17 Results for Front Desk Assistant Jobs in St. Paul, MN

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Front Desk Admin

St Paul, Minnesota
onsite
Temporary / Contract
19 - 22 USD / Hourly
Job Summary:We are seeking a professional and dependable Part-Time Front Desk Administrator to support daily office operations and serve as the first point of contact for visitors, clients and staff. Based on general knowledge.Key Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner. Based on general knowledge.</li><li>Answer, screen and direct incoming phone calls. Based on general knowledge.</li><li>Manage incoming and outgoing mail, packages and deliveries. Based on general knowledge.</li><li>Maintain the front desk area and ensure a welcoming office environment. Based on general knowledge.</li><li>Schedule appointments, meetings and conference rooms. Based on general knowledge.</li><li>Perform data entry, filing, scanning and general administrative support. Based on general knowledge.</li><li>Order and track office supplies as needed. Based on general knowledge.</li><li>Support various departments with clerical tasks and special projects. Based on general knowledge.</li></ul>
2026-09-17T00:00:00Z

Front Desk Coordinator

Shakopee, Minnesota
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are seeking a professional, organized, and personable Front Desk Coordinator to serve as the first point of contact for our organization. The Front Desk Coordinator will provide exceptional customer service, manage front-office operations, coordinate communications, and support administrative functions to ensure an efficient and welcoming environment. Key Responsibilities<ul><li>Answer, screen, and direct incoming telephone calls and inquiries.</li><li>Manage front-desk operations, including scheduling, appointments, and visitor coordination.</li><li>Receive, sort, and distribute incoming mail, packages, and correspondence.</li><li>Maintain accurate records, files, and administrative documentation.</li><li>Coordinate meetings, appointments, and office calendars as needed.</li><li>Respond to emails and other correspondence in a timely and professional manner.</li><li>Assist with general administrative and clerical duties.</li><li>Maintain an organized, clean, and professional reception area.</li><li>Communicate effectively with staff, clients, vendors, and other stakeholders.</li><li>Support additional office projects and responsibilities as assigned.</li></ul>
2026-09-29T00:00:00Z

Temporary Front Desk Coordinator

Lake Elmo, Minnesota
onsite
Temporary / Contract
18 - 21 USD / Hourly
We are looking for a dependable Administrative Assistant to support front desk operations for an investment advisory office in Lake Elmo, Minnesota. This is a Long-term Contract opportunity suited for someone who enjoys creating a welcoming office environment, managing daily administrative tasks, and keeping workflows organized. The role requires strong judgment, attention to detail, and the ability to handle a variety of coordination duties with discretion and efficiency. Responsibilities: • Welcome visitors and serve as the first point of contact for the office, ensuring a welcoming and friendly front desk experience. • Answer and direct incoming calls, respond to general inquiries, and relay messages accurately to the appropriate team members. • Coordinate scheduling, meeting logistics, and calendar updates to help maintain smooth day-to-day office operations. • Perform administrative support tasks such as preparing documents, filing records, and maintaining organized office systems. • Monitor shared office supplies and place replenishment requests to keep the workplace fully stocked and functional. • Assist with hiring-related administrative activities, including coordinating interview logistics and supporting onboarding paperwork as needed. • Handle incoming and outgoing mail, packages, and deliveries while maintaining accurate distribution and tracking. • Support general office coverage during a staff leave period by adapting to shifting priorities and assisting where needed.
2026-09-29T00:00:00Z

Receptionist

St Paul, Minnesota
onsite
Temporary / Contract
18 - 25 USD / Hourly
The Receptionist will serve as the first point of contact for visitors and callers, providing a warm and professional welcome to all. This role requires excellent communication and interpersonal skills, a high level of organization, and the ability to handle multiple tasks efficiently. The ideal candidate will be personable, detail-oriented, and capable of creating a positive first impression. Key Responsibilities:<ul><li>Greet and welcome visitors in a professional and friendly manner.</li><li>Answer and direct phone calls to the appropriate staff members.</li><li>Manage the reception area, ensuring it is clean, organized, and presentable.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with scheduling appointments and meetings.</li><li>Maintain visitor logs and issue visitor badges.</li><li>Provide general administrative support, including data entry, filing, and photocopying.</li><li>Respond to inquiries and provide information about the company.</li><li>Assist with special projects and other duties as assigned.</li></ul>
2026-09-28T00:00:00Z

