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724 results for Administrative Assistant in Secondary

Office Assistant

Miami Beach, FL
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are seeking a dedicated Bilingual Spanish Office Assistant to join our team on a long-term contract basis in Miami Beach, Florida. This role is based within a residential communit, offering a meaningful opportunity to support both daily operations and resident experience. The ideal candidate will have a background in leasing, property management, or resident services, along with strong organizational skills and a proactive, customer-focused approach. Responsibilities:<ul><li>Manage general administrative duties, including filing, data entry, and document organization</li><li>Serve as the first point of contact for residents and visitors, providing a professional and welcoming experience</li><li>Handle inbound calls and direct inquiries to the appropriate departments</li><li>Support leasing activities, including assisting with applications, documentation, and resident communication</li><li>Maintain accurate records within CRM and property management systems</li><li>Assist with billing-related tasks and basic financial tracking using internal systems</li><li>Coordinate office supplies and ensure the office remains organized and efficient</li><li>Prepare and distribute internal communications, including emails and notices to residents</li><li>Provide bilingual support in English and Spanish to effectively assist a diverse resident population</li><li>Collaborate with team members to ensure smooth day-to-day operations within the community</li></ul>
2026-04-16T18:28:43Z

Administrative Assistant

Vallejo, CA
onsite
Temporary / Contract
20.00 - 21.00 USD / Hourly
Robert Half client in Vallejo, CA is looking for a reliable, detail‑oriented Administrative Assistant to become a key part of their team. This long‑term opportunity offers stability, hands‑on responsibility, and the chance to be at the center of daily operations. If you enjoy staying organized, interacting with people, and keeping things running smoothly in a fast‑paced environment, this role will keep you engaged and challenged.You’ll play an important role supporting both customers and internal partners—helping ensure processes move forward efficiently, accurately, and with professionalism. What You’ll Do as an Administrative Assistant:<ul><li>Coordinate repossession assignments and work closely with field agents to secure collateral smoothly and efficiently</li><li>Manage redemption processes and schedule personal property appointments with care and attention to detail</li><li>Serve as a primary point of contact for inbound and outbound calls, providing clear, calm, and professional communication</li><li>Assist customers in person and over the phone, confidently de‑escalating tense situations when needed</li><li>Prepare and send required repossession notices (including Notices of Seizure) accurately and on time</li><li>Update and maintain customer account information across multiple systems</li><li>Enter and track repossession‑related documents while keeping assigned clients informed</li><li>Handle general administrative tasks such as scanning, emailing, faxing, and record organization</li><li>Ensure all work aligns with company policies and state regulations</li><li>Collaborate with teammates to problem‑solve, think critically, and support positive outcomes</li></ul>Why This Role Stands Out<ul><li>Long‑term, stable contract opportunity</li><li>Hands‑on administrative experience with real responsibility</li><li>Strong collaboration with internal teams and external partners</li><li>Ideal for someone who enjoys structure, multitasking, and meaningful daily impact</li></ul>If you’re looking for a role where your organization, communication skills, and professionalism truly make a difference, submit your resume for this Administrative Assistant role today!
2026-04-24T23:24:01Z

Administrative Assistant

Surfside, FL
onsite
Temporary / Contract
18.00 - 18.00 USD / Hourly
WWe are looking for a dependable Administrative Assistant / General Office Clerk to support daily administrative and front desk operations for a local government office. This contract position is ideal for someone who enjoys assisting the public, staying organized, and handling routine office tasks with accuracy. The role combines customer service with administrative support in a structured, municipal environment. eResponsibilities:<ul><li>Greet visitors, answer general questions, and provide friendly, professional assistance</li><li>Perform data entry and update records with a high level of accuracy</li><li>Handle general office duties such as filing, scanning, and maintaining organized records</li><li>Provide front desk support by directing inquiries to the appropriate department</li><li>Use Microsoft Excel and other office tools to track information and maintain logs</li><li>Review documents for completeness and follow standard procedures when processing information</li><li>Work with internal teams to ensure requests are handled in a timely manner and daily operations run smoothly</li></ul>
2026-04-24T22:03:46Z

