644 Results for Office Services Associate Repro Jobs in Secondary

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Invoicing Specialist

Pittsburgh, PA
onsite
Permanent / Full Time
50000.00 - 55000.00 USD / Yearly
We are looking for an Invoicing Specialist to support accurate and timely billing operations in Pittsburgh, Pennsylvania. This role is ideal for someone who thrives in a detail-focused environment, can balance multiple priorities, and works well across departments to keep invoicing processes running smoothly. The position offers the opportunity to contribute to daily financial operations while helping improve workflow efficiency and service quality. Responsibilities: • Create and distribute customer invoices promptly while verifying billing details for accuracy and completeness. • Partner with customer service and sales teams to process invoice requests correctly and ensure supporting information is aligned. • Work with accounting and internal stakeholders to investigate discrepancies, resolve billing concerns, and maintain smooth payment workflows. • Manage a high volume of invoicing activity while staying organized and meeting deadlines in a fast-paced setting. • Maintain accurate account records, purchase order details, and related documentation to support billing and reconciliation activities. • Enter order and billing information into internal systems with a strong focus on data accuracy and consistency. • Build productive working relationships with teammates and contribute to a cooperative, solutions-oriented team environment. • Identify opportunities to streamline invoicing procedures and support ongoing process improvements. • Assist with additional administrative or accounting-related duties as needed to support business operations.
2026-11-13T14:23:43Z

Front Desk Administrative Specialist

Tulalip, WA
onsite
Permanent / Full Time
19.00 - 21.00 USD / Hourly
We are looking for a Front Desk Administrative Specialist to support daily office operations and provide responsive service to members in Tulalip, Washington. This position plays an important role in handling front desk activity, organizing records, and assisting with membership-related documentation. The ideal candidate is detail-oriented, communicates clearly, and is comfortable managing administrative tasks in a fast-paced office setting. Responsibilities:• Receive and post customer payments accurately each day while maintaining organized financial records.• Prepare and process permits, membership forms, and related administrative documents in a timely manner.• Contact members regarding outstanding balances and follow up on collection-related matters effectively.• Keep member files current by updating records, scanning documentation, and ensuring information is properly stored.• Distribute decals and gate cards while confirming eligibility and maintaining issuance records.• Serve as the first point of contact at the front desk by answering questions, addressing concerns, and directing inquiries appropriately.• Review and apply park rules, by-laws, and tribal agreement requirements when assisting members and processing documentation.• Support general office operations by handling inbound calls, performing data entry, and completing additional administrative duties as needed. The pay range for this position is $19.00 to $21.00 per hour. Benefits:<ul><li>Medical, Dental, Vision and Life Insurance after successful completion of probationary period.</li><li>40 hours vacation granted after successful completion of probationary period.</li><li>1 hour of paid sick leave for every 40 hours worked.</li><li>401(k) retirement plan with 3% company match</li><li>Six paid holidays</li><li>Four personal days</li></ul>
2026-10-30T23:08:42Z

Office Clerk

Philadelphia, PA
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
Our client is seeking an organized and detail-oriented professional to support their business office. This role is responsible for scanning and indexing documents within the EDM system, managing incoming and outgoing correspondence, and ensuring records are maintained accurately and efficiently. Responsibilities Scan, upload, and organize documents within the EDM system. Handle and distribute business office correspondence. Maintain accurate electronic records and filing systems. Perform data entry and general administrative support duties. Ensure the confidentiality and accuracy of company documents. Qualifications Strong computer and data entry skills. Excellent organizational skills and attention to detail. Ability to manage multiple priorities in a fast-paced environment. Prior administrative, document management, records management, or office support experience preferred.
2026-11-06T21:53:45Z

Front Desk Coordinator

Los Angeles, CA
onsite
Temporary to Hire
21.00 - 25.00 USD / Hourly
We are looking for a Front Desk Coordinator (Night Shift) to support daily front office operations for a service-oriented organization in Los Angeles, California. This contract opportunity with permanent potential is ideal for someone who enjoys creating a welcoming experience, managing administrative tasks with accuracy, and keeping the reception area running smoothly. The person in this role will balance customer-facing responsibilities with organized documentation and office support duties in a fast-paced setting. This is a fully on site role 8pm-5am Responsibilities:• Welcome visitors and patients professionally, guide them through the check-in process, and ensure a positive first impression at the front desk.• Manage incoming calls through a multi-line phone system, direct inquiries to the appropriate contacts, and provide clear, courteous assistance.• Maintain accurate records by entering information into internal files and updating documentation in a timely manner.• Organize and file paperwork so that records remain accessible, complete, and compliant with office standards.• Monitor inventory levels for front office materials and replenish everyday supplies to keep operations uninterrupted.• Support general reception coverage by coordinating front desk activity, responding to routine questions, and assisting with administrative follow-up as needed.
2026-11-13T22:58:42Z

