We are looking for a dedicated Administrative Assistant/Case Manager to join our team in San Francisco, California. This contract position is ideal for someone who thrives in a fast-paced environment and has a strong passion for supporting clients through administrative excellence.<br><br>Responsibilities:<br>• Facilitate client intake processes, ensuring all information is properly collected and documented.<br>• Handle client paperwork and verify accuracy to support funding requirements.<br>• Perform data entry tasks with precision and efficiency.<br>• Provide administrative assistance to Case Managers to streamline operations.<br>• Manage front desk responsibilities, including greeting visitors and addressing inquiries.<br>• Answer inbound calls and respond to client needs with attention to detail.<br>• Coordinate email correspondence to maintain timely communication.<br>• Schedule appointments and organize calendars to optimize workflow.<br>• Utilize Microsoft Office tools, including Excel, Outlook, Word, and PowerPoint, to complete tasks effectively.
<p>PLEASE CONTACT CHRISTINA TRAN AT ROBERT HALF FOR DETAILS</p><p><br></p><p>SR. FINANCIAL ANALYST - hybrid role of finance and some accounting</p><p><br></p><p>Responsibilities:</p><p>Perform highly specialized and complex financial analysis, budget analysis, and </p><p>related fiscal functions for a large and diverse hospital service line/department or is </p><p>responsible for coordinating a major budget/financial analysis program in the Hospital </p><p>Finance Department. Duties include financial planning, forecasting and modeling, </p><p>budget development, performance monitoring and management reporting. Prepare</p><p>and provide complex analysis for special and high-level reports for review at the </p><p>executive level. Track expenses for various cost centers. </p><p>Provide leadership in the fiscal planning process and recommends </p><p>process improvements. </p><p><br></p>
<p><strong>NOTE: Please apply here & send your resume via LinkedIn to notify me about your submission!</strong></p><p> </p><p><strong>LinkedIn: Jonathan Christian (JC) del Rosario</strong></p><p><br></p><p>A respected, multi-disciplinary financial services firm is seeking a <strong>Family Office Accounting Manager</strong> to join its Family Office Services team. This role is ideal for a detail-oriented, client-focused individual who enjoys working in a collaborative environment and supporting the financial needs of high-net-worth individuals and families.</p><p><br></p><p>The firm provides comprehensive financial services, including investment advisory, estate planning support, and personalized financial operations. The organization values long-term client relationships, continuous improvement, and a strong culture of integrity, inclusion, and growth.</p><p><br></p><p><strong>Position Overview</strong></p><p>As a Family Office Accounting Manager, you will oversee and execute financial operations for complex client structures, including trusts, partnerships, and LLCs. This role requires a balance of accounting expertise and relationship management, ensuring each client receives accurate, timely, and thoughtful financial support.</p><p>You’ll collaborate with internal teams, external advisors, and clients to manage budgets, reporting, bill payment, and banking strategies. The position offers the opportunity to shape processes and contribute to a high-performing, service-oriented culture.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Act as a key point of contact for clients, maintaining strong, responsive relationships</li><li>Assist clients with budgeting, forecasting, and monitoring cash flow</li><li>Partner with internal bookkeeping staff to ensure timely and accurate recordkeeping</li><li>Prepare and deliver monthly and quarterly financial reports tailored to client needs</li><li>Oversee bill pay and accounts receivable processes across a variety of entity types (e.g., trusts, LLCs, partnerships)</li><li>Evaluate banking, lending, and treasury solutions to meet evolving client objectives</li><li>Work with internal specialists in investment, tax, and estate planning to provide coordinated, holistic financial support</li><li>Contribute to operational process improvements and cross-functional firm initiatives</li></ul><p><strong>Compensation & Benefits</strong></p><ul><li>Competitive base salary with performance-based bonus potential</li><li>Comprehensive health, dental, and vision coverage</li><li>401(k) plan with employer matching</li><li>Flexible time off, including sabbatical eligibility</li><li>Hybrid work model promoting work-life integration</li><li>Inclusive and collaborative culture committed to ongoing development</li></ul>
<p>Our client is seeking a full-time Office Manager to support the firm’s San Francisco and Washington, D.C., offices. This position is located in the firm’s San Francisco office.</p><p>The annual salary range for this role is $135,000 to $185,000 per year, with benefits (among other things, the firm pays the entirety of the Office Manager’s health and dental insurance premiums and 30 percent of the premiums for dependents). </p><p>The position is responsible for the daily management and administrative operations of our San Francisco and DC Offices. It would oversee operations of the firm’s Accounting Department, Office Services, IT, Records, Library and Calendaring. Tasks include onboarding new hires, managing employee benefits, facilitating training and development programs, enforcing company policies, handling employee relations, overseeing recruitment of non-attorney staff, ensuring compliance, and focusing on creating a positive work environment and supporting employee growth within the firm.