Executive Assistant

Battle Creek, MI
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for a highly organized and proactive Executive Assistant to join our team in Battle Creek, Michigan. In this long-term contract position, you will provide high-level administrative support to executive leadership, ensuring the efficient management of schedules, correspondence, and special projects. This role requires exceptional communication skills, attention to detail, and the ability to collaborate effectively across teams and external partners. M-F, 8am-5pm. Long-term contract. Responsibilities:<ul><li>Provide administrative assistant support for three directors</li><li>Support travel – travel requests; travel reports</li><li>Team retreats or team meetings, both internal and with other teams – arranging meeting space, logistics, menus</li><li>Special events – coordination with vendors and other participating organizations, supporting event logistics and activities, meeting and travel scheduling</li><li>Handling media requests and communications inquiries - assisting with monitoring the media and communications inboxes for incoming inquiries and tracking responses</li><li>Process p-card expenses</li><li>Backup contract support – vendor tracking, contract tracking, contract renewals</li><li>Leader presentations – support presentation material, meeting materials, board reports</li></ul> • Build and maintain strong relationships with colleagues, grantees, and partners to support team and organizational activities.• Provide executive-level administrative support, including managing confidential information, scheduling meetings, preparing documents, and coordinating travel logistics.• Assist with budget planning and administration by analyzing financial data, processing invoices, reconciling accounts, and generating reports.• Lead specific projects identified by leadership, developing project plans, tracking progress, and ensuring deadlines and budgets are met.• Facilitate team and project meetings, updating tools like Trello boards, and engaging team members to achieve desired outcomes.• Coordinate with other teams to plan meetings, manage office space logistics, and support internal and external events.• Act as a talent liaison by collaborating with HR and leadership teams on initiatives such as onboarding, talent acquisition, and organizational development.• Represent the organization in cross-functional working groups, providing thought leadership and project management expertise.• Assist in organizing Executive Council and leadership cohort meetings, ensuring smooth coordination and facilitation.• Perform additional duties as assigned, contributing to the overall success of the team.
2026-04-06T14:18:46Z

Administrative Assistant

Lexington, SC
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to provide essential support for our corporate office in Lexington, South Carolina. This is a contract position, ideal for someone with strong organizational skills and a proactive approach to maintaining an organized workspace. The role involves light administrative responsibilities, ensuring meeting areas are well-prepared, and assisting with basic office operations. Responsibilities: • Ensure meeting rooms are properly organized and chairs are arranged for scheduled events. • Restock coffee, tea, and other pantry supplies as needed to maintain a welcoming office environment. • Load and unload dishwashers to keep kitchen areas clean and functional. • Serve as a point of contact for on-site staff, addressing any immediate needs or issues. • Provide basic customer service, assisting colleagues with restocking or locating supplies. • Manage simple calendar tasks, including relaying scheduling requests to the appropriate team. • Coordinate with the Columbia team to ensure seamless communication and support. • Attend an initial orientation to familiarize yourself with the office setup and expectations.
2026-04-21T17:18:44Z

