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18 results for Workplace Coordinator in Somerville, NJ

Workplace Coordinator

New York, NY
onsite
Temporary / Contract
21 - 25 USD / Hourly
We are looking for an experienced and proactive Workplace Coordinator to support a detail-focused tech office on a Contract basis. This role will serve as the primary onsite point of contact for daily workplace operations, helping create an organized, welcoming, and well-maintained environment for employees and visitors. The ideal candidate is service-oriented, detail-focused, and comfortable working independently while managing a range of office coordination needs in a fast-paced setting. Responsibilities: • Oversee the day-to-day condition and presentation of the office to ensure shared spaces remain orderly, functional, and ready for use. • Maintain stock levels for pantry items, kitchen supplies, refrigerated goods, and general office materials, replenishing inventory before shortages occur. • Coordinate weekly catered meals by managing employee order communications and handling related logistical details. • Purchase approved snacks, supplies, and workplace essentials using designated purchasing tools and company procedures. • Welcome guests and visitors with a courteous front-desk presence while helping create a positive office experience. • Receive, sort, and distribute incoming mail and package deliveries in a timely manner. • Check conference rooms and common areas regularly to confirm they are clean, presentable, and properly supplied. • Provide light workplace, facilities, and basic operational support, including escalating office or technology issues when needed.
2026-08-28T00:00:00Z

Workplace Exp Coordinator

New York, NY
onsite
Temporary / Contract
22 - 22.82 USD / Hourly
We are looking for a Workplace Exp Coordinator to support day-to-day front desk and pantry operations. This Long-term Contract position is ideal for someone who enjoys creating a clean, welcoming, and well-organized workplace experience for employees and guests. In this role, you will help maintain shared hospitality spaces, manage pantry supplies, and provide attentive service while upholding food safety and sanitation standards. This opportunity offers the chance to contribute to a well-organized on-site environment during an 8-month assignment with potential for extension. Responsibilities: • Oversee the daily appearance and organization of pantry, market, and storage areas to ensure a neat and efficient workspace. • Replenish food, beverage, and supply items throughout the day while rotating stock to maintain freshness and proper date control. • Track inventory levels, receive incoming deliveries, and coordinate reorders before essential items run low. • Prepare and refresh self-service snack and beverage stations so employees and visitors have a consistently positive experience. • Clean pantry equipment and work surfaces regularly to keep all areas sanitary, functional, and presentation-ready. • Follow established food handling, safety, and sanitation practices to support compliance across the workplace hospitality area. • Welcome employees and guests with a courteous, service-oriented approach and respond promptly to workplace support needs. • Assist with event support and catering setup as needed, including preparation, restocking, and post-event cleanup. • Perform additional site support tasks assigned by management to help maintain smooth daily operations.
2026-08-31T00:00:00Z

Human Resources (HR) Coordinator

Bronx, NY
onsite
Temporary to Hire
23.75 - 26 USD / Hourly
We are looking for a Human Resources Coordinator to join a team in New York on a contract basis with the potential for a permanent position. This fully onsite role focuses on creating a smooth and organized experience for new employees by supporting onboarding administration, onboarding activities, and orientation delivery. The position also plays an important part in maintaining accurate HR records, assisting with compliance reviews, and providing day-to-day coordination support for the HR function. Responsibilities: • Oversee pre-employment administrative steps, including coordination of required documentation and background-related activities before an employee’s start date. • Facilitate onboarding workflows within the HRIS, ensuring new employee records are entered accurately and completed on schedule. • Lead new employee orientation sessions and help new team members understand initial processes, policies, and required paperwork. • Update and monitor onboarding logs to keep status information current and easy for the HR team to track. • Prepare, organize, and maintain personnel files with a strong focus on accuracy, completeness, and confidentiality. • Support internal HR compliance reviews by gathering records, checking documentation, and helping resolve file discrepancies. • Provide broad administrative assistance to the HR department, including scheduling, document preparation, and follow-up communication. • Partner with team members during transition and cross-training periods to help ensure continuity of onboarding and HR coordination tasks.
2026-08-14T00:00:00Z

