We are looking for an experienced Administrative Assistant to join our team in Salinas, California. This is a Contract to permanent position within the manufacturing industry, offering an excellent opportunity for growth. The ideal candidate will bring strong organizational skills, adaptability, and a willingness to learn, ensuring smooth operations in a front-office environment.<br><br>Responsibilities:<br>• Manage accounts payable processes accurately and efficiently.<br>• Perform general clerical duties, including answering inbound calls and maintaining organized records.<br>• Handle data entry tasks to ensure precise and timely updates to company systems.<br>• Serve as the first point of contact for visitors and clients, providing attentive receptionist support.<br>• Utilize Microsoft Office applications to create, edit, and manage documents and spreadsheets.<br>• Collaborate with team members to support administrative needs across various departments.<br>• Assist in onboarding and training for new employees as needed.<br>• Learn and adapt to company-specific software, such as Tremble, with provided training.<br>• Maintain a detail-oriented demeanor and contribute to a positive office culture.<br>• Support additional HR-related tasks and opportunities as the role evolves.
<p><strong>Job Description: Administrative Assistant</strong></p><p>We are seeking a detail-oriented and proactive <strong>Administrative Assistant</strong> to provide essential support to our team and ensure efficient office operations. The ideal candidate will perform a variety of administrative tasks and act as a key point of coordination for the office.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Administrative Support</strong>: Manage schedules, organize meetings, and handle correspondence on behalf of the team.</li><li><strong>Document Management</strong>: Prepare, format, and maintain reports, records, and other office documentation.</li><li><strong>Communication</strong>: Serve as a liaison between departments, clients, and external stakeholders.</li><li><strong>Office Coordination</strong>: Assist with day-to-day office operations, including ordering supplies and maintaining organization.</li></ul><p><br></p>
<p>We are looking for a dedicated Administrative Assistant to join our team on a long-term contract basis. This part-time, fully remote position offers the flexibility to work 15 hours per week while supporting key administrative functions. The ideal candidate will bring strong organizational skills, attention to detail, and the ability to multitask effectively.</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and schedule meetings, ensuring all participants are informed and prepared.</p><p>• Accurately take and distribute detailed meeting minutes to relevant stakeholders.</p><p>• Process requisitions and maintain accurate records of administrative documents.</p><p>• Perform data entry tasks with precision to maintain up-to-date information.</p><p>• Organize and manage electronic and physical records to ensure easy retrieval when needed.</p><p><br></p><p>If you are interested in this part time remote administrative assistant role, submit your resume today! </p>
We are looking for a proactive Administrative Assistant to join our team in Redwood City, California. This is a long-term contract position ideal for someone with strong organizational skills and a keen attention to detail. In this role, you will provide essential support across administrative tasks, event coordination, and project management to ensure smooth operations.<br><br>Responsibilities:<br>• Coordinate and manage logistics for corporate meetings, workshops, and special events, including scheduling and on-site arrangements.<br>• Maintain and update website content, ensuring accurate and timely updates.<br>• Handle shipping and receiving tasks, including creating shipping labels, tracking deliveries, and managing associated records.<br>• Organize and manage both electronic and physical records for administrative, project, and accounting purposes.<br>• Provide assistance in communication with project participants and stakeholders.<br>• Support staff in planning and executing project meetings, seminars, and workshops, including on-site event coordination.<br>• Collaborate with hotel staff to ensure event setups meet requirements, and assist with name badge distribution and other event needs.<br>• Perform receptionist duties, such as answering inbound calls and managing inquiries.<br>• Assist with data entry and administrative office tasks as needed.<br>• Carry out additional duties assigned by the Executive Director.
