<p>Our client, a well-respected firm in downtown Sacramento is looking for a Corporate Legal Secretary. They are onsite 5 days/week, collegial work environment, and competitive compensation. </p><p><br></p><p><strong><u>Responsibilities</u></strong></p><p>· Performs secretarial and clerical duties.</p><p>· Processes mail daily. </p><p>· Handles phone calls for attorneys and paralegals.</p><p>· Responds to and generates email messages.</p><p>· Transcription from dictation and voicemail.</p><p>· Drafts routine correspondence and documents on own initiative for approval by attorneys.</p><p>· Schedules appointments and other events.</p><p>· Receives clients arriving for appointments (including beverages).</p><p>· Maintains electronic calendar for attorneys and self.</p><p>· Enters attorneys’ time electronically.</p><p>· Makes travel arrangements, hotel reservations and continuing education registrations for attorneys.</p><p>· Familiarity with law libraries.</p><p>· Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements.</p><p>· Familiarity with Internet usage.</p><p>· Performs conflicts checks for potential new clients and existing clients.</p><p>· Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary.</p><p>· Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents.</p><p>· Opens New Client / Matters in accordance with firm procedure.</p><p>· Creates and maintains files, keeps records and prepares reports as requested.</p><p>· Performs other duties as required. </p>
We are looking for a skilled Legal Secretary to join our team in Modesto, California. This Contract-to-permanent position offers an exciting opportunity to support litigation processes in a dynamic legal office. The ideal candidate will bring enthusiasm, initiative, and exceptional organizational skills to ensure the seamless handling of personal injury cases.<br><br>Responsibilities:<br>• Manage new case assignments by accurately entering data, organizing files, and scanning signed documents into the database.<br>• Draft and send initial communication letters to clients regarding their personal injury cases.<br>• Gather detailed information from involved parties and open claims when needed.<br>• Request accident reports, incident photos, and other relevant documents from agencies as directed by the attorney or case coordinator.<br>• Notify health insurance companies of potential third-party liability claims and issue lien notices to appropriate parties.<br>• Send letters of representation to insurance companies and follow up as required.<br>• Collect medical records, bills, and wage loss information to support case preparation.<br>• Verify medical billing balances and obtain final lien amounts from various insurance carriers and lienholders.<br>• Assist with discovery tasks and trial preparation under the guidance of the litigation paralegal.<br>• Maintain regular communication with clients by sending status requests and ensuring timely responses.
<p>Our client, a well-respected firm in Sacramento is looking for a transactional secretary. </p><p>Responsibilities </p><ul><li>Performs secretarial and clerical duties. </li><li>Processes mail daily. </li><li>Handles phone calls for attorneys and paralegals. </li><li>Responds to and generates email messages. </li><li>Transcription from dictation and voicemail. </li><li>Drafts routine correspondence and documents on own initiative for approval by attorneys. </li><li>Schedules appointments and other events. </li><li>Receives clients arriving for appointments (including beverages). </li><li>Maintains electronic calendar for attorneys and self. </li><li>Enters attorneys’ time electronically. </li><li>Makes travel arrangements, hotel reservations and continuing education registrations for attorneys. </li><li>Familiarity with law libraries. </li><li>Familiarity with Courts, Secretary of State and County Recorder filing procedures and requirements. </li><li>Familiarity with Internet usage. Performs conflicts checks for potential new clients and existing clients. </li><li>Perfects documents for filing with various administrative agencies; files such documents and follow through as necessary. </li><li>Prepares and edits complex Word and Excel documents, including preparation of indices and tables of contents. </li><li>Opens New Client / Matters in accordance with firm procedure. </li><li>Creates and maintains files, keeps records and prepares reports as requested. </li><li>Performs other duties as required </li></ul>
<p>We are looking for a Legal Operations Manager to join our team in the Silicon Valley. In this role, you will oversee key aspects of legal and investment operations, ensuring seamless management of equity and debt portfolios, vendor contracts, and compliance processes. The ideal candidate thrives in a fast-paced environment, is detail-oriented, and is eager to contribute to process optimization and technology implementation.</p><p><br></p><p>Responsibilities:</p><p>• Collaborate with legal and finance teams to support investment and exit transactions, including compliance checks, document preparation, due diligence, and post-closing administration.</p><p>• Manage portfolio-related requests, such as processing stockholder consents, audit confirmations, and due diligence tasks.</p><p>• Coordinate vendor and contract management processes, including negotiation, onboarding, and payment processing for various contract types.</p><p>• Oversee the operation and management of key programs, such as external consultant initiatives and workflow optimization.</p><p>• Maintain and optimize legal technology solutions, including platforms like Ironclad, SimpleLegal, DocuSign, and AODocs.</p><p>• Drive process improvement initiatives to enhance efficiency and effectiveness within legal operations.</p><p>• Compile, organize, and analyze data to support internal and external reporting requirements, including public filings.</p><p>• Perform administrative tasks, such as document filing, data organization, and tracking daily activities to ensure smooth legal operations.</p>
