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1441 results for Patient Care Coordinator in Secondary
- Minneapolis, MN
- onsite
- Temporary / Contract
- 28.50 - 33.00 USD / Hourly
- We are looking for a Production Coordinator to support manufacturing operations in Minneapolis, Minnesota by aligning materials, purchasing activity, production schedules, and shipping plans with customer expectations. This Long-term Contract position requires someone who can keep multiple projects moving smoothly while balancing deadlines, product quality, and plant capacity. The ideal candidate will work closely with sales, production leadership, and vendors to maintain an efficient workflow and quickly address changes that affect delivery commitments.<br><br>Responsibilities:<br>• Partner with sales and internal teams to organize production timelines for custom fixtures and display projects from order kickoff through shipment.<br>• Develop and maintain detailed schedules that define operational sequence, lead times, and target ship dates for each active job.<br>• Review order specifications, capacity constraints, and resource needs to determine the most effective approach for fabrication, assembly, and related production activities.<br>• Confirm material availability, account for supplier lead times, and incorporate purchasing status into overall production plans.<br>• Prepare and distribute required production documentation, reports, and order records to support internal coordination and external communication.<br>• Coordinate workflow across departments, monitor project progress with supervisors, and adjust schedules when priorities or conditions change.<br>• Create and manage bills of materials, along with lists of required tools and equipment, to ensure teams have what they need to execute work efficiently.<br>• Work with shop floor leaders and outside vendors to resolve delays, improve productivity, and maintain dependable business relationships.<br>• Participate in daily production meetings, update current schedules, and communicate status changes that affect timing, quality, or delivery commitments.<br>• Maintain organized records related to order processing while following workplace safety standards and company policies.
- 2026-11-12T15:38:40Z
- Plymouth, MN
- onsite
- Temporary to Hire
- 33.00 - 37.00 USD / Hourly
- We are looking for a Marketing Project Coordinator to support high-visibility marketing programs and partner-facing initiatives in Plymouth, Minnesota. This contract position with permanent potential is ideal for someone who thrives in a fast-moving environment, can keep multiple workstreams organized, and enjoys collaborating across internal teams and external brand relationships. The role will contribute to campaign execution, event support, and launch coordination within the wholesale distribution industry while helping ensure projects stay on schedule and aligned with business goals.<br><br>Responsibilities:<br>• Manage day-to-day coordination with external brand partners by organizing updates, scheduling discussions, and tracking follow-up items to keep initiatives progressing smoothly.<br>• Oversee project timelines for a significant brand partnership and product launch, ensuring deliverables, approvals, creative assets, and stakeholder expectations remain aligned.<br>• Support cross-channel marketing efforts by helping execute social media initiatives, promotional activations, public relations activities, events, and creative campaign projects.<br>• Work closely with internal departments, outside agencies, vendors, and partner organizations to maintain momentum across multiple concurrent projects.<br>• Assist with planning logistics for marketing events and represent the team at select industry activations when needed.<br>• Monitor project status, identify risks or delays early, and help resolve issues so deliverables are completed efficiently and on time.<br>• Maintain clear documentation, meeting notes, and action plans to improve visibility and accountability across marketing initiatives.
- 2026-11-02T18:23:41Z
- Wauwatosa, WI
- remote
- Temporary / Contract
- 20.90 - 24.20 USD / Hourly
- We are looking for a detail-oriented Client Intake/Coordinator to join a legal team in Wauwatosa, Wisconsin on a Contract basis. This role supports client communication, case file upkeep, and day-to-day administrative coordination in a fast-paced legal environment. The position is well suited for someone who is comfortable speaking with clients, managing information accurately, and working with legal software and Microsoft Office tools. <br> Responsibilities: • Communicate with active clients by phone to gather updates, answer routine questions, and relay messages to the appropriate legal team members. • Maintain accurate case records by documenting interactions, organizing information, and updating client files in the firm’s case management platform. • Review active client reports regularly to track follow-up needs and help keep matters moving forward in a timely manner. • Support intake and legal administrative activities by recording notes, preparing case-related information, and assisting with file coordination. • Use Microsoft Office applications to manage correspondence, maintain records, and complete daily administrative tasks efficiently. • Assist with court-related administrative work, including e-filing support, document handling, and tracking filing deadlines when needed. • Coordinate calendars and reminders to help attorneys and staff stay informed of important case activities and scheduled follow-ups. • Learn and work within the firm’s legal technology systems, including a newer client platform, with training provided by the team. <br> The pay range for this position is 20 to 26. Benefits available to contract/contract professionals, include medical, vision, dental, and life and disability insurance. Hired contract/contract professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. <br> Our specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster.
