<p><strong>Robert Half is seeking a Full Time Direct Hire Event Marketing Specialist with our client in the Atlanta Metro Area.</strong></p><p><br></p><p>We’re looking for an experienced Event Planner to manage high-profile client visits, internal training events, and event logistics. This role involves coordinating all aspects of event planning, including registration, travel, budgeting, and on-site execution. Strong organizational skills, professionalism, and attention to detail are essential. The position is primarily on-site, with the flexibility to work remotely one day per week when client schedules allow. Occasional travel may be required.</p><p><br></p><p>Responsibilities:</p><ul><li><strong>Client Office Visits</strong> – Manage in-person visits for TV, radio, and VIP clients.</li><li><strong>Internal Training Events</strong> – Plan and execute six annual training events for 30–60 attendees.</li><li><strong>Budget & Expense Tracking</strong> – Reconcile event costs and maintain accurate financial records.</li><li><strong>Event Registration Management</strong> – Build and oversee registration processes using Cvent.</li><li><strong>General Event Support</strong> – Assist with additional event-related tasks as needed.</li></ul><p><br></p>
We are looking for an Accounts Payable Specialist to join our team on a contract basis in Smyrna, Georgia. This role is pivotal to maintaining seamless financial operations, including the accurate processing of high-volume invoices and vendor communications. The position offers a hybrid work environment, combining in-office collaboration with remote flexibility.<br><br>Responsibilities:<br>• Process and batch a high volume of invoices daily across multiple locations, ensuring accuracy and adherence to deadlines.<br>• Utilize accounting systems extensively to enter, code, and reconcile invoices efficiently.<br>• Respond to vendor inquiries promptly and professionally, resolving any issues or discrepancies.<br>• Collaborate with internal teams to track approvals and address discrepancies in invoice processing.<br>• Ensure compliance with company policies and procedures while maintaining accurate financial documentation.<br>• Support check runs and automated clearing house (ACH) transactions to ensure timely payments.<br>• Monitor and manage accounts payable workflows to meet organizational standards.<br>• Leverage advanced technical skills to streamline accounts payable operations within multiple systems.
We are looking for an experienced Shopify eComm Digital Marketing Specialist to join our team on a contract basis in Atlanta, Georgia. In this role, you will oversee eCommerce operations, manage digital marketing campaigns, and maintain the company's Shopify Plus platform. This is a part-time position requiring 20-30 hours per week, with occasional onsite work.<br><br>Responsibilities:<br>• Manage and update the company's Shopify Plus website, including creating and optimizing templates.<br>• Develop and execute effective digital marketing campaigns across multiple platforms, including Google Ads and email marketing.<br>• Analyze website traffic and performance using Google Analytics to identify trends and opportunities.<br>• Implement and optimize Google AdWords strategies to drive targeted traffic and increase conversions.<br>• Collaborate with internal teams to ensure seamless eCommerce operations and customer experiences.<br>• Utilize coding skills to troubleshoot and enhance website functionalities as needed.<br>• Monitor and report on campaign performance, providing actionable insights to improve outcomes.<br>• Stay current with industry trends and best practices in digital marketing and eCommerce.<br>• Coordinate onsite work as needed, ensuring alignment with company goals.<br>• Manage part-time hours effectively to prioritize tasks and meet deadlines.
