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11 results for Legal Operations Specialist in South Brunswick, NJ

Legal Operations Coordinator

New York, NY
remote
Temporary / Contract
27.7115 - 32.087 USD / Hourly
Robert Half is partnering with a growing organization to identify a highly organized and detail-oriented Legal Operations Coordinator for a newly created contract opportunity. The ideal candidate will bring strong project coordination skills, experience managing legal workflows, and a process-improvement mindset. This role offers the opportunity to partner with legal leadership, streamline operational processes, and contribute to the development of a growing Legal Operations function. Location: Fully Remote (Eastern Time Preferred) Schedule: Monday-Friday, 9:00 AM to 5:00 PM ET (40 Hours per Week) Pay Rate: $30.00-$35.00/hour Duration: 6+ Months (Potential to extend) Start Date: ASAP Key ResponsibilitiesLegal Operations & Contract Administration<ul><li>Manage contract workflows from request intake through execution.</li><li>Track approvals and ensure contract requests move efficiently through internal processes.</li><li>Coordinate internal and external communications related to contracts and legal matters.</li><li>Monitor contracting follow-ups and provide status updates to stakeholders.</li><li>Maintain contract repositories and legal records.</li><li>Assist with notarization and administrative requirements related to agreements.</li></ul> Legal Intake & Workflow Management<ul><li>Monitor and manage legal ticketing and workflow systems.</li><li>Triage incoming requests from legal intake channels and contracting inboxes.</li><li>Ensure submitted requests contain all required information before routing.</li><li>Partner with stakeholders to maintain workflow efficiency and resolve bottlenecks.</li><li>Support ongoing legal, compliance, and operational initiatives.</li></ul> Compliance & Corporate Maintenance<ul><li>Assist with annual reports, registrations, and other compliance requirements.</li><li>Support data privacy assessments and related documentation.</li><li>Maintain legal and compliance records.</li><li>Track approvals, policies, and required documentation to ensure organizational compliance.</li></ul> Process Improvement & Legal Operations Development<ul><li>Learn and document existing legal workflows, systems, and processes.</li><li>Identify operational inefficiencies and recommend improvements.</li><li>Evaluate opportunities for automation and workflow optimization.</li><li>Analyze recurring legal intake requests and identify resource gaps.</li><li>Develop training materials, process documentation, and self-service resources.</li><li>Support reporting initiatives and operational metrics as the Legal Operations function evolves.</li></ul>
2026-09-11T00:00:00Z

Legal Administrator

Philadelphia, PA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a proactive Legal Administrator to support daily operations for a boutique litigation practice. This onsite position is ideal for an experienced, detail-oriented administrative specialist who can keep the office running smoothly while providing dependable support to attorneys and firm leadership. The role offers the opportunity to contribute across client intake, scheduling, billing coordination, and general office administration in a fast-paced legal environment. Responsibilities: • Provide day-to-day administrative assistance to attorneys and leadership, helping maintain efficient office operations. • Serve as the first point of contact for visitors and callers by managing the reception area and responding to incoming communications effectively. • Coordinate new client and matter intake activities, including preliminary conflict review and preparation of engagement documentation. • Assist with invoicing activities, expense submissions, and electronic billing support to help keep financial processes organized. • Arrange business travel, event registrations, itineraries, and related expense reporting for attorneys and staff. • Monitor attorney continuing legal education records and help manage registrations and compliance-related tracking. • Handle routine office support tasks such as scanning, copying, filing, distributing mail, and maintaining organized records. • Replenish office and kitchen inventory and help ensure conference rooms and shared spaces remain presentable and functional. • Support external communications by updating social media channels and blog postings with firm news and announcements. • Assist with recruiting coordination and onboarding logistics for new hires as needed.
2026-08-24T00:00:00Z

Legal Assistant

New York, NY
onsite
Permanent / Full Time
90000 - 105000 USD / Yearly
A leading plaintiffs’ litigation firm is seeking an experienced Legal Assistant with 5+ years of litigation experience to support attorneys in a fast-paced, sophisticated practice. Key Responsibilities:<ul><li>Provide legal and administrative support to attorneys.</li><li>Prepare, file, and serve state and federal court documents.</li><li>Manage attorney calendars, deadlines, depositions, court appearances, travel, and meetings.</li><li>Prepare and format pleadings, briefs, tables of contents, and tables of authorities.</li><li>Conduct legal research using PACER, Westlaw, Lexis, Bloomberg Law, and SEC EDGAR.</li><li>Manage case openings, notices of appearance, pro hac vice filings, and service requirements.</li><li>Ensure compliance with court and judge-specific rules.</li><li>Proofread and quality-check legal documents and filings.</li><li>Track attorney time, expenses, and related administrative matters.</li><li>Assist with virtual meetings and general office needs as necessary.</li></ul>
2026-09-01T00:00:00Z

