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38 results for Human Resource Assistant in Stamford, CT

Human Resources (HR) Administrator

New Hyde Park, NY
onsite
Temporary to Hire
22.1635 - 25.663 USD / Hourly
We are looking for a Human Resources (HR) Administrator to join a wholesale distribution organization. This onsite contract opportunity supports daily HR operations while also assisting with light accounting-related tasks, making it a strong fit for someone who is organized, discreet, and comfortable managing multiple priorities. The role focuses primarily on human resources administration, including employee support, document handling, and coordination activities, with additional involvement in invoice processing and administrative follow-through. Responsibilities:• Serve as a key point of contact for employees by responding to questions related to benefits, policies, and routine personnel matters in a thorough and timely manner.• Support the HR Director with day-to-day coordination, including arranging meetings, managing schedules, drafting correspondence, and helping keep departmental activities on track.• Maintain personnel documentation by preparing, scanning, filing, distributing, and updating confidential records, reports, and HR materials with a high level of accuracy.• Assist with recruitment activities by scheduling interviews, communicating with candidates, and helping ensure the recruitment process moves smoothly from start to finish.• Handle pre-employment screening coordination and related employment documentation to support onboarding and compliance needs.• Review incoming invoices, confirm required backup is included, track approvals, and forward completed items to Accounting for payment processing.• Protect sensitive employee and organizational information by maintaining secure paper and electronic files and following established confidentiality standards.• Organize daily administrative work effectively, balance competing priorities, and provide dependable support to meet team deadlines and business needs.
2026-07-22T00:00:00Z

Human Resources (HR) Manager

Newark, NJ
onsite
Permanent / Full Time
80000 - 85000 USD / Yearly
We are looking for an experienced Human Resources leader to support a mission-focused educational organization in Newark, New Jersey. This role serves as the primary HR partner for the organization, guiding talent acquisition, employee support, benefits oversight, and policy administration. The position is well suited for someone who enjoys balancing strategic input with day-to-day execution in a collaborative workplace. You will help foster a positive employee experience while ensuring sound HR practices and regulatory compliance. Responsibilities: • Direct recruitment efforts from sourcing through offer stage, while managing onboarding and key employee lifecycle milestones. • Advise leaders on workplace matters, including performance concerns, employee relations issues, and sensitive staff situations. • Create, refine, and uphold human resources policies and procedures that align with organizational needs and employment standards. • Monitor adherence to federal, state, and local labor requirements and help maintain compliant HR practices across the organization. • Oversee administrative processes related to leave requests, workers’ compensation matters, pre-employment screenings, and verification requests. • Maintain organized and accurate personnel files, HR records, and supporting documentation with a high level of confidentiality. • Coordinate training programs that strengthen workplace awareness, including compliance-focused and harassment prevention education. • Contribute to staffing and retention efforts by supporting workforce planning and initiatives that improve employee engagement and continuity. • Act as a dependable resource to leadership by offering practical guidance on HR priorities, people strategies, and organizational matters.
2026-07-10T00:00:00Z

HR Administrator

Bronx, NY
onsite
Temporary / Contract
24.7 - 26 USD / Hourly
We are looking for an experienced HR Administrator to provide broad human resources support for a Real Estate & Property organization in Bronx, New York. This is a Long-term Contract opportunity designed to provide coverage for an extended leave while maintaining consistent HR service across the organization. The ideal candidate will be comfortable managing day-to-day HR administration, supporting employees and managers, and handling sensitive matters with sound judgment in a busy, multicultural workplace. Responsibilities:• Coordinate recruiting activities by scheduling interviews, communicating with applicants, and supporting hiring workflows from opening to offer stage.• Respond to employee and management inquiries on HR matters, providing timely guidance and escalating issues when appropriate.• Prepare and maintain employee documentation, including corrective action records and other personnel-related forms, with accuracy and confidentiality.• Oversee HR administrative tasks such as updating personnel files, organizing records, and keeping department documentation current and audit-ready.• Facilitate pre-employment steps, including background screening coordination and related onboarding paperwork.• Assist with employee relations concerns by gathering information, documenting issues, and supporting follow-up actions.• Support onboarding and other key employee lifecycle processes to help ensure a smooth experience for new hires and existing staff.• Contribute to special projects and provide generalist-level assistance across HR operations as business needs evolve.
2026-07-24T00:00:00Z