- 2026-11-09T15:04:22Z
- Greenville, SC
- onsite
- Temporary to Hire
- 24.00 - 28.00 USD / Hourly
- We are looking for a Project Coordinator to support complex infrastructure and field installation initiatives. This contract position offers the potential to become permanent and is ideal for a detail-oriented individual who can keep multiple projects moving by aligning schedules, vendors, budgets, and site activity. The role requires close coordination with contractors, customers, and internal stakeholders to ensure deployments are completed safely, efficiently, and according to plan.<br><br>Responsibilities:<br>• Coordinate multiple field deployment and installation projects from planning through completion, ensuring milestones, deliverables, and timelines remain on track.<br>• Work closely with third-party contractors, construction partners, and vendors to organize site activity, confirm scope, and monitor execution quality.<br>• Review technical drawings, site layouts, and installation requirements to support accurate planning and effective field coordination.<br>• Support bid and proposal evaluation by gathering contractor information, comparing options, and helping determine the best fit for project needs.<br>• Track project costs, purchase orders, and contractor-related documentation to help maintain budget awareness and procurement compliance.<br>• Collaborate with stakeholders and customer-facing teams to communicate updates, address issues, and resolve scheduling or site-related challenges.<br>• Oversee coordination of site preparation activities such as excavation, concrete work, electrical tasks, and embedded hardware installation sequencing.<br>• Identify project risks early and take action to minimize delays, contractor conflicts, or field execution issues across concurrent deployments.
- 2026-10-21T21:28:44Z
- Lincoln, NH
- onsite
- Temporary to Hire
- 22.80 - 26.40 USD / Hourly
- We are looking for a personable and organized Front Desk Coordinator to support guest-facing operations. This contract opportunity is ideal for someone who enjoys creating a welcoming experience, handling high-volume communication, and assisting both guests and timeshare owners with professionalism and care. The right candidate will be comfortable managing front desk activity, coordinating phone and message traffic, and helping ensure smooth day-to-day service delivery.<br><br>Responsibilities:<br>• Welcome guests and visitors at the front desk, provide timely assistance, and create a positive first impression during each interaction.<br>• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate departments, and relay accurate information clearly and efficiently.<br>• Support guest services by responding to routine questions, addressing service needs, and helping resolve concerns in a courteous manner.<br>• Assist timeshare owners with account-related or stay-related questions while maintaining a high standard of customer service.<br>• Monitor and respond to guest text communications to ensure requests are acknowledged and routed for follow-up when needed.<br>• Coordinate daily reception activities, including visitor check-in, communication flow, and general administrative support for onsite operations.<br>• Maintain accurate records of guest interactions, requests, and service updates within designated communication platforms.<br>• Use internal tools, including the platform, to track messages, support service coordination, and help manage communication workflows.
- 2026-11-13T18:08:44Z
- San Mateo, CA
- onsite
- Temporary / Contract
- 50.00 - 60.00 USD / Hourly
- <p>Robert Half Legal is seeking a detail-oriented Legal & Compliance Associate for an initial six-month contract assignment with an established, SEC-registered investment management firm in San Mateo, CA. Reporting to the General Counsel & Compliance Officer, this role will support the implementation, documentation, and improvement of internal legal and regulatory compliance processes.</p><p>The ideal candidate will have a background in financial services, investment management, compliance operations, or related operational support, with demonstrated experience managing projects, organizing complex information, and improving internal workflows. This is a hybrid (4 days onsite/1 day remote), hands-on position combining compliance administration, legal operations, systems implementation, and records management.</p><p><strong>Key Responsibilities</strong></p><ul><li>Document, implement, and improve legal and compliance policies, procedures, workflows, and tracking systems.</li><li>Develop and maintain client investment guidelines matrices, restricted securities lists, and compliance calendars.</li><li>Support the rollout of a new compliance management platform, including process documentation and implementation coordination.</li><li>Develop standardized processes for class action claims and inventory, classify, organize, and digitize firm records, including populating a centralized contract repository.</li><li>Assist with compliance monitoring and testing involving billing, soft dollar arrangements, and trade allocation.</li><li>Support the firm's Annual Compliance Review, including documentation, remediation tracking, and implementation.</li><li>Coordinate legal and compliance projects, maintain accurate records, communicate progress, and proactively escalate issues.</li><li>Perform additional compliance, legal operations, and administrative duties as assigned.</li></ul><p><br></p>
- 2026-11-11T17:58:44Z
- Oklahoma City, OK
- onsite
- Temporary to Hire
- 19.95 - 23.10 USD / Hourly
- We are looking for a detail-focused Surgery Scheduler to support a busy specialty practice in Oklahoma City, Oklahoma. This contract opportunity with potential for a permanent role is ideal for someone who can guide surgical cases from initial planning through the day of surgery while keeping patients, providers, and hospital partners aligned. The person in this role will help ensure each case is organized, documented accurately, and prepared within required timelines. Success in this position requires strong communication, sound judgment, and the ability to manage multiple priorities in a fast-paced healthcare setting.<br><br>Responsibilities:<br>• Coordinate neurosurgical procedure dates by aligning the availability of surgeons, patients, and hospital operating room resources.<br>• Arrange operating room time and verify all case details, including planned procedures, expected case length, required equipment, implants, and outside vendor support.<br>• Manage schedule changes efficiently by updating calendars, resolving conflicts, and notifying everyone involved when cases are moved or canceled.<br>• Identify needed pre-surgical tests and specialist clearances, then track outstanding items to make sure deadlines are met before surgery.<br>• Communicate preoperative instructions to patients, answer non-clinical questions, and direct medical concerns to the appropriate clinical team member.<br>• Record scheduling updates, outreach efforts, and case progress in the electronic medical record and tracking systems so the care team has current visibility into each case.<br>• Review incoming documentation for completeness and escalate missing information, abnormal findings, or unresolved issues to the surgeon or clinical staff.<br>• Work closely with hospital schedulers and internal authorization teams to confirm required approvals and paperwork are in place prior to the procedure.<br>• Monitor upcoming surgical cases proactively and raise potential delays early to reduce the risk of last-minute cancellations.