<p>We are looking for a detail-oriented Hubspot Digital Marketing Specialist for a ~30 hour per week through end of year. While the work can be done fully remotely, EST hours are required. In this long-term contract role, you will play a crucial part in enhancing digital marketing strategies and optimizing tools to drive impactful campaigns. This position is ideal for someone who thrives in the financial services industry and is eager to contribute their expertise to dynamic marketing projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and optimize HubSpot marketing tools to ensure effective campaign execution and tracking.</p><p>• Conduct audits and clean-ups within HubSpot to improve platform functionality and data accuracy.</p><p>• Design and implement email marketing campaigns aimed at engaging target audiences and driving conversions.</p><p>• Utilize Google Analytics to analyze campaign performance and generate actionable insights.</p><p>• Collaborate with teams to refine digital marketing strategies and align them with business goals.</p><p>• Work with Google Ads and Google AdWords to create compelling advertisements that increase brand visibility.</p><p>• Leverage expertise in Dynamics and GA4 to enhance integration and reporting capabilities.</p><p>• Monitor and report on key performance indicators (KPIs) to track marketing success and identify improvement areas.</p><p>• Stay updated on industry trends and best practices to bring innovative ideas to the table.</p><p>• Support the implementation of marketing tools and technologies to strengthen overall campaign effectiveness.</p>
<p>We are looking for a detail-oriented Hubspot Digital Marketing Specialist for a ~30 hour per week through end of year. While the work can be done fully remotely, EST hours are required. In this long-term contract role, you will play a crucial part in enhancing digital marketing strategies and optimizing tools to drive impactful campaigns. This position is ideal for someone who thrives in the financial services industry and is eager to contribute their expertise to dynamic marketing projects.</p><p><br></p><p>Responsibilities:</p><p>• Manage and optimize HubSpot marketing tools to ensure effective campaign execution and tracking.</p><p>• Conduct audits and clean-ups within HubSpot to improve platform functionality and data accuracy.</p><p>• Design and implement email marketing campaigns aimed at engaging target audiences and driving conversions.</p><p>• Utilize Google Analytics to analyze campaign performance and generate actionable insights.</p><p>• Collaborate with teams to refine digital marketing strategies and align them with business goals.</p><p>• Work with Google Ads and Google AdWords to create compelling advertisements that increase brand visibility.</p><p>• Leverage expertise in Dynamics and GA4 to enhance integration and reporting capabilities.</p><p>• Monitor and report on key performance indicators (KPIs) to track marketing success and identify improvement areas.</p><p>• Stay updated on industry trends and best practices to bring innovative ideas to the table.</p><p>• Support the implementation of marketing tools and technologies to strengthen overall campaign effectiveness.</p>
<p>We are looking for a skilled Digital Marketing Specialist to join our team in Atlanta, Georgia. This Contract-to-permanent position offers a dynamic opportunity to work in the hospitality industry, contributing to impactful marketing campaigns and driving brand engagement. The role provides flexibility with remote or hybrid work arrangements based on your preference, and has the potential to transition into a permanent role.</p><p><br></p><p>Responsibilities:</p><p>• Conduct comprehensive quality assurance and testing to ensure campaigns meet branding standards and deliver a seamless user experience.</p><p>• Collaborate with internal teams to develop and implement engaging content, effective messaging, and compelling calls-to-action.</p><p>• Analyze campaign performance metrics, providing actionable insights to optimize engagement and results.</p><p>• Manage audience segmentation and tailor marketing strategies to target specific demographics effectively.</p><p>• Utilize data-driven approaches to refine digital marketing efforts and improve overall campaign performance.</p><p>• Create and oversee email campaigns, ensuring alignment with organizational goals and audience expectations.</p><p>• Maintain expertise in Google Ads and Google Analytics to enhance campaign tracking and reporting.</p><p>• Provide regular updates and reports to stakeholders, highlighting successes and areas for improvement.</p><p>• Stay informed about the latest trends and best practices in digital marketing to drive innovation.</p>
We are looking for a dedicated Social Media Specialist to oversee and enhance our company's online presence across various platforms. This long-term contract position is based in Atlanta, Georgia, and offers an exciting opportunity to collaborate within a dynamic corporate communications team. If you have a passion for crafting impactful content and utilizing analytics to drive engagement, we encourage you to apply.<br><br>Responsibilities:<br>• Manage daily operations and content publishing for social media platforms, including LinkedIn, Facebook, Instagram, TikTok, and limited activities on X.<br>• Develop and implement social media strategies that align with the company’s branding and communication goals.<br>• Collaborate with internal stakeholders across multiple business lines to ensure cohesive messaging.<br>• Monitor, analyze, and report on social media performance using KPIs and insights to guide decision-making.<br>• Write, edit, and publish compelling content tailored to target audiences and brand voice.<br>• Work closely with a creative team to produce engaging visuals and multimedia content.<br>• Utilize tools such as Sprout Social, Hootsuite, or Sprinklr to streamline social media management.<br>• Coordinate with a global marketing team of 30 professionals to ensure consistency across campaigns.<br>• Maintain accountability for meeting deadlines and delivering quality results.<br>• Stay updated on industry trends and emerging social media technologies to enhance strategy.