Receptionist

Eden Prairie, Minnesota
onsite
Temporary / Contract
20 - 22 USD / Hourly
Position OverviewWe are seeking a professional and customer-focused Receptionist to serve as the first point of contact for visitors, clients, and employees. This role is responsible for managing front desk operations, handling inbound communications, coordinating administrative tasks, and ensuring a welcoming and organized office environment. The ideal candidate is highly organized, detail-oriented, and committed to providing exceptional customer service. Responsibilities<ul><li>Greet and assist visitors, clients, and guests in a professional and courteous manner.</li><li>Answer, screen, and direct incoming phone calls and electronic communications.</li><li>Maintain front desk operations and ensure a positive first impression for all visitors.</li><li>Schedule appointments, meetings, and conference room reservations.</li><li>Receive, sort, and distribute incoming mail, packages, and deliveries.</li><li>Maintain accurate records, logs, and administrative documentation.</li><li>Assist with data entry, filing, scanning, and document management.</li><li>Coordinate office supplies and support general office operations.</li><li>Provide administrative support to various departments as needed.</li><li>Handle confidential information with discretion and professionalism.</li></ul>
2026-09-18T00:00:00Z

Receptionist

Minneapolis, Minnesota
onsite
Temporary / Contract
18 - 22 USD / Hourly
A mission-driven nonprofit in Minneapolis is seeking a friendly, organized, and professional Front Desk Receptionist to serve as the first point of contact for visitors, clients, and staff. This role is ideal for someone who enjoys helping others, managing administrative tasks, and supporting a collaborative team environment.Key Responsibilities:<ul><li>Greet and assist visitors, clients, and community partners in a professional and welcoming manner</li><li>Answer and direct incoming phone calls and emails</li><li>Manage front desk operations, including mail distribution, office supplies, and appointment scheduling</li><li>Maintain visitor logs and ensure the reception area remains clean and organized</li><li>Provide administrative support such as data entry, filing, scanning, and document preparation</li><li>Assist staff with special projects and general office coordination</li><li>Help create a positive experience for everyone interacting with the organization</li></ul>
2026-09-21T00:00:00Z

Receptionist

Saint Paul, Minnesota
onsite
Temporary / Contract
18.2115 - 22.5 USD / Hourly
We are looking for a detail-oriented PART TIME Receptionist to support daily front desk operations for a contract position in Saint Paul, Minnesota. This role serves as the first point of contact for tenants, visitors, and service providers, requiring sound judgment, strong organization, and a calm, service-focused approach. The ideal candidate can manage incoming questions, coordinate building access, and maintain an orderly flow of mail, packages, and visitor support throughout the day. Responsibilities:• Welcome tenants, visitors, and vendors at the front desk and provide prompt, courteous assistance with a wide range of inquiries.• Receive, sort, and distribute incoming mail and packages, including items intended for multiple tenants or other locations.• Accept rent payments and other delivered items from tenants and ensure they are directed appropriately.• Guide delivery personnel and visitors to the correct destination while helping maintain an efficient lobby experience.• Coordinate access for maintenance providers and other vendors by contacting property management or on-site staff for support with entry and keys.• Answer and direct calls using a multi-line phone system, connecting visitors and callers with the appropriate team members.• Respond effectively to sensitive or challenging front desk situations, using tact and composure when interacting with upset individuals.• Share available community or property-related resources with tenants and keep informational materials organized and up to date.• Maintain accurate front desk records and stay organized while managing multiple requests in a fast-paced commercial property environment.• This role is 3 days on-site.
2026-09-30T00:00:00Z