Administrative Assistant

Durham, NC
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support daily office operations for a healthcare-focused organization in Durham, North Carolina. This Contract position is ideal for someone who enjoys keeping administrative processes organized, providing attentive front-desk support, and ensuring accurate information flow across the office. The role will involve handling communications, maintaining records, and assisting with routine clerical tasks that help the team operate efficiently. Responsibilities: • Manage day-to-day administrative activities to keep office functions running smoothly and efficiently. • Respond to incoming calls in a courteous and attentive manner, directing inquiries to the appropriate contacts. • Welcome visitors and provide front-desk support while maintaining a well-organized office environment. • Enter, update, and review information in office records with a strong focus on accuracy and timeliness. • Prepare, organize, and maintain documents, files, and other administrative materials for team use. • Coordinate general office support tasks such as scheduling, correspondence, and routine follow-up activities.
2026-11-05T15:44:03Z

Administrative Assistant

Ridgefield, CT
onsite
Temporary / Contract
17.41 - 20.16 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to support essential office and operational tasks for an engineering organization in Ridgefield, Connecticut. This Contract position is well suited for someone who is comfortable managing records, coordinating documentation, and keeping routine administrative processes organized and accurate. The role includes working across spreadsheets, database systems, invoice-related activities, and shipping coordination to help maintain efficient day-to-day business operations. Responsibilities: • Maintain and update Excel-based records used to track inventory levels, shipping timelines, and newly created parts information. • Enter and manage order details within database systems to support accurate booking, documentation, and record retention. • Prepare invoices and packing slips, ensuring all related information is processed correctly and in a timely manner. • Handle weekly accounts payable activities, including processing a small volume of check payments with accuracy and attention to detail. • Create and manage outbound shipments through the FedEx online platform, including preparing shipment information and confirming order dispatch. • Perform data entry tasks that support office operations, financial documentation, and administrative reporting. • Assist with general administrative office duties to help maintain organized workflows and dependable operational support.
2026-11-05T14:33:44Z

Front Desk Coordinator

San Francisco, CA
onsite
Temporary / Contract
22.80 - 24.00 USD / Hourly
We are looking for a Front Desk Coordinator to support daily office operations. This contract position is ideal for someone who enjoys creating a welcoming environment, keeping shared spaces well organized, and ensuring front desk activities run smoothly. The role also involves coordinating on-site services and helping plan meetings and workplace events with care and attention to detail. Responsibilities: • Welcome visitors, answer incoming inquiries, and provide a helpful first point of contact for the office. • Oversee day-to-day front desk activities to keep reception operations organized, responsive, and efficient. • Coordinate facility-related requests by working with building staff, vendors, and internal teams to address workplace needs. • Maintain the appearance and order of common areas, meeting rooms, and reception spaces throughout the day. • Arrange meeting logistics, including room scheduling, setup, and support for office events and gatherings. • Track office supplies and place orders as needed to ensure the workplace remains fully stocked and functional.
2026-11-03T13:58:40Z

Data Entry Clerk

Boston, MA
onsite
Temporary / Contract
19.79 - 24.00 USD / Hourly
We are looking for a detail-oriented Data Entry Clerk to support legal data management efforts in Boston, Massachusetts. This is a Contract position focused on entering and organizing case-related information with a high level of accuracy while partnering closely with attorneys and legal staff, particularly those in the California office. The ideal candidate is comfortable working with litigation-related records and can maintain consistency when handling both current and historical data within docketing platforms. Responsibilities: • Enter case, calendar, and related legal information into the firm's docketing system with strong attention to detail. • Work closely with attorneys and legal teams, including staff in the California office, to capture and update required matter information accurately. • Review legacy records and transfer relevant details into the current software environment in a consistent manner. • Verify entered data for completeness, accuracy, and alignment with internal legal tracking standards. • Maintain organized electronic records to support scheduling, case monitoring, and document management activities. • Identify discrepancies or missing information and follow up with appropriate team members to resolve issues promptly.
2026-10-14T20:24:05Z