<p>We are looking for a dedicated Social Media Specialist to oversee and enhance our company's online presence across various platforms. This long-term contract position is based in Atlanta, Georgia, and offers an exciting opportunity to collaborate within a dynamic corporate communications team. If you have a passion for crafting impactful content and utilizing analytics to drive engagement, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><p>• Manage daily operations and content publishing for social media platforms, including LinkedIn, Facebook, Instagram, TikTok, and limited activities on X.</p><p>• Develop and implement social media strategies that align with the company’s branding and communication goals.</p><p>• Collaborate with internal stakeholders across multiple business lines to ensure cohesive messaging.</p><p>• Monitor, analyze, and report on social media performance using KPIs and insights to guide decision-making.</p><p>• Write, edit, and publish compelling content tailored to target audiences and brand voice.</p><p>• Work closely with a creative team to produce engaging visuals and multimedia content.</p><p>• Utilize tools such as Sprout Social, Hootsuite, or Sprinklr to streamline social media management.</p><p>• Coordinate with a global marketing team of 30 professionals to ensure consistency across campaigns.</p><p>• Maintain accountability for meeting deadlines and delivering quality results.</p><p>• Stay updated on industry trends and emerging social media technologies to enhance strategy.</p>
We are offering an exciting opportunity for a Product Support Specialist in the Internet Service Provider industry, based in Atlanta, Georgia. The role involves the development and execution of an integrated omnichannel strategy, collaboration with various teams, and the use of data analytics to improve service delivery. <br><br>Responsibilities:<br><br>• Implement and manage a comprehensive strategy to unify customer interactions across various platforms such as phone, email, chat, social media, and self-service options.<br>• Collaborate with the customer service, marketing, technology, and sales teams to ensure the omnichannel strategy aligns with the organization's objectives.<br>• Utilize data analytics to monitor customer behavior and feedback, identifying opportunities for service improvement and personalizing customer experiences across all channels.<br>• Incorporate AI and automation tools such as chatbots, voicebots, and automated workflows to enhance efficiency and align with customer service goals.<br>• Advocate for a customer-first approach, designing every touchpoint to meet client needs and expectations while maintaining brand consistency.<br>• Streamline internal workflows, systems, and processes to reduce redundancy, increase cost-efficiency, and eliminate manual work in the omnichannel operations environment.<br>• Oversee budget and resources for omnichannel operations, ensuring efficient use of resources to meet business goals.<br>• Provide guidance and mentorship to team members, promoting their detail-oriented development and alignment with team and company objectives.<br>• Carry out other related duties as needed.
<p>We are looking for a detail-oriented Email Marketing Specialist to join our team in ATLANTA GEORGIA. In this long-term contract position, you will play a critical role in ensuring the accuracy and effectiveness of high-volume email campaigns. This is a technical and quality assurance-focused role, ideal for someone who thrives in a dynamic, fast-paced environment and values precision and process.</p><p><br></p><p>Responsibilities:</p><p>• Conduct thorough quality assurance (QA) checks for high-volume email campaigns, ensuring accuracy in links, personalization, segmentation, compliance, and rendering.</p><p>• Build and update customer journeys within Salesforce, including creating and managing segmentation using basic queries.</p><p>• Utilize QA and deployment tools, such as Lucid and Lens, to ensure flawless campaign execution.</p><p>• Collaborate closely with marketing and technical teams to align on campaign goals and resolve any technical issues.</p><p>• Monitor and maintain consistency across all campaigns to meet brand and compliance standards.</p><p>• Troubleshoot and resolve rendering issues across various email clients and platforms.</p><p>• Stay up-to-date with industry trends and best practices in email marketing.</p><p>• Optionally leverage knowledge of the music or live entertainment industry to enhance campaign relevance and engagement.</p>
We are looking for an experienced Email Marketing Specialist to join our team in Atlanta, Georgia. In this long-term contract position, you will play a vital role in creating and managing impactful email campaigns that drive engagement and deliver measurable results. If you are passionate about leveraging email marketing strategies and possess strong expertise in Salesforce Marketing Cloud, we encourage you to apply.<br><br>Responsibilities:<br>• Develop and execute lifecycle email campaigns, ensuring optimal delivery, mobile responsiveness, and accessibility.<br>• Design and implement segmentation strategies, suppression lists, and deployment schedules to target specific audiences effectively.<br>• Monitor and maintain email list health, including domain authentication and compliance with industry standards.<br>• Conduct thorough quality assurance checks to ensure accuracy and functionality across email campaigns.<br>• Manage templates, integrations, and platform configurations within Salesforce Marketing Cloud.<br>• Collaborate with internal teams to align email marketing efforts with broader organizational goals.<br>• Analyze campaign performance metrics and provide actionable insights to improve future strategies.<br>• Stay updated on email marketing trends and best practices to enhance campaign effectiveness.<br>• Troubleshoot and resolve technical issues related to email platform functionality.