Legal Assistant

Philadelphia, PA
onsite
Permanent / Full Time
70000 - 85000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support a busy legal team in Philadelphia, Pennsylvania. This role focuses on keeping case materials organized, managing court-related filings, and helping attorneys stay on top of deadlines and documentation. The ideal candidate brings prior experience in civil litigation support and is comfortable handling multiple priorities in a fast-paced legal environment. Responsibilities: • Prepare, review, and submit legal documents through electronic filing systems while ensuring accuracy and compliance with court requirements. • Coordinate attorney calendars by tracking hearings, filing deadlines, meetings, and other case-related commitments. • Maintain organized case files, correspondence, and supporting records to ensure materials are accessible and current. • Assist with civil litigation matters by supporting document preparation, case tracking, and procedural follow-up. • Communicate with courts, clients, and internal staff regarding filing status, scheduling updates, and case logistics. • Monitor upcoming deadlines and take proactive steps to help the legal team meet procedural and administrative requirements. • Support the preparation of court filings and related documents for timely submission in the appropriate jurisdiction.
2026-08-24T00:00:00Z

Legal Assistant

Hackensack, NJ
onsite
Temporary / Contract
28 - 33 USD / Hourly
Bilingual Intake Specialist (Spanish/English)Location: Hackensack, NJ (on-site)Pay Rate: $28.00 - $33.00 per hour Job Type: Contract-to-Hire / Full-Time Opportunity About the OpportunityRobert Half is seeking a Bilingual Intake Specialist (Spanish/English) on behalf of a well-established and growing plaintiff-side law firm in Hackensack, New Jersey. The firm focuses on Personal Injury, Medical Malpractice, Workers' Compensation, and Employment & Labor Law and is committed to providing exceptional client service and legal advocacy.This role is ideal for a compassionate, organized professional who enjoys working directly with clients and serving as the first point of contact for individuals seeking legal assistance. Key Responsibilities<ul><li>Serve as the first point of contact for prospective clients via phone, email, and in-person inquiries.</li><li>Conduct client intake interviews in both Spanish and English.</li><li>Gather, review, and document relevant information regarding potential legal matters.</li><li>Organize intake information for attorney evaluation and review.</li><li>Maintain accurate client records within the firm's case management system.</li><li>Follow up with prospective clients and assist with onboarding new clients.</li><li>Schedule consultations and coordinate appointments with attorneys.</li><li>Communicate professionally and empathetically with individuals facing challenging circumstances.</li><li>Assist with intake-related administrative and legal support duties as needed.</li></ul>
2026-09-09T00:00:00Z