Human Resources (HR) Director

Roseland, NJ
onsite
Permanent / Full Time
120000 - 140000 USD / Yearly
A growing and highly respected organization is seeking an experienced Human Resources Director to lead all aspects of HR strategy and operations. This is a hands-on leadership role responsible for driving talent acquisition, employee relations, compliance, performance management, benefits, compensation, training, and organizational development initiatives. Key Responsibilities:<ul><li>Partner with executive leadership on HR strategy, workforce planning, employee engagement, and retention initiatives</li><li>Oversee employee relations, investigations, disciplinary matters, and conflict resolution</li><li>Lead recruiting, onboarding, and talent management efforts</li><li>Administer compensation, benefits, leave programs, and performance management processes</li><li>Develop and implement HR policies, procedures, and training programs</li><li>Ensure compliance with all federal, state, and local employment laws</li><li>Promote a positive workplace culture and support organizational growth initiatives</li><li>Facilitate professional development and employee training programs</li></ul>
2026-07-28T00:00:00Z

Human Resources & Payroll Administrator

New York, NY
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Robert Half is working with a luxury retailer to hire a Payroll & Human Resources Associate to support their U.S. operations. This role reports directly to senior human resources leadership and serves as the primary owner of payroll processing for approximately 100 employees across boutique locations, while also supporting HR operations, onboarding, benefits administration, and compliance initiatives. Primary Duties: <ul><li>Own payroll preparation and processing support across U.S. retail boutiques using ADP Workforce Now (required)</li><li>Review and validate weekly timecards for non-exempt employees, including PTO usage and overtime tracking</li><li>Manage commission calculations, monthly bonuses, and compensation adjustments</li><li>Process new hire entries, terminations, and final pay calculations</li><li>Support off-cycle payroll processing as needed</li><li>Audit payroll registers prior to submission and ensure data accuracy</li><li>Monitor overtime trends and flag inconsistencies aligned with operational needs</li><li>Ensure compliance with internal commission structures and payroll policies</li><li>Coordinate onboarding administration and employee documentation</li><li>Prepare offer letters and onboarding communications</li><li>Maintain accurate employee files and HRIS records</li><li>Support benefits enrollment communications and timelines</li><li>Assist employees with benefits-related questions and escalations</li><li>Coordinate background and reference checks</li><li>Maintain organizational charts and internal HR reporting tools</li><li>Liaise with third-party benefits providers and insurance partners</li><li>Assist with new hire setup coordination (equipment access, system setup support)</li><li>Respond to employee inquiries related to PTO, payroll, and benefits</li><li>Support performance review cycles and annual HR initiatives</li><li>Assist with annual benefits renewals</li><li>Support compliance reporting (EEO, OSHA, state requirements)</li><li>Assist with 401(k) testing and Form 5500 audit preparation</li><li>Track workers’ compensation incidents and reporting requirements</li><li>Provide administrative recruiting support when needed</li></ul>
2026-07-14T00:00:00Z

