Part Time Administrative Assistant<p><strong>20-30 hours a week - hybrid</strong></p><p><br></p><p>We are offering a long term contract employment opportunity for an Administrative Assistant in the government sector, based in San Leandro, California. As an Administrative Assistant, your role will be crucial in handling data analysis, risk assessment, and mitigation strategies, as well as creating reports and presentations, collaborating with various departments, conducting research, and participating in special projects.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Analyze different data sources such as incident reports, insurance claims, financial data, and infrastructure reports to detect trends, patterns, and possible risk areas.</p><p>• Evaluate the probability and potential impact of various risks, including natural disasters, cyberattacks, infrastructure failures, liability claims, and financial losses.</p><p>• Assist in the development of strategies to reduce or mitigate identified risks. This may involve suggesting policy changes, developing training programs, implementing new safety procedures, or improving infrastructure.</p><p>• Prepare reports, presentations, and other documents that summarize risk assessments, mitigation plans, and other relevant information for city officials and other stakeholders.</p><p>• Collaborate closely with various city departments (e.g., Police, Fire, Public Works, Finance) to gather information, coordinate risk mitigation efforts, and ensure effective communication.</p><p>• Stay updated on best practices in risk management and conduct research on specific risk areas as needed.</p><p>• Participate in special projects related to risk management, such as updating emergency preparedness plans or conducting comprehensive risk assessments.</p><p>• Perform related administrative tasks, as assigned.</p>Associate Attorney (F/T or P/T)<p>Robert Half is recruiting an Associate Attorney (full-time or part-time) for a boutique plaintiffs’ firm in Walnut Creek (mostly telecommute REMOTELY). The firm practices labor & employment law and personal injury litigation and takes cases to be adjudicated in public agency administrative hearings, trial courts, and arbitration. The variety of casework includes representing law enforcement personnel (through their unions) in workplace investigations and in disciplinary appeals before administrative boards, representing victims in prosecuting sexual harassment claims and other torts, professional licensing defense, and a variety matters that arise in private sector employment law (executive compensation and severance negotiations, wrongful terminations, and discrimination cases). The annual billable hour target is 1,700 hours (unless part-time employment is preferred.)</p><p> </p><p>The following are the qualifications for the Associate Attorney opportunity:</p><ul><li>2+ years of practice experience, ideally in labor & employment law;</li><li>Other target areas of previous practice experience include public entity administrative law, criminal law, and plaintiff-side civil litigation;</li><li>Strong written and oral advocacy skills;</li><li>Able and willing to travel for occasional hearings and representing clients during internal investigations throughout Northern California and the Central Coast;</li><li>J.D. degree and member in good standing of State Bar of California; and</li><li>Candidates with excellent interpersonal skills, reliable and good work ethic, and fun sense of humor are definitely encouraged to apply!</li></ul><p><br></p><p>This is a fantastic opportunity for a fearless advocate who enjoys representing and fighting on behalf of individual clients, including workers, employees, or victims of harassment, discrimination, or sexual abuse. The firm is offering an annual salary of $110,000 – 130,000+/yr., DOE, (part-time contract work would be paid hourly) and there is origination credit paid and bonus eligibility as well. Benefits (some offered only for full-time employment) include paid sick leave and vacation, $500/mo. stipend for health insurance and costs reimbursement, monthly stipend for remote work supplies, equipment, and WFH services; State Bar and professional association dues and MCLE reimbursements, and 401(k) Plan with employer match starting in Jan. 2025.</p><p> </p><p>For confidential consideration, please email resume to Jon Lucchese, Vice President for Permanent Placement Services Practice, at jon.lucchese‹at›roberthalf‹dot›com . Thank you!</p>Administrative Assistant<p>Walnut Creek client is in need of a part time temporary administrative assistant to cover a maternity leave. </p><p><br></p><p>In this position, you will support the program coordination department with coordinating webinars, education opportunities, onsite events, and training for Members. Overseas third-party contracts and budgets associated with assigned programs. Coordinates with Member liaisons to ensure the delivery of services and assess Member needs through surveys and committee meetings. Provides administrative support and project support as needed. The ideal candidate will be very comfortable in Excel and enjoy heavy coordination with many moving parts. The hours are Tuesday-Thursday 8am-4:30pm.