Office Operations Manager

Parsippany, NJ
onsite
Permanent / Full Time
100000 - 120000 USD / Yearly
Our client is looking to hire an Office Operations Manager to support two of the firm's largest branches. This person will serve as the operational leader for a multi-office professional services environment, overseeing day-to-day office operations, employee management, performance reporting, recruiting, onboarding, client service, and administrative processes. This individual acts as a key liaison between leadership and staff, ensuring efficient business operations, resource allocation, and exceptional client experience. Key ResponsibilitiesOffice & Operations Management<ul><li>Oversee daily operations for approximately 30 employees across multiple office locations.</li><li>Serve as the primary point of contact for attorneys, paralegals, client support staff, reception, and administrative personnel.</li><li>Manage and maintain operational workflows to ensure business objectives are met efficiently.</li><li>Monitor staffing resources and adjust schedules, calendars, and workloads to optimize productivity and service levels.</li></ul>Performance Metrics & Reporting<ul><li>Develop, track, and analyze key performance indicators (KPIs) to measure workload, productivity, and business performance.</li><li>Prepare and present bi-weekly and monthly operational reports to leadership, including:</li><li>Billing metrics</li><li>Revenue and collections reporting</li><li>Workload projections versus actual performance</li><li>Monthly production goals and benchmarks</li><li>Utilize data and reporting to identify trends, drive accountability, and support business growth initiatives.</li></ul>Recruitment & Onboarding<ul><li>Source, screen, and interview candidates for administrative and operational positions.</li><li>Manage the full onboarding process, including:</li><li>New hire orientation</li><li>Technology and environment setup</li><li>Training and process education</li><li>Support employee development and successful integration into the organization.</li></ul>Team Leadership & Employee Support<ul><li>Provide day-to-day management and support for office personnel.</li><li>Act as a resource for employee questions, operational issues, and process improvement initiatives.</li><li>Foster a collaborative and productive work environment.</li></ul>Client Service & Escalation Management<ul><li>Handle escalated client concerns and service issues with professionalism and empathy.</li><li>Serve as a brand ambassador while ensuring timely resolution of client matters.</li><li>Partner with internal teams to maintain high service standards and client satisfaction.</li></ul>Vendor & Technology Management<ul><li>Manage relationships with external service providers, including call center and help desk partners.</li><li>Serve as the escalation point for technology and operational issues.</li><li>Support technology initiatives and system implementations.</li></ul>Project Management<ul><li>Lead office and facilities projects from planning through execution.</li><li>Coordinate office relocations, renovations, and operational transitions.</li><li>Manage project timelines, budgets, vendors, and resource allocation.</li><li>Support technology upgrades and system migrations, including Office 365 implementations.</li></ul>
2026-09-11T00:00:00Z

HR Operations Specialist

Morristown, NJ
onsite
Permanent / Full Time
85000 - 100000 USD / Yearly
Our client, a rapidly growing organization is expanding their Human Resources team and seeking an HR Operations Specialist to join their Morristown, NJ office.This is an outstanding opportunity for an HR professional with 3 to 5 years of experience who is looking to take the next step in their career within a highly visible role. Reporting directly to the Vice President of Human Resources, this individual will play a key role in supporting HR operations, employee programs, and the overall employee experience while helping build processes that can scale alongside a growing organization. What You'll Be Doing<ul><li>Support the full employee lifecycle, from recruiting and onboarding through offboarding</li><li>Coordinate recruitment activities including job postings, interview scheduling, candidate communications, and pre-employment processes</li><li>Lead onboarding efforts and facilitate new hire orientation programs</li><li>Maintain employee records and ensure HRIS data integrity</li><li>Serve as a primary point of contact for employee benefits questions and enrollment support</li><li>Assist with employee relations matters and provide guidance on HR policies and procedures</li><li>Partner with leadership on HR initiatives, process improvements, and organizational projects</li><li>Support HR compliance efforts and help ensure adherence to employment laws and company policies</li><li>Assist with HR reporting, organizational charts, workforce data, and special projects</li><li>Coordinate HR vendor relationships, invoicing, and other operational responsibilities</li></ul>
2026-08-19T00:00:00Z

Legal Support

Philadelphia, PA
onsite
Permanent / Full Time
50000 - 60000 USD / Yearly
We are looking for a highly organized Legal Support team member to join a law firm team in Philadelphia, Pennsylvania. This onsite position centers on guiding prospective clients through the intake process while helping maintain accurate administrative and financial records. The ideal candidate brings strong communication skills, sound judgment with confidential information, and the ability to keep multiple tasks moving efficiently in a legal office environment. Responsibilities: • Connect with prospective clients in a timely manner to gather information, answer initial questions, and support a smooth intake experience. • Perform conflict reviews and establish new matters with accuracy so case records are opened correctly and efficiently. • Draft and distribute engagement documentation, ensuring all required details are complete and well presented. • Coordinate retainer requests, monitor account balances, and follow up as needed regarding funding status. • Maintain records related to referral fee activity and help ensure supporting information is tracked properly. • Assist with billing follow-up by reviewing outstanding balances and communicating regarding accounts receivable matters. • Support day-to-day administrative operations by organizing intake-related materials and keeping files up to date. • Handle sensitive client and firm information with discretion while maintaining an experienced and detail-focused approach in all communications.
2026-08-24T00:00:00Z