<p>A municipal entity in Oakland seeking an experienced Litigation Secretary to join their collaborative legal team. This is an exciting long-term contract opportunity offering stability, meaningful public-sector work, and a flexible hybrid schedule.</p><p><br></p><p>As a Litigation Secretary, you will play a key role in supporting multiple attorneys within a pool system. You’ll manage complex litigation matters, ensure compliance with court deadlines and rules, and keep cases moving efficiently from discovery through trial.</p><p><br></p><p><strong>Key Responsibilities</strong></p><ul><li>Prepare, format, and proofread correspondence, pleadings, and legal documents</li><li>Manage heavy calendaring for multiple attorneys, including court dates, deadlines, and meetings</li><li>Handle e-filing in both Alameda County Superior Court and U.S. District Court (USDC)</li><li>Maintain accurate case files and assist with trial preparation</li><li>Coordinate responses to inquiries, transcribe dictation, and manage general administrative tasks</li></ul>
We are offering an opportunity for a Legal Secretary based in Oakland, California, United States. The role primarily involves preparing, updating, and managing legal documents and schedules, utilizing legal database software for research and case management, and providing administrative support to attorneys. <br><br>Responsibilities: <br><br>• Prepare and update various legal documents such as subpoenas, briefs, pleadings, appeals, and motions.<br>• Utilize legal database software like LexisNexis for research and case management purposes.<br>• Manage attorney calendars by scheduling appointments, hearings, depositions, and meetings.<br>• Properly file all legal documents with the courts and ensure their accuracy and timeliness.<br>• Assist with trial preparation tasks such as organizing exhibits, assisting with the jury selection process, and taking courtroom notes.<br>• Maintain and manage client files; retrieve documents as requested by attorneys.<br>• Draft, proofread, and edit correspondence ensuring all documents are accurate.<br>• Liaise with clients, opposing council, court personnel, and others to facilitate matter progress.<br>• Perform regular administrative duties such as answering phone calls, managing emails, and data entry.<br>• Demonstrate proficiency in Microsoft Excel, Microsoft Office Suites, Microsoft Outlook, and other relevant software for documentation and management system tasks.
<p>Collegial growing firm is seeking a tech-savvy Legal Secretary to join their boutique law firm in Sacramento, California. In this role, you will provide critical administrative support to attorneys by managing calendars, creating and revising legal documents, and ensuring all correspondence adheres to the firm’s high standards. This is a unique opportunity to work in a non-litigation-focused environment with high-profile clients while contributing to a collegial and dynamic team.</p><p><br></p><p>Responsibilities:</p><p>• Draft, format, and revise correspondence, reports, and legal documents, ensuring accuracy and adherence to firm guidelines.</p><p>• Manage attorney schedules and calendars, coordinating meetings and appointments efficiently.</p><p>• Proofread and edit documents for grammar, punctuation, and style consistency.</p><p>• Utilize advanced features of Microsoft Office to create complex tables, headings, and tables of contents.</p><p>• Analyze data and compile reports as needed for attorneys and clients.</p><p>• Maintain confidentiality of sensitive client information and uphold the firm’s high standards.</p><p>• Collaborate with multiple attorneys to support their administrative needs while managing competing priorities.</p><p>• Ensure timely and accurate completion of assigned tasks with strong attention to detail.</p>
<p>We are offering an exciting opportunity for a Legal Secretary to work with a firm that represents worker and labor unions located in Oakland, California. In this role, you will be tasked with managing legal documentation, collaborating with legal teams, and leveraging your litigation experience to support the firm's operations.</p><p><br></p><p>Responsibilities:</p><p><br></p><p>• Manage and organize legal documentation to ensure accuracy and accessibility in the system</p><p><br></p><p>• Collaborate efficiently with legal teams to facilitate smooth operation</p><p><br></p><p>• Utilize your litigation experience to assist in case preparation and management</p><p><br></p><p>• Respond to inquiries related to legal proceedings and documentation</p><p><br></p><p>• Monitor client accounts and legal proceedings, taking action where necessary</p><p><br></p><p>• Ensure the accurate and efficient processing of legal documentation</p><p><br></p><p>• Maintain the integrity and confidentiality of all legal data and information</p>
