3,527 Results for Office Manager Jobs in Secondary

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Administrative Assistant

Woburn, MA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a dependable Administrative Assistant to support daily office operations for a Contract position based in Woburn, Massachusetts. This role is well suited for someone who is organized, comfortable managing routine administrative tasks, and confident using Salesforce and other office tools. The ideal candidate will contribute to a smooth front-office experience while handling data entry, call support, and general administrative coordination. Responsibilities: • Provide day-to-day administrative support to help maintain efficient office operations. • Enter, update, and verify information in Salesforce and other internal systems with accuracy. • Answer inbound calls professionally, direct inquiries appropriately, and relay messages as needed. • Welcome visitors and assist with front desk or reception-related activities. • Organize records, maintain documentation, and keep administrative files current and accessible. • Support team members with general clerical tasks such as scheduling, correspondence, and document preparation. • Take initiative in identifying and completing pending administrative tasks throughout the workday.
2026-11-06T14:08:48Z

Legal Assistant

Portland, ME
onsite
Temporary / Contract
23.75 - 27.50 USD / Hourly
We are looking for a detail-oriented Legal Assistant to support a busy team in Portland, Maine in a Contract position. This opportunity combines executive support, office coordination, and legal administrative work, making it ideal for someone who is highly organized and eager to expand their skills. The role will provide direct assistance to senior leaders while also partnering with legal counsel on documentation, filings, and entity-related matters. Candidates who are adaptable, proactive, and comfortable balancing shifting priorities will be well suited for this position. Responsibilities: • Coordinate complex calendars, schedule meetings, and manage travel arrangements for senior leadership while keeping daily priorities organized. • Provide broad office support by handling administrative tasks, maintaining smooth day-to-day operations, and responding quickly to team needs. • Partner with legal counsel to assist with business entity setup, prepare formation documents, and track related filing deadlines. • Draft, review, and organize agreements and other legal documents with close attention to accuracy and completeness. • Submit filings to state agencies and support electronic filing activities in accordance with applicable requirements. • Maintain legal and administrative records, ensuring documents are properly stored, updated, and easy to retrieve. • Assist with court-related and civil litigation support tasks as needed, including filing coordination and document preparation. • Take on additional office coordination and legal support duties as training is provided and responsibilities expand.
2026-10-08T14:18:44Z

Logistics Coordinator

Bellingham, MA
onsite
Permanent / Full Time
55000.00 - 58000.00 USD / Yearly
We are looking for a Logistics Coordinator to support warehouse office operations in Bellingham, Massachusetts. This position plays a key part in keeping daily administrative and inventory processes organized while also providing backup support to warehouse leadership. The role is based in a busy warehouse office environment and is well suited for someone who is detail-oriented, responsive, and comfortable managing multiple logistics-related tasks throughout the day. Responsibilities:• Coordinate office-based warehouse activities to help supervisors and managers keep daily operations running smoothly.• Manage end-of-day administrative tasks and complete closing activities with accuracy and consistency.• Lead inventory-related processes, including annual physical counts and ongoing cycle count coordination.• Process member return credits for damaged, defective, and approved stock returns, and arrange shipment of returned items when required.• Secure return authorizations from manufacturers, create the appropriate inventory return records, and ensure products are sent back correctly.• Schedule inbound deliveries and enter delivery appointments into internal systems to maintain accurate receiving plans.• Respond to member questions regarding outbound shipments, including routing instructions, cancellations, and delivery date updates.• Provide administrative support for payroll coordination, vacation scheduling, office filing, supply ordering, and other warehouse support needs.• Assist receiving and unloading teams by helping resolve shipment discrepancies and operational issues as they arise. **FOR IMMEDIARE CONSIDERATION, PLEASE CALL ME DIRECTLY ASAP 508-205-2127 ERIC LEBOW**
2026-11-03T20:33:40Z

Sr. Accountant - Family Office

Boston, MA
onsite
Permanent / Full Time
100000.00 - 112000.00 USD / Yearly
Senior Fund Accountant – Family OfficeOverview:A private family office is seeking a Senior Fund Accountant to support accounting, reporting, tax coordination, and cash management for its pooled investment vehicles (“the Funds”). This role partners closely with internal operations staff and external service providers to ensure accurate, timely financial and investor reporting. Key Responsibilities:-Manage daily accounting activities, including cash review and journal entries.-Lead quarterly close processes, including valuation review, reconciliations, and investor reporting.-Oversee preparation and review of audited financial statements and support annual audit activities.-Coordinate tax compliance with external accounting partners.-Review investment documentation and support general fund administration.-Maintain investor transaction schedules and review materials for capital calls and distributions.-Support all Fund‑related cash flow processing and perform regular cash reconciliations.-Forecast liquidity needs and process stock distributions.-Collaborate with Fund Accountants and treasury staff to streamline workflows.-Leverage technology to improve processes and support new fund launches.-Provide backup support on projects as needed.
2026-10-13T19:28:45Z

