>Process 75–100 invoices per month, including 2-way matching and uploading 10–15 invoices daily</li><li>Prepare and verify purchase orders before submission to AP</li><li>Monitor AP inbox, track invoice requests, and handle revisions as needed</li><li>Order office supplies and maintain accurate spreadsheets/reports in Excel</li><li>Generate and distribute reports using CoreCentric, SAP, and Power (training provided)</li><li>Provide backup phone coverage and assist with customer service as needed</li><li>Create, distribute, and close out customer tickets daily</li><li>Communicate with managers and employees regarding operations, scheduling, and work assignments</li><li>Assist with implementation of operational projects as needed</li><li>Perform other administrative and clerical tasks as assigned</li></ul><p><strong>Work Environment</strong></p><p>This role is <strong>onsite</strong> and requires collaboration across departments. Team members are expected to attend company-sponsored training and keep current with evolving systems and processes.</p>
<p>We are looking for a detail-oriented Accounts Payable Specialist to join our team in Seminole, Florida. In this role, you will play a critical part in ensuring the accuracy and timeliness of financial transactions while supporting the accounting projects we manage. The ideal candidate will have a strong background in accounts payable processes and thrive in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Review and accurately code American Express charges, entering them into the general ledger.</p><p>• Process and code invoices, ensuring compliance with contract terms and payment schedules.</p><p>• Manage check runs and coordinate timely payments based on project milestones and contract agreements.</p><p>• Track and obtain lien releases from subcontractors to ensure compliance with banking requirements.</p><p>• Enter and code bills for ongoing projects, adapting to varying payment structures and deadlines.</p><p>• Collaborate with project managers to verify payment percentages and completion statuses.</p><p>• Maintain organized records of financial transactions and documentation.</p><p>• Assist in the preparation of reports related to accounts payable activities.</p><p>• Ensure adherence to company policies and procedures in all financial processes.</p>
<p>We are looking for a detail-oriented Accounts Receivable Clerk to join our team in Sarasota, Florida. In this role, you will play a vital part in managing the financial transactions and ensuring the accuracy of accounts receivable processes. This position offers the opportunity to work in a collaborative and supportive environment with a focus on growth.</p><p><br></p><p>Responsibilities:</p><p>• Process and post cash receipts accurately and in a timely manner.</p><p>• Handle business-to-business collections with a customer-focused approach.</p><p>• Apply credits and adjustments to accounts as needed.</p><p>• Assist with month-end and year-end closing activities, including audits.</p><p>• Maintain organized and accurate records of transactions and account reconciliations.</p><p>• Collaborate with team members to resolve discrepancies and improve processes.</p><p>• Ensure compliance with company policies and financial regulations.</p><p>• Provide exceptional customer service during collections and account inquiries.</p><p>• Utilize Syspro and Excel for account management and reporting tasks.</p><p>• Support overall department goals by contributing to a high-volume workload efficiently.</p><p><br></p><p>This is a permanent opportunity that will pay up to $24/hr. depending upon experience. Please apply to Jane Gearhart if interested! </p>
<p>We are seeking a hands-on, adaptable <strong>Accounting Manager</strong> to lead all day-to-day accounting operations within a fast-growing civil construction firm. This role is ideal for a proactive, detail-oriented professional with strong full-cycle accounting experience and a desire to help shape and grow the accounting function from the ground up.</p><p><br></p><p>Reporting directly to the General Manager and company owner, the Accounting Manager will oversee accounts payable and receivable, manage vendor payments, support payroll oversight, and ensure financial statements are accurate and timely. This role will also involve monitoring payments to key vendors like Caterpillar and John Deere, working closely with HR and engineering teams, and playing a key role in the upcoming ERP transition from QuickBooks to Spectrum.</p><p><br></p><p>This is a <strong>temp-to-perm</strong> opportunity with the intent to convert to a full-time hire in approximately three months. The company is experiencing rapid growth, and this position offers the chance to build processes, improve systems, and grow with the organization. The position is <strong>fully onsite</strong> in Clearwater, FL, and will eventually manage an Accounting Clerk once administrative staff expansion is complete.</p>
<p>Robert Half is currently recruiting on behalf of our client for a non-profit staff Accountant to join a dynamic finance and administration team. This role is ideal for an accounting professional who is detail-oriented, thrives in a fast-paced environment, and enjoys working with grant funding and compliance. The selected accountant will perform the accounting and compliance for grants and designated funds, ensuring accurate financial reporting and proper use of resources. The selected accountant will collaborate across the organization to support both internal teams and external funding requirements. This role offers the chance to make an impact through accurate financial stewardship and meaningful contributions to the organization’s mission.</p><p>In this role, the selected accountant will:</p><ul><li>Process client requests and manage the grants payable inbox.</li><li>Prepare invoices and supporting documentation for reimbursement-based grants.</li><li>Review, monitor, and reconcile grant activity to ensure accurate revenue and expense recognition.</li><li>Verify invoice coding and prepare journal entries or reclassifications as needed.</li><li>Assist with grant budget preparation and provide timely reporting to leadership.</li><li>Compile year-end schedules and audit documentation.</li></ul><p>Our client provides an opportunity to make a meaningful contribution while developing professionally in a supportive, collaborative, and mission-driven environment making this an excellent position for an accountant who wants to be a part of an organization that makes a significant impact in the local community. If this sounds like you and you meet the qualifications, please apply and call Brian Upshaw at 813-259-7602, referencing Job Number 01070-0013301033.</p>