- 2026-10-28T21:38:42Z
- Cincinnati, OH
- onsite
- Temporary to Hire
- 21.85 - 25.30 USD / Hourly
- We are looking for an Administrative Coordinator to support project operations in Cincinnati, Ohio through organized scheduling, documentation, and communication. This contract position with permanent potential is ideal for someone who can keep multiple installation activities moving smoothly while coordinating with field teams, vendors, and internal stakeholders. The person in this role will help maintain accurate records, resolve day-to-day scheduling challenges, and ensure project information is current from kickoff through close-out.<br><br>Responsibilities:<br>• Build and manage installation calendars by aligning project deadlines, site readiness, available crews, and material arrival dates.<br>• Assign field teams to active jobs and adjust schedules as priorities shift or unexpected issues arise at job sites.<br>• Monitor the status of ongoing work, including labor utilization and material consumption, to keep projects on track.<br>• Maintain inventory-related records and update project data to reflect current material usage and availability.<br>• Prepare, organize, and maintain job documentation so contract details, safety records, and project files remain complete and accurate.<br>• Serve as a point of contact for inbound calls and routine coordination needs, providing timely updates to team members and partners.<br>• Support accounting and project close-out activities by supplying required records for billing and final invoicing.<br>• Identify scheduling conflicts or operational obstacles and work with the appropriate teams to resolve them efficiently.
- 2026-11-12T17:18:45Z
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 70000.00 - 95000.00 USD / Yearly
- <p>We are seeking a highly organized Project Coordinator to manage the scheduling, logistics, and execution of multiple event and installation projects from start to finish. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and has strong project management and communication skills.</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate multiple projects simultaneously from kickoff through completion.</li><li>Serve as the primary point of contact between clients, vendors, contractors, and internal teams.</li><li>Create and maintain project schedules, workback plans, timelines, and status updates.</li><li>Coordinate installation and teardown schedules, ensuring projects stay on track and within deadlines.</li><li>Track vendor deliverables, production milestones, and project progress.</li><li>Prepare project documentation, specifications, work orders, and material lists.</li><li>Manage logistics, including transportation, site access, labor scheduling, and venue requirements.</li><li>Assist with project budgets, vendor estimates, purchase orders, and invoicing activities.</li><li>Travel to project sites as needed to oversee installations and address on-site issues.</li><li>Provide regular communication and project updates to key stakeholders.</li></ul><p><br></p>
- 2026-10-20T15:03:51Z
- Parsippany, NJ
- onsite
- Permanent / Full Time
- 70000.00 - 95000.00 USD / Yearly
- <p>We are seeking a highly organized Project Coordinator to manage the scheduling, logistics, and execution of multiple event and installation projects from start to finish. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and has strong project management and communication skills.</p><p><strong>Responsibilities</strong></p><ul><li>Coordinate multiple projects simultaneously from kickoff through completion.</li><li>Serve as the primary point of contact between clients, vendors, contractors, and internal teams.</li><li>Create and maintain project schedules, workback plans, timelines, and status updates.</li><li>Coordinate installation and teardown schedules, ensuring projects stay on track and within deadlines.</li><li>Track vendor deliverables, production milestones, and project progress.</li><li>Prepare project documentation, specifications, work orders, and material lists.</li><li>Manage logistics, including transportation, site access, labor scheduling, and venue requirements.</li><li>Assist with project budgets, vendor estimates, purchase orders, and invoicing activities.</li><li>Travel to project sites as needed to oversee installations and address on-site issues.</li><li>Provide regular communication and project updates to key stakeholders.</li></ul><p><br></p>
- 2026-10-20T14:58:44Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 65000.00 - 70000.00 USD / Yearly
- We are looking for a Production Coordinator to support efficient manufacturing operations in Minneapolis, Minnesota. This role oversees planning activities that keep materials, schedules, and shipping commitments aligned with customer expectations. The ideal candidate brings strong organizational skills, sound judgment, and the ability to coordinate across sales, production, and vendor partners in a fast-paced environment.<br><br>Responsibilities:<br>• Partner with the sales team to translate customer orders into production plans, timelines, and executable schedules for fixtures and display projects.<br>• Build and maintain master production schedules that sequence work accurately and support on-time shipment commitments.<br>• Review project specifications, capacity constraints, and labor needs to determine the most effective manufacturing approach for each job.<br>• Verify material availability, account for supplier lead times, and incorporate purchasing needs into the overall production plan.<br>• Prepare and distribute required production documents, reports, and order-related records for internal teams and external partners.<br>• Coordinate workflow across departments by aligning fabrication, assembly, installation, and related operations with established priorities.<br>• Create and maintain bills of materials and identify the tools and equipment needed to complete each project successfully.<br>• Collaborate with supervisors, shop floor leaders, and vendors to monitor project status, address delays, and adjust schedules when conditions change.<br>• Participate in daily production meetings, update planning documents, and track progress to improve operational efficiency and delivery performance.<br>• Follow workplace safety expectations and contribute to a collaborative, inclusive environment that supports continuous improvement.