<p>Are you ready to take your career to the next level with an incredible opportunity in a prestigious litigation firm? Our client, a well-established and highly respected firm located in Pleasanton, is seeking a <strong>Legal Administrative Assistant</strong> to join their team on a <strong>contract-to-hire</strong> basis. If you have experience supporting litigation teams and an administrative background, this role provides a fantastic opportunity for growth and long-term stability!</p><p><br></p><p><strong>Job Responsibilities</strong></p><p>As the <strong>Legal Administrative Assistant</strong>, you will play a key role in ensuring smooth day-to-day operations while supporting a team of attorneys in their litigation practices. Your duties will include:</p><ul><li>Assisting with legal document preparation, formatting, and proofreading.</li><li>Managing calendars, scheduling meetings, and coordinating deadlines.</li><li>Filing court documents (electronically and manually) and tracking case-related activities.</li><li>Maintaining physical and electronic case files with accuracy and confidentiality.</li><li>Handling correspondence with clients, court personnel, and opposing counsel.</li><li>Supporting billing processes and expense tracking for attorneys.</li><li>Performing administrative tasks such as answering phones, ordering supplies, and managing office workflows.</li></ul><p><br></p>
<p>We are looking for an experienced Executive Administrative Assistant to provide high-level support to executives in a fast-paced environment for 1 WEEK. This contract position requires exceptional organizational skills, attention to detail, and the ability to manage multiple priorities effectively. Based in San Francisco, California, this role offers an exciting opportunity to contribute to the success of a dynamic team.</p><p><br></p><p>The duration of this assignment is from 7/25-8/1/2025 -- only 1 week!!!</p><p><br></p><p>Responsibilities:</p><p>• Coordinate and maintain executives' calendars, ensuring all appointments, meetings, and events are scheduled efficiently.</p><p>• Arrange travel plans, including booking flights, hotels, and transportation, while adhering to budgets and preferences.</p><p>• Organize and facilitate conference calls, preparing agendas and ensuring seamless communication.</p><p>• Draft and manage correspondence, including emails and documents, with a high degree of professionalism.</p><p>• Schedule appointments and maintain consistent calendar management practices.</p><p>• Provide comprehensive administrative assistance to executives, ensuring smooth daily operations.</p><p>• Collaborate with internal and external stakeholders to address inquiries and resolve scheduling conflicts.</p><p>• Prepare and review reports, presentations, and other materials for executive meetings.</p><p>• Uphold confidentiality and handle sensitive information with discretion. </p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#31000-0013261674**</p><p><br></p>
<p>Robert Half as an immediate need for a Administrative Assistant with a background in Marketing and Communications. Our client is located in Burlingame. They are an organization with a passion to support schools through California. Please find the job description below and if interested, apply now. Do not wait, we can potentially start someone Monday!</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Able to tag pictures with proper descriptions </li><li>Able to change slides in a presentation (colors, fonts, etc..) using Canva </li><li>Provide administrative support to marketing and communications teams, including scheduling and documentation.</li><li>Manage social media platforms, contributing to digital engagement efforts.</li><li>Perform receptionist duties, including answering inbound calls and greeting visitors.</li><li>Handle data entry tasks with accuracy and attention to detail.</li><li>Support union or non-profit initiatives and adapt to their specific needs.</li><li>Stay updated on digital communication practices and tools to enhance workflow efficiency</li></ul>
We are looking for a motivated and detail-oriented Office Assistant to join our team in Los Altos, California. This is a Contract to permanent position that requires working onsite five days a week. The role involves providing administrative support, managing billing and payment processes, and maintaining strong customer relationships. This opportunity offers room for growth within a collaborative and supportive environment.<br><br>Responsibilities:<br>• Process accounts receivable tasks, including handling deposits and reviewing payment records.<br>• Oversee and manage the billing process to ensure accuracy and timely completion.<br>• Provide administrative support to the team, including scanning documents and maintaining organized records.<br>• Serve as the first point of contact by answering inbound calls and addressing customer inquiries.<br>• Perform receptionist duties, including greeting visitors and maintaining an organized front-office environment.<br>• Utilize Microsoft Office Suite tools, such as Word, Excel, and Outlook, to complete daily tasks efficiently.<br>• Assist with clerical responsibilities, such as filing, data entry, and document preparation.<br>• Maintain positive relationships with customers and ensure their needs are met with care and attention.<br>• Collaborate with a small team to achieve shared goals and support smooth office operations.
We are looking for a detail-oriented Office Assistant to join our team on a contract basis in San Jose, California. This role involves a variety of administrative and clerical tasks that support the daily operations of the office. The ideal candidate will possess strong organizational skills and a proactive approach to handling responsibilities effectively.<br><br>Responsibilities:<br>• Maintain inventory levels and coordinate the ordering of office supplies to ensure smooth operations.<br>• Accurately format, proofread, finalize, and distribute official documents in compliance with established quality standards.<br>• Verify the accuracy and completeness of work, ensuring minimal errors and redundancies.<br>• Monitor and prioritize workflow, updating departmental metrics and production data as needed.<br>• Adhere to organizational policies related to confidentiality, quality standards, risk mitigation, and data privacy.<br>• Provide general administrative support, including office management, partner assistance, and practice-related tasks.<br>• Assist remotely or travel to offsite locations, client offices, or shipping centers as required.<br>• Perform daily cleaning and restocking of kitchen areas to maintain a tidy environment.<br>• Scan documents for extended periods and lift boxes weighing up to 25 pounds as part of office operations.<br>• Cover reception duties as needed, including answering inbound calls and greeting visitors.