HR Coordinator

Newark, NJ
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a detail-oriented HR Coordinator to support payroll and human resources operations for a Long-term Contract position based in Newark, New Jersey. This onsite role offers the opportunity to work closely with employees and internal teams while helping maintain accurate records, timely payroll processing, and smooth onboarding activities. The ideal candidate brings strong organizational skills, sound judgment with sensitive information, and hands-on experience using HR systems and Excel in a fast-paced environment. Responsibilities: • Review bi-weekly payroll information in ADP Workforce Now to help ensure pay data is complete, accurate, and processed on time. • Enter and maintain employee records, including hires, status updates, separations, benefit-related deductions, and paid time off changes. • Examine timekeeping details, investigate discrepancies, and partner with appropriate contacts to resolve payroll issues promptly. • Support employees with HR self-service tools and respond to questions related to pay, records, and routine HR processes. • Generate payroll and human resources reports using ADP and Excel to support tracking, analysis, and day-to-day operations. • Organize and maintain personnel documentation, filing systems, and records in accordance with confidentiality and compliance standards. • Coordinate pre-employment activities such as reference checks, background screenings, onboarding steps, and training assignments. • Assist with administrative HR tasks including invoice preparation, employment verification responses, unemployment documentation, garnishment processing, and workers’ compensation paperwork.
2026-07-14T00:00:00Z

Administrative Assistnat

Caldwell, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A busy company in the West Caldwell area is seeking an Administrative Assistant to join their growing team. This Administrative Assistant will get the chance to work with a great team that works well with each other, offers great work schedule flexibility, and career advancement. This Administrative Assistant will be handling day-to-day office operations, general administrative duties, and direct support for the sales department. The ideal Administrative Assistant will be local to West Caldwell and be able to juggle multiple projects at once. Other responsibilities of this Administrative Assistant will include but not be limited to: Administrative Assistant Key Responsibilities<ul><li>Office Administration: Manage front-desk tasks, handle incoming calls, sort mail, and order office supplies.</li><li>Sales Support: Process sales orders, track shipments, and coordinate with billing to ensure timely delivery.</li><li>Calendar & Travel: Coordinate schedules, arrange company travel, book meetings, and manage executive calendars.</li><li>Customer Service: Act as a reliable point of contact for customer inquiries, orders, and standard business complaints.</li><li>Data & CRM Maintenance: Keep customer databases, sales pipelines, and general company filing systems accurate and organized.</li><li>Documentation & Meetings: Prepare sales presentations, draft business memos, take meeting minutes, and compile basic expense reports.</li></ul>This Administrative Assistant role is paying between $65,000 and $75,000 annually depending on experience. If interested in this Administrative Assistant position, apply today!
2026-07-21T00:00:00Z

Facilities Assistant

New York, NY
onsite
Temporary / Contract
19.95 - 21 USD / Hourly
We are looking for a Facilities Assistant to provide hands-on workplace support for a Contract position in New York, New York. This role is ideal for someone who enjoys staying active throughout the day while helping maintain a clean, organized, and welcoming office environment. The successful candidate will assist with day porter tasks, event support, mailroom activities, and general facilities coordination while interacting courteously with employees and guests. Responsibilities: • Replenish office and kitchen supplies, including refreshments and refrigerator stock, to keep shared spaces ready for daily use. • Maintain cleanliness across common areas by removing waste, tidying kitchen spaces, and supporting post-catering cleanup. • Handle physical tasks such as lifting, relocating, and organizing boxes, deliveries, and office materials as needed. • Support meeting and event readiness by preparing rooms, arranging materials, and assisting with setup and breakdown activities. • Provide mailroom and general office support to help daily workplace operations run smoothly. • Walk the office floor regularly to identify service needs and respond quickly to facilities-related requests. • Load and unload dishwashers and help keep pantry and kitchen areas orderly and fully functional. • Engage courteously with clients, visitors, and employees while representing the workplace team in a detail-oriented manner.
2026-07-28T00:00:00Z

