<p>We are looking for a friendly <strong><em>weekend </em></strong>Receptionist to join our team on a contract basis in Delano, Minnesota. In this role, you will serve as the first point of contact for visitors, providing exceptional service and ensuring smooth communication between clients and representatives. This position requires excellent interpersonal skills, attention to detail, and the ability to manage downtime effectively.</p><p><br></p><p>Responsibilities:</p><p>* Willing to work weekend shifts</p><p>• Welcome and greet visitors, ensuring they feel comfortable and attended to upon arrival.</p><p>• Provide basic information about the company and its offerings, referring detailed inquiries to appropriate representatives.</p><p>• Distribute flyers and other informational materials as needed while maintaining a detail-oriented approach.</p><p>• Answer phone calls, direct inquiries, and route calls to the appropriate team members.</p><p>• Assist in maintaining a tidy and organized reception area to create a welcoming environment.</p><p>• Manage downtime effectively by staying prepared for client interactions and maintaining readiness.</p><p>• Support the team by handling light administrative tasks and coordinating communication.</p><p>• Ensure all inquiries, whether in-person or over the phone, are addressed promptly and courteously.</p>
<p>We are looking for a personable and organized Front Desk Coordinator to join a team in St. Louis Park. This is a long-term contract position with the potential to transition into a permanent role for the right candidate.</p><p><br></p><p>Responsibilities:</p><p>• Greet staff, and visitors warmly while managing a welcoming and detail-oriented front desk environment.</p><p>• Handle incoming calls efficiently using a multi-line phone system, directing inquiries and providing accurate information.</p><p>• Assist with scheduling appointments and managing calendars to ensure timely coordination.</p><p>• Perform administrative tasks, including data entry, filing, and maintaining records.</p><p>• Support students during stressful situations by offering guidance and maintaining a calm demeanor.</p><p>• Collaborate with team members to ensure seamless communication and operational flow.</p><p>• Provide concierge-style services to meet the needs of the campus community.</p><p>• Address and resolve concerns or questions from students and staff promptly.</p><p>• Uphold the university's standards of customer service and satisfaction.</p><p>• Train and support new team members as needed to enhance overall departmental performance.</p>
<p>We are looking for an organized and proactive Office Assistant to join our team in Saint Louis Park, Minnesota. This Contract to permanent position is ideal for someone who thrives in a dynamic environment and enjoys contributing to the success of a growing organization. In this role, you will handle a variety of administrative mailroom tasks to ensure smooth daily operations. This position requires flexibility and travel throughout the greater metro area, providing mailroom support to a diverse range of client locations. Your attention to detail and ability to manage multiple tasks will help ensure smooth mailroom operations and contribute to the overall efficiency of our organization. If you are eager to take on varied administrative tasks and play a key role in our mailroom team, we encourage you to apply.</p><p><br></p><p>Responsibilities:</p><ul><li>Perform a wide range of mailroom operations, including sorting, distributing, and collecting mail throughout the organization.</li><li>Handle print production tasks such as creating black-and-white double-sided copies, printing and binding books, and preparing covers as specified in job tickets.</li><li>Scan, digitize, and upload documents to online databases as requested.</li><li>Process and complete work orders received via a job ticket system, ensuring accuracy and timely completion of all requests.</li><li>Conduct routine mail pickups and deliveries across company departments multiple times daily.</li><li>Perform light equipment maintenance, such as replacing printer toner and restocking paper and other mailroom supplies.</li><li>Communicate and coordinate with team leads at various client locations to prioritize daily tasks.</li><li>Occasionally assist with reception area coverage, including front desk management, ordering lunch for staff, and coordinating conference room usage as needed.</li></ul><p><br></p><p><br></p>
<p>We are looking for an experienced Accounts Payable Specialist to join a team in Blaine, Minnesota. This long-term contract position offers an excellent opportunity to contribute your skills in financial operations and support day-to-day accounting processes. The role requires a hands-on individual who thrives in a detail-oriented environment and is comfortable managing multiple tasks efficiently.</p><p><br></p><p>Responsibilities:</p><p>• Process accounts payable transactions, ensuring accuracy and timeliness.</p><p>• Reconcile accounts and resolve discrepancies to ensure smooth operations.</p><p>• Track and record cash activity to support financial reporting.</p><p>• Utilize Microsoft Excel for data analysis and reporting tasks.</p><p>• Perform accurate data entry to maintain up-to-date and organized financial records.</p><p>• Collaborate with team members to improve processes and maintain efficiency.</p><p>• Support front desk operations when required, ensuring clear and effective communication.</p><p>• Assist with general office tasks to facilitate seamless daily operations.</p><p><br></p><p>*Please note that all candidates are required to provide 2 recent supervisor or manager references in order to be considered for employment.</p><p> </p><p>Please submit your resume and call 651-293-3973 for review and consideration.</p>
We are looking for a skilled Administrative Assistant to join our team in Avon, Minnesota. This long-term contract position offers an exciting opportunity to provide key support to our construction division. The ideal candidate will bring strong organizational abilities and excellent communication skills to ensure seamless administrative operations.<br><br>Responsibilities:<br>• Organize and schedule meetings, ensuring all necessary materials and arrangements are prepared.<br>• Manage travel arrangements, including booking flights, accommodations, and transportation.<br>• Prepare correspondence, meeting agendas, and other necessary documents.<br>• Oversee calendar management to ensure efficient scheduling and avoid conflicts.<br>• Process expense reports accurately using Concur.<br>• Utilize Microsoft Office tools proficiently to create documents, spreadsheets, and presentations.<br>• Act as a point of contact for communication and coordination within the team.<br>• Ensure effective coordination of tasks and priorities for smooth workflow.<br>• Provide general administrative support to the construction division as needed.