- 2026-11-13T16:08:43Z
- Boston, MA
- onsite
- Temporary / Contract
- 22.80 - 24.00 USD / Hourly
- We are looking for an experienced Workflow Coordinator to support daily front-of-house operations in a detail-oriented office setting. This is a Long-term Contract position that combines reception coverage with meeting and office support in a client-facing environment where service quality and attention to detail matter. The person in this role will help create a welcoming experience for visitors and employees while partnering closely with office leadership and adapting to evolving day-to-day needs.<br><br>Responsibilities:<br>• Welcome visitors and employees at the front desk, answer a multi-line phone system, and ensure a welcoming first impression at all times.<br>• Prepare conference rooms for meetings by arranging materials, checking room readiness, and coordinating setup details before guests arrive.<br>• Support meeting logistics by organizing supplies, placing refreshments or catered items, and confirming spaces are presentation-ready.<br>• Assist with document handling tasks such as scanning, printing, and related copy support using common office equipment.<br>• Monitor shared office areas and help maintain a high-service workplace experience without performing facilities or furniture-moving duties.<br>• Work closely with the Office Administrator to learn local procedures, strengthen service delivery, and provide dependable day-to-day support.<br>• Adjust to occasional early-morning meeting or deposition setup needs with advance notice, while maintaining regular Monday through Friday coverage.<br>• Contribute to a flexible support model as office needs develop, including receiving remote direction and training from management when needed.
- 2026-11-03T15:33:47Z
- Philadelphia, PA
- onsite
- Temporary / Contract
- 19.00 - 20.00 USD / Hourly
- <p>We are looking for an experienced and dependable Front Desk Coordinator to support daily office activity. This contract position serves as a key point of contact for guests, clients, and vendors while helping keep workplace operations organized and efficient. The ideal Front Desk Coordinator candidate brings a service-oriented approach, stays composed in a busy setting, and can confidently manage both reception and administrative support tasks.</p><p><br></p><p>Here’s how you’ll contribute each day: </p><p>• Welcome clients, visitors, and delivery personnel with a courteous and attentive presence at the front desk.</p><p>• Coordinate guest arrivals by communicating with building management and ensuring visitor access is properly arranged.</p><p>• Handle outgoing package shipments, including preparing labels and processing deliveries accurately and on time.</p><p>• Organize food service for recurring team lunches as well as meetings with clients and external guests.</p><p>• Monitor inventory levels for office essentials and kitchen items, then replenish snacks and supplies as needed.</p><p>• Answer and direct incoming calls through a multi-line phone system while maintaining a responsive front office environment.</p><p>• Provide day-to-day administrative and operational assistance to help the office run smoothly and efficiently.</p>
- 2026-11-10T19:08:47Z
- Pompano Beach, FL
- remote
- Temporary / Contract
- 25.00 - 28.00 USD / Hourly
- <p>Position Overview</p><p>We are seeking a proactive and detail-oriented Administrative Assistant to support the daily operations of our growing plumbing and construction business. This role is ideal for someone who thrives in a fast-paced environment, enjoys providing excellent customer service, and can effectively manage multiple priorities. The Administrative Assistant will serve as the first point of contact for customers, coordinate scheduling, manage communications, and support office operations.</p><p>Key Responsibilities</p><ul><li>Answer and manage a high volume of inbound calls professionally and efficiently.</li><li>Schedule appointments and coordinate service calls.</li><li>Route calls and messages to appropriate team members.</li><li>Monitor and respond to emails and voicemails in a timely manner.</li><li>Provide exceptional customer service and assist with customer inquiries.</li><li>Maintain organized filing systems, documentation, and office records.</li><li>Support administrative office functions and daily operational procedures.</li><li>Enter and maintain accurate customer and job-related data.</li><li>Assist with documenting and improving office processes and procedures.</li><li>Coordinate with field teams, technicians, and management to ensure smooth communication and workflow.</li></ul><p><br></p>
