10 results for Receptionist in Swansea, MA

Receptionist/ Legal Assistant

Northborough, MA
onsite
Permanent
60000 - 65000 USD / Yearly
Robert Half is partnering with a law firm in the Greater Worcester area in their search for a Receptionist/Legal Assistant to support our Trusts & Estates practice. This position is ideal for someone with a background in probate, MassHealth processes, or elder law, who thrives in a client-focused environment. The role combines administrative duties with legal support tasks, requiring excellent attention to detail and a meticulous demeanor. Responsibilities:• Handle incoming calls, manage attorney schedules, and coordinate appointments efficiently.• Welcome clients warmly, gather intake information, and ensure a well-managed front office experience.• Organize mail, scan and file documents, and maintain both electronic and physical records.• Assist attorneys with drafting and filing probate court documents, including petitions, notices, and inventories.• Support estate administration by collecting asset details, liaising with financial institutions, and organizing relevant documentation.• Prepare drafts for estate planning documents, such as wills, powers of attorney, and healthcare proxies, as directed.• Monitor deadlines for probate filings, client follow-ups, and estate-related milestones.• Facilitate MassHealth applications by gathering necessary documentation and communicating with caseworkers and agencies.• Provide assistance with long-term care applications, ensuring all required verifications and documents are organized.• Maintain clear communication with third-party providers, ensuring thorough and respectful interactions.
2026-02-06T00:00:00Z

Receptionist Lead/Front Office Coordinator

Boston, MA
onsite
Temporary
22 - 24 USD / Hourly
We are looking for a dedicated Receptionist Lead/Front Office Coordinator to join our team on a contract basis in Boston, MA. In this contract role role, you will be a core asset in completing the following responsabilities: Job duties Front Desk Guest Experience - Ensure a professional welcoming and seamless guest experience at all times. - Welcome visitors clients and guests manage visitor check-in building security requirements and access badges. - Escort guests to meeting rooms and notify hosts of arrival. - Understand client expectations and deliver consistent 5-star service. - Respond to guest needs and requests promptly and professionally. - Answer and direct calls manage messages and meeting room inquiries. - Monitor reception inbox ensuring timely responses. Meeting Hospitality Support - Book meeting rooms accurately using approved systems ensure A/V room setup and food and beverage needs are captured. - Assist with hospitality setup including beverages and food service. - Coordinate internal and external catering as needed. Office Operations Facilities Support - Manage office supplies and kitchen inventory including weekly food orders. - Manage incoming and outgoing mail packages and deliveries. - Coordinate with building management and vendors cleaning maintenance IT. - Coordinate equipment maintenance and vendor support escalate unresolved issues when needed. - Maintain workplace tidiness and readiness across shared spaces. - Support staff events team-building activities and onsite functions. Budget and Invoice Support - Manage office budgets and allocate invoicMes accurately to the correct Line of Business and opportunity numbers. - Process invoices ensuring accurate coding. - Review monthly budget reports to ensure spending compliance and proper allocation. Onboarding Employee Support - Assist with new-hire onboarding including desk setup...
2026-02-26T00:00:00Z

Administrative Assistant

Milford, MA
onsite
Temporary
17 - 19 USD / Hourly
Robert Half's client in Milford is looking for an administrative assistant for a 3-month long assignment. Responsibilities: - Answering phones and making appointment reminder calls - Greeting consumers, collecting co-payments - Entering billing and other data into the electronic health record - General administrative duties including managing medical records, medical billing data, filing, copying, scanning, supplies Duration: 3 months Hours: Monday to Friday 9am- 5pm APPLY NOW is you are interested!
2026-03-02T00:00:00Z

Administrative Assistant

Boston, MA
onsite
Temporary
17.4135 - 20.163 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily operations in an office environment that values attention to detail. This role requires excellent organizational skills and the ability to multitask effectively. As part of a long-term contract, you will play a vital role in ensuring smooth administrative workflows and providing exceptional support to the team. Responsibilities: • Manage and maintain office organization, including scheduling meetings and coordinating appointments. • Answer and direct inbound calls with accuracy and courtesy. • Perform data entry tasks to ensure information is updated and organized. • Provide receptionist support, including greeting visitors and managing front desk operations. • Assist with document preparation, filing, and record management. • Coordinate office supplies and ensure inventory is stocked appropriately. • Support team members with administrative tasks to optimize productivity. • Communicate effectively with both internal and external stakeholders. • Handle confidential information with discretion and care.
2026-03-03T00:00:00Z

Administrative Assistant

Warwick, RI
onsite
Permanent
60000 - 62000 USD / Yearly
We are looking for an Administrative Assistant to join our client in Warwick, Rhode Island. This role is ideal for an organized and detail-oriented individual who thrives in a fast-paced office environment. As part of the team, you will play a key role in supporting various administrative and accounting functions to ensure the office runs smoothly. Responsibilities:• Answer and direct incoming phone calls with efficiency and courtesy.• Prepare and draft correspondence, including engagement and representation letters, and other necessary documents.• Type financial and performance statements based on reports provided by accountants, ensuring accuracy in data entry.• Assist with tax return processing by scanning, uploading, and assembling client packages.• Manage office supplies, including monitoring inventory and placing orders for janitorial, coffee, and breakroom items.• Track and oversee the status of electronically filed tax returns.• Organize and maintain filing systems, ensuring documents are properly stored and accessible.• Utilize software such as Capital Confirmation, Lacerte, and Adams Tax forms to complete various tasks.
2026-03-03T00:00:00Z