Administrative Assistant

Granite Quarry, NC
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
We are looking for an Administrative Assistant to support human resources activities at our onsite location in Granite Quarry, North Carolina. This position plays an important part in keeping employee records accurate, coordinating onboarding and training tasks, and helping staff navigate day-to-day HR-related processes. The ideal candidate is organized, discreet, and comfortable managing multiple priorities while delivering dependable administrative support in a collaborative workplace. Responsibilities: • Coordinate paid time off requests, update leave balances, and maintain accurate attendance documentation for employees. • Organize and maintain personnel records, ensuring HR files and related documentation remain current, complete, and properly stored. • Lead onboarding logistics for new employees, including orientation scheduling, required hiring paperwork, and initial training coordination. • Manage employment eligibility processes by completing and tracking I-9 and E-Verify requirements in accordance with federal guidelines. • Support benefits and leave administration by assisting eligible employees with enrollment materials, claim documentation, and policy-related questions. • Monitor completion of required training programs for new and existing staff and follow up to ensure deadlines are met. • Provide administrative support for employee relations matters by documenting workplace issues, maintaining records, and assisting with disciplinary paperwork. • Respond to timekeeping and payroll-related questions and help resolve routine issues connected to employee hours and records. • Work with contract staffing partners on administrative tasks related to contingent labor needs and other assigned HR projects.
2026-11-03T13:43:39Z

Receptionist - Bilingual Spanish

North Miami, FL
onsite
Temporary to Hire
18.00 - 19.00 USD / Hourly
We are looking for a dependable Bilingual Spanish Receptionist to support daily front desk operations in North Miami, Florida. This contract-to-permanent opportunity is ideal for someone who enjoys creating a welcoming experience for visitors while keeping communication and administrative tasks organized. The person in this role will serve as a key point of contact for guests, callers, and internal staff, helping the office run smoothly through strong coordination and attention to detail. Schedule: Candidates must be available to work two Saturdays per month as part of the regular schedule. Responsibilities:<ul><li>Manage the front desk by greeting visitors, directing them appropriately, and maintaining a welcoming first impression for the office.</li><li>Handle incoming calls through a multi-line phone system, route messages accurately, and respond to general inquiries in a timely manner.</li><li>Communicate professionally in both English and Spanish with visitors, callers, clients, and internal staff.</li><li>Coordinate calendars and arrange appointments, ensuring schedules are updated and communicated clearly to relevant team members.</li><li>Prepare, send, and respond to email correspondence with accuracy across internal and external contacts.</li><li>Enter and maintain data in office systems, keeping records current, organized, and easy to retrieve.</li><li>Organize physical and digital files to support efficient document management and day-to-day administrative needs.</li><li>Assist with routine clerical tasks using Microsoft Word, Excel, and Outlook to support office operations and reporting.</li><li>Provide courteous customer service by addressing questions, resolving basic issues, and escalating matters when needed.</li></ul>
2026-11-06T21:38:42Z

Payroll Administrator

Boston, MA
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for a Payroll Administrator to join a detail-focused services organization in Boston, Massachusetts. This role is centered on delivering precise, timely payroll for designated employee populations while maintaining adherence to federal, state, and local requirements. The position also plays an important part in strengthening payroll workflows, resolving discrepancies, and supporting a positive employee experience for a U.S.-based workforce. Responsibilities: • Process semi-monthly payroll for assigned employee groups with a high level of accuracy and attention to deadlines. • Manage end-to-end payroll activities, including reviewing earnings, deductions, taxes, and other pay-related data before final submission. • Maintain payroll records and ensure all transactions align with applicable wage and hour laws, tax regulations, and company policies. • Support a multi-state employee population by validating jurisdictional payroll requirements and addressing compliance-related issues as they arise. • Investigate and resolve payroll discrepancies, employee inquiries, and exceptions in a timely and thorough manner. • Use ADP Workforce Now to administer payroll transactions, update employee information, and generate reporting as needed. • Partner with internal stakeholders such as HR, Finance, and benefits teams to ensure payroll changes are captured accurately and efficiently. • Identify opportunities to improve payroll procedures, strengthen controls, and enhance overall process reliability for approximately 1,000 U.S. employees.
2026-10-23T14:48:44Z