<p>We are looking for a detail-oriented Bookkeeper in Clearwater, Florida. In this role, you will manage various financial tasks, including accounts receivable and general bookkeeping duties, while ensuring accuracy and efficiency in all processes. The ideal candidate will thrive in a collaborative environment, possess strong organizational skills, and adapt quickly to new systems and procedures.</p><p><br></p><p>Responsibilities:</p><p>• Perform month-end close activities, including journal entries and reconciliation to the general ledger.</p><p>• Manage billing and off-cycle invoicing </p><p>• Conduct bank reconciliations to ensure accuracy of financial records.</p><p>• Oversee accounts receivable processes and maintain up-to-date records.</p><p>• Handle sales tax filings on a monthly basis.</p><p>• Collaborate with the finance and operations team to streamline accounting procedures.</p><p>• Provide support for general accounting tasks as needed. </p><p><br></p><p>The ideal candidate will have 5+ years of bookkeeping experience in their career. This position requires a candidate with great communication skills, strong attention detail and the ability to work in a fast-paced environment. </p><p><br></p><p>This is a permanent position that will pay up to $65,000 depending upon experience. Please apply to Jane Gearhart if interested! </p>
We are looking for an Accounts Receivable Specialist to join our team in Sarasota, Florida. This is a contract-to-permanent position in the motor retail industry, offering an excellent opportunity to contribute to financial operations while expanding your expertise. The role requires a proactive individual who can efficiently manage various tasks related to accounts receivable and cash application.<br><br>Responsibilities:<br>• Process and apply cash transactions accurately within the Syspro system.<br>• Monitor multiple email inboxes to ensure timely communication and resolution of issues.<br>• Run credit card payments and handle billing processes to support accounts receivable operations.<br>• Utilize Salesforce for customer relationship management and data tracking.<br>• Perform various administrative tasks to assist the accounts receivable team.<br>• Maintain and analyze data using Excel to support reporting and reconciliation.<br>• Ensure compliance with accounting standards and company procedures.<br>• Collaborate with internal teams to address and resolve discrepancies in receivables.<br>• Provide support for other accounting functions as needed.
<p>We are seeking a detail-oriented candidate with hands-on experience in Oracle HCM Payroll to support our payroll operations for a large banking client. As a Payroll Operations Associate, you will play a crucial role in ensuring the seamless execution and validation of US payrolls using Oracle HCM. This role requires a deep understanding of end-to-end data lineage from transaction to disbursement, enabling the implementation of preventative measures and resolution of disruptions. This position will leverage technical expertise to optimize payroll processes using tools like Alteryx and Pega for automation and data processing.</p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Support automated reconciliation for data inputs and loads, ensuring data integrity and accuracy. </li><li>Execute and validate defined payroll flows within Oracle HCM, ensuring accuracy and compliance. </li><li>Utilize technical expertise to optimize payroll processes and enhance system functionality. </li><li>Assist in generating reports and resolving issues using OTBI and BI queries. </li><li>Provide functional support for system-related issues, ensuring timely resolution. </li><li>Collaborate with cross-functional teams to gather requirements and support the design of efficient workflows. </li><li>Stay informed about industry trends and best practices in HRIS and workforce management.</li></ul>
We are looking for a skilled Payroll Administrator to join our team in Tampa, Florida. In this long-term contract role, you will oversee essential payroll and human resource functions, ensuring accuracy and compliance across onboarding, terminations, and employee benefits. This position offers an excellent opportunity to contribute to a growing organization while leveraging your expertise in payroll systems and reporting.<br><br>Responsibilities:<br>• Manage onboarding processes for new employees, including entering their information into the database.<br>• Oversee offboarding tasks, ensuring terminations are properly processed and final payments are accurate.<br>• Assist with payroll entry and processing within the organization's payroll system.<br>• Generate and analyze detailed payroll reports to maintain data accuracy and compliance.<br>• Address employee inquiries regarding benefits and provide clear, attentive support.<br>• Apply and manage payroll deductions, including garnishments, in accordance with regulations.<br>• Collaborate with team members to ensure seamless coordination of payroll and HR functions.<br>• Maintain a high level of accuracy and attention to detail when handling sensitive employee data.<br>• Utilize tools such as ADP Workforce Now and Microsoft Excel to streamline payroll processes.