Hospitality Associate

New York, NY
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a Hospitality Associate to support daily front-of-house and meeting space operations in New York, NY. This Contract position is ideal for someone who takes pride in creating a welcoming environment and can manage multiple service-related tasks with strong attention to detail. The person in this role will help ensure conference rooms, kitchen areas, and catering spaces are organized, fully stocked, and ready to support an efficient office experience. Responsibilities: • Prepare meeting and conference spaces based on the daily calendar, arranging room layouts, refreshments, and audio/visual equipment as needed. • Restore conference rooms to their standard condition after each use, removing materials, resetting furniture, and coordinating returns with external vendors when required. • Monitor kitchen, pantry, and catering areas throughout the day to maintain cleanliness, organization, and readiness for employees and guests. • Track inventory levels for food service and catering supplies, and help ensure essential items remain available. • Coordinate with vendors and internal stakeholders to support smooth delivery, setup, and post-event service needs. • Inspect shared hospitality areas regularly and address presentation or service issues promptly to maintain a consistent environment. • Balance competing priorities and scheduled activities efficiently while meeting service expectations across multiple spaces.
2026-07-28T00:00:00Z

Hospitality Associate

New York, NY
onsite
Temporary / Contract
25 - 29 USD / Hourly
Conference Coordinator / Client Zone CoordinatorThe Conference Coordinator is responsible for delivering an exceptional customer experience while managing meeting spaces, conference room reservations, and event support. This role serves as the primary point of contact for guests, employees, and executives, ensuring all conference center operations run smoothly and professionally.Key Responsibilities<ul><li>Provide outstanding customer service and first impression for all visitors and guests.</li><li>Manage conference room reservations and meeting schedules.</li><li>Coordinate meeting and event logistics, including room setup, catering, and AV support.</li><li>Ensure meeting spaces are properly prepared and ready prior to event start times.</li><li>Respond promptly to reservation requests and manage shared mailbox inquiries.</li><li>Conduct tours of the facility and assist visitors with directions and site information.</li><li>Maintain conference and client-facing spaces, submitting work orders as needed.</li><li>Partner with executives, admins, facilities, and security teams to ensure seamless operations.</li><li>Handle sensitive and confidential information with discretion.</li></ul>
2026-07-22T00:00:00Z

Administrative Assistant

Greenwich, CT
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
A well-established hedge fund based in Greenwich, Connecticut is seeking a highly organized, proactive, and polished Administrative Coordinator to oversee the day-to-day operations of their office. The ideal candidate is resourceful, detail-oriented, and capable of anticipating needs before they arise. This individual will serve as the face of the office while ensuring the workplace runs efficiently and seamlessly. Job Duties:<ul><li>Serve as the primary front desk contact, greeting visitors and managing incoming correspondence. </li><li>Coordinate conference room scheduling and meeting logistics.</li><li>Manage incoming and outgoing mail, courier services, and deliveries.</li><li>Handle general correspondence and administrative support.</li><li>Oversee the daily operations of the office.</li><li>Order and maintain office and kitchen supplies.</li><li>Coordinate with building management and outside vendors.</li><li>Manage office equipment, maintenance requests, and service providers.</li><li>Organize office events, team lunches, and employee celebrations.</li><li>Ensure conference rooms, common areas, and kitchens remain well-stocked and presentable.</li><li>Provide administrative support to senior leadership and investment professionals as needed.</li><li>Coordinate calendars, meetings, and travel arrangements.</li><li>Prepare presentations, reports, spreadsheets, and other business documents.</li><li>Assist with expense reports and invoice processing.</li><li>Maintain confidential files and records.</li><li>Lead and coordinate special projects across departments.</li><li>Track project timelines, action items, and deliverables.</li><li>Identify opportunities to improve administrative processes and office efficiency.</li><li>Support office moves, technology rollouts, and operational initiatives as needed.</li><li>Assist with onboarding new employees and office setup.</li><li>Coordinate company gifts, holiday initiatives, and employee recognition programs.</li><li>Manage vendor relationships and service contracts.</li><li>Handle ad hoc administrative requests with professionalism and urgency.</li><li>Take ownership of miscellaneous projects that contribute to the smooth operation of the firm.</li></ul>If you have at least one year of office related experience and are interested in being part of a growing financial services team, please email your resume to anthony.riccio@roberthalf(.com) ASAP.
2026-07-02T00:00:00Z