- 2026-11-13T16:38:44Z
- Minneapolis, MN
- onsite
- Permanent / Full Time
- 55000.00 - 65000.00 USD / Yearly
- We are looking for a Project Coordinator to support the successful execution of projects from initial intake through final completion in Minneapolis, Minnesota. This role works closely with the Project Manager to keep assignments organized, maintain accurate project information, and ensure timely communication across teams and clients. The ideal candidate is highly detail-oriented, comfortable managing multiple priorities, and committed to delivering accurate, high-quality work in a fast-paced environment.<br><br>Responsibilities:<br>• Partner with the Project Manager to coordinate project activities from kickoff through completion, helping keep timelines, deliverables, and documentation on track.<br>• Gather project details, assist with estimate requests, and share pricing or scope information with the Project Manager for review and follow-up.<br>• Monitor project progress against approved estimates and flag discrepancies so adjustments can be addressed promptly.<br>• Create and maintain job tickets for print-related work when needed, ensuring production requirements are documented correctly.<br>• Communicate project updates, change requests, and emerging issues to the Project Manager while keeping records and system information current.<br>• Maintain complete and accurate project files, including status updates, specifications, approvals, and related correspondence.<br>• Review proofs for color, content accuracy, registration, and part number correctness before submitting them for internal or client approval.<br>• Coordinate press checks with customers and internal stakeholders when required to support quality standards and project expectations.<br>• Contribute to a collaborative, safety-conscious work environment by following workplace policies and supporting team-wide operational standards.
- 2026-11-10T16:03:49Z
- Jackson, MI
- onsite
- Temporary to Hire
- 18.05 - 20.90 USD / Hourly
- We are looking for a detail-oriented Medical Billing Specialist to support patient account operations in Michigan. This contract opportunity with permanent potential is ideal for someone who can manage billing activity with accuracy, stay current on payer requirements, and provide responsive support to both patients and internal teams. The person in this role will help keep claims moving efficiently, address account discrepancies, and contribute to timely reimbursement across medical and dental services.<br><br>Responsibilities:<br>• Process insurance payments, denials, and related remittance activity by retrieving information from payer portals and entering it accurately into the practice management system.<br>• Investigate outstanding or missing reimbursements by coordinating with clearinghouses and insurance carriers to resolve payment issues and posting discrepancies.<br>• Reconcile account activity, including payer recoupments, credit balances, and daily deposits, while maintaining complete records of payment transactions for review.<br>• Review patient accounts for billing readiness by confirming demographics, coverage details, and required documentation, and partner with clinical staff to resolve missing information.<br>• Follow up on unpaid or delayed claims within filing deadlines to reduce aging accounts receivable and improve collection outcomes.<br>• Respond to patient billing inquiries, explain charges, address account concerns, and arrange payment plans when appropriate.<br>• Support provider enrollment and credentialing work by preparing applications, maintaining contract and provider records, and tracking status updates to protect reimbursement.<br>• Assist with coding and documentation review activities to help ensure billed services are supported, compliant, and properly recorded.<br>• Provide administrative support for dental billing processes such as authorization-related documentation, treatment plan coordination, claim attachments, and point-of-service payment collection.