Workplace Experience Coordinator - Level 1

New York, NY
onsite
Temporary / Contract
21 - 21.38 USD / Hourly
This onsite role is ideal for someone who enjoys creating a detail-oriented, welcoming environment for employees and visitors while handling service requests and event support with care. This is a Long-term Contract position with potential for extension and possible conversion, offering the opportunity to contribute to a high-touch, service-focused workplace. Responsibilities:• Welcome employees, guests, and vendors with a detail-oriented approach and provide prompt assistance with workplace-related needs.• Coordinate meeting room arrangements, including room setup, reconfiguration, breakdown, and supply delivery to support daily operations and events.• Plan and support onsite activities by reserving spaces, organizing materials, and ensuring event areas are prepared before and after use.• Receive and respond to service requests, questions, and concerns, resolving routine issues directly and escalating when appropriate.• Submit and track janitorial, maintenance, and other workplace work orders to help maintain a clean, safe, and functional environment.• Assist with office support tasks such as mail handling, supply coordination, and onboarding logistics for new team members.• Work closely with external vendors and internal teams to ensure services and deliveries are completed accurately and on schedule.• Follow building safety, security, and emergency procedures, notifying the appropriate contacts when issues arise.• Carry out established workplace processes and manager direction accurately while maintaining strong attention to detail and service standards
2026-08-25T00:00:00Z

Workplace Experience Coordinator - Level 1

New York, NY
onsite
Temporary / Contract
20 - 20.37 USD / Hourly
We are looking for a Workplace Experience Coordinator - Level 1 to support daily front-of-house and pantry operations at an on-site workplace. This 3-month Contract opportunity is ideal for someone who enjoys creating an organized, welcoming environment while balancing hands-on service with team coordination. The person in this role will help maintain smooth daily operations, uphold food safety and service standards, and provide dependable support for employees, guests, and internal workplace needs. Responsibilities:• Keep pantry, service, and storage spaces neat, orderly, and ready for daily use.• Replenish food, beverages, and supplies throughout the day while checking freshness and rotating stock appropriately.• Track inventory levels, receive deliveries, and coordinate replenishment orders to avoid shortages.• Prepare and refresh self-service stations so employees and visitors consistently have access to stocked amenities.• Clean and monitor pantry equipment and work areas to support sanitation, safety, and operational readiness.• Deliver courteous, attentive assistance to employees and guests, resolving routine questions and service needs promptly.• Support meetings, catered functions, and workplace events by helping with setup, restocking, and service logistics.• Guide the daily workflow of a small onsite team by assigning tasks, answering operational questions, and helping maintain productivity and quality expectations.• Assist with staff onboarding, cross-training, and day-to-day coaching to promote consistent service execution and continuous improvement.
2026-08-12T00:00:00Z

People Operations Coordinator

Bath, PA
onsite
Temporary / Contract
24 - 32 USD / Hourly
Help create an outstanding employee experience. A respected organization is seeking a People Operations Coordinator to support recruitment, onboarding, employee relations, and HR administration. This is an excellent opportunity for someone looking to grow their career in Human Resources. Responsibilities:<ul><li>Coordinate onboarding and new hire processes</li><li>Schedule interviews and support recruiting efforts</li><li>Maintain employee records and HR documentation</li><li>Assist with benefits administration</li><li>Support engagement initiatives and training programs</li><li>Respond to employee questions and requests</li></ul>
2026-08-14T00:00:00Z