Food & Beverage Accounting Manager

Anaheim, CA
onsite
Permanent / Full Time
105000.00 - 130000.00 USD / Yearly
We are looking for a Food & Beverage Accounting Manager to lead accounting operations supporting food and beverage venues in Anaheim, California. This role is responsible for maintaining accurate financial records, strengthening accounting procedures across multiple entities, and delivering timely reporting that supports sound business decisions. The ideal candidate brings strong technical accounting expertise, leadership capability, and a detail-oriented approach to month-end close, reconciliations, and financial controls. Responsibilities: • Direct day-to-day accounting activities for food and beverage operations, ensuring transactions are recorded accurately and on schedule. • Create, refine, and maintain standardized accounting procedures that support consistency across multiple legal entities. • Evaluate journal entries and supporting documentation to confirm accuracy, completeness, and proper classification before posting. • Reconcile sales activity to the general ledger by category, department, and event, and investigate discrepancies through to resolution. • Match daily settlement activity to banking records and resolve variances in a timely manner. • Prepare financial recap reporting for events and venue performance to provide clear operational insight. • Oversee intercompany reconciliations, coordinate with internal stakeholders, and clear outstanding differences promptly. • Lead monthly and year-end close activities, including balance sheet reconciliations, variance review, audit support, and oversight of accounts payable, accounts receivable, cash flow, and budget tracking.
2026-10-22T18:08:43Z

Sr. Accountant - Reporting

Chicago, IL
onsite
Permanent / Full Time
105000.00 - 110000.00 USD / Yearly
The salary range for this position is $105,000-$110,000 and it comes with benefits, including Medical/Dental, 401k & time off. To apply to this hybrid role please send your resume to [email protected] Primary Duties: · Prepare, review and coordinate SEC and FERC filings, including the preparation of consolidated balance sheets, income statements and statements of cash flows and drafting and compiling disclosures and supplemental information. Prepare and review supporting financial schedules for the 10-Qs and 10-K to ensure adequate disclosures. Maintain tie-out binders to support all filings.· Interact regularly with various teams throughout the organization as well as external auditors to coordinate the timely preparation and completion of external financial filings. Work closely with team members to ensure reporting issues are being properly addressed and communicated to business units and management.· Participate in the preparation of board presentations, investor presentations and the earnings release.· Participate in the XBRL tagging process ensure that appropriate tags are being utilized.· Assist with projects related to the optimization of reporting procedures and ensure compliance with Sarbanes-Oxley control requirements.· Perform special projects requiring technical accounting research and analyses of financial information as needed. Job Description: · Perform day-to-day activities associated with the monthly financial statement close process.· Ensure financial transactions are recorded accurately and timely.· Proactively notify Principal, Manager or Director of any accounting/reporting issues or concerns.· Work closely with other departments and Business Units regarding accounting activities.· Work output has considerable impact on the work of other financial functions, reporting and decision making processes. Impact on earnings focuses on appropriate utilization / development of resources.· Work with various parties, both within the Controllers Group as well as other areas of the company, to accomplish goals, resolve issues and enhance and improve processes. Contact with others requires tact and persuasiveness.· Work is varied and somewhat difficult in nature, but usually involves limited responsibility. Requires moderate exercise of judgment, initiative, and ingenuity to select the most appropriate course of action.· May participate in planning processes at project and departmental level.· Work under minimal supervision.
2026-11-03T17:53:36Z

Payroll Manager

Vancouver, WA
onsite
Temporary / Contract
52.25 - 60.50 USD / Hourly
We are looking for an experienced Payroll Manager to join our client's team in Vancouver, Washington on a Contract basis. This role will lead complex payroll operations across multiple locations and states, ensuring accurate, timely processing for both clinical providers and administrative staff. The ideal candidate brings strong payroll compliance knowledge, a process-minded approach, and the ability to strengthen controls, documentation, and team output in a growing organization. Responsibilities:• Oversee end-to-end payroll administration for a large, multi-location workforce across several states, with particular attention to California and Washington requirements.• Manage recurring payroll cycles for different employee groups, ensuring all payments are processed accurately and within established deadlines.• Partner with the external payroll provider to resolve issues, maintain service quality, and support ongoing payroll operations.• Review the work produced by payroll specialists, provide guidance on best practices, and help elevate overall accuracy and efficiency.• Evaluate current payroll workflows, identify opportunities for improvement, and create clear process documentation to support consistency and scalability.• Perform payroll tax reconciliations, including oversight of quarterly and annual filings such as 940 and 941 reporting.• Support retirement-related payroll activities, including 401(k) deductions, reconciliation, and coordination with relevant stakeholders.• Assist with financial year-end audit preparation by supplying payroll records, reconciliations, and supporting documentation.• Contribute to special projects and operational initiatives, including payroll-related work tied to organizational growth or acquisitions when needed.
2026-11-09T20:38:44Z