- 2026-10-21T23:44:07Z
- Renton, WA
- onsite
- Temporary / Contract
- 55.00 - 65.00 USD / Hourly
- <p>Robert Half Technology is seeking an experienced <strong>IT Project Manager</strong> to support a client in the healthcare industry. This individual will be responsible for managing IT projects from initiation and planning through execution, testing, and deployment, ensuring projects are delivered on time, within scope, and aligned with organizational objectives.</p><p> </p><p>The ideal candidate will have a strong background in IT project management, experience coordinating cross-functional teams, and the ability to establish structured project management processes, documentation, and reporting. Experience supporting technology initiatives within a healthcare environment is highly preferred.</p><p> </p><p><strong>Duration:</strong> Short-term contract</p><p><strong>Location:</strong> Hybrid – 2/days onsite in Renton</p><p><strong>Pay rate: </strong>$55-$65/hourly (W2)</p><p> </p><p><strong>Key Responsibilities</strong></p><ul><li>Manage IT projects throughout the full project lifecycle, including initiation, planning, execution, testing, deployment, and closure.</li><li>Oversee project intake, assessment, prioritization, and approval processes.</li><li>Develop and maintain comprehensive project plans, including scope, requirements, milestones, deliverables, timelines, and work breakdown structures.</li><li>Coordinate project resources, ensuring appropriate allocation and alignment with project objectives.</li><li>Identify and manage project dependencies, critical paths, risks, issues, and action items, escalating concerns as needed.</li><li>Facilitate project kickoff meetings, regular status updates, stakeholder meetings, and project closure activities.</li><li>Monitor project budgets, schedules, and deliverables, proactively identifying potential risks and delays.</li><li>Prepare and communicate project status reports, progress updates, and key project information to leadership and stakeholders.</li><li>Develop and maintain standardized project management templates, documentation, tools, and reporting processes.</li><li>Collaborate with IT leadership, technical teams, business stakeholders, and external vendors to ensure successful project delivery.</li><li>Promote project management best practices and provide guidance on project lifecycle methodologies.</li></ul>
- 2026-11-10T23:24:09Z
- San Diego, CA
- onsite
- Temporary / Contract
- 23.00 - 26.00 USD / Hourly
- <p><strong>Position Overview</strong></p><p>Our client, a well-established construction company in San Diego, is seeking a dependable and organized Administrative Assistant to support daily office operations. This individual will play an important role in keeping the office running efficiently by providing administrative support to management, coordinating schedules, maintaining documentation, and assisting with communication between internal teams, vendors, subcontractors, and clients.</p><p>The ideal candidate is proactive, detail-oriented, and comfortable working in a fast-paced construction environment where priorities can shift throughout the day.</p><p><strong>Key Responsibilities</strong></p><ul><li>Provide day-to-day administrative support to management and the broader office team.</li><li>Answer and direct incoming phone calls, greet visitors, and manage general office inquiries.</li><li>Maintain electronic and physical filing systems, ensuring documents and records are organized and up to date.</li><li>Assist with preparing, editing, and distributing correspondence, reports, spreadsheets, and other business documents.</li><li>Coordinate meetings, appointments, calendars, and internal communications.</li><li>Assist with construction-related documentation, including contracts, purchase orders, invoices, work orders, and project files.</li><li>Communicate with vendors, subcontractors, clients, and internal departments to help coordinate information and follow up on outstanding items.</li><li>Assist with data entry, tracking project information, and updating spreadsheets and internal databases.</li><li>Support invoice processing, expense tracking, and general accounting-related administrative tasks as needed.</li><li>Order office supplies, maintain office organization, and assist with general office coordination.</li><li>Provide additional administrative support and special project assistance as business needs arise.</li></ul><p><br></p>
- 2026-11-04T16:08:40Z
- Muscatine, IA
- onsite
- Permanent / Full Time
- 42000.00 - 52000.00 USD / Yearly
- <p><strong>Are you the person everyone relies on to keep things moving?</strong> Do you thrive in a fast-paced environment where no two days look the same, love helping customers, and take pride in keeping details accurate and organized?</p><p>We're looking for a <strong>motivated, dependable, and customer-focused professional</strong> who enjoys wearing many hats. This is a highly visible role that blends customer service, sales support, event coordination, and administrative responsibilities. You'll be the go-to person who helps ensure customers receive exceptional service while supporting a busy sales team behind the scenes.</p><p>What You'll Be Doing</p><p>Customer Service & Sales Support</p><ul><li>Serve as a key point of contact for customer inquiries and order-related questions</li><li>Enter and maintain customer orders with a high level of accuracy</li><li>Assist customers with order status updates, inventory availability, and delivery timelines</li><li>Support the sales team with documentation, reporting, and customer communications</li><li>Help track orders, research inventory, and coordinate follow-up activities</li></ul><p>Customer Experience & Event Coordination</p><ul><li>Coordinate customer visits, tours, and special events from start to finish</li><li>Manage scheduling, logistics, materials, catering, and visitor preparations</li><li>Support customer appreciation events and help create a positive customer experience</li><li>Build strong relationships by providing professional, responsive service</li></ul><p>Administrative & Operational Support</p><ul><li>Maintain customer files, records, and databases</li><li>Prepare reports related to sales activity, inventory, and business operations</li><li>Assist with claim processing, documentation, and follow-up</li><li>Manage calendars, schedules, and departmental information</li><li>Provide general office and administrative support where needed</li></ul><p><br></p>
- 2026-11-13T20:28:46Z
- Denver, CO
- onsite
- Permanent / Full Time