</p><p><br></p><p>If you are interested in this part time temporary administrative assistant role, submit your resume today! </p>Attorney<p>We are seeking a <strong>Family Law Attorney</strong> with at least <strong>2 years of experience</strong> to join our dynamic legal team. This position is ideal for an attorney with prior experience in <strong>family law</strong>, though we are open to candidates with a strong background as a <strong>paralegal</strong> transitioning into an attorney role. Candidates with <strong>local Bay Area experience</strong> are preferred.</p><p>For those seeking <strong>part-time work</strong>, we welcome applications from individuals looking for a reduced workload while maintaining meaningful legal practice.</p><p><strong>Key Responsibilities:</strong></p><ul><li>Draft and respond to <strong>declarations, discovery requests, and preliminary declarations of disclosure</strong></li><li>Assist with <strong>motion practice, depositions, and legal research</strong></li><li>Handle matters involving <strong>high-conflict custody disputes</strong> (a plus)</li><li>Provide strategic legal counsel to clients on <strong>family law matters</strong></li><li>Work both independently and collaboratively to manage caseloads efficiently</li></ul><p><br></p>HR Coordinator<p><strong>Part Time Hybrid Role - 20 hours a week on site Tuesdays and Wednesdays. </strong></p><p><br></p><p><br></p><p>Robert Half is working with a growing Biotechnology company in South San Francisco. Our client will be mass hiring this year and needs your support to assist with interview coordination<strong>. </strong>This role focuses on heavy interview scheduling. You will also be interacting with the candidates directly, so a strong sense of professionalism and customer service is a must. Please find the details of the role below and if interested, apply now! We are looking to have interviews next week. Do not wait, apply now!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and route job requisitions</li><li>Organize candidates’ data (e.g., resumes, assignments and contact details) in internal databases</li><li>Coordinate interviews and contact applicants, as needed</li><li>Check-in and host onsite interviews</li><li>Assist with new hire onboarding (e.g., preparing necessary paperwork and scheduling trainings)</li><li>Other duties as assigned</li></ul>Bookkeeper<p>We have a part time Bookkeeping and Office Administration role in the Real Estate & Property industry, with the potential for a permanent position. The role is based in Pleasanton, California.</p><p><br></p><p>Responsibilities:</p><p>• Accurately process accounts receivable and payable transactions</p><p>• Regularly reconcile bank accounts and monitor bank balances</p><p>• Prepare accounting calculations and worksheets in Excel for cash flow reporting and other analyses</p><p>• Assist with the month-end closing process, including journal entries and reconciliations of general ledger accounts</p><p>• Conduct internet research as necessary</p><p>• Interact with commercial property tenants as needed</p><p>• Oversee general office duties</p><p>• Handle data entry tasks and maintain accurate bookkeeping records</p><p>• Leverage software such as QuickBooks and Excel for accounting tasks</p><p>• Utilize your administrative experience to support various office operations.</p>Executive Assistant<p><strong>Position: Development Support Assistant</strong></p><p><strong>Location:</strong> On-site, building is on 12th Street, Oakland, CA</p><p><strong>Employment Type:</strong> Part-Time (3-Month Contract)</p><p><strong>Schedule:</strong> Tuesday through Thursday, 3 days per week</p><p><br></p><p><strong>About Us:</strong></p><p>A Higher Division Education DEI organization is committed to [insert a brief mission statement or overview about the organization]. We are seeking a detail-oriented and proactive <strong>Development Support Assistant</strong> to join our team and provide vital support for our development and fundraising efforts.</p><p><br></p><p><strong>Position Overview:</strong></p><p>As a Development Support Assistant, you will play a critical role in managing data, organizing resources, and ensuring efficient communication within the team. Your contributions will help streamline operations and enhance fundraising efforts.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Perform accurate data entry and management to support development activities.</li><li>Organize and manage schedules, resources, and files to ensure smooth operations.</li><li>Assist with data analysis and reporting to inform strategic decisions.</li><li>Work with various systems to track and manage information effectively.</li><li>Utilize strong Microsoft Excel skills to create and maintain data spreadsheets.</li><li>Manage communications, including phone calls, email correspondence, and distributing information.