Administrative Coordinator

Delran, NJ
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
Robert Half is looking for a Administrative Coordinator to support operations by keeping projects organized, documented, and moving efficiently from kickoff through closeout at our client in South Jersey. This Administrative Coordinator position plays a central role in coordinating schedules, maintaining project records, and assisting project teams with the administrative details that keep field and vendor activity on track. The ideal candidate brings strong organizational skills, construction-related coordination experience, and comfort working with project software and financial documentation. Responsibilities:<ul><li>Coordinate support services for projects, including scheduling vendors, equipment, and site services as needed.</li><li>Maintain organized project files, documentation, and databases to ensure accurate and up-to-date records.</li><li>Collect and distribute project updates, reports, safety documentation, inspection records, and meeting notes.</li><li>Assist with permit processing, tracking, and closeout documentation.</li><li>Prepare project correspondence, submittals, and job startup materials for project teams.</li><li>Schedule and coordinate required inspections with manufacturers and regulatory agencies.</li><li>Track punch list items and support project closeout activities.</li><li>Identify opportunities to improve processes and support operational efficiency.</li><li>Collaborate with project managers, field teams, and internal departments to ensure smooth project execution.</li></ul>
2026-08-28T00:00:00Z

Administrative Coordinator

Bridgewater, NJ
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented Administrative Coordinator to support daily office operations and ensure administrative processes run efficiently. This long-term contract opportunity is ideal for someone who enjoys organization, multitasking, and providing excellent customer service. Responsibilities:<ul><li>Answer and manage incoming phone calls, directing inquiries to the appropriate contacts.</li><li>Coordinate calendars, appointments, and meeting schedules.</li><li>Provide administrative support by preparing documents, maintaining records, and organizing files.</li><li>Schedule appointments, meetings, and other activities while managing changing priorities.</li><li>Enter and maintain accurate information in company systems and databases.</li><li>Provide professional customer service and assist with resolving routine inquiries.</li><li>Support front desk and office coordination activities to maintain an organized and welcoming environment.</li><li>Assist with administrative projects, process updates, and workflow improvements as needed.</li><li>Ensure accurate documentation and timely completion of administrative tasks.</li><li>Collaborate with team members to support daily operations and department goals</li></ul>
2026-09-01T00:00:00Z

IT Coordinator

Budd Lake, NJ
onsite
Permanent / Full Time
65000 - 75000 USD / Yearly
We are seeking an experienced IT Coordinator to support day-to-day technology operations while serving as a key liaison between internal business teams and external IT partners. This role combines hands-on IT support, vendor coordination, business systems management, cybersecurity, and technology adoption.The ideal candidate is organized, technically capable, and comfortable translating business needs into clear direction for technical vendors and consultants. This is a hands-on role with an opportunity to play a key part in improving technology, systems, and AI adoption across the organization. Key Responsibilities IT Operations & Vendor Management<ul><li>Serve as the primary internal liaison to the managed IT service provider, overseeing responsiveness, project delivery, and service quality.</li><li>Coordinate on-site IT visits, infrastructure projects, and escalations.</li><li>Provide first-line IT support, including workstation setup, basic troubleshooting, and hardware lifecycle management.</li><li>Manage IT vendor contracts, renewals, and service agreements.</li><li>Maintain accurate inventory of hardware, software licenses, and technology subscriptions.</li></ul>Business Systems<ul><li>Serve as the internal point of contact for the SAP Business One environment, partnering with an external consultant for technical configuration and support.</li><li>Translate business requirements into clear direction for technical consultants and vendors.</li><li>Coordinate the SAP Business One Version 10 upgrade and web client deployment.</li><li>Support and expand integrations between CRM and ERP platforms in partnership with Sales, Finance, and Operations.</li><li>Evaluate opportunities for additional system integrations and workflow automation.</li><li>Maintain working knowledge of CRM configuration and user administration.</li></ul>AI & Technology Adoption<ul><li>Assess organizational use of AI tools and develop a consolidated, cost-effective strategy.</li><li>Manage AI licensing, subscriptions, access, and governance to reduce redundancy and unnecessary costs.</li><li>Develop and communicate practical AI usage guidelines.</li><li>Monitor emerging AI technologies and recommend tools that improve productivity.</li><li>Support leadership and employees in maximizing the value of AI productivity tools.</li></ul>Security & Compliance<ul><li>Oversee basic cybersecurity practices, including password management, access controls, and user onboarding/offboarding.</li><li>Coordinate with external IT providers on security patching, endpoint protection, backups, and other security initiatives.</li><li>Ensure appropriate data security and privacy considerations are incorporated into AI tools, integrations, and technology initiatives.</li></ul>
2026-08-20T00:00:00Z