Accounts Payable Supervisor/Manager

Federal Way, WA
onsite
Permanent / Full Time
80000.00 - 95000.00 USD / Yearly
We are looking for an experienced Accounts Payable Supervisor/Manager to lead a high-performing payables team. This role is ideal for someone in finance who combines strong operational oversight with a hands-on leadership style and a solid understanding of accounting controls. The position will play a key part in maintaining accurate payment processing, supporting close activities, and driving consistent service delivery across the accounts payable function. Responsibilities:• Lead daily accounts payable operations in a shared services setting, ensuring work is completed accurately, on schedule, and in alignment with company policies.• Manage, coach, and support a team structure that includes several direct reports while promoting accountability, collaboration, and growth across the department.• Coordinate hiring, onboarding, training, and performance management activities to build a capable and engaged accounts payable team.• Distribute workloads and set priorities to meet departmental objectives, service expectations, and processing deadlines.• Oversee month-end accounts payable close responsibilities, including account reconciliations and coordination with accounting partners on accruals and reporting.• Review payment activity and vendor transactions to maintain compliance with internal controls, operational procedures, and established service standards.• Support regulatory and audit-related requirements by ensuring accurate documentation for tax reporting, including 1099 and 480 filings, and preparing materials for annual audits.• Analyze workflows, document procedures, and implement process enhancements that improve efficiency, reduce risk, and strengthen control practices.• Track operational performance through meaningful metrics tied to volume, accuracy, and turnaround times, and use findings to improve team results. The salary range for this position is $80k to $95k. Benefits available with this position include medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and at least (negotiable) 10 days of paid vacation, 10 days of paid sick leave and 11 paid holidays per calendar year.
2026-10-16T18:18:46Z

Accounting Manager/Supervisor

Baton Rouge, LA
onsite
Permanent / Full Time
75000.00 - 90000.00 USD / Yearly
We are looking for an experienced Accounting Manager/Supervisor to oversee core accounting operations and strengthen financial discipline for our Baton Rouge, Louisiana team. This role leads the close process, supports cash management, and helps ensure accurate reporting, compliance, and reliable internal controls. The ideal candidate brings strong leadership skills, sound technical accounting knowledge, and the ability to improve processes in a fast-moving IT software environment. Responsibilities: • Guide and develop the accounting team, setting clear expectations and ensuring work is completed accurately and on schedule. • Manage the monthly close cycle by coordinating timelines, reviewing reconciliations, recording accruals, and producing financial statements with variance commentary for finance leadership. • Oversee the general ledger structure and chart of accounts, including user permissions, periodic access reviews, and support for data backup and recovery practices. • Maintain accounting policies and internal control procedures that promote compliance, proper segregation of duties, and independent review of key account balances. • Support treasury activities by monitoring daily cash positions, completing bank reconciliations, and contributing to short-term cash flow forecasting. • Review payroll-related activity before processing and reconcile payroll, benefits, retirement contributions, commissions, and bonus accruals to the general ledger. • Prepare and record technical accounting transactions, including lease accounting entries and required remeasurements under applicable standards. • Assist with lender, investor, audit, and tax reporting by preparing schedules, tracking required calculations, coordinating documentation, and supporting filing deadlines. • Partner with department leaders to monitor spending against budget, contribute to forecasting activities, and provide financial insight that supports informed decision-making. • Identify opportunities to streamline manual accounting work through approved AI tools and contribute to system-related improvement initiatives when needed.
2026-10-20T18:34:04Z