- 110000.00 - 140000.00 USD / Yearly
- <p>Legal Operations Administrator</p><p>An established boutique Denver law firm is seeking an experienced, proactive Legal Operations Administrator to oversee day-to-day administrative and business operations. This hands-on professional will partner with firm leadership, manage operational functions, and implement improvements to enhance efficiency and support the firm's success.</p><p>The ideal candidate will have a strong law firm administration background, with experience in financial administration, HR, vendor management, and technology. This individual will take ownership of business operations, improve processes, and serve as a trusted resource to attorneys and staff.</p><p>Key Responsibilities</p><p>Law Firm Administration & Operations</p><p>Oversee daily administrative operations and coordinate business functions.</p><p>Partner with firm leadership on operational priorities, policies, and procedures.</p><p>Improve administrative systems, workflows, and processes.</p><p>Manage office operations, service providers, and administrative resources.</p><p>Identify inefficiencies and implement solutions that improve productivity and accountability.</p><p>Financial Administration & Legal Billing</p><p>Oversee billing, accounts payable, accounts receivable, collections, and reconciliations.</p><p>Monitor unbilled time and outstanding receivables and resolve billing issues with attorneys.</p><p>Prepare financial reports, budgets, expense analyses, and cash-flow updates.</p><p>Identify opportunities to improve billing efficiency, collections, and cost management.</p><p>Manage routine financial administration and coordinate with outside accounting professionals on tax and year-end matters.</p><p>Human Resources</p><p>Oversee HR administration, payroll coordination, benefits, and personnel records.</p><p>Coordinate recruiting support, onboarding, and offboarding.</p><p>Administer employee policies and support performance management.</p><p>Vendor Management</p><p>Technology & Process Improvement</p><p>Evaluate workflows and implement technology-driven efficiencies.</p><p>Leverage automation and AI to streamline processes and reduce manual work.</p><p>Qualifications</p><p>8+ years of progressively responsible experience in law firm administration, legal operations, or professional-services administration.</p><p>Experience with law firm billing, financial administration, and reporting.</p><p>Knowledge of HR administration, payroll, and benefits.</p><p>Experience managing vendors, contracts, and administrative processes.</p><p>Familiarity with legal accounting or practice-management systems such as Clio, Aderant, Elite, Tabs3, PCLaw, or comparable platforms.</p><p>Strong organizational, communication, analytical, and problem-solving skills.</p><p>Technology aptitude and interest in automation, AI, and process improvement.</p><p>Compensation & Benefits: Competitive salary, bonus, and excellent benefits.</p><p>To be considered, please email your resume to Mala Saraogi, Director, Robert Half Legal, at mala.saraogi@roberthalf[dot][com] for confidential consideration.</p>
- 2026-10-23T00:23:45Z
- Dallas, TX
- onsite
- Temporary to Hire
- 29.69 - 34.38 USD / Hourly
- We are looking for a detail-oriented Property Administrator to support residential operations in Dallas, Texas. This contract opportunity with potential for a permanent role is ideal for someone who enjoys coordinating maintenance activity, keeping service records accurate, and providing responsive communication to residents and service partners. The person in this role will help ensure repair requests are handled efficiently, scheduled appropriately, and completed to established quality expectations.<br><br>Responsibilities:<br>• Oversee the full lifecycle of maintenance requests, from initial intake through scheduling and completion, while aligning assignments with property location, service type, and resident availability.<br>• Maintain accurate records in the property management platform so that work order status, service history, and reporting data remain current and reliable.<br>• Evaluate incoming repair needs, determine urgency, and dispatch field technicians or external service providers based on priority and scope of work.<br>• Communicate with residents to arrange service appointments, confirm access details, and provide timely updates regarding scheduled maintenance.<br>• Review finished maintenance jobs to verify work quality, completion standards, and adherence to company expectations.<br>• Coordinate with vendors and contractors to obtain pricing, secure materials, and schedule outsourced repairs when additional support is required.<br>• Track supply and spare-part availability to help prevent service delays and support upcoming maintenance needs.<br>• Respond to urgent maintenance situations by adjusting schedules and coordinating prompt action to address emergency issues.
- 2026-11-11T15:38:41Z
- Washington, PA
- onsite
- Temporary to Hire
- 22.00 - 24.00 USD / Hourly
- We are looking for an Accounting Coordinator to join a manufacturing organization in Washington, Pennsylvania on a contract basis with the potential for a permanent role. This position supports daily receivables and cash activity while helping maintain accurate customer account records and timely billing processes. The ideal candidate is detail-oriented, organized, and comfortable working across departments to resolve account issues and keep reporting current.<br><br>Responsibilities:<br>• Generate customer invoices accurately and in a timely manner to support ongoing billing operations.<br>• Maintain and update accounts receivable records, ensuring customer account information remains complete and organized.<br>• Process incoming payments, receipts, and cash transactions in accordance with established accounting practices.<br>• Reconcile merchant statements and investigate variances to ensure financial records are accurate.<br>• Prepare bank deposits and verify supporting documentation for daily cash activity.<br>• Research payment issues and work toward prompt resolution of discrepancies affecting customer accounts.<br>• Set up new credit accounts, collect required tax documentation, and create new customer profiles.<br>• Partner with the Customer Service team to address questions and resolve both internal and customer-facing account concerns.<br>• Compile and distribute recurring weekly and monthly reports related to receivables and cash activity.<br>• Support additional accounting and administrative tasks as needed to meet department objectives.