Medical Receptionist

Minneapolis, Minnesota
onsite
Temporary to Hire
20 - 23 USD / Hourly
We are looking for a personable and organized Medical Receptionist to support a busy specialty clinic team in Minneapolis, Minnesota. This opportunity is ideal for someone who enjoys creating a welcoming patient experience while keeping front desk operations accurate and efficient. In this role, you will coordinate patient-facing administrative tasks, support scheduling needs, and help ensure smooth communication between patients, providers, and clinic staff. Responsibilities:• Welcome patients and visitors upon arrival, complete appointment check-in for clinic and radiology visits, and provide a welcoming first point of contact.• Guide patients through required forms and intake documents, answering routine questions to help them complete paperwork correctly.• Collect and verify demographic, insurance, and eligibility details, then enter information accurately into the practice management system to support timely claims processing.• Receive co-payments and other patient balances, record transactions properly, and follow established front desk payment procedures.• Prepare daily appointment materials and maintain accurate charts to keep providers and staff organized throughout the day.• Arrange follow-up visits and other future appointments while helping patients understand next steps in their care.• Introduce patients to the online portal, assist with enrollment, and explain how to use available self-service features.• Coordinate interpreter services when needed and respond to patient or visitor questions, directions, and general concerns in a courteous manner.• Maintain front office organization by keeping the lobby presentable, monitoring basic supplies, and updating provider referral information in NextGen for accurate records.• Partner with clinical and administrative staff to support steady patient flow and continuity of care across the clinic.
2026-09-16T00:00:00Z

Medical Receptionist

Coon Rapids, Minnesota
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Medical Receptionist to support a busy healthcare environment. This Contract position focuses on creating a welcoming front-desk experience while ensuring patient information, scheduling, and documentation are handled accurately. The ideal candidate brings strong customer service skills, comfort with administrative healthcare tasks, and the ability to stay organized in a fast-paced clinical setting. Responsibilities:• Welcome patients upon arrival, confirm identification, and assist with appointment check-in and scheduling needs.• Review demographic and insurance details for accuracy and ensure required records are complete before visits.• Upload and organize patient-related documents in the appropriate electronic record system.• Prepare materials and chart documentation needed for upcoming appointments and next-day visits.• Provide patients with requested imaging discs and reports after securing the proper medical release authorization.• Manage incoming correspondence by sorting mail, routing faxes, and directing information to the correct recipients.• Respond appropriately to urgent emergency calls and guide staff according to established procedures.• Coordinate with radiologists, clinic personnel, referring offices, and patients to resolve appointment and scheduling questions.• Offer cross-coverage support for scheduling and radiology support functions as needed, while also assisting with clerical tasks, supply management, and onboarding support for team members.
2026-09-29T00:00:00Z

Administrative Assistant

Minneapolis, Minnesota
onsite
Temporary / Contract
32 - 36 USD / Hourly
Our client in the financial services industry is seeking a detail-oriented and tech-savvy Administrative Assistant to support daily business operations in a fast-paced office environment. This role is ideal for a professional who excels at organization, communication, and workflow coordination, while also bringing strong digital fluency and practical experience using AI tools to improve efficiency. Based on general knowledge.The Administrative Assistant will provide core administrative support to leadership and internal teams, coordinate schedules and meetings, manage documentation, assist with client communications, and help maintain smooth office operations. In today’s evolving workplace, employers are placing increased value on professionals who can work effectively in digital environments and use AI tools to create real business value. Key Responsibilities<ul><li>Manage calendars, schedule meetings, and coordinate appointments for team members. </li><li>Prepare correspondence, reports, presentations, and other business documents with a high level of accuracy. </li><li>Organize and maintain electronic and physical files, records, and confidential documentation.</li><li>Support client-facing and internal communications in a professional and timely manner.</li><li>Assist with data entry, reporting, expense tracking, and general office administration. </li><li>Use AI-enabled tools to streamline administrative workflows, summarize information, draft communications, and improve productivity. </li><li>Help support administrative operations, workflows, project coordination, and front office management. </li><li>Utilize Microsoft Excel, Google Suite, CRM systems, and basic analytics tools to support reporting and operational tasks.</li></ul>
2026-09-21T00:00:00Z