We are looking for a detail-oriented Accounts Receivable Specialist to join our team in Suwanee, Georgia. This is a long-term contract position offering the opportunity to manage key financial processes and contribute to the success of our organization. If you have a strong background in accounts receivable and enjoy working in a collaborative environment, we encourage you to apply.<br><br>Responsibilities:<br>• Generate and distribute accurate customer invoices and account statements.<br>• Reconcile customer accounts to ensure financial data is precise and up-to-date.<br>• Maintain detailed records of accounts receivable transactions, including tracking payments and account statuses.<br>• Investigate and resolve discrepancies or irregularities in customer accounts.<br>• Collaborate with internal departments to ensure complete and accurate updates to financial journals and ledgers.<br>• Support shared services activities across multiple affiliated entities, ensuring consistent processes and compliance.<br>• Provide general accounting support to assist with broader financial operations.<br>• Prepare ad hoc financial reports and fulfill assignments as directed by the Accounts Receivable Manager.
<p><strong>Key Responsibilities:</strong></p><p>· Responsible for account enrollments, ensuring accuracy and timeliness.</p><p>· Handle transaction management, maintaining meticulous records and efficient processes.</p><p>· Provide essential support in billing operations.</p><p>· Perform administrative and project tasks with precision and care.</p><p>· Contribute to optimizing processes and supporting operational goals.</p><p>· Customer service support</p>
We are looking for an experienced Accounts Receivable Specialist to join our team in Norcross, Georgia. This is a Contract-to-long-term position, offering an excellent opportunity for individuals eager to contribute to financial operations while potentially expanding into additional responsibilities. The ideal candidate will excel in managing account receivables, ensuring accurate invoice follow-ups, and maintaining organized financial records.<br><br>Responsibilities:<br>• Perform detailed accounts receivable cleanup to ensure accuracy and compliance.<br>• Make proactive follow-up calls to address past-due invoices and resolve outstanding payment issues.<br>• Manage mid-volume financial operations, handling accounts valued at approximately $30 million.<br>• Process and code monthly bills, ensuring proper expense categorization and accuracy.<br>• Administer employee expense reports and reimbursement processes using Concur.<br>• Maintain proper coding for all financial transactions to uphold accuracy and reporting standards.<br>• Collaborate effectively with team members to support broader financial responsibilities as needed.<br>• Adapt to additional accounts payable duties if transitioned to a long-term role.