<p>We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Francisco, California. In this role, you will provide essential administrative and customer service support for programs within the transportation sector. This position requires strong organizational skills and proficiency with office tools to ensure smooth operations.</p><p><br></p><p>The duration will be 1 months + , may extend for the right person! </p><p><br></p><p>Responsibilities:</p><p>• Respond to customer inquiries professionally and efficiently, delivering excellent service via phone support.</p><p>• Support program enrollment processes, assisting participants in registering for services such as Van Gogh and Shop a Round.</p><p>• Coordinate the preparation and mailing of program-related documents and applications.</p><p>• Maintain accurate records and data entry using tools such as Excel and Google Docs.</p><p>• Collaborate with team members to ensure timely communication and updates regarding program activities.</p><p>• Utilize Microsoft Office Suite to create and manage documents, spreadsheets, and presentations as needed.</p><p>• Contribute to the overall efficiency of the administrative functions by proactively identifying areas for improvement.</p><p><br></p><p>** If you're interested in this position, please apply to this position and contact Georgia Cienkus at georgia.cienkus - at - roberthalf - .com with your word resume and reference job ID#00410-0013262230**</p><p><br></p>
<p>We are looking for a highly organized and detail-oriented Operations Administrative Assistant to support our team in Martinez, California. In this Contract-to-Permanent role, you will play a pivotal part in ensuring seamless office operations and managing critical documentation. This position offers the opportunity to collaborate with project managers, division leaders, coordinate prequalification packages, and oversee various administrative processes essential to the organization.</p><p><br></p><p>Responsibilities:</p><p>• Provide administrative support to division managers and leaders, ensuring their needs are met efficiently.</p><p>• Maintain and organize files, schedules, and key documentation to facilitate smooth operations.</p><p>• Handle incoming calls, manage office correspondence, and oversee logistical arrangements.</p><p>• Prepare internal reports, meeting agendas, and memos to support organizational communication.</p><p>• Coordinate meetings, travel plans, and training sessions for team members.</p><p>• Monitor office supply levels and place orders as needed to maintain inventory.</p><p>• Manage safety and compliance records, ensuring all documentation is up-to-date and accurate.</p><p>• Compile and track prequalification packages by gathering critical documents, such as insurance certificates, resumes, safety records, financial statements, and licensing requirements.</p><p>• Maintain a database of completed prequalification packages, track deadlines, and ensure timely submissions.</p><p>• Collaborate with clients and internal teams to clarify submission requirements and timelines.</p>
We are looking for a dedicated Administrative Assistant to join our team in Oakland, California. In this role, you will provide essential support to our programs and directors by managing administrative tasks, ensuring smooth operations, and maintaining organized systems. This is a long-term contract position offering an excellent opportunity to contribute to a dynamic and supportive work environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to Program Directors, including scheduling meetings, preparing documents, and assisting with projects.<br>• Accurately input and manage data using Google Sheets or Microsoft Excel to ensure information is up-to-date and accessible.<br>• Organize and maintain filing systems to ensure seamless access to important documents.<br>• Coordinate schedules and ensure adequate staffing coverage for team members.<br>• Monitor weekly staff hours to help reduce overtime and manage payroll-related processes effectively.<br>• Assist in the planning and execution of company meetings and events.<br>• Handle inbound and outbound calls with care and provide excellent customer service.<br>• Manage email correspondence and respond to inquiries in a timely and meticulous manner.<br>• Schedule appointments and maintain calendars to support smooth daily operations.
We are looking for a dedicated Administrative Assistant to join our team in Cupertino, California. In this Contract-to-Permanent role, you will play a key part in supporting daily office operations and ensuring the smooth flow of administrative tasks. This position offers an excellent opportunity to contribute to a dynamic environment within the construction industry.<br><br>Responsibilities:<br>• Issue weight certificates for materials such as sand, gravel, dirt, concrete, and asphalt.<br>• Maintain accurate records of truck license numbers and tare weights.<br>• Prepare and submit daily scale reports to ensure operational efficiency.<br>• Verify customer account statuses and collaborate with the credit department to maintain accurate records.<br>• Process sales transactions, including handling cash and credit card payments.<br>• Coordinate staffing schedules with management during peak business periods.<br>• Provide administrative support to various departments and team members as required.<br>• Assist in coordinating office projects and managing general administrative tasks.<br>• Organize and maintain records storage to ensure easy accessibility.