Benefits Coordinator

New York, NY
onsite
Temporary to Hire
33.25 - 35 USD / Hourly
We are looking for a Benefits Coordinator to join a busy Total Rewards team in New York, New York. This contract opportunity is ideal for someone who can step into a high-volume environment and contribute quickly across leave programs, benefits operations, and related employee support. The role is fully onsite and offers the chance to make an immediate impact while helping maintain accurate, responsive administration for a large employee population. Responsibilities: • Manage day-to-day leave of absence processes for employees, ensuring cases are tracked accurately and handled in a timely manner. • Support administration of health and welfare benefit programs, including employee enrollment activity, updates, and issue resolution. • Coordinate workers’ compensation activities by maintaining documentation, monitoring case status, and partnering with internal stakeholders as needed. • Use Excel and Microsoft Office tools to maintain organized records, reporting trackers, and benefit-related data for a high-volume workload. • Respond to employee and manager questions regarding benefits and leave programs with clear, thorough communication. • Assist the Total Rewards team with ongoing operational support as they manage a substantial number of active leave cases. • Review benefit information for accuracy and follow up on discrepancies to help ensure compliant and efficient administration.
2026-09-01T00:00:00Z

Logistics Coordinator

Cranbury, NJ
onsite
Temporary / Contract
18 - 19 USD / Hourly
We are looking for a Logistics Coordinator to support daily transportation and delivery operations from our Cranbury, New Jersey location. This is a Long-term Contract position that requires full onsite attendance and a strong focus on coordination, customer communication, and accurate recordkeeping. The ideal candidate is highly organized, comfortable working in a fast-paced environment, and skilled at keeping multiple logistics activities running smoothly throughout the day. Responsibilities:<ul><li>Must be available to work a flexible schedule, including evening shifts during the week and Saturday hours, to support business and customer service needs.</li><li>Prior experience in dispatch, logistics, transportation, customer service, or a related operations environment preferred.</li><li>Ability to monitor delivery routes, coordinate with drivers, and proactively resolve service-related issues.</li><li>Strong communication skills with the ability to interact professionally with customers, drivers, and internal teams.</li><li>Proficiency in data entry and maintaining accurate shipment, delivery, and operational records.</li><li>Highly organized with strong attention to detail and the ability to manage multiple priorities in a fast-paced environment.</li><li>Comfortable working in an onsite setting and adapting to changing business demands and deadlines.</li><li>Proficient in Microsoft Office and logistics, dispatch, or transportation management systems.</li></ul>
2026-09-01T00:00:00Z

HR Coordinator

Newark, NJ
onsite
Temporary / Contract
25.3365 - 29.337 USD / Hourly
We are looking for a detail-oriented HR Coordinator to support payroll and human resources operations for a Long-term Contract position based in Newark, New Jersey. This onsite role offers the opportunity to work closely with employees and internal teams while helping maintain accurate records, timely payroll processing, and smooth onboarding activities. The ideal candidate brings strong organizational skills, sound judgment with sensitive information, and hands-on experience using HR systems and Excel in a fast-paced environment. Responsibilities: • Review bi-weekly payroll information in ADP Workforce Now to help ensure pay data is complete, accurate, and processed on time. • Enter and maintain employee records, including hires, status updates, separations, benefit-related deductions, and paid time off changes. • Examine timekeeping details, investigate discrepancies, and partner with appropriate contacts to resolve payroll issues promptly. • Support employees with HR self-service tools and respond to questions related to pay, records, and routine HR processes. • Generate payroll and human resources reports using ADP and Excel to support tracking, analysis, and day-to-day operations. • Organize and maintain personnel documentation, filing systems, and records in accordance with confidentiality and compliance standards. • Coordinate pre-employment activities such as reference checks, background screenings, onboarding steps, and training assignments. • Assist with administrative HR tasks including invoice preparation, employment verification responses, unemployment documentation, garnishment processing, and workers’ compensation paperwork.
2026-08-24T00:00:00Z