</li><li>Provide general office support and perform basic administrative duties.</li><li>Assist with fundraising-related tasks (experience in fundraising is a plus).</li></ul><p><br></p><p><br></p>Surgery Scheduler<p>We are offering a contract to hire employment opportunity for a PART-TIME (~30 hours/week - may increase in the future) Surgery Scheduler in the Healthcare industry, located in San Francisco, California. Our workplace is fast-paced, and your role will involve interacting with various healthcare professionals but not directly with patients. </p><p><br></p><p>Responsibilities:</p><p>• Accurately scheduling surgeries, primarily for orthopedic cases.</p><p>• Utilizing CRM software for case management.</p><p>• Verifying and confirming patient information as part of the data entry process.</p><p>• Liaise with schedulers at doctors' offices mainly via email and occasionally over the phone.</p><p>• Confirming acceptance of patient insurance without the need for pre-authorizations.</p><p>• Ensuring all orders are clarified before approving cases.</p><p>• Managing billing functions, including procedure codes and confirming equipment needed for surgery.</p><p>• Maintain effective email communications.</p><p>• Ensuring accurate records are kept, including charts and graphs related to surgery scheduling.</p>Project Coordinator<p>We are offering an ongoing/part time contract employment opportunity for a Project Coordinator in San Ramon, California. The Project Coordinator will play a critical role in our team, focusing on project tracking and reporting. This role will involve managing a comprehensive Excel report that covers all aspects of our active and closed projects, including tracking engagement closeout reports, grant dollars, and consultant hours.</p><p><br></p><p>Responsibilities: </p><p>• Manage and update a comprehensive multi-tab Excel report, providing a snapshot of all active and closed projects.</p><p>• Track engagement closeout reports, grant dollars within each project, and consultant hours.</p><p>• Utilize Microsoft Office Suite, particularly Excel, Unanet timekeeping software, QuickBooks, and Salesforce.</p><p>• Upload contracts, agreements, and survey data to specific clients in Salesforce.</p><p>• Accurately document and track multiple projects in Excel, ranging from 80 to 120 projects per year.</p><p>• Initiate, plan, execute, and close projects following company methodologies.</p><p>• Document and maintain relevant information on projects, ensuring clear communication of project timelines, milestones, and dependencies.</p><p>• Foster positive relationships with internal and external stakeholders.</p><p>• Track and document funding sources by project for easy report out to the source of funds.</p><p>• Provide the business development team and client services director with hours assigned by contractor to ensure a balanced and deliverable backlog.</p><p>• Prepare and maintain client account tracking inputs and documentation.</p><p>• Handle client onboarding and ensure all required paperwork is completed accurately.</p><p>• Resolve any issues related to information accuracy, changes, updates on each project.</p><p><br></p>Payroll Clerk<p>We are offering a short-term contract employment opportunity for a Part-time (MWF) Payroll Clerk in a CA Firm, based in San Francisco, California. The role entails managing the complete payroll process, maintaining compliance with all relevant payroll regulations and tax laws, and providing technical accounting support for payroll-related inquiries.</p><p><br></p><p>Responsibilities:</p><p>• Efficiently handling the complete payroll process, including data entry, calculations, and disbursement of wages.</p><p>• Adhering to federal, state, and local payroll regulations and tax laws.</p><p>• Maintaining precise records of employee hours, deductions, and benefits.</p><p>• Collaborating with the human resources department to manage payroll-related employee information.</p><p>• Preparing and submitting necessary payroll reports to management.</p><p>• Assisting in the reconciliation of general ledger accounts associated with payroll transactions.</p><p>• Providing support for accounts payable and accounts receivable functions as required.</p><p>• Utilizing financial software to enhance payroll processes and improve efficiency.</p><p>• Providing technical support for payroll-related inquiries.</p><p>• Managing multiple tasks effectively with excellent organizational skills.</p>PT Administrator<p>We are seeking a highly organized and detail-oriented part-time Administrative Assistant to join our team for a 3-month term. </p><p><br></p><p>Responsibilities:</p><ul><li>Assist with maintaining, updating and reviewing financial spreadsheets</li><li>Accept and log donations accurately and promptly</li><li>Assist with year end and system support tasks</li><li>Other administrative tasks as required</li></ul><p><br></p>Entry Level Accountant<p>Robert Half is thrilled to announce an exciting opportunity for an <strong>Entry-Level Accountant</strong> to join our <strong>Full-Time Engagement Professionals Team in the California east bay!