Production Manager

Fort Atkinson, WI
onsite
Permanent / Full Time
120000.00 - 135000.00 USD / Yearly
We are looking for an experienced Production Manager to lead manufacturing operations in Fort Atkinson, Wisconsin. This role is responsible for driving strong performance across safety, quality, delivery, cost, and continuous improvement while building a dependable and engaged production team. The ideal candidate brings sound operational judgment, strong leadership skills, and the ability to work closely with cross-functional partners to meet customer and business objectives. Responsibilities: • Direct daily manufacturing operations and guide plant performance to achieve targets for safety, product quality, on-time output, and cost control. • Build, develop, and retain production supervisors, leads, and support staff to maintain a high-performing operation. • Investigate production, equipment, and workflow challenges and implement practical solutions that improve uptime and efficiency. • Partner with customer service, scheduling, engineering, and other departments to create production plans and ensure clear execution on the shop floor. • Lead continuous improvement initiatives, including kaizen-based activities, to strengthen processes and remove non-value-added work. • Coach and mentor direct reports through regular feedback, training, and performance development efforts. • Strengthen cross-functional collaboration so manufacturing teams can respond effectively to changing customer requirements and production demands. • Work with human resources as needed to address employee concerns, support team relations, and reinforce a productive workplace. • Oversee compliance with safety, environmental, housekeeping, legal, company, and customer requirements across manufacturing areas.
2026-10-28T16:48:42Z

Sr. Fund Accountant

Chicago, IL
onsite
Permanent / Full Time
95000.00 - 110000.00 USD / Yearly
The salary range for this position is $95,000-$110,000 and it comes with benefits, including medical, vision, dental, life, and disability insurance. To apply to this hybrid role please send your resume to [email protected] Feeling stuck or straight up bored at your current job? Let’s fix that. A high-End Investment firm is seeking a Senior Fund Accountant. Perks include including above market pay-rates, top-tier health benefits, plenty of work from home flexibility, and other unique perks that their top competitors can’t to provide. Job Description:• Gain a thorough understanding of the Fund Accounting Department’s function within the organization, the department’s policies, procedures and best practices, and the reporting standards expected from the department for quarterly and annual financial reporting.• Record all assigned Fund cash activity on a daily basis.• Maintain accrual basis general ledger accounts for numerous Funds with a concentration on new, non-stabilized Funds.• Reconcile the Fund’s bank statements on a monthly basis investigating and resolving all reconciling items monthly.• Completion of quarterly cash flow statements and quarterly reconciliation of inter-company accounts within the given deadlines.• Prepare thorough work papers and financial statements consistent with the department standards for quarterly reporting and annual, year-end audit reporting within the given deadlines.• Gain a thorough understanding of the year-end audit process and ensure that all assigned responsibilities are being effectively and efficiently executed.• Work closely with Fund Management to gain an understanding of each Fund’s investment model and impact that Fund activity has on investor returns.• Responsible for preparing the Fund-level supporting tax return information for the outside auditors for new and non-stabilized Funds. Reconcile the variances in internal database between projected and actual tax losses and tax credit information consistent with the department standards for year-end reporting within given deadlines.• Gain a thorough understanding of the year-end tax process and ensure that all assigned responsibilities are being effectively and efficiently executed.• Maintain accurate, thorough, and up-to-date files including project promissory notes, cash flow distribution support, equity adjuster letters, etc.• Provide Fund Management with quarterly updated Fund activity for input into the Funds sources and uses model; verify predetermined fields in the Fund model for accuracy.• Assist the Fund Accounting Managers in training, mentoring and motivating Staff Accountants.
2026-10-27T17:04:05Z

Bookkeeper/ Controller

Lemont, IL
onsite
Permanent / Full Time
70000.00 - 80000.00 USD / Yearly
Don't let this one pass you by: great people smaller team environment Bookkeeper/ Controller opportunity due to upcoming retirement- join a well-established business in Illinois. Very friendly down to earth environment and opportunity to work closely with a collaborative team in a stable, detail-focused environment. The role is ideal for someone who brings strong bookkeeping fundamentals, communicates effectively with customers, and takes pride in maintaining accurate financial records.Reach out with your resume to [email protected] Great benefits including bonus, medical, dental, 401k , vacation time and great work life balance. as well as other benefits.Responsibilities:• Responsible for day-to-day bookkeeping activities, including recording transactions and maintaining accurate financial data for the location.• hands on accounts payable and accounts receivable processes, ensuring timely payments, invoicing, and follow-up on outstanding balances.• Prepare monthly reconciliations and support period-end closing tasks to keep financial reporting current and reliable.• Monitor bank activity and complete bank reconciliations to verify accuracy across accounts.• Utilize QuickBoooks and Excel to organize financial information, analyze trends, and produce routine reports.• Communicate with customers regarding open invoices in a clear and service-oriented manner while supporting collection efforts.• Assist with knowledge transfer and cross-training during the transition from a long-tenured team member retiring at year-end.• Contribute to smooth office operations by partnering with local leadership and supporting the financial needs of the business unit.
2026-11-09T14:23:43Z