Pt. Time Bookkeeper

Katonah, NY
onsite
Permanent / Full Time
30000.00 - 37000.00 USD / Yearly
We are looking for a Part-Time Bookkeeper to support financial and administrative operations for a design-focused studio in New York. This position combines hands-on bookkeeping with office coordination, helping leadership maintain accurate records, steady cash flow, and efficient day-to-day processes. The ideal candidate is organized, dependable, and comfortable working across finance, vendor coordination, and team support functions in a fast-paced work environment. Responsibilities: • Maintain financial records across the business, including routine bookkeeping, budget tracking, forecasting support, and preparation of internal financial reports. • Process invoices, monitor incoming and outgoing payments, and reconcile bank activity to help ensure accurate accounts payable and accounts receivable management. • Partner with leadership and advisors to review financial performance, identify issues, and support sound operational decision-making. • Administer business documentation such as contracts, insurance records, and related materials that support project and office risk management. • Improve administrative and financial workflows by organizing procedures, strengthening systems, and identifying opportunities for greater efficiency. • Coordinate daily office operations by managing essential systems, technology resources, and external vendor relationships that keep the studio running smoothly. • Help maintain compliance with applicable licensing, regulatory, and industry practice requirements relevant to the business. • Provide support for hiring and onboarding activities, payroll-related administration, benefits coordination, and general team scheduling needs. • Assist with staffing logistics, resource planning, and selected business development or marketing coordination tasks as needed.
2026-10-21T12:48:44Z

Receptionist

Naples, FL
onsite
Temporary to Hire
17.00 - 19.00 USD / Hourly
We are looking for a friendly and organized Receptionist to create a positive first impression for guests and callers in our office. This contract-to-permanent position is ideal for someone who enjoys supporting daily office operations, handling front-desk communications, and assisting multiple teams in a detail-oriented environment. The person in this role will help keep the office running smoothly while delivering courteous service and dependable administrative support. Responsibilities: • Welcome visitors warmly, guide them appropriately, and ensure a detail-oriented front-desk experience at all times. • Manage incoming phone calls, route them to the correct contacts, and respond to routine questions with accuracy and care. • Provide day-to-day administrative assistance for different departments, helping with clerical tasks and general office coordination. • Keep the reception area neat, orderly, and presentable to maintain a welcoming workplace environment. • Support office initiatives and special projects by completing assigned tasks in a timely and organized manner. • Work closely with colleagues across the office to provide flexible support wherever business needs arise.
2026-11-03T15:18:43Z

AP/AR Clerk

Sterling, IL
onsite
Permanent / Full Time
63000.00 - 72000.00 USD / Yearly
We are looking for an AP/AR Clerk to join a manufacturing team in Sterling, Illinois. This role focuses on keeping receivables activity accurate, current, and well-documented while helping ensure cash is applied correctly across a high-volume environment. The ideal candidate brings strong accounting judgment, attention to detail, and the ability to work closely with customers, sales partners, and internal finance staff to resolve payment questions efficiently. Responsibilities: • Manage daily accounts receivable activity by recording incoming payments, matching remittances to open balances, and maintaining accurate customer account records. • Complete regular reconciliations for cash, receivables, and intercompany transactions to support timely and accurate month-end reporting. • Review bank activity each day and apply funds received through ACH, wire transfers, credit cards, and other electronic payment methods. • Obtain missing remittance information from customers and use customer payment portals to verify details needed for proper invoice application. • Investigate aging balances, unapplied cash, deductions, and other variances, then coordinate with finance leadership to resolve outstanding issues. • Process account adjustments such as approved write-offs, payment discounts, bank-related charges, returns, rebates, and customer fines when applicable. • Support sales teams by identifying deductions or disputed payment items and sharing the information needed for follow-up and resolution. • Handle receivables tied to retail, ecommerce, and direct-to-consumer channels, including payment platforms such as PayPal, Stripe, Square, TikTok, and similar systems. • Follow established credit and financial control procedures, including compliance with applicable corporate policies and audit requirements, while assisting with cash reconciliation activities.
2026-11-02T17:28:38Z