</strong></p><p><br></p><p>Are you ready to join a driven team of professionals and grow your career with a <strong>prestigious and reputable organization</strong>? This is your chance to gain hands-on experience, sharpen your accounting skills, and be part of something remarkable.</p><p><br></p><p><strong>What You’ll Do</strong>:</p><ul><li>Handle <strong>Accounts Payable (A/P)</strong> and <strong>Accounts Receivable (A/R)</strong> tasks.</li><li>Collaborate with the <strong>Senior Accountant</strong> on impactful projects that build your skills and expertise.</li></ul><p><strong>Don’t wait!</strong> Let’s connect today. Message me on <strong>LinkedIn</strong> (Tawnia Kirshen) to learn more and kick-start your next career move!</p><p><br></p><p><br></p>Entry Level Accountant<p>Robert Half is thrilled to announce an exciting opportunity for an <strong>Entry-Level Accountant</strong> to join our <strong>Full-Time Engagement Professionals Team in the California east bay! </strong>Are you ready to join a driven team of professionals and grow your career with a <strong>prestigious and reputable organization</strong>? This is your chance to gain hands-on experience, sharpen your accounting skills, and be part of something remarkable.</p><p><br></p><p><strong>Don’t wait!</strong> Let’s connect today. Message me on <strong>LinkedIn</strong> (Tawnia Kirshen) to learn more and kick-start your next career move!</p><p> </p><p><strong>What You’ll Do</strong>:</p><ul><li><strong>Financial Recordkeeping</strong>: Assist in maintaining accurate and up-to-date financial records.</li><li><strong>Accounts Payable/Receivable</strong>: Process invoices, payments, and collections.</li><li><strong>Bank Reconciliations</strong>: Reconcile bank statements to ensure accuracy.</li><li><strong>Data Entry</strong>: Input financial transactions into accounting software.</li><li><strong>Reporting</strong>: Prepare basic financial reports and summaries for management.</li><li><strong>Support Senior Accountants</strong>: Assist with audits, month-end close processes, and other accounting projects.</li><li><strong>Compliance</strong>: Ensure adherence to company policies and accounting standards.</li></ul><p><br></p>Entry-Level Accountant<p>Robert Half is thrilled to announce an exciting opportunity for an <strong>Entry-Level Accountant</strong> to join our <strong>Full-Time Engagement Professionals Team in the California east bay! </strong>Are you ready to join a driven team of professionals and grow your career with a <strong>prestigious and reputable organization</strong>? This is your chance to gain hands-on experience, sharpen your accounting skills, and be part of something remarkable.</p><p><br></p><p><strong>Don’t wait!</strong> Let’s connect today. Message me on <strong>LinkedIn</strong> (Tawnia Kirshen) to learn more and kick-start your next career move!</p><p> </p><p><strong>What You’ll Do</strong>:</p><ul><li><strong>Financial Recordkeeping</strong>: Assist in maintaining accurate and up-to-date financial records.</li><li><strong>Accounts Payable/Receivable</strong>: Process invoices, payments, and collections.</li><li><strong>Bank Reconciliations</strong>: Reconcile bank statements to ensure accuracy.</li><li><strong>Data Entry</strong>: Input financial transactions into accounting software.</li><li><strong>Reporting</strong>: Prepare basic financial reports and summaries for management.</li><li><strong>Support Senior Accountants</strong>: Assist with audits, month-end close processes, and other accounting projects.</li><li><strong>Compliance</strong>: Ensure adherence to company policies and accounting standards.</li></ul><p><br></p>Entry Level Accountant<p>Robert Half is thrilled to announce an exciting opportunity for an <strong>Entry-Level Accountant</strong> to join our <strong>Full-Time Engagement Professionals Team in the California east bay! </strong>Are you ready to join a driven team of professionals and grow your career with a <strong>prestigious and reputable organization</strong>? This is your chance to gain hands-on experience, sharpen your accounting skills, and be part of something remarkable.</p><p> </p><p><strong>What You’ll Do</strong>:</p><p>· Handle <strong>Accounts Payable (A/P)</strong> and <strong>Accounts Receivable (A/R)</strong> tasks.</p><p>· Collaborate with the <strong>Senior Accountant</strong> on impactful projects that build your skills and expertise.</p><p><br></p><p><strong>Don’t wait!</strong> Let’s connect today. Message me on <strong>LinkedIn</strong> (Tawnia Kirshen) to learn more and kick-start your next career move!</p>Client Service Associate - Wealth Mangement Firm<p><strong>Please contact Jennifer Fukumae via LinkedIn for fastest consideration for this opportunity.</strong></p><p> </p><p><strong>Job Posting: </strong>Client Service Associate</p><p><strong>Employment Type:</strong> Full-Time</p><p><strong>Location: </strong>San Jose, 100% onsite</p><p><strong>Comp</strong>: $88-120k + Bonus</p><p> </p><p> </p><p>Are you ready to elevate your career with a fast-growing Wealth Management Firm that has expanded by $400 million in recent years? We’re seeking a driven and detail-oriented <strong>Client Service Advisor</strong> to join this dynamic team!