</p><p><br></p><p>Other responsibilities include:</p><ul><li>Identify qualified candidates, conduct interviews, and onboarding new employees</li><li>Manage and counsel non-attorney staff. Conduct frequent meetings with staff and follow through as necessary</li><li>Design and deliver training programs to enhance employee skills and career progression</li><li>Setting performance goals, provide feedback and conduct performance reviews </li><li>Administer employee benefits packages, assist with tracking Time and Attendance for non-attorney staff and stay updated on compensation trends</li><li>Evaluate competitive policies, participate in plan selection and renewal negotiations. Conduct plan open enrollment meetings, benefit orientations and liaise with brokers as necessary</li><li>Address employee concerns, resolve conflicts, and maintain a positive workplace culture </li><li>Ensure adherence to labor laws, employment regulations, and company policies</li><li>Plan firm events (holiday parties, picnic, staff appreciation, anniversary, attorney events)</li><li>Oversee all aspects of space management, including landlord relations and landlord-provided services; maintenance and security; working with architects, contractors and subcontractors during space renovations</li><li>Maintain the disaster recovery and business continuity plans for SF and DC offices, including the coordination of emergency response plans and emergency communication and response procedures</li></ul>
<p>We are looking for a dedicated <strong>PART-TIME</strong> Office Assistant to join our team in San Francisco, California. In this long-term contract position, you will play a key role in maintaining operational efficiency and supporting the day-to-day needs of our facilities. This is an excellent opportunity for someone with strong organizational and communication skills and attention to detail.</p><p><br></p><p><strong>The shift hours will be Monday-Friday 8AM-12PM (4 hours per day, 20 hours per week) -- This may become a contract to permanent hire!!</strong></p><p><br></p><p>Responsibilities:</p><p>• Manage and maintain the Computerized Maintenance Management System (CMMS) to ensure accurate tracking of facility operations.</p><p>• Coordinate and oversee scheduling for conference rooms and other shared spaces to support seamless operations.</p><p>• Assist in budget planning and tracking for facility-related expenses, ensuring adherence to allocated resources.</p><p>• Provide exceptional customer service by addressing inquiries and resolving facility-related issues promptly.</p><p>• Support the team in processing expense reports and approvals through systems like Concur.</p><p>• Collaborate with the Facilities Coordinator to ensure compliance with organizational policies and standards.</p><p>• Monitor and maintain the functionality of facility equipment, addressing repairs or replacements as needed.</p><p>• Communicate effectively with various departments to ensure alignment on facility needs.</p><p>• Conduct regular audits to ensure facilities are safe, clean, and well-maintained.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013250957**</p><p><br></p>
<p>Are you passionate about operations? Do you have what it takes to contribute directly to the success of an organization? Do you want to have fun while doing it? Look no further! Apply today to be the Operations Manager with Robert Half! We are working with a nonprofit in the Oakland area, and we are seeking candidates with facilities and operations experience who are available immediately to take the next step in their careers.</p><p><br></p><p><strong>Responsibilities</strong>:</p><ul><li>Oversee the operations of the organization, coordinating with various departments such as Operations and Facilities.</li><li>Maintain strong relationships with building vendors, ensuring compliance with all contractual agreements.</li><li>Oversee the company's office inventory, including managing supplies and equipment, and scheduling maintenance as necessary.</li><li>Direct and assist the staff in their daily operations, fostering a positive and efficient work environment.</li></ul>
<p>We are seeking a highly organized and responsible Office Manager to handle a variety of administrative and financial tasks to ensure our office operations run smoothly. The office manager will be responsible for managing schedules, coordinating meetings, communicating with staff and outside vendors, managing office supplies, and providing administrative support to our employees.</p><p>Responsibilities:</p><ul><li>Oversee and support all administrative duties in the office and ensure that the office operates smoothly.</li><li>Manage office supplies and equipment, placing orders when necessary.</li><li>Monitor office expenses and cost-effectively manage resources to save the company money.</li><li>Coordinate with IT department on all office equipment setup and issues.</li><li>Effectively communicate and coordinate with internal departments and external partners.</li><li>Schedule and organize activities such as events, meetings and travel arrangements for executives.</li><li>Perform bookkeeping tasks such as payroll and invoicing.</li><li>Prepare reports and presentations as needed.</li><li>Effectively manage office staff, including hiring, training, and performance evaluations.</li><li>Implement and monitor office policies and procedures.</li><li>Ensure a healthy and safe work environment for all employees.</li></ul>
<p>We are seeking a highly organized and responsible Office Manager to join our team. In this position, you will play a crucial role in streamlining our day-to-day operations and maintaining an enriching, productive work environment. The ideal candidate is detail-oriented, resourceful, and able to manage multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>· Oversee and support all administrative duties in the office and ensure smooth operations.</p><p>· Manage office supplies inventory and place orders as necessary.</p><p>· Perform reception duties such as answering phones where necessary.</p><p>· Manage office layout planning and office moves, and with office refurbishment.</p><p>· Organize and maintain office common areas.</p><p>· Perform as HR to coordinate and direct administrative support functions for the office.</p><p>· Assisting in various daily operations.</p><p>· Working with department managers to improve overall work environment and staff satisfaction.</p>