Accounts Receivable Specialist

Morton, MN
onsite
Temporary / Contract
22.00 - 26.00 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a team in Morton, Minnesota on a Long-term Contract basis. In this role, you will help manage core receivables activities, support accurate billing and cash application processes, and contribute to steady day-to-day accounting operations. This opportunity is well suited for someone who can adapt quickly, follow established procedures, and work effectively with both manual and digital workflows. Responsibilities: • Manage invoice processing, customer payments, deposit entries, and credit adjustments to keep receivables current and accurate. • Handle daily billing and cash activity tasks while ensuring transactions are recorded in a timely manner. • Investigate payment or invoice discrepancies, including issues connected to order or shipping details, and work toward resolution. • Follow up with customers on past-due balances and assist with commercial collections efforts in a thorough manner. • Maintain organized accounts receivable records and provide support for related accounting activities as needed. • Partner with accounts payable and other internal teams to confirm financial information is complete and processed correctly. • Assist with shifting accounting priorities and take on additional duties as workflows and team needs develop.
2026-11-12T21:58:43Z

Accounts Payable Specialist

Middletown, NY
onsite
Permanent / Full Time
67000.00 - 80000.00 USD / Yearly
We are looking for an Accounts Payable Specialist to join a manufacturing organization in Middletown, New York. This position is ideal for someone who thrives in a high-volume invoice environment, brings strong matching and reconciliation skills, and takes pride in maintaining accuracy across the payment process. The role offers the opportunity to work closely with purchasing and receiving teams while supporting daily accounting operations with a dependable, detail-focused approach. Responsibilities: • Review and enter a steady daily volume of vendor invoices while ensuring timely and accurate processing. • Match invoices against purchase orders and receiving records to confirm quantities, pricing, and supporting documentation before payment. • Set up, update, and maintain vendor profiles so account details remain current and well organized. • Create and monitor purchase orders as needed to support invoice handling and internal coordination. • Investigate billing issues, resolve discrepancies, and follow through with the appropriate parties to clear exceptions efficiently. • Partner with purchasing and receiving staff to verify invoice details and maintain alignment across departments. • Move invoices through internal approval channels and prepare them for payment in accordance with established procedures. • Organize accounts payable files and supporting records to promote audit readiness and easy document retrieval. • Provide additional administrative and accounting support as business needs require.
2026-10-28T15:38:44Z

Accounts Receivable Specialist

Parsippany, NJ
onsite
Temporary to Hire
22.16 - 25.66 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a team in Parsippany, New Jersey in a contract-to-permanent role. This position is ideal for someone with a solid background in receivables who can manage cash posting, support billing activity, and help maintain accurate customer account records. The role offers a hybrid schedule with in-office collaboration on Tuesday, Wednesday, and Thursday, and is best suited for a detail-oriented individual who works well in a fast-paced environment. Responsibilities: • Apply incoming payments accurately and promptly to customer accounts while resolving discrepancies in posted cash activity. • Review open receivables, follow up on outstanding balances, and support commercial collections efforts in a consistent manner. • Prepare and process billing-related transactions to help ensure invoices and account records remain current. • Reconcile account activity by investigating payment variances, short pays, and unapplied cash items. • Maintain organized documentation for receipts, adjustments, and account updates to support accurate financial records. • Collaborate with internal teams to address customer payment issues, billing questions, and account exceptions. • Use Excel to analyze receivables data, track aging trends, and assist with reporting needs. • Contribute to daily accounts receivable operations while helping improve accuracy and efficiency across cash application tasks.
2026-11-12T22:28:43Z