Operations Coordinator

Matawan, NJ
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an Operations Coordinator to support store operations and help keep cross-functional initiatives organized, timely, and well communicated in Matawan, New Jersey. This role works closely with store leaders, field partners, and internal teams to turn operational needs into structured plans and practical next steps. The ideal candidate brings strong organizational skills, sound judgment, and a collaborative approach to managing priorities in a fast-paced retail food environment.Salary:$60,000 - $65,000Benefits:Medical, Dental, Vision, Life Insurance, 401k, PTOResponsibilities:• Collaborate with store leadership, field personnel, and internal business partners to clarify requests, define goals, and understand timing and operational effects.• Guide projects and operational initiatives from kickoff through completion by monitoring deadlines, milestones, dependencies, and expected outcomes.• Manage the intake and coordination of store-impacting requests, including documentation, prioritization, progress tracking, and follow-through.• Convert business needs into clear requirements for internal teams and provide regular updates on decisions, progress, and upcoming actions.• Create and maintain status summaries, meeting materials, notes, action logs, and follow-up communication to keep work organized and visible.• Arrange meetings, user testing, training sessions, and rollout activities to support smooth implementation and operational readiness across stores.• Communicate proactively with stakeholders about schedules, risks, dependencies, and any changes that could affect execution.• Monitor action items and deliverables closely, ensuring accurate reporting and timely completion of assigned work.• Identify workflow challenges, competing priorities, and process gaps early, then help drive resolution or escalation when needed.• Contribute to process improvement efforts by gathering feedback, refining documentation, and strengthening coordination practices across teams.
2026-08-14T00:00:00Z

Recruiting Coordinator

Woodbridge, NJ
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for a Recruiting Coordinator to support talent acquisition and HR operations. This Long-term Contract position plays an important role in creating a smooth experience for candidates and new hires by keeping recruiting activities organized, communications timely, and records accurate. The role follows a hybrid schedule with three days onsite and two days remote during the standard Monday through Friday workweek. Responsibilities:• Manage interview scheduling and coordinate communication between candidates, hiring teams, and other stakeholders to keep the hiring process moving efficiently.• Maintain job postings and update candidate records within the applicant tracking system to ensure recruiting information remains current and organized.• Assist with employment offer documentation, pre-employment screenings, and related hiring steps to support timely onboarding.• Oversee onboarding coordination for new hires, including tracking outstanding forms and confirming completion of required documentation.• Enter and maintain employee, candidate, and organizational data across HR platforms with a high level of accuracy.• Safeguard sensitive candidate and employee information by handling records with discretion and maintaining confidentiality standards.• Prepare recruiting reports, update trackers, complete data entry tasks, and organize HR documentation to support day-to-day operations.• Provide administrative support for HR initiatives, team events, and departmental projects as needed.
2026-09-01T00:00:00Z

Administrative Project Coordinator

Allentown, PA
onsite
Temporary / Contract
23 - 27 USD / Hourly
Organized. Proactive. Dependable. A growing company is seeking an Administrative Project Coordinator to support multiple departments, assist with special projects, and ensure operations remain efficient and organized. Responsibilities:<ul><li>Coordinate project timelines and documentation</li><li>Prepare reports and presentations</li><li>Communicate with internal and external stakeholders</li><li>Track project milestones and follow-up items</li><li>Support office administration functions</li><li>Maintain records and databases</li></ul>
2026-08-14T00:00:00Z