Accounting Manager

Eden Prairie, MN
remote
Temporary / Contract
55.41 - 64.16 USD / Hourly
We are looking for an experienced Accounting Manager to lead a short-term Contract engagement based in Eden Prairie, Minnesota. This role will focus on strengthening layaway-related accounting by reviewing historical activity, resolving discrepancies, and helping create a more reliable reconciliation process. The person in this position will partner closely with accounting leadership to assess vendor transactions, improve supporting documentation, and deliver a stable, accurate approach for future reporting. This assignment is expected to run for approximately 3-4 weeks. Responsibilities: • Examine historical accounting activity over a multi-year period, with concentrated attention on the most recent year, to identify issues affecting layaway-related balances. • Reconcile invoice activity and supporting records across a group of 15-20 vendors to confirm accuracy and completeness. • Follow transactions through the full layaway cycle, from customer activity to vendor billing and payment application, to verify end-to-end accounting treatment. • Investigate variances caused by manual postings and fixed adjustments, then determine and execute appropriate corrections. • Partner with the Controller and Staff Accountant to unwind unsupported entries and restore proper account support. • Recommend practical improvements that reduce manual effort, including batch updates, uploads, or more efficient system-based methods. • Help define a dependable go-forward reconciliation process that supports accurate balances through year-end. • Prepare clear documentation of findings, corrective actions, and process recommendations for accounting leadership. • Support work within Microsoft Dynamics 365 Business Central, including review of the accrued layaway liability memo process when assessing account accuracy.
2026-10-26T21:28:44Z

Assistant Property Manager

Glen Burnie, MD
onsite
Temporary / Contract
20.00 - 28.00 USD / Hourly
Our client in the Affordable Housing industry is seeking an experienced Assistant Property Manager to join their team in Glen Burnie, Maryland. In this contract role, you will oversee the daily operations of public housing rental properties, ensuring compliance with regulations and delivering exceptional service to tenants. This position offers the opportunity to contribute to the success of a reputable non-profit organization. Responsibilities:<ul><li>Conduct annual recertification which includes research/investigation of tenants to verify income, medical conditions, etc.</li><li>Review and monitor accounts receivable</li><li>Ensure proper condition of unit and sites through inspections; input into software.</li><li>Organize, update and maintain client files according to HUD regulations and guidelines.</li><li>Ensure compliance with LIHTC/Tax Credit guidelines</li><li>Enforce Leases</li><li>Attend grievance hearings and court proceedings as needed.</li><li>Make resident referral to caseworkers</li><li>Review and conduct follow up procedures on maintenance work orders.</li><li>Conduct move-ins, move-outs, transfers and interims.</li><li>Resolve reported conflicts</li><li>Interact with other government and private agencies</li><li>Escort contractors and other workers on site</li><li>Maintain files and filing procedures</li><li>Prepare and edit monthly newsletter and other correspondence</li></ul>
2026-11-06T19:44:07Z

Paralegal

Atlanta, GA
onsite
Temporary to Hire
- USD / Hourly
Our client, a respected law firm, is seeking an experienced Insurance Defense Paralegal to support a busy litigation practice. This role is ideal for a detail-oriented legal professional with a strong background in insurance defense, case management, and trial preparation. The successful candidate will be comfortable working in a fast-paced environment, managing multiple deadlines, and partnering closely with attorneys through all phases of litigation.Key Responsibilities:<ul><li>Support attorneys in all aspects of insurance defense litigation matters</li><li>Draft, review, and organize legal documents including pleadings, discovery, subpoenas, and correspondence</li><li>Manage case files from inception through resolution</li><li>Coordinate and track deadlines, court dates, and filing requirements</li><li>Assist with discovery, including document production, interrogatories, and responses</li><li>Summarize medical records, deposition transcripts, and other case-related materials</li><li>Prepare trial binders, exhibits, witness files, and other trial materials</li><li>File documents with state and federal courts, including e-filing</li><li>Communicate with clients, experts, opposing counsel, and court personnel as needed</li><li>Conduct legal and factual research in support of litigation strategy</li></ul>
2026-10-19T18:48:45Z

Producer

Los Angeles, CA
onsite
Temporary / Contract
51.46 - 59.59 USD / Hourly
We are looking for a Producer to support live broadcast operations and help ensure each stream runs smoothly from preparation through wrap-up in Los Angeles, California. This Long-term Contract position is ideal for someone who can coordinate moving parts, stay calm in a fast-paced production setting, and work closely with the production manager to keep programming organized and on schedule. The right candidate brings hands-on experience in live streaming, digital video, or social content production and is comfortable balancing logistics, timing, and day-to-day production needs. Responsibilities: • Coordinate livestream activities to help each broadcast stay organized, timely, and aligned with production goals. • Partner closely with the production manager to track schedules, priorities, and operational details across the full production process. • Support the execution of live and recorded content by monitoring deliverables, preparing materials, and helping resolve real-time issues. • Assist with production logistics, including content flow, asset handling, and general administrative support needed for daily operations. • Use computer-based tools and basic office applications to maintain records, organize documents, and support team communication. • Contribute to social media or digital content production efforts when livestream-specific support is needed. • Help facilitate commerce-focused live content, including streams tied to online selling platforms such as TikTok Shop, Whatnot, or eBay Live, when applicable.
2026-11-03T16:13:37Z