Administrative Assistant

Minneapolis, Minnesota
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for an Administrative Assistant to support a busy non-profit office in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who enjoys working directly with the public, providing day-to-day administrative support, and helping visitors connect with the right services and resources. The person in this role will create a welcoming experience, maintain accurate visitor records, and assist with office and event-related tasks in a detail-focused, service-oriented environment. Responsibilities: • Welcome visitors in a courteous and friendly manner, serving as the first point of contact for individuals seeking assistance. • Record walk-in traffic details, including the purpose of each visit and the type of support or resource provided. • Guide guests to the appropriate nonprofit partner, staff member, or service area based on their needs. • Provide basic support to individuals who need help preparing or improving their resumes, while coordinating with external resume support resources when needed. • Maintain organized and accurate administrative records through data entry and routine office documentation. • Answer inbound calls and respond to general inquiries with clear, courteous, and helpful communication. • Assist with room and event preparation by arranging tables and chairs for career fairs and similar activities. • Support daily front-desk and office operations to ensure a smooth and welcoming environment for visitors and staff.
2026-09-24T00:00:00Z

Administrative Assistant

Minneapolis, Minnesota
onsite
Temporary / Contract
22.8 - 26.4 USD / Hourly
We are looking for a personable and organized Administrative Assistant to provide Contract support for a Medicare-focused team in Minneapolis, Minnesota. In this role, you will help coordinate client scheduling, manage high-volume administrative tasks, and ensure policy details are recorded accurately. This opportunity is ideal for someone who communicates clearly, stays focused in a fast-paced environment, and takes pride in dependable follow-through. Responsibilities: • Coordinate appointment scheduling for a group of Medicare sales representatives and help keep client meetings organized across a high-volume service area. • Respond to inbound calls, provide attentive assistance to clients, and direct questions or follow-up needs to the appropriate team members. • Enter policy and client information into Epic with a high level of accuracy, including demographic details, organization information, addresses, and premium data. • Track submitted policy records and monitor outstanding information, including cases where policy numbers are issued after an initial delay. • Distribute completed policy details to the appropriate contacts and maintain organized records for ongoing follow-up. • Support clients who need plan updates by helping ensure documentation is complete and information is ready for advisor review. • Manage changing workloads throughout peak scheduling periods while maintaining attention to detail and consistent responsiveness. • Use Outlook and other office tools to assist with communication, calendar coordination, and day-to-day administrative support.
2026-09-29T00:00:00Z

Mailroom Assistant

Bloomington, Minnesota
onsite
Temporary / Contract
21 - 22 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail and delivery operations for a healthcare-related environment in Bloomington, Minnesota. This is a Contract position suited for someone who is organized, service-focused, and comfortable handling high-volume incoming and outgoing correspondence. The ideal candidate will help keep distribution processes accurate and timely while providing responsive support to internal teams and courier partners. Responsibilities: • Receive, sort, and distribute incoming mail, packages, and interoffice materials to the appropriate departments with accuracy and efficiency. • Prepare outgoing shipments by organizing materials, labeling parcels, and coordinating pickups with courier service providers. • Operate and monitor mailroom equipment, including inkjet and Konica Minolta devices, to complete printing and mailing tasks. • Enter shipment, delivery, and tracking details into internal systems and maintain accurate processing records. • Assist with routine administrative support related to mail operations, document handling, and delivery coordination. • Respond to internal service requests and provide timely customer service regarding mail status, package routing, and delivery questions. • Support inventory control for mailroom supplies and notify the appropriate team when materials need replenishment. • Follow established procedures for secure handling of sensitive documents and help maintain an orderly mailroom workspace.
2026-09-23T00:00:00Z

Mailroom Assistant

Minneapolis, Minnesota
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are looking for a dependable Mailroom Assistant to support daily mail operations in Minneapolis, Minnesota. This Long-term Contract position is ideal for someone who enjoys organized, hands-on work and can help keep incoming and outgoing correspondence moving efficiently. The person in this role will contribute to accurate mail handling, timely internal distribution, and consistent support for routine mailroom activities. Responsibilities: • Receive, sort, and organize incoming mail and packages for prompt distribution across the site • Deliver letters, parcels, and internal correspondence to designated departments in a timely manner • Prepare outgoing mail by checking labels, postage, and packaging to ensure accurate processing • Maintain order in the mailroom by arranging materials, tracking daily volume, and keeping work areas clean • Support routine mail processing tasks, including separating items by destination and service type • Assist with handling high-volume daily mail while following established procedures for accuracy and timeliness
2026-09-22T00:00:00Z