<p><br></p><ul><li>Process weekly payroll </li><li>Review and verify timesheets, hours worked, and pay rates</li><li>Maintain and update employee payroll records, deductions, and direct deposits</li><li>Ensure compliance with tax laws, wage and hour regulations, and internal policies</li><li>Calculate and process overtime, bonuses, commissions, and PTO</li><li>Reconcile payroll reports and resolve discrepancies</li><li>Prepare and submit payroll tax filings and reports (e.g., W-2s, 941s)</li><li>Coordinate with HR and Accounting on new hires, terminations, and compensation changes</li><li>Respond to employee questions regarding pay, deductions, and time reporting</li><li>Support audits and generate payroll-related reports as needed</li></ul>
<p><strong>OFFICE ADMINISTRATOR - Well-Established Company in Commerce</strong></p><p>We are seeking a detail-oriented <strong>Office Administrator</strong> to support our office operations, accounting processes, and HR activities. This position plays a key part in maintaining accurate records, ensuring efficient daily operations, and supporting both management and staff across all levels.</p><p><br></p><p><strong>What You’ll Do:</strong></p><ul><li>Process accounts payable invoices and maintain accurate vendor records.</li><li>Support month-end closing, reporting, and transaction processing.</li><li>Assist with payroll data collection and calculation.</li><li>Manage petty cash and oversee office supply distribution.</li><li>Ensure organizational data confidentiality and office upkeep.</li><li>Support staffing, recruitment, and onboarding processes.</li><li>Maintain and update job descriptions and HR files.</li><li>Conduct exit interviews and assist with performance reviews.</li><li>Submit required documentation for compliance and claims.</li><li>Maintain onboarding materials and assist with various administrative projects.</li><li>Provide excellent support to team members and management.</li><li>Perform other related duties as assigned.</li></ul><p><br></p>
We are looking for a dedicated Case Clerk to join our team in Atlanta, Georgia. This is a Contract-to-permanent position, offering an excellent opportunity to contribute to client case management while advancing your career. The ideal candidate will thrive in a fast-paced environment and be passionate about delivering exceptional service to clients.<br><br>Responsibilities:<br>• Manage a high volume of incoming calls, ensuring client inquiries are addressed promptly and professionally.<br>• Conduct client intake processes, including gathering necessary information and providing clear communication.<br>• Perform accurate data entry tasks to maintain organized and up-to-date case records.<br>• Screen calls effectively to determine priority and route them to the appropriate team members.<br>• Collaborate closely with the intake specialist and other team members to ensure seamless case management.<br>• Utilize case management software to track and update client information.<br>• Adhere to established protocols and procedures to maintain compliance and quality standards.<br>• Participate in alternating weekend shifts to ensure consistent coverage and service.<br>• Attend meetings with HR and intake specialists to review case progress and address any challenges.
<p>Robert Half's HR Solutions team is seeking a proactive and detail-oriented <strong>HR Generalist with Payroll</strong> to join our client in the Duluth, GA area. In this pivotal role, you’ll provide support across payroll and human resources functions for multiple locations, with both domestic and global operations. The HR Generalist with Payroll will assist with essential processes such as payroll management, onboarding, recruitment, benefits administration, and compliance with employment regulations. The ideal candidate will have strong organizational skills and the ability to multitask effectively in a fast-paced business environment. Success in this role requires a high attention to detail, a sense of urgency, and a commitment to delivering results. If you’re passionate about contributing to the growth and operational excellence of a thriving company, this role is for you. The position is primarily onsite in our Duluth office with occasional remote work flexibility.</p><p><br></p><p><strong>Key Responsibilities:</strong></p><ul><li><strong>Payroll Operations:</strong> Manage payroll processes, ensuring accuracy and compliance with submission deadlines. This includes handling updates, reviewing documentation, generating reports, reconciling statements, and liaising with the HR team for approvals.</li><li><strong>HR Administration:</strong> Provide coordination and support for various HR functions, including record-keeping, onboarding, recruitment, benefits administration, and compliance audits.</li><li><strong>Onboarding & Preboarding:</strong> Facilitate the onboarding experience for new hires by managing schedules, documentation, training sessions, and checklist alignments across departments.</li><li><strong>Benefits Support:</strong> Administer health and welfare plan enrollments, terminations, and changes. Reconcile benefits data and coordinate with payroll providers for accurate deductions.</li><li><strong>Employee Relations:</strong> Act as the first point of contact for employee inquiries, addressing questions promptly while maintaining a customer-service-focused approach.</li><li><strong>Compliance Monitoring:</strong> Support efforts to remain in compliance with payroll, HR practices, and federal and state labor laws. Maintain I-9 files, employee attendance records, and process terminations responsibly.</li><li><strong>General HR Functions:</strong> Assist with scheduling meetings, distributing correspondence, processing mail, maintaining employee records, safety initiatives, and employee engagement programs.</li><li><strong>Recruitment Operations:</strong> Ensure smooth recruiting processes, tracking candidate progress, providing timely follow-ups, and preparing required documents.</li><li><strong>Reporting & Analytics:</strong> Generate ad hoc and scheduled data reports to support HR Manager decision-making and organizational improvements.</li><li><strong>Project Support:</strong> Assist with special HR initiatives and projects as needed.</li></ul><p><br></p>
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Atlanta, Georgia. This Contract-to-permanent position is ideal for someone who thrives in a fast-paced environment and enjoys handling a variety of administrative tasks. The role requires a proactive individual with excellent communication skills and the ability to manage multiple priorities efficiently.<br><br>Responsibilities:<br>• Coordinate and manage calendars to schedule meetings and appointments effectively.<br>• Handle multi-line phone systems, including answering calls and directing them to appropriate parties.<br>• Organize and scan documents to maintain accurate electronic records.<br>• Prepare and distribute correspondence, including stuffing envelopes for mailing purposes.<br>• Confirm appointments with clients and stakeholders to ensure smooth scheduling.<br>• Perform shredding tasks to securely dispose of sensitive documents.<br>• Assist with general office organization and administrative support as needed.