Project Manager

Parsippany, NJ
onsite
Permanent / Full Time
70000.00 - 95000.00 USD / Yearly
We are seeking a highly organized Project Coordinator to manage the scheduling, logistics, and execution of multiple event and installation projects from start to finish. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and has strong project management and communication skills.Responsibilities<ul><li>Coordinate multiple projects simultaneously from kickoff through completion.</li><li>Serve as the primary point of contact between clients, vendors, contractors, and internal teams.</li><li>Create and maintain project schedules, workback plans, timelines, and status updates.</li><li>Coordinate installation and teardown schedules, ensuring projects stay on track and within deadlines.</li><li>Track vendor deliverables, production milestones, and project progress.</li><li>Prepare project documentation, specifications, work orders, and material lists.</li><li>Manage logistics, including transportation, site access, labor scheduling, and venue requirements.</li><li>Assist with project budgets, vendor estimates, purchase orders, and invoicing activities.</li><li>Travel to project sites as needed to oversee installations and address on-site issues.</li><li>Provide regular communication and project updates to key stakeholders.</li></ul>
2026-10-20T15:03:51Z

Project Manager

Parsippany, NJ
onsite
Permanent / Full Time
70000.00 - 95000.00 USD / Yearly
We are seeking a highly organized Project Coordinator to manage the scheduling, logistics, and execution of multiple event and installation projects from start to finish. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating multiple stakeholders, and has strong project management and communication skills.Responsibilities<ul><li>Coordinate multiple projects simultaneously from kickoff through completion.</li><li>Serve as the primary point of contact between clients, vendors, contractors, and internal teams.</li><li>Create and maintain project schedules, workback plans, timelines, and status updates.</li><li>Coordinate installation and teardown schedules, ensuring projects stay on track and within deadlines.</li><li>Track vendor deliverables, production milestones, and project progress.</li><li>Prepare project documentation, specifications, work orders, and material lists.</li><li>Manage logistics, including transportation, site access, labor scheduling, and venue requirements.</li><li>Assist with project budgets, vendor estimates, purchase orders, and invoicing activities.</li><li>Travel to project sites as needed to oversee installations and address on-site issues.</li><li>Provide regular communication and project updates to key stakeholders.</li></ul>
2026-10-20T14:58:44Z

Inventory and Purchasing Specialist

Cedar Rapids, IA
onsite
Temporary to Hire
35.00 - 40.00 USD / Hourly
Are you a detail-oriented operations professional who enjoys working across inventory, purchasing, vendor relations, and process improvement? Our client is seeking a Inventory and Purchasing Specialist to play a key role in managing customer and vendor returns while supporting purchasing and inventory functions across the organization.This position offers a unique blend of inventory control, purchasing support, vendor communication, data management, and process coordination. The ideal candidate is highly organized, analytical, and comfortable managing multiple priorities in a fast-paced environment.Key ResponsibilitiesReturns, Inventory & Accounting Support<ul><li>Manage customer returns from initiation through final resolution.</li><li>Process vendor returns for damaged, defective, inaccurate, or excess inventory.</li><li>Perform inventory cycle counts and assist with reconciliation efforts.</li><li>Support annual physical inventory activities across multiple locations.</li><li>Process inventory adjustments and maintain accurate inventory records.</li><li>Work closely with warehouse teams to ensure inventory accuracy and timely issue resolution.</li></ul>Purchasing & Supply Chain Support<ul><li>Request and evaluate vendor quotes.</li><li>Create and manage stock purchase orders.</li><li>Process and monitor direct-ship purchase orders.</li><li>Coordinate inventory transfers between locations.</li><li>Review and process purchase order acknowledgements.</li><li>Follow up on open or unacknowledged purchase orders.</li><li>Track shipments and expedite late deliveries.</li><li>Update order status and delivery information within the ERP system.</li><li>Assist with purchasing reports, data analysis, and inventory planning initiatives.</li><li>Resolve vendor shipment discrepancies and coordinate corrective actions.</li></ul>Vendor & Data Management<ul><li>Establish and maintain vendor records and contacts.</li><li>Maintain product and warehouse item files.</li><li>Ensure accurate documentation and electronic file organization.</li><li>Support continuous improvement efforts related to purchasing and inventory processes.</li></ul>
2026-11-02T21:38:44Z