Administrative Assistant

Upton, MA
onsite
Contract / Temporary to Hire
18 - 22 USD / Hourly
Robert Half's client in Wellesley is looking for an Administrative Assistant to assist an advisor in the financial planning space. Key responsibilities include: - Email triage - Follow up emails / calls to clients - Ability to read and write english at a high level - Light calendar management - Mail distribution weekly _ Problem solving skills - Ability to be personable while on the phone Hours: 9a-5p M-F (1/2 hour paid lunch) Pay rate; $18-$22 (based on experience) - On-site for first 6-8 weeks with 1 day hybrid following (potentially)
2026-03-04T00:00:00Z

Accounts Receivable Clerk

Westborough, MA
onsite
Permanent
70000 - 80000 USD / Yearly
We are seeking an Accounts Receivable Clerk to join our team in Westborough, Massachusetts. The role involves managing intercompany billings, processing manual invoices, and maintaining accurate customer credit records. This role is vital to our operations and requires someone with strong skills in Account Reconciliation, Accounts Receivable (AR), Billing, Cash Applications, and Microsoft Excel. For immediate consideration please call Allison Brown at 508.205.2121 Responsibilities: • Handle a high volume of intercompany billings through an automated system• Maintain and update billing files for various divisions• Generate new charge out files for new billings and distribute backup for invoices to sites via email• Process manual invoices and credit memos in a timely and accurate manner• Post cash receipts on a daily basis, including wires, ACH, and checks• Prepare deposits and scan all cash receipts for record-keeping• Enter intercompany paper transfers and follow up with sites on any questions about paper transfers• Regularly update intercompany balances and distribution lists• Review and prepare consolidated Sales and Bookings reports for all sites on a weekly basis• Assist with other projects as they arise, particularly those related to Quarter and Year End reporting and month-end reporting.
2026-03-04T00:00:00Z

Accounts Receivable Clerk

Westborough, MA
onsite
Permanent
55000 - 65000 USD / Yearly
Position Summary Our exclusive client, a national organization in the healthcare industry is seeking a detail-oriented Cash Application Specialist to join a growing finance team. This role is responsible for accurately applying customer payments, reconciling cash receipts, and ensuring the integrity of accounts receivable records. The ideal candidate thrives in a fast-paced environment, enjoys problem-solving, and understands how accurate cash posting supports overall financial operations. For immediate consideration as a Cash Application Specialist, candidates can reach out directly to Thiago de Matos (508) 213-1192 Key Responsibilities Post daily customer payments (ACH, wire transfers, checks, credit cards, and lockbox transactions) to the appropriate customer accounts and invoices.Review remittance information and research discrepancies to ensure accurate application of funds.Reconcile bank deposits to the accounts receivable subledger and investigate variances.Resolve unapplied cash, short payments, deductions, and overpayments in a timely manner.Partner with Billing, Collections, and Customer Service teams to clarify payment details and resolve account issues.Maintain accurate customer account balances to support effective collections and reporting.Prepare daily and monthly cash posting reports and assist with AR aging analysis.Support month-end close by ensuring all cash activity is recorded and reconciled.Assist with audit requests and documentation related to cash receipts and AR transactions.Identify opportunities to improve processes, accuracy, and efficiency within the cash application function. Qualifications Associate’s or Bachelor’s degree in Accounting, Finance, or related field preferred.2+ years of experience in cash application, accounts receivable, or transactional accounting.Strong understanding of AR processes and basic accounting principles.Experience working with ERP systems (e.g., SAP, Oracle, NetSuite, Microsoft Dynamics, etc.).
2026-02-20T00:00:00Z

Data Entry Clerk

North Providence, RI
onsite
Temporary
20 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team in Providence, Rhode Island. In this long-term contract position, you will play a key role in maintaining accurate records, supporting administrative functions, and ensuring efficient data management processes. This is a great opportunity for someone with strong organizational skills who thrives in a fast-paced environment. Responsibilities: • Enter and manage data with precision and speed across multiple systems. • Maintain and update provider databases to ensure accuracy and completeness. • Create and organize departmental filing systems to enhance accessibility and efficiency. • Provide clerical support to network recruiters and relations representatives focused on attention to detail. • Input credentialing information into designated systems and ensure proper documentation. • Utilize Microsoft Excel and other tools for data entry and reporting tasks. • Learn and adapt to new systems and processes as required. • Transfer information between systems while ensuring consistency and accuracy. • Collaborate with team members to support various administrative tasks as needed.
2026-03-02T00:00:00Z

Data Entry Clerk

Milford, MA
onsite
Temporary
18.2115 - 21.087 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to join our team on a long-term contract basis in Milford, Massachusetts. This role involves accurately managing and transferring data across systems while adhering to deadlines in a hybrid work environment. The ideal candidate will possess strong Excel skills and thrive in both collaborative and independent work settings. Responsibilities: • Accurately input and update data into various systems and databases. • Utilize advanced Excel functions to organize, analyze, and transfer data. • Ensure seamless migration of information between different software platforms. • Maintain data integrity and verify the accuracy of entries. • Collaborate with team members to address data-related challenges and improve processes. • Follow established protocols and procedures to meet project deadlines. • Perform regular checks to identify and resolve discrepancies in data. • Work independently to manage assigned tasks efficiently while meeting quality standards. • Provide support in generating reports based on entered data as needed.
2026-03-04T00:00:00Z