<p>Robert Half's public agency client is in need of a temporary Administrative Assistant in Antioch, CA. This role is 100% onsite.</p><p><br></p><p><u>Duties Include:</u></p><p>Filing, indexing documents</p><p>Gathering data, updating spreadsheets</p><p>Reviewing reports</p><p>Filling out public records</p><p>Answering phones, taking messages</p><p>Log end of day request</p><p>Coordinate agendas</p><p><br></p><p>Ideally looking for someone highly organized, and able to work in fast paced environments while ensuring deadlines are met.</p><p><br></p><p>Experience with MS Suite, SharePoint, and Public Records is a must.</p><p><br></p><p><br></p>
We are looking for a highly organized and detail-oriented Executive Assistant to support senior leadership in San Jose, California. As part of this long-term contract position, you will play a crucial role in ensuring the smooth operation of executive schedules, travel arrangements, and meetings. This is an excellent opportunity to contribute to the success of a dynamic team while showcasing your administrative expertise.<br><br>Responsibilities:<br>• Manage executive calendars, scheduling appointments and coordinating meetings with precision.<br>• Organize and book comprehensive travel arrangements, including flights, accommodations, and transportation.<br>• Coordinate travel plans to ensure seamless itineraries and address any last-minute changes.<br>• Prepare and arrange materials for executive meetings, ensuring all documentation is accurate and accessible.<br>• Serve as the primary point of contact for executive communications, handling inquiries and correspondence.<br>• Monitor deadlines and prioritize tasks to align with the executive's goals and commitments.<br>• Maintain confidentiality while handling sensitive information with discretion.<br>• Support other administrative tasks as needed to assist in the smooth functioning of executive operations.<br>• Collaborate with internal teams to facilitate efficient communication and workflow.
<p>Located in the heart of the biotech hub of South San Francisco, Our client is an innovative life sciences company dedicated to developing cutting-edge therapies that address unmet medical needs. Their mission-driven team is growing, and they are seeking a highly organized, detail-oriented <strong>Administrative Assistant</strong> to support their dynamic R& D and operations teams. The ideal candidae will have worked for a Biotech or Life Sciences company before. </p><p><br></p><p>Please find the job description below and if interested, apply now. </p><p><br></p><p><strong>Key Responsibilities: </strong></p><ul><li>Provide comprehensive calendar and meeting support for department leaders and team members</li><li>Coordinate internal and external meetings, including video conferencing and room bookings</li><li>Manage travel arrangements, expense reports, and supply procurement</li><li>Assist with onboarding for new hires (badges, workspace setup, document coordination)</li><li>Prepare and edit correspondence, reports, and presentations</li><li>Support team event planning (offsites, all-hands, team celebrations)</li><li>Liaise with vendors, facilities, IT, and other internal stakeholders</li><li>Maintain confidentiality of sensitive company and research information</li></ul>
<p>The Executive Assistant provides high-level administrative support to senior executives, including the Founder and CEO, with additional support to the CFO. This role requires exceptional organizational and interpersonal skills, discretion, and the ability to anticipate needs proactively. The Executive Assistant acts as a gatekeeper, problem-solver, and key liaison, ensuring the executives’ time is optimized, relationships are managed effectively, and operations run seamlessly.</p><p>This is a <strong>direct hire</strong> role with long-term prospects, offering comprehensive benefits, bonus opportunities, and competitive salary. The position is <strong>full-time, in-person (5 days a week)</strong>, with potential flexibility.</p><p> </p><p><strong>Job Responsibilities</strong></p><ul><li><strong>Calendar Management:</strong> Coordinate complex and dynamic schedules, resolve conflicts, and manage logistics such as meeting rooms, catering, and tech setup.</li><li><strong>Communication & Correspondence:</strong> Serve as the primary contact for stakeholders, manage communication channels, draft and edit documents, and handle sensitive information with discretion.</li><li><strong>Travel & Expenses:</strong> Organize comprehensive travel itineraries (domestic/international), oversee expense reports, and handle travel logistics like visas and policies.</li><li><strong>Meeting Support:</strong> Prepare meeting materials, record/distribute accurate notes, and track actionable items to ensure timely follow-ups.</li><li><strong>Project Management & Executive Support:</strong> Assist with projects through research, data preparation, workflow improvements, and proactive support to executives.</li><li><strong>Office Administration:</strong> Maintain organized filing systems, manage office supplies, and provide onboarding support for the incoming Executive Assistant.</li><li><strong>Relationship Management:</strong> Build trusted relationships with stakeholders, represent executives professionally, and align with priorities to ensure seamless communication and operations.</li></ul><p><br></p><p><br></p>