Tax Manager

New York City, NY
remote
Permanent / Full Time
125000.00 - 160000.00 USD / Yearly
We are looking for an experienced Tax Manager to join a growing tax services organization serving businesses across the United States and internationally. This opportunity offers the chance to lead complex tax engagements, guide developing team members, and contribute to a forward-thinking environment where tax expertise and technology innovation come together. The ideal candidate brings strong corporate tax knowledge, sound judgment, and the ability to operate effectively in a remote, fast-moving setting. Responsibilities:• Lead the preparation and final review of business tax filings for corporations and partnerships, including Forms 1120, 1120S, and 1065.• Oversee tax engagements involving multiple legal entities and jurisdictions, ensuring filings are completed accurately and on schedule.• Provide direction and quality control for work completed by entry-level professionals and offshore team members.• Manage aspects of international tax reporting, including informational filings such as Forms 5471, 5472, and 8865.• Maintain high standards of compliance by monitoring deadlines, reviewing supporting documentation, and resolving technical tax issues.• Partner with firm leadership to strengthen workflows, improve efficiency, and support the scaling of tax operations.• Serve as a trusted point of contact for clients by communicating clearly, addressing questions, and helping navigate complex tax matters.T
2026-10-16T07:04:24Z

Legal Assistant - Medical Malpractice

Minneapolis, MN
onsite
Permanent / Full Time
60000.00 - 85000.00 USD / Yearly
Well-respected boutique Minneapolis law firm is seeking an experienced Legal Administrative Assistant to support attorneys handling medical malpractice and complex litigation matters. Ideal candidates will have 2–5+ years of litigation experience, preferably in medical malpractice, personal injury, healthcare defense, or complex civil litigation, along with experience handling state and federal court filings. This firm offers a supportive culture, excellent benefits, and long-term growth potential. 1 day/week remote after in-office training. Responsibilities:<ul><li>Prepare, revise, and file pleadings, discovery, correspondence, and other legal documents using ECF, Odyssey, and PACER.</li><li>Organize and maintain electronic and paper case files, including medical records, expert materials, and litigation documents.</li><li>Coordinate case activities, including depositions, hearings, mediations, expert meetings, travel, and client communications.</li><li>Maintain attorney calendars, docket deadlines, and litigation schedules.</li><li>Assist with medical record collection and review, trial preparation, and document management.</li><li>Process attorney time, expense reports, billing, and perform other legal assistant duties as assigned.</li></ul>
2026-11-06T14:48:43Z

Cost & Inventory Manager

Borger, TX
onsite
Temporary / Contract
57.00 - 66.00 USD / Hourly
We are looking for an experienced Cost & Inventory Manager to support plant operations in Texas through strong inventory oversight, purchasing coordination, and warehouse leadership. This Long-term Contract position is ideal for a detail-oriented individual who can balance cost awareness with operational reliability while keeping materials, supplies, and equipment available when needed. The role will work closely with plant stakeholders and suppliers to maintain accurate records, improve stock management practices, and drive efficient warehouse performance. Responsibilities: • Direct inventory activities across the plant to maintain accurate on-hand quantities, reduce excess stock, and limit material loss. • Establish and refine inventory tracking methods and supporting tools to strengthen visibility and control over supplies, parts, and equipment. • Perform recurring inventory reviews, audits, and reconciliations to resolve discrepancies and support dependable record accuracy. • Oversee daily warehouse operations, including safe material handling, orderly storage practices, and clean, efficient work areas. • Create and uphold warehouse security measures that safeguard inventory, tools, and other physical assets. • Improve warehouse layout and operational flow to increase productivity and support faster access to critical materials. • Manage purchasing activities by preparing requisitions, issuing purchase orders, and coordinating urgent material requests in line with company policies. • Monitor open orders and supplier commitments to ensure timely delivery and prevent disruptions to plant projects and routine operations. • Build productive vendor relationships, evaluate supplier performance, and help ensure commercial agreements are followed appropriately. • Lead and develop warehouse personnel by setting expectations, reviewing performance, and identifying opportunities for training and growth.
2026-10-21T15:08:45Z