<p>We are looking for an experienced Accounts Payable Clerk in Atlanta, Georgia. In this role, you will play a critical part in managing the full cycle of accounts payable processes while ensuring accuracy and efficiency. This position requires strong organizational skills and attention to detail to handle high-volume invoice processing effectively.</p><p><br></p><p>Responsibilities:</p><p>• Manage the complete accounts payable cycle for assigned divisions, ensuring accuracy and timeliness.</p><p>• Investigate and validate invoice details to maintain accurate records.</p><p>• Perform vendor account reconciliations, including claims, statements, and received-not-invoiced items.</p><p>• Deliver exceptional customer service to vendors and internal stakeholders.</p><p>• Process payments using various methods, including checks, credit cards, and electronic transfers.</p><p>• Handle high-volume manual invoice processing with precision and efficiency.</p><p>• Utilize 3-way matching techniques to ensure proper invoicing and payment.</p><p>• Execute accurate data entry tasks to support accounts payable operations.</p><p>• Collaborate on special projects as assigned to enhance departmental processes.</p><p>• Apply Excel formulas to analyze and organize financial data effectively</p>
We are looking for a talented and experienced Administrative Assistant to provide high-level support to two Vice Presidents in a dynamic and fast-paced environment. This Contract-to-permanent position offers an excellent opportunity for a detail-oriented individual to showcase exceptional organizational skills and adaptability, while managing diverse priorities and contributing to key projects. The ideal candidate will thrive in a role that requires both proactive problem-solving and the ability to handle tasks with precision and professionalism.<br><br>Responsibilities:<br>• Coordinate and manage the schedules of two Vice Presidents, ensuring smooth calendar management and efficient planning of meetings and events.<br>• Oversee administrative support for complex projects, including tasks related to school accreditation processes, ensuring deadlines and deliverables are met.<br>• Provide advanced administrative assistance by organizing and prioritizing tasks to support the goals of senior leadership.<br>• Utilize Salesforce for data entry, tracking, and reporting as needed, while maintaining accuracy and attention to detail.<br>• Facilitate communication and collaboration between the VPs and other departments, adapting to their distinct work styles.<br>• Handle inbound calls, respond to inquiries, and manage receptionist duties with professionalism and efficiency.<br>• Perform data entry and maintain accurate records to support administrative operations.<br>• Ensure the preparation and delivery of high-quality documents, presentations, and reports using Microsoft Office Suite.<br>• Identify opportunities for process improvement and implement solutions to enhance organizational effectiveness.