<p>We are looking for a Temporary Front Office Manager to join our team and manage front office operations during a maternity leave starting August 2025. This position is based in a school setting and requires Livescan fingerprinting and a TB test clearance prior to starting.</p><p><br></p><p>Key Responsibilities:</p><p>Greet visitors, staff, and students while managing incoming calls and inquiries.</p><p>Provide administrative support, such as scheduling appointments, coordinating meetings, and handling correspondence.</p><p>Maintain organized records and ensure the smooth operation of front office activities.</p><p>Collaborate with school staff and departments to support daily operations.</p><p>Ensure compliance with school policies and procedures.</p>
<p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Manage office operations, including facilities, supplies, and vendor relationships.</li><li>Coordinate administrative support, including scheduling meetings, preparing reports, and maintaining accurate records.</li><li>Oversee office budgets and assist with basic accounting tasks, such as invoicing and expense tracking.</li><li>Serve as a liaison between employees and management to address operational needs and workplace concerns.</li><li>Support onboarding of new employees and maintain office policies and procedures.</li></ul>
<p>Robert Half is working with a reputable healthcare who needs help at one of their clinics! Our client offers primary care, lab services, mental health and a variety of other services. We are looking for someone who has worked at a medical facility prior, ideally one that offers primary care services.</p><p><br></p><p>Please find the details below and if interested, apply now! Do not wait, we are looking to get someone started ASAP! </p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li>Serve as the first point of contact for patients, staff, and visitors in a professional and welcoming manner</li><li>Manage front desk operations including calls, scheduling, patient check-ins/outs, and general inquiries</li><li>Accurately enter and update patient data using <strong>Epic EMR system</strong></li><li>Maintain patient confidentiality and adhere to HIPAA regulations</li><li>Coordinate documentation, manage medical records, and support clinical staff as needed</li><li>Collaborate with the healthcare team to ensure smooth front office workflow</li><li>Perform additional administrative tasks as assigned</li></ul><p>Monday–Friday, 7:30 AM–4:30 PM (1-hour lunch)</p>
We are seeking a highly organized, personable, and experienced Front Office Manager to oversee day-to-day front desk operations and ensure a detail oriented, welcoming environment for all guests, staff, and visitors. The ideal candidate has a strong background in hospitality or hotel management, thrives in fast-paced environments, and brings a proactive, service-oriented mindset. Manage and lead front desk operations, ensuring smooth daily workflow and excellent guest/client service. Oversee scheduling, training, and performance of front desk or administrative support staff. Serve as the first point of contact for visitors, vendors, and clients, maintaining a detail oriented and =+ years of experience demeanor. Coordinate office communications, deliveries, supplies, and facility-related support as needed. Work cross-functionally with other departments to support overall office functionality and morale.
<p>We are looking for a highly organized and proactive Office Manager to join our team on a contract basis in Santa Clara, California. This dual-role position combines overseeing daily office operations with providing administrative support. The ideal candidate thrives in a dynamic environment, demonstrates excellent communication skills, and is adept at multitasking and problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support, including managing calendars, scheduling meetings, and coordinating travel arrangements.</p><p>• Prepare and organize materials for presentations, reports, and various projects.</p><p>• Act as the primary point of contact for internal and external communications while ensuring confidentiality.</p><p>• Manage the day-to-day operations of the office, including inventory management, vendor relationships, and facilities maintenance.</p><p>• Coordinate employee activities and events to foster a collaborative and engaging workplace culture.</p><p>• Ensure compliance with workplace safety standards and protocols.</p><p>• Support HR processes such as onboarding, offboarding, and employee orientations.</p><p>• Assist in planning and executing company-wide initiatives, including town halls and team-building activities.</p><p>• Collaborate with leadership to schedule and organize key meetings and events.</p><p>• Handle special projects and tasks as assigned by executive leadership.</p>
We are looking for a motivated and detail-oriented Receptionist to join our team in Mountain View, California. This is a contract position lasting approximately three months, with the opportunity to work on-site five days a week. In this role, you will be the first point of contact for visitors and vendors, ensuring smooth day-to-day operations in a fast-paced environment.<br><br>Responsibilities:<br>• Greet and assist visitors, ensuring a welcoming and organized experience.<br>• Manage incoming calls using a multi-line phone system, directing them to the appropriate contacts.<br>• Coordinate deliveries, food vendors, and office supplies to maintain organized operations.<br>• Address and resolve minor facility issues, such as water machine maintenance, by liaising with vendors.<br>• Organize snacks and in-house food offerings to ensure the office is well-stocked.<br>• Assist with marketing-related tasks, including coordinating swag orders with external vendors.<br>• Support the team by taking on additional responsibilities and contributing to a collaborative work environment.<br>• Ensure smooth scheduling and communication for visitors and meetings.<br>• Provide exceptional customer service to employees, vendors, and guests.<br>• Maintain a tidy and organized reception area.