Senior Manager, Customer Experience & Loyalty Operations

El Segundo, CA
onsite
Temporary / Contract
140000.00 - 170000.00 USD / Yearly
Position OverviewWe are seeking a passionate, technically savvy Director of Customer Experience to lead and optimize the end-to-end customer journey for a growing direct-to-consumer (DTC) beauty brand. This is a highly visible, hands-on leadership opportunity for someone who thrives at the intersection of customer experience, technology, AI automation, and operational excellence.The ideal candidate brings strong project management capabilities, experience within the Shopify ecosystem, and a proven ability to implement CRM solutions, optimize AI-powered customer support, and manage internal or outsourced customer service teams.We are looking for a proactive leader who can take ownership of the customer experience function, establish scalable processes, and advocate for the customer across the organization.Key ResponsibilitiesCustomer Experience Strategy & Leadership<ul><li>Own and execute the customer experience strategy across the entire customer journey.</li><li>Serve as the primary advocate for customer experience, partnering with executive leadership, marketing, operations, and e-commerce teams.</li><li>Identify opportunities to improve customer satisfaction, retention, loyalty, and lifetime value.</li><li>Establish KPIs and performance metrics to measure customer experience effectiveness.</li></ul>CRM, Technology & AI Optimization<ul><li>Lead the implementation, integration, and ongoing optimization of CRM and customer experience platforms.</li><li>Manage technology solutions within the Shopify ecosystem, including customer service, loyalty, reviews, and subscription platforms.</li><li>Oversee AI-powered customer support agents, chatbot solutions, and automation initiatives.</li><li>Establish AI governance practices, quality standards, and processes to ensure accurate, effective customer interactions.</li><li>Evaluate emerging technologies and recommend solutions to improve efficiency and customer satisfaction.</li></ul>Project Management & Process Improvement<ul><li>Lead cross-functional projects from planning and implementation through execution and optimization.</li><li>Develop standard operating procedures (SOPs), process documentation, and scalable workflows.</li><li>Identify operational inefficiencies and implement solutions that improve service quality and productivity.</li><li>Take ownership of initiatives, ensuring accountability, timely execution, and measurable results.</li></ul>Customer Service Operations<ul><li>Oversee internal customer support teams and/or outsourced customer service agencies.</li><li>Establish performance expectations, service standards, and quality assurance processes.</li><li>Monitor customer service metrics, including CSAT, response times, resolution rates, and customer sentiment.</li><li>Leverage customer feedback, reviews, and support data to identify trends and recommend improvements.</li></ul>
2026-10-30T18:08:43Z

Service Coordinator

San Diego, CA
onsite
Temporary / Contract
30.00 - 33.00 USD / Hourly
Our client is seeking a detail-oriented and customer-focused Service Coordinator to support daily service operations and ensure a high level of client satisfaction. This role is ideal for someone who thrives in a fast-paced environment, enjoys coordinating schedules and resources, and can effectively communicate with customers, technicians, and internal teams. The Service Coordinator will be responsible for managing service requests, scheduling appointments, tracking work orders, and serving as a key point of contact throughout the service process. The ideal candidate is organized, proactive, and committed to delivering excellent support. Key Responsibilities:<ul><li>Coordinate and schedule service appointments, work orders, and technician assignments</li><li>Serve as a primary point of contact for customers regarding service requests and updates</li><li>Monitor service timelines and ensure timely follow-up on open issues</li><li>Maintain accurate records of service activities, customer communications, and scheduling details</li><li>Communicate with internal teams and external clients to ensure smooth service delivery</li><li>Assist with preparing reports, documentation, and service-related correspondence</li><li>Resolve scheduling conflicts and escalate issues as needed</li><li>Support process improvements to enhance efficiency and customer experience</li></ul>
2026-11-04T17:43:47Z

Legal Assistant

San Francisco, CA
remote
Temporary / Contract
25.00 - 32.00 USD / Hourly
A San Francisco–based personal injury law firm is seeking a motivated and detail-oriented Legal Assistant to support its civil litigation practice. This is a contract-to-hire opportunity offering hands-on experience in a collaborative, plaintiff-side law firm environment with long-term potential. The Legal Assistant will provide essential administrative and case support to attorneys and paralegals handling civil litigation matters, primarily personal injury cases. This role is ideal for a legal professional looking to deepen their litigation experience while contributing to the day-to-day operations of a fast-paced firm. Key Responsibilities<ul><li>Provide administrative and litigation support to attorneys and paralegals</li><li>Assist with drafting, formatting, and proofreading legal documents and correspondence</li><li>Help prepare and organize pleadings, discovery, and case materials</li><li>Maintain and organize electronic and physical case files</li><li>Track deadlines, assist with calendaring, and schedule meetings and appointments</li><li>Coordinate with clients, court personnel, experts, and vendors as needed</li><li>Assist with court filings and service of documents under attorney direction</li><li>Support trial preparation and other litigation-related tasks as assigned</li></ul>
2026-10-26T16:23:44Z

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