Administrative Assistant

Milford, CT
onsite
Temporary / Contract
22 - 25 USD / Hourly
Administrative Assistant (Contract) – Consulting Firm | New Haven, CTA consulting firm in New Haven, CT is seeking a detail-oriented Administrative Assistant on a contract basis. This role is ideal for someone who enjoys supporting daily office operations, managing schedules, and helping a professional team stay organized in a fast-paced business environment.Key Responsibilities:<ul><li>Answer and direct incoming calls, emails, and general inquiries</li><li>Schedule meetings, manage calendars, and coordinate appointments</li><li>Prepare, format, and organize correspondence, reports, and other documents</li><li>Maintain electronic and physical filing systems</li><li>Perform data entry and update internal records with accuracy</li><li>Assist with meeting preparation, travel coordination, and follow-up tasks</li><li>Support office organization, supply management, and general administrative workflow</li><li>Provide professional support to internal staff and external contacts as needed</li><li>Handle confidential information with discretion</li></ul>
2026-07-27T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
A busy company in the Parsippany area is seeking a Intake Specialist to join their growing firm. This Intake Specialist is responsible for reviewing new business intake requests, conducting comprehensive conflict checks, analyzing search results, and coordinating the opening and maintenance of client matters. The ideal Intake Specialist is organized, analytical, and able to handle confidential information with professionalism while thriving in a fast-paced legal environment. Other responsibilities of this Intake Specialist will include: Intake Specialist Primary Responsibilities<ul><li>Review new client and matter intake requests for completeness and accuracy.</li><li>Perform conflict searches using the firm's conflict management system and analyze results to identify potential ethical or business conflicts.</li><li>Research and verify information from internal databases and other available resources to support conflict resolution.</li><li>Open new client matters, reactivate existing matters, and ensure all records are maintained accurately.</li><li>Communicate potential conflicts or outstanding issues to attorneys and appropriate firm personnel for review and resolution.</li><li>Ensure intake requests are processed promptly while maintaining a high level of accuracy and compliance with firm procedures.</li><li>Respond to inquiries from attorneys and staff regarding conflict and matter intake requests.</li><li>Assist with special projects, process improvements, and other departmental initiatives designed to enhance efficiency and client service.</li><li>Support the onboarding and training of new team members as needed.</li><li>Recommend enhancements to workflows, policies, and technology that improve the overall intake and conflicts process.</li></ul>This Intake Specialist role is paying between $55,000 and $65,000 annually depending on experience. If interested in this Intake Specialist position, apply today!
2026-07-01T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a highly organized Administrative Assistant to support with Expenses and Administrative duties in a fast-paced corporate environment. This is a Contract position that will focus on assisting with expenses Responsibilities:•Expense management• Handle day-to-day administrative tasks • Serve as a detail-focused point of contact for inbound communication and help route requests efficiently
2026-07-28T00:00:00Z

Administrative Assistant

Florham Park, NJ
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
We are looking for an Administrative Assistant to support daily office operations. This role is ideal for a dependable, detail-oriented individual who can manage multiple priorities, communicate effectively, and provide attentive front-office and administrative support. The position requires sound judgment, strong organizational ability, and a high level of discretion when handling sensitive information. Responsibilities: • Manage day-to-day administrative activities to keep office operations running efficiently and in an organized manner. • Welcome visitors, answer incoming calls, and respond to routine inquiries with a service-oriented approach. • Prepare, format, and distribute correspondence, reports, and other business documents using Microsoft Office applications. • Maintain accurate records, update data entries, and organize files to support smooth access to information. • Coordinate calendars, meetings, and general scheduling needs for the team as required. • Assist with reception and front-desk coverage while ensuring a positive experience for clients and internal stakeholders. • Handle confidential documents and information with discretion and appropriate care. • Provide general clerical and operational support across administrative functions as business needs evolve.
2026-07-28T00:00:00Z

