We are looking for a detail-oriented Administrative Assistant to join our team in Norfolk, Virginia. This Contract to permanent position offers an excellent opportunity to contribute to quality assurance processes and administrative tasks while collaborating with various departments. The ideal candidate will have strong organizational skills, proficiency in Microsoft Excel, and the ability to transform complex information into clear documentation.<br><br>Responsibilities:<br>• Maintain accurate and up-to-date quality assurance logs to ensure compliance standards are met.<br>• Issue corrective actions under the direction of the Corporate QA Manager and monitor their resolution.<br>• Review and process document change initiation requests with precision and timeliness.<br>• Audit and manage controlled document lists, such as lists of quality procedures and forms.<br>• Conduct and follow up on internal audits to ensure branch responses are completed.<br>• Create well-structured Word documents for procedures, forms, and work instructions as required.<br>• Translate technical or procedural information into clear documentation and spreadsheets.<br>• Obtain and maintain necessary security certificates for computer use.<br>• Assist in developing and organizing test and inspection plans, including creating tickets and handling call-outs.<br>• Collaborate regularly with customers, branch QA inspectors, supervisors, and training representatives to ensure inspection prerequisites are fulfilled.
We are looking for an organized and personable Front Desk Coordinator to join our team in Norfolk, Virginia. This long-term contract position requires a detail-oriented individual who can manage front desk operations efficiently while delivering excellent service to visitors and callers. The ideal candidate will have a strong background in receptionist duties and administrative support, along with the ability to handle multi-line phone systems and resolve issues effectively.<br><br>Responsibilities:<br>• Greet and assist visitors with courtesy and ensure a welcoming environment.<br>• Operate and manage multi-line phone systems, including answering and directing inbound calls.<br>• Maintain and update spreadsheets using Microsoft Excel to support administrative tasks.<br>• Resolve customer inquiries or issues promptly and effectively.<br>• Coordinate and manage daily front desk operations, ensuring smooth processes.<br>• Handle switchboard operations for phone systems with up to 10 lines.<br>• Provide general administrative support to various departments as needed.<br>• Ensure accurate documentation and record-keeping of front desk activities.<br>• Maintain a clean and organized reception area.<br>• Communicate effectively with team members and external parties to address needs and concerns.
We are looking for a detail-oriented Administrative Technician to join our team in Newport News, Virginia. In this role, you will provide essential administrative support, ensuring smooth operations and efficient coordination of tasks. This is a long-term contract opportunity within the non-profit sector, offering the chance to contribute meaningfully while honing your organizational and communication skills.<br><br>Responsibilities:<br>• Perform administrative tasks such as scheduling appointments, managing calendars, and coordinating meetings.<br>• Respond to inbound calls promptly and provide exceptional customer service.<br>• Conduct high-volume data entry with accuracy and maintain meticulous records.<br>• Scan, file, and organize documents to ensure easy retrieval and secure storage.<br>• Assist in creating and maintaining detailed filing systems for organizational efficiency.<br>• Support team members by managing daily workflows and prioritizing tasks.<br>• Collaborate with various departments to ensure seamless communication and task execution.<br>• Monitor and maintain office supplies and equipment, addressing issues as needed.<br>• Compile reports and assist in preparing presentations for internal and external stakeholders.<br>• Uphold confidentiality and professionalism in handling sensitive information.
<p>We are looking for a part-time detail-oriented and proactive Human Resources (HR) Assistant to join our team in Portsmouth, Virginia. This part-time role is ideal for individuals with a strong background in HR processes and administrative tasks. As a Contract to permanent position, this opportunity offers a pathway to long-term employment for the right candidate.</p><p><br></p><p>Responsibilities:</p><p>• Manage scheduling and calendar activities for the Chief of Administration to ensure smooth operations.</p><p>• Coordinate onboarding and offboarding processes for employees, ensuring compliance with company policies.</p><p>• Create and update job descriptions to reflect organizational needs and changes.</p><p>• Conduct exit interviews to gather feedback and identify areas for improvement.</p><p>• Ensure labor law posters are accurate and displayed in compliance with regulations.</p><p>• Maintain familiarity with labor laws to support HR practices and decision-making.</p><p>• Develop and manage spreadsheets in Excel to organize and track HR-related data.</p><p>• Utilize Microsoft Outlook and Word to manage communications and documentation.</p>