Administrative Assistant

Baltimore, MD
onsite
Temporary / Contract
25.34 - 29.34 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Baltimore, Maryland. This role is part of the Financial Services industry and offers the opportunity to support daily office operations with precision and professionalism. As a Long-term Contract position, it provides a stable work environment for individuals eager to contribute their organizational and communication skills. Responsibilities: • Manage and organize administrative tasks to ensure the smooth operation of the office. • Answer and direct inbound calls promptly, providing excellent customer service. • Perform accurate data entry to maintain and update records. • Support reception duties, including greeting visitors and handling inquiries. • Coordinate schedules, appointments, and meetings as needed. • Assist in preparing reports, presentations, and other documentation. • Maintain office supplies inventory and handle procurement processes. • Ensure compliance with company policies and procedures in all administrative activities. • Collaborate with team members to streamline workflows and improve efficiency. • Handle additional tasks as assigned to support overall office functions.
2026-04-06T14:53:41Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary to Hire
21.00 - 27.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to support the Nurse Practitioner and forensic clinicians as part of a specialized program in Los Angeles, California. This program provides essential treatment and supervision to individuals transitioning from state hospitals back into the community. This Administrative Assistant role offers an excellent chance to contribute to meaningful work in the mental health and criminal justice fields. Key Responsibilities:• Provide administrative support to the Nurse Practitioner, ensuring smooth daily operations.• Assist in coordinating medical and psychiatric care for program participants.• Manage the collection and organization of medical documents from external providers.• Maintain accurate tracking of paperwork flow in and out of the office.• Coordinate transportation logistics for clients as needed.• Conduct regular reviews of documentation to ensure compliance with quality standards.• Communicate effectively through written and oral messages, ensuring accuracy and professionalism.• Prepare various documents and correspondence for the Nurse Practitioner.• Uphold strict confidentiality in handling sensitive information. Benefits: Medical, Dental and Vision Insurance. 401K Retirement, Sick Time Off and Tuition Reimbursement.
2026-04-17T17:08:44Z

Administrative Assistant

Lake Geneva, WI
onsite
Permanent / Full Time
50000.00 - 65000.00 USD / Yearly
Robert Half is partnering with a financial services firm in the recruiting for an Administrative Assistant to join their team in Lake Geneva, Wisconsin. In this role, you will provide essential administrative support, manage billing processes, and ensure smooth office operations. This position is ideal for someone who excels in organization, thrives in a fast-paced setting, and enjoys working collaboratively in an environment that values attention to detail. Responsibilities:• Provide comprehensive administrative support to ensure daily office operations run efficiently.• Manage billing processes, including preparing, reviewing, and distributing invoices.• Maintain accurate records and documentation for client accounts and internal operations.• Communicate effectively with clients and team members to address inquiries and resolve issues.• Oversee office management tasks such as scheduling meetings, organizing files, and ordering supplies.• Utilize billing software to generate statements and ensure timely processing of payments.• Assist in drafting and updating administrative policies and procedures.• Coordinate with team members to ensure deadlines and project milestones are met.• Handle confidential information with a high degree of discretion.• Identify opportunities to improve administrative workflows and suggest practical solutions.
2026-04-16T19:18:46Z

Administrative Assistant

Edina, MN
onsite
Temporary / Contract
22.80 - 26.40 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Edina, Minnesota. This long-term contract role is ideal for someone who thrives in a dynamic office environment and excels in providing organizational and clerical support. The position involves a variety of tasks to ensure seamless day-to-day operations. Responsibilities:<ul><li>Support the shutdown of an office and their suites</li><li>Assist in defining the shutdown process</li><li>Work with a furniture removal vendor to clear out the office</li><li>Ensure the space is completely emptied by the employee move-out deadline </li><li>Go through every workstation; coordinate with the manager regarding file disposition—identify ownership, retain, or dispose</li><li>Coordinate with service vendors, including electricians, for necessary office decommissioning tasks</li><li>Act as the right hand to the manager and step in during their absence, staying informed about upcoming tasks and participating in update calls</li><li>Attend scheduled calls, take detailed notes, and stay updated on the project timeline</li><li>Follow up with vendors regarding schedules, responsibilities, and logistics (what/when items are being brought or taken away)</li><li>Track task deadlines and ensure proper communication with both vendors and internal staff</li><li>Perform hands-on work including packing, moving, and cleaning as needed</li><li>Identify and coordinate with local organizations for potential donation drop-offs</li><li>Ability to lift boxes up to 40 lbs (e.g., boxes of books onto a cart)</li><li>Provide on-site access for vendors and guide them as required, ensuring adherence to strict security protocols</li></ul>
2026-04-24T07:04:34Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Join a dynamic healthcare team in Honolulu as an Administrative Assistant. In this pivotal role, you’ll support our medical office staff, manage front desk operations, and help ensure smooth patient experiences in a fast-paced clinical environment. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply. Responsibilities:<ul><li>Answer phones and direct patient inquiries in a courteous, professional manner</li><li>Greet patients and visitors, handling check-in and check-out processes</li><li>Schedule appointments and maintain accurate patient records</li><li>Coordinate with medical personnel to ensure efficient office operations</li><li>Assist with billing, insurance forms, and supply orders as needed</li><li>Maintain patient confidentiality and comply with HIPAA regulations</li><li>Support with general administrative duties as assigned</li></ul>
2026-04-10T21:14:03Z