Administrative Assistant

Brooklyn, NY
onsite
Temporary / Contract
25 - 30 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations in Brooklyn, New York. This Long-term Contract position is ideal for someone who can manage front-desk activity, respond professionally to inbound calls, and keep administrative processes organized and accurate. The role requires strong communication skills, dependable follow-through, and the ability to handle data entry and general office support in a fast-paced healthcare-related environment. Responsibilities: • Manage day-to-day administrative tasks to keep office operations organized and running efficiently. • Receive and direct inbound phone calls with professionalism, ensuring inquiries are handled promptly or routed appropriately. • Welcome visitors and provide front-desk support while maintaining a courteous and service-focused environment. • Prepare, update, and maintain records with accurate data entry and careful attention to detail. • Support scheduling, filing, document handling, and other general clerical activities as needed. • Coordinate administrative office workflows and assist team members with routine operational requests.
2026-07-28T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19 - 20 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations. This Contract position is ideal for someone who enjoys keeping an office organized, handling front-desk communication, and assisting with a variety of administrative tasks. The role includes reception coverage, document management, basic QuickBooks-related recordkeeping, and general support for the Property Manager to help the office run smoothly. Responsibilities: • Manage front-desk activity by answering incoming calls, directing inquiries to the appropriate contacts, and providing courteous assistance to callers. • Organize office records by filing, scanning, and maintaining documents so information is easy to access and up to date. • Assist the Property Manager with a range of administrative requests, including preparing correspondence, typing documents, and coordinating outgoing shipments. • Produce the daily balance sheet using QuickBooks reports and ensure routine financial records are prepared accurately. • Receive check payments, make bank deposits, and record transactions in QuickBooks in a timely manner. • Support general office operations by handling day-to-day clerical tasks and helping maintain an orderly, well-organized workplace.
2026-07-27T00:00:00Z

Administrative Assistant

Stamford, CT
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a Contract Administrative Assistant to support recruiting operations, office coordination, and day-to-day administrative activities for a hedge fund in Stamford, Connecticut. This position is well suited to someone who thrives in a fast-paced environment, stays highly organized, and communicates effectively with both internal stakeholders and external contacts. The role blends talent acquisition support with general office administration, requiring strong attention to detail, sound judgment, and the ability to manage multiple priorities with accuracy and professionalism. Responsibilities: • Oversee logistics for active hiring efforts across several openings, helping move candidates efficiently through each stage of the recruitment process. • Create, update, and monitor job advertisements across external hiring channels such as LinkedIn, Handshake, and similar platforms to maintain accurate visibility for open roles. • Act as the main point of contact for third-party recruiters and search partners, ensuring clear communication and smooth coordination throughout searches. • Maintain organized candidate tracking records, interview notes, and status updates so hiring teams have current information on recruiting activity. • Coordinate interview schedules by aligning availability across applicants, recruiters, and internal team members while managing calendar changes as needed. • Arrange and distribute candidate assessments, including thorough reviews and Excel-related exercises, and help ensure materials are completed and documented properly. • Prepare summaries, hiring activity reports, and progress updates for leadership to support decision-making and visibility into open searches. • Provide administrative support by managing calendars, drafting business documents, preparing meeting materials, and assisting with special projects as priorities arise. • Help maintain office operations by ordering supplies, coordinating deliveries and maintenance requests, and supporting team meetings, lunches, and occasional firm events.
2026-07-27T00:00:00Z