Front Office & Administrative Coordinator

Minneapolis, Minnesota
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
Front Office and Administrative Coordinator Location: Minneapolis, MNSchedule: Monday-Friday, 8:00 a.m.-5:00 p.m.Work Arrangement: Fully onsiteCompensation: $65,000-$75,000 plus 15% bonus potential A growing professional services organization in downtown Minneapolis is seeking an experienced Front Office & Administrative Coordinator to support day-to-day office operations, reception, hospitality and administrative needs. This is a highly visible role for a polished, personable professional who enjoys creating a welcoming office environment while keeping multiple priorities moving behind the scenes. The ideal candidate is proactive, resourceful and comfortable taking ownership. You will be expected to learn the organization and its processes, then work independently, anticipate needs and find solutions without needing constant direction. What You’ll Do<ul><li>Serve as a welcoming first point of contact for employees, clients, guests and other visitors.</li><li>Manage front office and reception activities, including greeting guests, handling incoming calls and coordinating visitor access.</li><li>Coordinate conference room schedules and meeting logistics, including room setup, catering and technology needs.</li><li>Help maintain a professional, organized and welcoming office environment.</li><li>Coordinate office maintenance, deliveries, vendors and other facilities-related requests.</li><li>Monitor and replenish office, kitchen and meeting supplies.</li><li>Assist with catering, meeting setup and other hands-on office needs.</li><li>Provide backup administrative and office support to other team members as needed.</li><li>Coordinate meetings and calendars, including scheduling across multiple participants, resolving conflicts and managing last-minute changes.</li><li>Support meeting preparation, note-taking, action-item tracking and follow-up.</li><li>Assist with travel coordination and expense reporting.</li><li>Support special projects and administrative initiatives.</li><li>Identify opportunities to improve office processes, organization and the overall employee and guest experience.</li></ul>
2026-09-21T00:00:00Z

Facilities Assistant

Eden Prairie, Minnesota
onsite
Temporary / Contract
20 - 25 USD / Hourly
Position OverviewWe are seeking a dependable and organized Facilities Assistant to support the daily operations of a busy office or facility. This entry-level position is ideal for someone who enjoys a hands-on work environment, providing excellent customer service, and assisting with a variety of facility and administrative tasks. This role offers an excellent opportunity to build experience in facilities, office services, workplace operations, and property support. Key Responsibilities<ul><li>Assist with day-to-day facility operations and workplace support activities.</li><li>Respond to basic facility requests and route maintenance issues to the appropriate vendors or departments.</li><li>Conduct routine facility inspections to ensure workspaces remain clean, organized, and functional.</li><li>Help coordinate office moves, workstation setups, and furniture arrangements.</li><li>Maintain inventory of office, breakroom, and facility supplies.</li><li>Receive and distribute mail, packages, and deliveries.</li><li>Assist with vendor scheduling and service appointments.</li><li>Support employee onboarding by preparing workstations, equipment, and office supplies.</li><li>Help maintain facility records, service logs, and documentation.</li><li>Provide general administrative support, including filing, data entry, and reporting.</li><li>Assist with office events, employee meetings, and workplace initiatives.</li><li>Ensure conference rooms, common areas, and shared workspaces are organized and prepared for use.</li></ul>
2026-09-22T00:00:00Z

Data Entry Clerk

Minneapolis, Minnesota
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support gift processing operations in Minneapolis, Minnesota. This Long-term Contract position focuses on accurately entering donation information, handling gift intake materials, and supporting document scanning activities in a timely and organized manner. The ideal candidate is comfortable working with high volumes of records, maintaining accuracy, and using Excel to help keep financial and donor-related information current. Responsibilities: • Enter donation and gift information into internal records with a high degree of accuracy and consistency • Review incoming gift materials, organize supporting documentation, and prepare items for processing • Scan checks, forms, and related records to create clear and complete digital files • Verify submitted information against source documents and resolve routine discrepancies when identified • Maintain orderly tracking of processed items to support efficient daily workflow and reporting • Use Microsoft Excel to update logs, monitor activity, and assist with record reconciliation • Coordinate with gift administration staff to ensure donations are recorded according to established procedures • Support additional clerical and administrative tasks related to contribution processing as needed
2026-09-29T00:00:00Z

17 results for Front Desk Assistant in St. Paul, MN