</p><p> </p><p>This is your chance to be part of a company that values work-life balance, delivers outstanding investment returns, and offers competitive compensation. Join a collaborative team where your skills will make a direct impact on clients' success and the firm's continued growth.</p><p> </p><p>If you're passionate about providing exceptional client service and want to grow with a firm on the rise, we want to hear from you! <strong>Apply now</strong> to take the next step in your career.</p><p> </p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Generate performance reporting and analyze effects of contribution and attribution.</li><li>Assist with implementing back office reconciliation processes.</li><li>Provide a high level of customer support to high net worth individuals.</li><li>Keeping up-to-date with client documentation.</li><li>Adhering to regulatory rules.</li><li>Processing client transactions accurately and punctually.</li><li>Assisting in bank operations (web calls) and international banking support.</li></ul><p><br></p>Finance Associate for Venture Capital Firm in SF - Hybrid!<p><strong>Job Posting: Finance Associate </strong></p><p><strong>Employment Type: Full-Time</strong></p><p><strong>Location: San Francisco; 2 days a week onsite </strong></p><p><strong>Salary: $100-$140k (DOE)</strong></p><p> </p><p>Join a fast-growing early-stage venture firm specializing in cryptocurrencies, blockchain, and fintech. With $2B AUM, they’re shaping the future of digital finance—and you can be part of it. If you have experience in accounting, tax, or audit, this is your chance to step into the evolving crypto space and make an impact.</p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Perform in-depth reviews of quarterly reports prepared by the fund administrator.</li><li>Oversee the preparation and distribution of quarterly capital statements to investors.</li><li>Serve as the key point of contact for coordinating and managing relationships with the fund administrator.</li><li>Review financial statements.</li><li>Assist with fund operations, such as capital calls, investment funding, and other fund operation processes. </li></ul><p> </p>Finance Associate (Tax) - Early Stage VC Firm!<p><strong>Job Posting: Finance Associate (Tax)</strong></p><p><strong>Employment Type: Full-Time</strong></p><p><strong>Location: San Francisco; 2 days a week onsite </strong></p><p><strong>Salary: $100-$140k (DOE)</strong></p><p> </p><p>Join a fast-growing early-stage venture firm specializing in cryptocurrencies, blockchain, and fintech. With $2B AUM, they’re shaping the future of digital finance—and you can be part of it. If you have experience in accounting, tax, or audit, this is your chance to step into the evolving crypto space and make an impact.</p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Perform in-depth reviews of quarterly reports prepared by the fund administrator.</li><li>Oversee the preparation and distribution of quarterly capital statements to investors.</li><li>Serve as the key point of contact for coordinating and managing relationships with the fund administrator.</li><li>Review financial statements.</li><li>Assist with fund operations, such as capital calls, investment funding, and other fund operation processes. </li><li>Assist with fund tax and reviewing K-1 tax returns.</li></ul><p><br></p>Finance Associate (Audit) - Early Stage VC!<p><strong>Job Posting: Finance Associate (Audit)</strong></p><p><strong>Employment Type: Full-Time</strong></p><p><strong>Location: San Francisco; 2 days a week onsite </strong></p><p><strong>Salary: $100-$140k (DOE)</strong></p><p> </p><p>Join a fast-growing early-stage venture firm specializing in cryptocurrencies, blockchain, and fintech. With $2B AUM, they’re shaping the future of digital finance—and you can be part of it. If you have experience in accounting, tax, or audit, this is your chance to step into the evolving crypto space and make an impact.</p><p> </p><p><strong>Responsibilities</strong>:</p><ul><li>Perform in-depth reviews of quarterly reports prepared by the fund administrator.</li><li>Oversee the preparation and distribution of quarterly capital statements to investors.</li><li>Serve as the key point of contact for coordinating and managing relationships with the fund administrator.</li><li>Review financial statements.</li><li>Assist with fund operations, such as capital calls, investment funding, and other fund operation processes. </li></ul><p><br></p>Tax Preparer<p><strong>Job Title:</strong> Tax Preparer</p><p><strong>Type: Fulltime,</strong> Temporary (Potential Temp-to-Hire)</p><p><strong>Start Date:</strong> ASAP</p><p><strong>Duration:</strong> At least through June, with potential for full-time hire</p><p><strong>Location:</strong> Onsite</p><p><strong>Job Description:</strong></p><p>We are seeking a skilled <strong>Tax Preparer</strong> to join our team for a temporary assignment with the possibility of transitioning into a permanent role. The ideal candidate will have experience in preparing both corporate and individual tax returns, and proficiency with CCH ProSystem Fx software.