Accounting Clerk

Green, OH
onsite
Temporary to Hire
21.85 - 25.30 USD / Hourly
We are looking for an Accounting Clerk to join a security industry organization in Green, Ohio on a contract-to-permanent basis. This role supports order and contract processing activities by ensuring sales documentation is accurate, complete, and properly recorded across internal systems. The ideal candidate brings strong attention to detail, sound judgment when handling confidential information, and the ability to manage multiple priorities in a fast-paced environment. Responsibilities: • Monitor the order entry inbox and process incoming activity in a timely and accurate manner. • Verify product, monitoring, and service-related orders for completeness, accuracy, and compliance with documentation requirements. • Enter a variety of customer orders, including financial, commercial, enterprise, and national account business, into Solomon and related systems. • Prepare budget worksheets in Microsoft Excel using source information from quoting tools to support revenue recognition entries. • Route approved service and maintenance orders to the appropriate internal teams for downstream processing. • Track recurring service items sold to support sales compensation reporting and maintain accurate records. • Create, organize, and maintain project documentation within SharePoint and other designated repositories. • Process order revisions, cancellations, and other updates while responding to sales team questions regarding contract and ordering requirements. • Provide cross-functional support, assist with special projects, and serve as backup for other team members as needed.
2026-11-12T14:53:45Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
24.00 - 26.00 USD / Hourly
A well-known organization located in Beverly Hills is seeking an Administrative Assistant on a contract to hire basis. In this role, you will be responsible for a variety of administrative tasks including data entry, heavy filing, conducting research, inputting check numbers, and assisting with special projects as needed. The ideal candidate will be highly organized, detail oriented, and comfortable handling a high volume of administrative work with accuracy and efficiency. Robert Half is looking for a professional who has strong Microsoft Office Suite skills and can thrive in a fast-paced environment while maintaining excellent attention to detail. This is a long-term temporary opportunity with strong potential to become a permanent position for the right candidate. Our client offers a 35-hour work week, free parking, excellent benefits, and room for growth.
2026-11-10T23:38:42Z

Receptionist

Providence, RI
onsite
Temporary to Hire
20.90 - 24.20 USD / Hourly
We are looking for a welcoming and organized Receptionist to support daily front desk operations in Providence, Rhode Island. This Contract to Permanent position is ideal for someone who enjoys creating a positive first impression, managing multiple priorities, and keeping office communications running smoothly. The person in this role will serve as a central point of contact for visitors, calls, and administrative coordination while contributing to a collaborative team environment. Responsibilities: • Greet visitors, answer incoming calls, and direct questions or requests to the appropriate team members in a timely manner. • Manage front desk activities by monitoring communications, handling general inquiries, and maintaining a well-organized office presence throughout the day. • Provide backup support for mailroom tasks, including preparing and coordinating FedEx shipments and assisting with incoming and outgoing deliveries. • Use Microsoft Office applications and Microsoft Teams to support scheduling, communication, and routine administrative work. • Help coordinate workplace gatherings, meetings, and special events in partnership with internal teams and organizational contacts. • Maintain an approachable and service-oriented attitude while assisting with a wide range of office needs as they arise. • Support shared administrative duties and contribute wherever needed to keep day-to-day operations organized and efficient.
2026-11-10T15:34:05Z

Billing Analyst

Atlanta, GA
onsite
Temporary / Contract
32.00 - 37.00 USD / Hourly
We are looking for a Billing Analyst to support a legal organization in Atlanta, Georgia through a contract (potential to hire) assignment. This role is ideal for someone who can manage a high volume of billing activity, work effectively in a hybrid environment, and maintain strong accuracy while partnering with internal teams. The position offers an opportunity to contribute to billing and receivables operations in a stable setting while helping the team stay on track during a busy period. Responsibilities:• Process client billing transactions accurately and on schedule while handling a growing workload across legal billing activities.• Review invoices, billing records, and supporting documentation to ensure charges are complete, compliant, and properly recorded.• Monitor accounts receivable balances, follow up on outstanding items, and assist with collection-related activities to improve payment timeliness.• Work within billing platforms such as Aderant and Costpoint to maintain account details, update billing information, and resolve system-related issues affecting workflow.• Partner with billing leadership and internal stakeholders to address questions, research discrepancies, and support day-to-day revenue operations.• Assist the team during increased billing demand and operational slowdowns related to the introduction of a new billing system.• Provide responsive service to internal and external contacts by answering invoice questions and helping resolve customer service concerns tied to billing matters.• Support a hybrid work schedule by collaborating in the Atlanta office three days per week and working remotely two days per week based on team needs.
2026-10-28T18:58:45Z

