<p><strong><u>Office Administrator</u></strong></p><p><em>Direct-Hire / Permanent position</em></p><p>Robert Half contact: <u>Drew.Schroll@RobertHalf com. </u></p><p><br></p><p>*Fully onsite - 5 days per week in office role*</p><p><br></p><p>Robert Half has partnered with a well-respected and established organization in their search of an administrative professional to be the 'face and voice' of their business! This role will triage incoming phone calls, maintain the front lobby area, and support member of the executive team directly. Ideal background includes strong administrative and customer service experience, pleasant demeanor for all in-person/phone/email communications with internal and external professionals. We are looking for an organized and detail-oriented <strong><u>Office Administrator </u></strong>as this role is vital in ensuring smooth daily operations and providing exceptional administrative support across various functions. If you excel in multitasking, thrive in fast-paced environments, and have a knack for delivering top-notch customer service, we encourage you to apply.</p><p><br></p><p><u>Responsibilities:</u></p><ul><li>Promptly manage incoming calls, emails, and visitors with professionalism </li><li>Maintain office calendars, coordinate meetings and travel for executive team.</li><li>Manage office supply orders for breakroom and restroom supplies</li><li>Maintain a tidy reception, handle incoming and outgoing mail.</li><li>Coordinate leadership team meetings and company events </li><li>Expense reports processing </li></ul><p>**Our client offers a very robust benefit package for all employees as well as a collaborative environment**</p><p><br></p><p><strong>For immediate consideration,</strong> please apply today and/or email your resume to: <u>Drew.Schroll@RobertHalf com.</u> All inquiries will remain confidential. </p><p><br></p>
We are looking for a dedicated and detail-oriented Paralegal to join our team in Quincy, Massachusetts. This role is integral to supporting attorneys in managing probate cases, drafting legal documentation, and maintaining accurate records. The ideal candidate will possess exceptional organizational skills, a strong understanding of probate law, and the ability to handle sensitive matters with professionalism.<br><br>Responsibilities:<br>• Assist attorneys in managing probate cases, including tracking deadlines, preparing petitions, and ensuring compliance with filing requirements.<br>• Draft, edit, and file legal documents such as wills, trusts, power of attorney instruments, and estate inventories.<br>• Maintain and organize case files, legal records, and databases securely and efficiently.<br>• Coordinate communication with courts, financial institutions, and other parties involved in probate proceedings.<br>• Conduct basic legal research on Massachusetts probate laws and estate administration procedures.<br>• Support attorneys with administrative tasks, including calendar management and billing-related activities.<br>• Review and ensure the accuracy of legal documentation before submission.<br>• Provide direct assistance to clients, offering clear communication and guidance during sensitive situations.<br>• Collaborate with the legal team to improve processes and ensure timely case resolution.
We are looking for a dedicated Executive Administrator to support the daily operations and strategic initiatives of our organization in Boston, Massachusetts. This role serves as a vital link between the executive team and various stakeholders, requiring a proactive, detail-oriented, and highly organized individual. The ideal candidate will excel in administrative tasks, communication, and technical proficiency while maintaining the confidentiality essential to this position.<br><br>Responsibilities:<br>• Manage and coordinate the executive’s calendar, ensuring efficient scheduling and prioritization of meetings and events.<br>• Prepare detailed materials and presentations for meetings, including Board and committee sessions.<br>• Act as the primary liaison between the executive team and internal or external stakeholders, fostering effective communication.<br>• Coordinate travel arrangements, including booking flights, accommodations, and transportation.<br>• Support strategic initiatives by organizing and tracking key projects and deadlines.<br>• Maintain confidentiality in handling sensitive information and documents.<br>• Assist in developing and delivering Board presentations and other high-level communications.<br>• Ensure seamless execution of administrative processes to enhance organizational productivity.<br>• Serve as a resource for the executive team in resolving complex scheduling or logistical challenges.
We are looking for an Executive Administrator to join our team in Boston, Massachusetts. This is a Contract to permanent position ideal for a detail-oriented individual with a strong background in administrative support. The role involves assisting executives, managing communication, and ensuring the smooth operation of various administrative tasks within a CPA firm environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to executives, including scheduling meetings and managing calendars.<br>• Prepare and draft correspondence, contracts, and other business documents with a high level of accuracy.<br>• Coordinate executive meetings, including logistics, agenda preparation, and follow-up tasks.<br>• Handle financial transactions and maintain meticulous records for reporting purposes.<br>• Facilitate communication across departments and with external stakeholders to ensure seamless collaboration.<br>• Maintain confidentiality and professionalism while managing sensitive information.<br>• Monitor and improve processes to enhance operational efficiency and accuracy.<br>• Support the team in utilizing Microsoft Office tools, including Excel, PowerPoint, Teams, Word, and Outlook.<br>• Assist in managing multiple priorities and meeting deadlines in a fast-paced environment.<br>• Actively contribute to the team's success by being proactive and solutions-oriented.