</p><p><strong>Responsibilities:</strong></p><ul><li>Prepare and file <strong>corporate and individual income tax returns</strong> accurately and in compliance with federal and state tax laws.</li><li>Review financial records, including income statements, balance sheets, and other supporting documentation to ensure proper tax calculations.</li><li>Provide income tax accounting services to clients and respond to client inquiries regarding tax matters.</li><li>Utilize <strong>CCH ProSystem Fx</strong> software for tax return preparation and document management.</li><li>Stay up-to-date on tax laws and changes in regulations to ensure accuracy in all tax filings.</li></ul><p><br></p>Administrative Assistant<p>Robert Half is working with one of our top coastal clients in Half Moon Bay. They are in need of a skilled administrator to assist in the admsintiration office. This will be a part time role 20 - 30 hours a week. Hours could increase depending on workload. This opportunity with provide you with municipality experience which could lead to a variety of opportunities with local government entities. Please find the description below and if interested, apply now. We are potentially looking to have someone start next week. Do not wait, apply now!</p><p><br></p><p><strong>Main Job Duties</strong></p><ul><li>Provides responsible, and complex administrative and executive support; types and proofreads a wide variety of complex and confidential reports, letters and memoranda; independently prepares correspondence; types from rough draft or verbal instructions; takes and transcribes dictation and composes correspondence not requiring the attention of a department director or other management personnel.</li><li>Maintains a wide variety of records files and logs related to departmental operations and activities; conducts periodic retention and purging of files in compliance with applicable guidelines</li><li>Prepares evaluations, reports, correspondence, and memoranda, many of which are of a highly confidential and sensitive nature utilizing word processing software.</li><li>Participates in special projects as assigned</li></ul><p><strong>Other Job Duties </strong></p><ul><li>Acts as a receptionist. Screens office and telephone callers; responds to complaints and requests for information on City regulations, procedures, systems and precedents relating to assigned responsibilities; receives and routes incoming mail. Refer inquiries as appropriate.</li><li>Maintains calendar of activities, meetings and various events for City management; arranges meetings and makes appointments; assists with task prioritization; follows up on assigned projects to meet deadlines; provides staff support to committees or commissions such as preparing agendas, materials and minutes; makes travel arrangements and prepares related expense reports; may be assigned to attend commission or committee meetings to serve as the recording secretary.</li><li>Recommend organizational and procedural changes affecting clerical activities.</li><li>Assists in budget preparation and control; assists in monitoring department expenditures and purchasing activities; prepares purchase orders; receives and records invoices and fees; recommends fund transfers as needed; prepares department payroll for processing; tracks overtime usage; retains and tracks personnel payroll records</li><li>Researches, compiles and analyzes data for special projects and various reports.</li></ul><p><br></p>Office Assistant<p>Robert Half is working on a part-time Office Assistant position in Redwood City with a lead Real Estate Development / Investment company. Our client is a leading real estate agency specializing in residential, commercial, and luxury properties. With a focus on providing exceptional customer service, expert market insights, and tailored solutions, they pride themselves on connecting clients with their ideal properties. The goal; to foster long-term relationships with both clients and team members.</p><p><br></p><p>We are looking for someone to start this role immediately. Please see the details below and if interested, apply now! We want interviews next week. Do not wait! Apply. </p><p><br></p><p><strong>Job Description: </strong></p><ul><li>Ordering weekly groceries and stocking the fridge and pantry</li><li>Keeping the kitchen, conference rooms, and supply areas clean and organized</li><li>Ordering office supplies as needed</li><li>Collecting mail and scanning/emailing it to the appropriate teams</li><li>Handling FedEx inquiries and drop-offs</li><li>General office management duties</li></ul>Human Resources (HR) Assistant<p>We are offering a long-term contract role in Manteca, California, for a meticulous Human Resources (HR) Assistant/Recruiting Coordinator. In this role, you will be deeply involved in the recruitment process, benefits administration, employee orientation, and record management. You will also play a significant part in resolving inquiries and issues related to HR matters. Experience with NeoGov is highly desired.