Accounts Receivable Specialist

Glendale, CA
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for an Accounts Receivable Specialist to join a Contract assignment supporting the accounting function in Glendale, California. This role is ideal for someone who brings accuracy, strong follow-through, and the ability to keep receivables activity organized in a fast-moving environment. The position focuses on invoicing, payment posting, account maintenance, and customer communication while helping ensure timely and accurate cash flow reporting. Responsibilities: • Create and distribute customer invoices with a high level of accuracy and within established timelines. • Record and apply incoming payments from multiple sources, including checks, wire transfers, and credit card transactions. • Review receivables aging and take timely action to follow up on overdue balances and open items. • Respond to customer billing inquiries and work to resolve payment or account issues efficiently. • Reconcile account balances, research variances, and correct discrepancies in receivables records. • Maintain organized customer account files and ensure payment activity is documented completely and accurately. • Assist with month-end accounts receivable tasks and prepare reporting requested by leadership. • Provide additional accounting and administrative support as needed during the Contract assignment.
2026-11-05T19:53:45Z

Senior Administrative Assistant

Baltimore, MD
onsite
Temporary to Hire
30.09 - 38.00 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support department leaders, project staff, and technical teams in Maryland. This opportunity is ideal for someone who thrives in a busy public-sector setting and brings strong judgment, organization, and follow-through to daily operations. In this role, you will help keep meetings, documentation, communications, and administrative workflows running smoothly while serving as a dependable resource across multiple groups. Responsibilities:• Deliver day-to-day administrative support for leadership and cross-functional project teams, ensuring priorities are addressed efficiently.• Oversee calendars, coordinate appointments, and arrange meetings or conference calls to keep schedules aligned.• Draft agendas, capture meeting notes, and distribute follow-up communication to support timely action on key decisions.• Maintain accurate electronic and hard-copy records so files, correspondence, and departmental documents remain accessible and organized.• Update spreadsheets, enter data, and assist with progress tracking and reporting for ongoing projects and operational activities.• Facilitate communication among internal departments and help route questions or requests to the appropriate contacts.• Monitor pending items, due dates, and open requests to help teams stay on schedule and accountable.• Prepare and format presentations, reports, letters, and other business materials with strong attention to detail and professionalism.• Coordinate administrative activities involving vendors, consultants, contractors, and public agencies while handling sensitive information with discretion.
2026-11-07T00:38:41Z

Billing Analyst

Melville, NY
remote
Permanent / Full Time
70000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Billing Analyst to support accurate invoicing and receivables activity for a consumer products organization in Melville, New York. This role is ideal for someone who can balance analytical work with responsive service, ensuring billing records are maintained correctly and customer account questions are resolved efficiently. The successful candidate will contribute to smooth financial operations by managing billing workflows, supporting collections activity, and working across systems such as NetSuite and other billing platforms. Responsibilities: • Prepare, review, and process customer invoices to ensure timely and accurate billing. • Monitor accounts receivable activity, reconcile discrepancies, and follow up on outstanding balances. • Investigate billing issues by partnering with internal teams and customers to achieve prompt resolution. • Maintain accurate customer account records and update billing data within NetSuite and related systems. • Support reporting on invoicing, receivables status, payment trends, and account activity. • Respond to customer inquiries with a high level of professionalism and service-minded communication. • Assist with export-related customer service matters tied to billing documentation and account coordination. • Participate in billing process improvements and provide operational support for system-related billing tasks when needed.
2026-10-15T19:43:45Z

Administrative Coordinator

Phoenix, AZ
onsite
Temporary / Contract
28.00 - 28.00 USD / Hourly
We are looking for a detail-oriented Administrative Coordinator to support compliance operations for a Long-term Contract position based in Phoenix, Arizona. This role focuses on coordinating licensing activity, supporting sales tax and internal reporting processes, and helping keep compliance records accurate and up to date. The ideal candidate is organized, responsive, and comfortable working with multiple teams in a fast-moving environment while handling sensitive information with discretion. Responsibilities: • Oversee the shared compliance inbox and respond to internal requests related to business licensing needs across the organization. • Coordinate with external licensing vendors to obtain required information, collect supporting documents, and monitor outstanding items through completion. • Keep compliance files, tracking logs, and reporting tools current to support accurate status visibility and documentation control. • Contribute to business licensing and related compliance initiatives by assisting with assigned projects and follow-up activities. • Support sales tax and internal reporting tasks by organizing information, maintaining records, and helping ensure timely submission deadlines are met. • Partner with cross-functional teams to gather materials, clarify requirements, and advance compliance-related work efficiently. • Handle additional administrative and compliance support duties as needed to meet departmental priorities.
2026-11-09T15:43:44Z

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644 results for Office Services Associate Repro in Secondary