Administrative Assistant

Parsippany, NJ
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for an Administrative Assistant to support daily executive and office operations in Parsippany, New Jersey. This position is ideal for someone who can keep schedules organized, communicate effectively with a wide range of contacts, and manage confidential matters with sound judgment. The role also contributes to meeting preparation, document coordination, and administrative follow-through that helps leadership stay focused on priorities. This is an on-site position. Responsibilities:• Coordinate executive schedules by arranging meetings, appointments, and calendar changes while resolving conflicts efficiently.• Draft, edit, and format business correspondence, reports, presentations, and other office documents with a high level of accuracy.• Serve as a key point of contact for leaders, employees, and external partners, ensuring timely and clear communication.• Handle confidential records and sensitive information with discretion and consistency.• Prepare meeting materials, organize agendas, record follow-up items, and help ensure action steps are completed on time.• Monitor administrative timelines, project milestones, and deliverables to support progress across priority initiatives.• Review and submit expense reports, assist with invoice processing, and provide support for routine budget-related activities.• Maintain orderly filing systems, office records, data entry tasks, and general administrative workflows to improve day-to-day efficiency.• Support front-office activities such as answering inbound calls and assisting with general reception-related duties when needed.
2026-07-02T00:00:00Z

Administrative Assistant

Bridgeport, CT
onsite
Temporary / Contract
19 - 22 USD / Hourly
Are you an organized and motivated individual seeking your next opportunity as an Administrative Assistant? We are looking for a reliable detail oriented to support our office operations and contribute to a collaborative, laid-back team culture. Key Responsibilities: Answer and direct phone calls promptly and professionally. Organize and schedule appointments. Plan meetings, coordinate logistics, and take detailed meeting minutes. Write and distribute email, memos, letters, faxes, and forms. Assist in preparing regularly scheduled reports. Develop and maintain a comprehensive filing system. Update and maintain office policies and procedures. Order office supplies, researching new deals and suppliers as needed. Maintain up-to-date contact and vendor lists. Provide general support to visitors and office guests. Liaise with executive office staff and administrative team to handle requests and queries from senior managers. Top 3 Must-Have Qualifications: Property management experience highly preferred. Proven data entry and customer service skills. Prior administrative experience in a detail oriented office environment. Software Skills Required: Proficient with Microsoft Office Suite and Outlook.
2026-07-27T00:00:00Z

Administrative Assistant

New York, NY
onsite
Temporary / Contract
19.7885 - 24 USD / Hourly
We are looking for an Administrative Assistant to support a sales and marketing team in the drink and beverages industry in New York, New York. This Long-term Contract position will play an important role in keeping purchasing, budgeting, scheduling, and team support activities organized and on track. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and confident working with internal stakeholders and external vendors. This role offers the opportunity to contribute to smooth business operations through strong administrative, financial, and logistical support. Responsibilities:• Oversee purchase order creation and follow-through, ensuring all requests are processed accurately and in accordance with company procedures.• Complete goods receipt activities and verify that delivered services or materials are properly documented in internal records.• Review and submit invoices in a timely manner, coordinating with finance partners and vendors to resolve discrepancies when needed.• Track spending against budgets, maintain up-to-date records of commitments, and help identify variances for business partners.• Support brand and cross-functional teams by preparing administrative updates related to budgets, procurement activity, and operational needs.• Manage request submissions and status tracking within internal systems while ensuring required documentation is complete and compliant.• Maintain organized files and audit-ready records for purchasing, financial, and administrative documentation.• Coordinate meeting logistics, including room reservations and scheduling support for workshops, team sessions, and cross-functional gatherings.• Assist with planning team meals, events, and group activities by handling vendor communication and logistical arrangements.
2026-07-27T00:00:00Z