Logistics Specialist

Norristown, PA
onsite
Temporary / Contract
20 - 22 USD / Hourly
We are looking for a Logistics Specialist to support the smooth movement of materials and products across warehouse and distribution activities. This long-term contract position will focus on maintaining efficient supply flow, accurate inventory records, and dependable coordination with internal partners to meet operational goals. The role is fully onsite during standard business hours and is well suited for someone in logistics who can balance compliance, service, and day-to-day execution. Responsibilities:• Direct daily logistics activities to keep material flow aligned with operational and distribution needs.• Maintain inventory accuracy by monitoring warehouse records, reconciling discrepancies, and supporting effective stock control practices.• Coordinate the movement of raw materials, components, and finished goods while assisting with transportation arrangements as needed.• Work closely with procurement, planning, production, and quality teams to support timely and efficient order fulfillment.• Use SAP R/3 and related systems to manage logistics transactions, reporting, and workflow visibility.• Uphold safety, regulatory, and company standards across warehousing and distribution processes.• Track logistics performance and prepare reports that help identify issues, improve service levels, and support decision-making.• Help ensure warehouse and distribution operations remain organized, responsive, and cost-conscious.• Support process continuity across logistics workflows, including system-based coordination and documentation activities when required.
2026-09-11T00:00:00Z

Administrative Operations Associate

New York, NY
onsite
Permanent / Full Time
60000 - 70000 USD / Yearly
We are looking for an Administrative Operations Associate to support vehicle-related administrative processes and deliver a dependable experience for customers and internal partners in New York, New York. In this role, you will coordinate documentation tied to ownership, registration, insurance, and financing while helping maintain organized, compliant operations. This position is ideal for someone who thrives in a detail-focused environment, communicates clearly, and can manage multiple priorities with consistency and care. Responsibilities: • Oversee vehicle paperwork from initial submission through completion, ensuring documents related to titling, registration, insurance, and financing are processed accurately and on time. • Partner with internal teams, external offices, and lending contacts to resolve documentation issues and keep transactions moving efficiently. • Review files for completeness, maintain organized records, and help ensure all activity aligns with applicable legal and regulatory standards. • Research state and partner requirements to interpret documentation rules and apply them correctly to each transaction. • Respond to customer and stakeholder questions with professionalism, providing clear updates and support throughout the process. • Track multiple cases at once, prioritize urgent items, and follow through on deadlines without compromising quality. • Contribute to operational improvements by identifying process gaps and recommending practical ways to increase accuracy and efficiency.
2026-09-08T00:00:00Z

APAC People Operations Specialist

New York, NY
remote
Temporary / Contract
43 - 46 USD / Hourly
We are seeking a highly organized and adaptable APAC People Operations Specialist to support key People Operations initiatives across the Asia-Pacific region. This role serves as a critical partner between employees, business stakeholders, and global HR teams to ensure people processes are delivered effectively, efficiently, and with a strong focus on employee experience. The ideal candidate will bring a combination of People Operations expertise, HR process improvement experience, and strong project coordination skills. This individual will be comfortable managing multiple priorities, collaborating across regions, and helping implement scalable HR programs, systems, and operational enhancements. Key ResponsibilitiesPeople Operations & Process Improvement<ul><li>Support the design, implementation, and continuous improvement of People Operations processes, programs, and initiatives.</li><li>Develop, document, and maintain standard operating procedures (SOPs) to improve consistency, efficiency, and compliance.</li><li>Identify opportunities to streamline workflows and enhance the employee experience through operational improvements.</li><li>Assist with process documentation, change management activities, and stakeholder communications.</li></ul>HR Systems & Project Support<ul><li>Support the implementation, enhancement, and optimization of HR systems and related technologies.</li><li>Participate in requirements gathering, testing, data validation, user acceptance testing, system rollouts, and post-launch support.</li><li>Coordinate cross-functional stakeholders, track project milestones, manage action items, and support issue resolution.</li><li>Partner with internal teams to ensure new processes and systems align with business needs and operational requirements.</li></ul>Employee Support & Service Delivery<ul><li>Serve as a key point of contact for employee inquiries, ensuring timely, accurate, and customer-focused support.</li><li>Partner with HR Operations, Payroll, Benefits, HR Systems, and other stakeholders to resolve employee issues and support ongoing operations.</li><li>Maintain a high level of service excellence while managing multiple priorities and deadlines.</li></ul>Stakeholder Collaboration<ul><li>Build strong relationships with regional and global stakeholders across HR and business functions.</li><li>Translate business needs into practical, scalable operational solutions.</li><li>Support organizational changes and adoption of new people processes, systems, and programs.</li><li>Contribute to a collaborative and inclusive employee experience across diverse teams and locations.</li></ul>
2026-08-28T00:00:00Z