<p>We are working with a leading financial services firm in San Francisco to place a high-caliber Executive Assistant (EA) to support the General Counsel on a long-term, on-site contract basis. This is a fast-paced and highly visible role requiring discretion, precision, and proactive support.</p><p> </p><p>The ideal candidate is a seasoned, tech-savvy executive assistant with exceptional organizational skills, sound judgment, and a proven ability to manage complex tasks with professionalism and discretion.</p><p> </p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Calendar Management:</strong> Maintain and manage the General Counsel’s calendar, ensuring efficient scheduling of meetings, appointments, and key events.</li><li><strong>Meeting Coordination:</strong> Schedule and coordinate internal and external meetings, ensuring all logistical needs and materials are prepared in advance.</li><li><strong>Expense Management:</strong> Prepare and process accurate expense reports in a timely manner.</li><li><strong>Travel Planning:</strong> Arrange domestic and international travel, including flights, accommodations, and ground transportation.</li><li><strong>Administrative Support:</strong> Provide day-to-day administrative support to the General Counsel, including drafting correspondence, preparing legal and business documents, and managing sensitive information with discretion.</li></ul>
We are looking for an experienced Executive Assistant to provide high-level support to senior executives in Sunnyvale, California. This permanent, on-site role offers a dynamic opportunity to contribute to the efficiency and success of leadership operations. The ideal candidate will excel in managing schedules, fostering relationships, and handling complex tasks with attention to detail and discretion.<br><br>Responsibilities:<br>• Coordinate and maintain intricate executive calendars, ensuring seamless scheduling and resolving conflicts as needed.<br>• Arrange international and domestic travel, oversee travel logistics, and manage expense reporting for executives.<br>• Prepare meeting materials, document key points during discussions, and track action items to ensure timely follow-up.<br>• Support project management initiatives by improving workflows, maintaining organized systems, and ensuring deadlines are met.<br>• Serve as the primary liaison for internal and external stakeholders, fostering strong relationships on behalf of executives.<br>• Manage correspondence and communication, including conference calls and email exchanges, with accuracy and efficiency.<br>• Utilize Oracle or other similar systems to streamline administrative processes and maintain data integrity.<br>• Assist executives in maintaining a high level of organization and time management to optimize productivity.<br>• Provide support for office management tasks, ensuring smooth day-to-day operations.<br>• Handle sensitive information with discretion and confidentiality.
<p>An established IP Law Firm is looking for a Legal Administrative Assistant for their San Jose branch. The ideal candidate will manage and coordinate work tasks throughout the department and serve as the first point of contact for clients and staff. Applicants should have the ability to work in-office, 5 days per week</p><p><br></p><p>• Prepare memos, reports, presentations, and other documents; responsible for drafting and editing correspondence </p><p>• Schedule appointments, meetings, events, and manage calendars; coordinate meeting logistics and catering </p><p>• Answer phones, take and relay messages </p><p>• Coordinate and schedule travel </p><p>• Prepare and submit expense reports and reconcile credit card transactions </p><p>• Assist with submitting conflict checks and opening new matters </p><p>• Enter time charges </p><p>• Assist with onboarding tasks for new hires </p><p>• Maintain files (both physical and electronic) and ensure that client related documents and correspondence are saved in the firm's document management repository </p><p>• Actively contribute to team meetings and other team related activities </p><p>• Assist with various ad-hoc tasks such as: manage inbound and outbound mail, order office supplies, liaise with building management for facility related issues </p><p>• Perform other related duties and projects as assigned </p>
We are looking for a hands-on, proactive Facilities Coordinator to provide critical administrative support to the facilities team. <br> The environment is fast-paced, with a high volume of daily requests and activity. The ideal candidate will not be intimidated by work order systems, note tracking, and managing multiple priorities at once. They will take ownership of daily site operations and provide a high level of service to internal stakeholders. <br> Role: contract Facilities Coordinator Location: Downtown Oakland Office- Parking Available Expected Duration: 45–60 days Target Start: ASAP (pending background clearance ~1 week turnaround) Schedule & Hours Schedule: Monday–Friday Working Hours: 7:30 AM – 3:30 PM Onsite: 100% onsite at Oakland location Responsibilities: Conduct daily site walks to identify issues or needs Manage ad hoc requests from building occupants and leadership Provide event support, including room set-ups and teardown Process and track work orders through the internal work order system; maintain accurate notes and records Act as a point of contact for vendor coordination and follow-up Communicate proactively with the Assistant Facilities Manager and Facilities Manager regarding site priorities and updates