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Avon, Minnesota. In this long-term contract position, you will play a pivotal role in managing incident claims, ensuring smooth communication, and maintaining accurate data records. This is an excellent opportunity for professionals with strong administrative and communication skills who thrive in a collaborative environment.<br><br>Responsibilities:<br>• Oversee the triaging of incident claims, determining escalation needs, and directing them to the appropriate departments.<br>• Process invoices accurately and in a timely manner.<br>• Conduct follow-ups to gather missing information and ensure claims progress efficiently.<br>• Communicate with insurance companies to facilitate claim resolutions and updates.<br>• Perform extensive data entry tasks to maintain accurate records and documentation.<br>• Utilize Microsoft Outlook and Teams for effective communication and scheduling.<br>• Collaborate with internal analysts and other team members to ensure smooth operations.<br>• Leverage incident management systems, such as Power BI, to track and report claims.<br>• Provide support in claims-related tasks, including appraisals and auto estimating processes.<br>• Maintain a positive attitude and demonstrate a willingness to learn new systems and procedures.
We are looking for a dedicated Office Assistant to join our team in Columbia Heights, Minnesota. In this role, you will play a key part in ensuring smooth daily operations by supporting families, staff, and students while fostering a welcoming and inclusive environment. This is a long-term contract position ideal for someone who thrives in a dynamic, fast-paced educational setting and values collaboration and cultural sensitivity.<br><br>Responsibilities:<br>• Monitor and track student attendance, absences, and tardiness, ensuring accurate data entry into the student information system.<br>• Serve as the first point of contact for visitors, families, and students by creating a warm and welcoming environment.<br>• Facilitate clear communication with parents and staff, including distributing important updates and responding to inquiries.<br>• Provide clerical support such as preparing correspondence, organizing files, and managing mail and other documents.<br>• Deliver excellent customer service to families during the registration process, intent-to-return procedures, and engagement events.<br>• Assist the enrollment team by answering questions from prospective families and supporting enrollment-related events.<br>• Maintain consistent and punctual attendance to ensure seamless operations.<br>• Collaborate with staff and stakeholders to execute school-wide initiatives and events.<br>• Perform additional administrative tasks as needed to support school operations.
<p>We are looking for a detail-orientedOffice Assistant to join our team in Monticello, Minnesota. In this Contract-to-Permanent position, you will play a key role in maintaining accurate and organized records while supporting various administrative tasks. This opportunity is ideal for someone with strong attention to detail, excellent customer service skills, and a proactive approach to problem-solving.</p><p><br></p><p>Responsibilities:</p><p>• Accurately input application data into designated databases and systems.</p><p>• Follow up with clients to collect and verify missing or incomplete information.</p><p>• Maintain organized records of data entries and client communications for easy access and reference.</p><p>• Perform routine quality checks to ensure data accuracy and consistency.</p><p>• Provide exceptional customer service by responding to inquiries and addressing concerns promptly.</p><p>• Utilize Microsoft Excel and Word to manage and format data effectively.</p><p>• Scan, organize, and file documents in both physical and digital formats.</p><p>• Collaborate with the team to improve data entry processes and boost efficiency.</p>
<p><strong>Administrative Assistant</strong> <strong>| Hybrid – Wayzata, MN | $50-65K </strong></p><p><br></p><p>This position will play a key role in keeping our client’s office running smoothly by providing critical administrative, operational, and client service support while maintaining a welcoming office environment.</p><p>This role will directly support the Client Services Managers, with backup support to Financial Advisors. This is an excellent opportunity for someone who brings keen attention to detail, excellent multitasking abilities, and a passion for contributing to a polished, client-focused office environment.</p><p><br></p><p><strong>Responsibilities:</strong></p><ul><li>Greet clients and visitors, manage incoming phone calls, and respond to general inquiries with professionalism and discretion</li><li>Respond to client inquiries and provide detail-oriented communication to enhance client satisfaction.</li><li>Schedule and confirm client appointments, ensuring accuracy and timeliness; address scheduling conflicts and ensure smooth coordination of meetings.</li><li>Prepare and process client documentation, including account forms, transfers, and compliance-related paperwork.</li><li>Manage electronic filing systems and support audits or recordkeeping tasks as needed.Verify that all client-related documentation is complete, accurate, and meets firm standards.</li><li>Coordinate mail handling, document scanning, and deliveries to maintain efficient workflow.</li><li>Organize and maintain confidential client records, adhering to compliance standards and regulatory requirements.</li><li>Assist in creating reports, presentations, and meeting materials for advisors.</li><li>Collaborate with advisors and team members to facilitate administrative tasks and special projects.</li></ul>