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Coordinating the recruitment process, which includes the creation of job advertisements, candidate selection, examination scheduling, and recruitment flyer preparation.</p><p>• Handling all aspects of new employee orientations and serving as a point of contact for questions related to benefits and other related topics.</p><p>• Ensuring accurate and timely processing and tracking of new benefit enrollments and changes in various databases.</p><p>• Responding to employee and retiree queries and complaints, and collaborating with medical insurance providers to address issues.</p><p>• Preparing and managing leave of absence paperwork, and tracking Family and Medical Leave Act (FMLA), Pregnancy Disability Leave (PDL), and California Family Rights Act (CFRA) time off.</p><p>• Assisting in the completion of workers’ compensation reports and acting as a liaison with the workers’ compensation carrier.</p><p>• Processing Personnel Action Forms and payroll changes related to various employee transactions and ensuring compliance with bargaining unit agreements and personnel policies.</p><p>• Conducting exit interviews and preparing exit paperwork for departing employees.</p><p>• Participating in special projects, including training programs, engagement committee, open enrollment, and other related projects and events.</p><p>• Providing general administrative and technical support to Human Resources, including preparing correspondence, reports, data entry, and maintaining schedules and records.</p>Bookkeeper<p>Robert Half's construction industry client in San Mateo is looking for a detail-oriented and enthusiastic Bookkeeper to join their team and keep our financial world in tip-top shape. You'll be the go-to person for all things numbers, ensuring accuracy and efficiency in our day-to-day financial operations. This is a fantastic opportunity for someone who loves working with numbers, enjoys problem-solving, and thrives in a fast-paced environment. You'll report directly to the owner and play a crucial role in their continued success.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Manage accounts payable and accounts receivable, ensuring timely payments and accurate invoicing.</li><li>Reconcile bank and credit card statements, identifying and resolving any discrepancies.</li><li>Process payroll, including calculating wages, deductions, and taxes.</li><li>Maintain accurate and up-to-date financial records using [mention accounting software - e.g., "QuickBooks Online"].</li><li>Prepare and analyze financial reports, providing insights into our financial performance.</li><li>Assist with month-end and year-end close processes.</li><li>Manage inventory tracking and reconciliation.</li><li>Handle tax filings and compliance requirements.</li><li>Collaborate with other team members to ensure smooth financial operations.</li><li>Identify and implement process improvements for increased efficiency.</li><li>Perform other bookkeeping duties as assigned.</li></ul><p><br></p>Administrative CoordinatorWe are searching for a diligent Administrative Coordinator in San Jose, California, United States. As part of a dynamic real estate industry, the position offers the opportunity to support a management team responsible for overseeing multiple properties in California. This role provides an engaging contract to hire employment opportunity and is an integral part of our team's operations.<br><br>Responsibilities:<br><br>• Act as the first point of contact for queries from tenants, vendors, and customers.<br>• Order and manage office supplies as necessary.<br>• Support the Property Manager, Chief Engineer, and Security Director with administrative tasks, including creation of work orders, scheduling contract work, drafting contracts, and tracking vendor insurance.<br>• Coordinate and maintain the property management contract database.<br>• Assist with the non-commercial activity application program.<br>• Manage Open/Close notices and issue Notice of Non-Responsibility as needed.<br>• Review security reports and forward to appropriate personnel as instructed.<br>• Work with the Accounting and Operations teams as the main contact for accounts payable bill upload and coding, account research, and setting up vendors.<br>• Assist the Property Manager and Assistant Manager in preparing annual budgets and other financial reports.<br>• Maintain tenant and vendor contact list, as well as the MallCast database.<br>• Generate tenant notifications via memo for food court maintenance, property events, operational reminders, and general property repairs.<br><br>Skills:<br>• Management System<br>• Microsoft Excel<br>• Microsoft Office Suites<br>• Microsoft Outlook<br>• Microsoft Word<br>• About Time<br>• Correspondence<br>• C-Suite<br>• Customer Service<br>• Data Entry