We are looking for a detail-oriented and meticulous Executive Assistant to join our team in San Francisco, California. In this role, you will provide vital support to executives and financial advisors, ensuring smooth day-to-day operations in a fast-paced environment. This is a long-term contract position within the financial services industry, offering the opportunity to work on meaningful tasks that require confidentiality and precision.<br><br>Responsibilities:<br>• Process client documentation and account coding based on selected features, ensuring accuracy and compliance.<br>• Organize and maintain client account records, including trade-related files, while assisting with ongoing file management.<br>• Handle client service requests such as check processing, wire transfers, address updates, and dividend inquiries.<br>• Provide timely account information and reports to Financial Advisors to support their decision-making processes.<br>• Identify and escalate suspicious activity or issues to Financial Advisors or the Branch Manager for resolution.<br>• Coordinate meetings and conference calls using platforms like Cisco Webex Meetings and ensure seamless communication.<br>• Manage executive calendars, scheduling appointments and prioritizing tasks to optimize workflow.<br>• Assist with timekeeping and payroll-related tasks using systems such as Kronos and ADP.<br>• Prepare and draft correspondence, ensuring precision and accuracy in communication.<br>• Support administrative tasks and maintain confidentiality in handling sensitive information.
<p>We are looking for an organized and meticulous Administrative Coordinator to join our team in Belmont, CA. This is a long-term contract position offering an exciting opportunity to contribute to HR operations and employee onboarding processes. The role involves supporting administrative tasks to ensure smooth daily operations and providing assistance to new hires.</p><p><br></p><p>We are seeking a compassionate and customer-focused individual with experience in hospitality or childcare services. The ideal candidate will possess strong interpersonal and troubleshooting skills, as well as the ability to adapt to a fluctuating workload based on the volume of feline check-ins. This role requires empathy and the ability to provide reassurance and excellent service to pet owners who may be anxious about being away from their beloved cats. A calm, caring demeanor and a commitment to ensuring both pets and their owners feel safe and well-cared for are essential.</p><p><br></p>
<p>Robert Half is looking for a motivated, reliable Office Assistant to support one of our clients in SSF. Our client is a fast-growing technology company based in San Mateo, building innovative software solutions that transform how businesses operate. As a small, agile team, they value collaboration, initiative, and a positive work culture. The looking for a dependable and detail-oriented <strong>Office Administrator</strong> to support the daily operations and keep the office running smoothly.</p><p><br></p><p>The Office Administrator will be the central hub of the team’s day-to-day needs. From managing office supplies and coordinating schedules to helping with light HR and finance support, this role is perfect for someone who thrives in a fast-paced, multitasking environment and enjoys wearing many hats.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Manage front office operations, including handling phone calls, emails, mail, and greeting guests</li><li>Coordinate office supply orders, equipment maintenance, and vendor relationships</li><li>Support basic bookkeeping functions (invoicing, expense tracking, petty cash, etc.)</li><li>Help with onboarding new employees (workspace setup, system access, welcome kits)</li><li>Schedule meetings, team events, and internal communications</li><li>Maintain office organization, cleanliness, and tech readiness</li><li>Assist with HR administrative tasks such as timesheet collection, PTO tracking, and benefits coordination</li><li>Work with leadership on ad hoc projects and process improvements</li></ul><p><br></p>
<p><strong>Job Description: Executive Administrative Assistant</strong></p><p>We are seeking a highly organized and proactive <strong>Executive Administrative Assistant</strong> to support senior leadership. In this role, you will handle complex scheduling, communication, and administrative tasks while ensuring the seamless execution of daily activities for executives. Your contribution will be integral to optimizing workflow and maintaining a productive environment.</p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Executive Support</strong>: Manage calendars, coordinate meetings, and organize travel arrangements for executives.</li><li><strong>Document Management</strong>: Prepare, proofread, and distribute professional correspondence, reports, and presentations.</li><li><strong>Communication</strong>: Serve as a liaison between executives and internal or external stakeholders.</li><li><strong>Problem-Solving</strong>: Handle sensitive matters with discretion and ensure timely resolution of administrative challenges.</li></ul><p><br></p>