Administrative & Event Support Coordinator

New York, NY
onsite
Temporary to Hire
22.5055 - 23.69 USD / Hourly
seeking an organized, personable, and detail-oriented Administrative & Event Support Coordinator to provide key support for member-facing initiatives, events, and Equity & Inclusion programming. This is a temp-to-hire opportunity for a professional who thrives in a fast-paced environment and enjoys balancing administrative coordination with hands-on event execution.The primary focus of this role is to support member registration, scheduling, meeting coordination, note-taking, and event logistics, including assistance with upcoming Parade activities and other inclusion-focused initiatives. This individual will also provide secondary support to the Equity & Inclusion team through complaint intake tracking, committee coordination, communications, and special projects.Key Responsibilities:<ul><li>Register members and provide administrative support for events and member-facing initiatives</li><li>Manage calendars, scheduling, and meeting logistics</li><li>Take, process, and organize meeting and event notes</li><li>Assist with event coordination and on-site execution for campaigns, meetings, conventions, and inclusion-focused events</li><li>Support Pride Parade planning and logistics as needed</li><li>Troubleshoot event-related issues and provide day-of problem solving</li><li>Serve as a professional, positive, and member-facing representative during programs and events</li><li>Support Equity & Inclusion programming, committee meetings, and special projects</li><li>Assist with intake and tracking of member complaints related to discrimination and harassment</li><li>Maintain tracking logs, reports, and administrative records with a high level of accuracy and confidentiality</li><li>Assist with educational materials, member communications, research, and related administrative support</li><li>Provide general coordination support across department initiatives as workload demands</li></ul>
2026-09-01T00:00:00Z

Grants Coordinator

Philadelphia, PA
onsite
Permanent / Full Time
68000 - 78000 USD / Yearly
Robert Half is seeking a Grants Coordinator to support the financial and administrative activities for our non-profit client located in the Philadelphia area. This Grants Coordinator position works closely with program leadership and grants personnel to build accurate proposal budgets, manage funding requirements, and maintain strong financial oversight throughout each award period. The ideal candidate brings experience in grant accounting, compliance, and government-funded contracts, along with the ability to coordinate documentation and reporting in a timely, organized manner. Responsibilities:<ul><li>Create detailed grant and proposal budgets in partnership with program leaders and grants staff to align funding requests with operational needs and sponsor guidelines.</li><li>Gather and distribute financial records and administrative documentation needed for submissions, renewals, and sponsor follow-up requests.</li><li>Implement tracking practices and documentation processes that support compliance throughout the full lifecycle of each grant, including required funder portal activity.</li><li>Collaborate with program teams to identify spending variances, address underutilization or overages, and recommend corrective actions when needed.</li><li>Partner with Accounts Payable to confirm expenses are coded correctly to the proper funding sources and provide allocation guidance for shared costs.</li><li>Respond to questions regarding grant charging, funding assignments, and other transaction-related issues from internal stakeholders.</li></ul>
2026-08-28T00:00:00Z

Workplace Experience Ambassador

New York, NY
onsite
Temporary / Contract
22 - 24 USD / Hourly
We are looking for a welcoming and service-focused Workplace Experience Ambassador to support day-to-day office operations. This contract position is ideal for someone who enjoys creating an exceptional front-desk experience, helping guests and employees feel supported, and keeping workplace services running smoothly. The person in this role will combine hospitality, reception coverage, and facilities coordination while partnering with vendors and internal teams to maintain an efficient environment. Responsibilities:• Greet visitors, employees, and clients with a welcoming and friendly presence while managing front-desk activity and ensuring a positive arrival experience.• Monitor daily workplace conditions through routine office walkthroughs, identifying service needs and helping maintain a clean, safe, and organized environment.• Coordinate meeting rooms, guest visits, and event support by arranging space setup, confirming technology or catering needs, and communicating with key support teams.• Work closely with building service providers such as maintenance, cleaning, and security partners to address requests and help resolve operational issues promptly.• Support seating changes, office moves, and workspace updates by helping track layouts, coordinating logistics, and partnering with internal stakeholders.• Administer visitor access procedures, including check-in support, host notifications, badge coordination, and adherence to site security expectations.• Assist with workplace reporting, service follow-up, and administrative tasks related to office functions, deliveries, supplies, and general facilities support.• Contribute to a high-quality employee and guest experience by anticipating needs, responding to questions quickly, and maintaining consistent service standards.
2026-09-01T00:00:00Z