Administrative Assistant

Newark, NJ
onsite
Temporary / Contract
18.2115 - 21.087 USD / Hourly
We are looking for an Administrative Assistant to support a contract office relocation project for an established nonprofit organization in Newark, New Jersey. This role is suited for a highly organized, detail-oriented individual who can bring structure to records, materials, and moving logistics while keeping documentation accurate and accessible. The person in this position will help coordinate day-to-day administrative tasks that contribute to an orderly and efficient transition. Success in this assignment will come from strong attention to detail, sound judgment with sensitive information, and the ability to stay productive while managing multiple priorities. Responsibilities: • Organize and maintain legal documents, office records, and other on-site files so materials are easy to locate and track throughout the project. • Develop and update detailed inventories for furniture, equipment, supplies, and records associated with the office move. • Review documents and materials against organizational guidelines to help identify what should be retained, archived, shredded, or discarded. • Prepare files, records, and workplace materials for packing and transport to support a smooth relocation process. • Assist with planning the layout of the new office, including documenting seating assignments and workspace arrangements. • Keep clear and accurate records of project activities, inventories, and relocation-related decisions from start to finish. • Work closely with internal team members to gather information, share updates, and help keep the move organized and on schedule. • Provide general administrative support, including data entry, call handling, and front-office assistance, as needed during the assignment.
2026-07-21T00:00:00Z

Administrative Assistant

New York, NY
remote
Temporary / Contract
22 - 24 USD / Hourly
<ul><li>Provide heavy administrative support.</li><li>Process orders and related documentation.</li><li>Manage speaker agreements using existing templates.</li><li>Track signatures and ensure completed agreements are returned.</li><li>Review, edit, and clean up PowerPoint presentations and slide decks.</li><li>Perform basic database entry and maintenance </li><li>Monitor and respond to shared inbox inquiries.</li><li>Answer incoming phone calls and general inquiries.</li><li>Support the organization's education certificate program by: </li><li>Responding to participant questions.</li><li>Verifying program completion.</li><li>Issuing certificates.</li><li>Assist with document management using Adobe Acrobat.</li></ul>
2026-07-28T00:00:00Z

Legal Administrative Assistant

New York, NY
onsite
Permanent / Full Time
65000 - 85000 USD / Yearly
Boutique Law Firm specializing in Estate Administration is seeking a highly organized, detail-oriented, and motivated Legal Administrative Assistant to support daily operations in its Lower Manhattan office. This position plays a key role in creating a smooth, well-organized environment for attorneys, staff, and clients while helping maintain efficient administrative processes. The position is growth-oriented and targeted toward individuals who seek to increase their responsibility over time and rise within the ranks. The ideal candidate brings strong judgment, attention to detail, and a service-oriented approach to managing a busy legal office. Seeking someone with 2+ years of prior experience working in a law firm environment. This is a fully in office role that offers extensive PTO, a 401K, and a friendly and collaborative team environment. Hours are M-F, 10am - 6pm. Primary Responsibilities· Assisting with the creation and improvement of internal office workflows and procedures· Assisting with the administration of the firm's case management and CRM systems.· Assisting attorneys and staff with administrative projects· Ensuring office organization, efficiency, and consistency across daily operations.· Serving as the primary point of contact for office vendors, service providers, and building management· Managing office supplies and equipment· Welcoming clients and visitors· Processing mail and coordinating shipping and deliveries
2026-07-14T00:00:00Z

Accounting Assistant

Bridgeport, CT
onsite
Temporary to Hire
22 - 25 USD / Hourly
About the OpportunityOur client, a growing HVAC company in Stratford, CT, is seeking a detail-oriented and organized Accounting Assistant to support the day-to-day accounting and administrative functions of the business. This role is ideal for someone who enjoys working in a fast-paced environment, has strong attention to detail, and is looking to build a career in accounting within the construction or service industry.Responsibilities<ul><li>Process accounts payable invoices and ensure timely payments.</li><li>Assist with accounts receivable, including invoicing, cash applications, and collections follow-up.</li><li>Reconcile vendor statements and resolve discrepancies.</li><li>Enter financial data accurately into accounting software.</li><li>Maintain organized accounting records and filing systems.</li><li>Assist with bank reconciliations and monthly financial reporting.</li><li>Support payroll processing activities as needed.</li><li>Prepare spreadsheets, reports, and other accounting documentation.</li><li>Communicate with vendors, customers, and internal departments regarding account inquiries.</li><li>Provide general administrative support to the accounting and management teams.</li></ul>
2026-07-23T00:00:00Z