- 2026-11-09T14:28:41Z
- South San Francisco, CA
- onsite
- Temporary / Contract
- 24.00 - 25.00 USD / Hourly
- <p>We are looking for an experienced and service-focused Front Desk Coordinator to support daily workplace operations in South San Francisco California! This Long-term Contract position is ideal for someone who enjoys creating a welcoming office environment, managing visitor interactions with care, and keeping shared spaces organized and ready for use. The role combines front desk coverage, office coordination, and responsive support for employees, guests, and onsite activities in a fast-paced setting.</p><p><br></p><p><br></p><p><u>Responsibilities:</u></p><p><br></p><p>• Welcome guests, oversee check-in procedures, and promptly connect visitors with their internal hosts.</p><p>• Monitor upcoming arrivals and maintain visitor scheduling details so the front office is prepared throughout the day.</p><p>• Work closely with executive support staff and internal departments to deliver a smooth and well-organized onsite experience.</p><p>• Answer reception-related questions, manage incoming calls, and provide day-to-day assistance for employees and visitors.</p><p>• Inspect lobbies, meeting rooms, kitchens, and other shared areas to ensure they remain clean, stocked, and presentable.</p><p>• Track supply levels for office, pantry, and onboarding materials, and communicate replenishment needs to the workplace team.</p><p>• Perform opening and closing walkthroughs to confirm facilities are orderly, functional, and ready for daily operations.</p><p>• Coordinate workplace requests, document issues, and escalate matters that require broader vendor or facilities support.</p><p>• Assist with room setup, signage, catering coordination, and event breakdown for meetings, executive visits, and special onsite activities.</p>
- 2026-11-14T00:18:46Z
- Meadville, PA
- onsite
- Permanent / Full Time
- 55000.00 - 65000.00 USD / Yearly
- We are looking for a versatile Administrative & Accounting Coordinator to support essential business operations across accounting, office administration, shipping, and employee records in Meadville, Pennsylvania. This position suits someone who is comfortable balancing detailed financial tasks with day-to-day coordination responsibilities in a fast-paced manufacturing setting. The role works closely with internal teams and leadership to keep documentation accurate, transactions organized, and follow-up completed on schedule.<br><br>Responsibilities:<br>• Manage customer account follow-up and assist with collecting outstanding receivables while maintaining clear and courteous communication.<br>• Contribute to recurring financial reporting by preparing supporting information for weekly updates and month-end close activities.<br>• Help reconcile inventory data and maintain accurate records tied to stock movement and accounting documentation.<br>• Enter and update sales orders, support purchasing activity, and ensure related records remain complete and current.<br>• Prepare, scan, and organize shipping files, including export-related paperwork and other required transaction documents.<br>• Investigate and resolve order, billing, and shipment issues by coordinating with accounting, production, and management teams.<br>• Maintain employee files, assemble onboarding documents, and provide administrative support for onboarding processes.<br>• Assist with benefits administration, payroll-related record review, workers' compensation paperwork, and training schedule coordination.<br>• Support administrative reporting, maintain orderly digital and paper filing systems, and cross-train with team members to provide coverage as needed.<br>• Work with management and system support resources to help implement accounting or organizational process updates, including the use of automation and AI-enabled tools where appropriate.
- 2026-11-13T19:13:44Z
- Miami, FL
- onsite
- Permanent / Full Time
- 130000.00 - 140000.00 USD / Yearly
- <p>We are looking for an experienced Financial Planning & Analysis Manager to lead core finance activities and provide clear insight into business performance in Miami, Florida. This role will oversee planning, reporting, compliance, and cash management while partnering closely with leadership to guide informed financial decisions. The ideal candidate brings strong analytical capability, sound judgment, and a hands-on approach to improving controls, processes, and overall financial effectiveness.</p><p><br></p><p>Responsibilities:</p><p>• Direct monthly financial close reporting, statutory reporting, and audit coordination to ensure accuracy and adherence to accounting requirements.</p><p>• Lead the annual budget cycle, ongoing forecasting activities, and variance reviews to highlight performance trends and business risks.</p><p>• Prepare and maintain short-term cash flow projections, monitor liquidity, and support effective treasury and working capital management.</p><p>• Oversee tax-related reviews and filing coordination to support compliance with applicable corporate tax regulations.</p><p>• Evaluate and strengthen internal financial controls while identifying opportunities to streamline workflows and reduce operating costs.</p><p>• Analyze revenue, margins, pricing, and overall operating results to provide actionable insight for business planning and decision-making.</p><p>• Partner with senior leaders and cross-functional teams to align financial goals with operational priorities and business strategy.</p><p>• Coach and develop finance team members while fostering accountability, collaboration, and high-quality output.</p><p>• Contribute to supplier-related financial analysis and support commercial discussions aimed at improving cost efficiency.</p><p><br></p><p>Must be able to manage virtually. Light Travel. </p><p>reach out to Janet for more details 786-393-4588 or janet.silva@roberthalfcom</p>
- 2026-10-14T17:48:43Z