We are looking for a detail-oriented Accounts Payable Clerk to join our team on a contract basis in Atlanta, Georgia. This role involves managing the full accounts payable cycle, ensuring accurate and timely processing of invoices, and maintaining excellent communication with vendors and internal stakeholders. If you have a strong background in accounts payable and a commitment to accuracy, we encourage you to apply.<br><br>Responsibilities:<br>• Handle the complete accounts payable cycle for assigned divisions, ensuring all invoices are processed accurately and efficiently.<br>• Conduct thorough research and verification of invoice details to resolve discrepancies.<br>• Reconcile vendor accounts, including claims, statements, and received-not-invoiced items.<br>• Deliver superior customer service to both external vendors and internal teams.<br>• Process payments through various methods, including checks, credit cards, and electronic transfers.<br>• Manage high-volume manual invoice processing with precision and attention to detail.<br>• Perform accurate data entry tasks, including 3-way matching of invoices.<br>• Utilize and create Excel formulas to streamline processes and improve accuracy.<br>• Participate in special projects as assigned, contributing to team objectives.<br>• Support safety initiatives by adhering to workplace safety practices and promptly reporting hazards or incidents.
<p>Job description: </p><p>Provides general front desk coverage duties including greeting guests, answering and directing incoming calls, maintaining supplies and reception area appearance as well as mail distribution. This position also provides a variety of administrative duties in support for many other departments, such as the HR and Logistics teams. This role is very diverse and requires the ability to multi-task, take independent initiative, properly organize and prioritize in order to meet deadlines while managing competing priorities. Must embrace a strong customer service mentality and function with a high degree of professionalism. </p><p><br></p><p> Job Responsibilities: </p><p>• Front office receptionist responsibilities include; handling incoming calls and greeting visitors and guests </p><p>• Follow up on incoming client calls to ensure all calls are attended to by the appropriate staff member </p><p>• Take lead on internal events by coordinating logistics, collateral, catering, setup, and tear-down </p><p>• Maintain, and troubleshoot office equipment; train staff members on proper operation and handling of equipment </p><p>• Manage resource scheduling utilizing Microsoft Outlook calendars (e.g. conference rooms, hardware) </p><p>• Track office supply inventory and order office supplies, as needed, using cost-effective approach </p><p>• Process and distribute office mail, type and distribute correspondence, make copies, etc. </p><p>• Provide HR process support which may include; scheduling appts, maintaining records, and providing process-related guidance and information to employees </p><p>• Maintain orderly conference rooms, workrooms, kitchens, and lobby </p><p>• Identify, recommend and implement solutions for interdepartmental and business operations processes </p><p>• Collaborate with all departments to achieve operational excellence </p><p><br></p><p> Skills, Qualifications & Experience: </p><p>• High School diploma required; some college preferred. </p><p>• 3 or more years of experience in an office setting </p><p>• Must possess the ability to keep information confidential. </p><p>• Exceptional interpersonal, oral, and written communications skills. </p><p>• Exceptional analytical and computer skills including advanced skills in Microsoft Office software. </p><p>• detail-oriented demeanor and ability to think on their feet to handle the unexpected. </p><p>• Process a high level of dependability including stellar attendance and punctuality. </p><p>• Self-driven, with consistent follow-up and follow-through </p><p>• Sound judgment around reasonable purchases </p><p><br></p><p> Schedule: </p><p>• 8-hour shift; 8-5 pm </p><p>• Day shift </p><p>• Monday to Friday </p><p><br></p><p> Experience: </p><p>• Microsoft Excel: 3 years (Required) </p><p>• Microsoft Outlook: 3 years (Required) </p><p>• Microsoft PowerPoint: 3 years (Required) </p><p>• Office management: 3 years (Required) </p><p>• Multi-line phone systems: 3 years (Required)</p>
<ul><li>Maintain and organize schedules, calendars, and appointments, ensuring team members stay on track with deadlines and meetings.</li><li>Prepare, proofread, and distribute internal and external correspondence such as emails, reports, and presentations.</li><li>Answer and direct phone calls, respond to emails promptly, and manage incoming inquiries with professionalism and efficiency.</li><li>Coordinate travel arrangements, including booking flights, accommodations, and preparing itineraries.</li><li>Manage inventory and office supplies; order and restock as necessary to ensure smooth office operations.</li><li>Conduct data entry, maintain accurate files, and organize records both physically and digitally.</li><li>Support the team by facilitating special projects, events, and team functions as needed.</li><li>Act as a liaison between departments to ensure clear communication and workflow.</li></ul><p><br></p>