Administrative Assistant

Conyers, GA
onsite
Temporary / Contract
19.79 - 22.91 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Conyers, Georgia. In this role, you will provide essential support to our operations, ensuring smooth daily functions and excellent customer service. This position involves a variety of administrative tasks, including managing schedules, handling inquiries, and maintaining front desk operations. Responsibilities: • Coordinate travel arrangements and schedules for team members, ensuring accuracy and efficiency. • Assist in candidate sourcing and recruitment tasks as required. • Provide attentive support at the front desk during afternoon hours, including greeting visitors and managing inquiries. • Answer and direct inbound calls promptly and courteously. • Perform data entry tasks with a high level of accuracy. • Maintain and organize administrative office records and documentation. • Handle receptionist duties, ensuring the reception area remains welcoming and organized. • Support various administrative functions as assigned to enhance operational efficiency.
2026-04-13T21:23:46Z

Administrative Assistant

Boca Raton, FL
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Boca Raton, Florida. In this role, you will provide essential support to the leasing team, ensuring smooth operations and effective coordination. This position requires strong organizational skills, attention to detail, and the ability to thrive in a collaborative, family-oriented workplace. Responsibilities:• Provide administrative support to the leasing team, including managing daily tasks and ensuring all operations run efficiently.• Process and code invoices accurately, maintaining proper documentation and records.• Track deals and expenses, ensuring all financial data is up-to-date and organized.• Answer inbound calls with care and attention, addressing inquiries and redirecting as necessary.• Perform data entry tasks with precision, ensuring information is accurately recorded.• Assist with receptionist duties, such as greeting visitors and maintaining a welcoming office environment.• Utilize Microsoft Excel for data analysis, reporting, and other administrative tasks.• Maintain a highly organized workspace and ensure all files and records are easily accessible.
2026-04-21T20:38:44Z

Administrative Assistant

Maitland, FL
onsite
Temporary to Hire
18.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Accounting Administrative Assistant to join our team in Maitland, Florida. In this Contract to permanent position, you will play a vital role in supporting various administrative and accounting tasks while ensuring smooth day-to-day office operations. This role offers an excellent opportunity to contribute to a dynamic work environment and grow your skills within the organization. Responsibilities:• Schedule and coordinate meetings, manage calendars, and process expense reports using Concur.• Handle purchasing-related tasks, including invoices, budget tracking, accruals, check requests, and billing.• Organize and oversee project site and office events to ensure seamless execution.• Manage incoming and outgoing mail distribution and maintain office supply inventory.• Maintain both physical and digital records in compliance with established retention guidelines.• Provide reception coverage and prepare data in various formats as needed.• Oversee pre-employment screenings such as drug tests, Motor Vehicle Records (MVRs), and E-Verify processes.• Ensure audit compliance by maintaining accurate and up-to-date records.• Perform additional administrative duties as assigned to support team operations.
2026-04-03T15:48:45Z

Executive Assistant

Avondale, PA
onsite
Permanent / Full Time
45000.00 - 65000.00 USD / Yearly
Robert Half is looking for an Executive Assistant to provide exceptional administrative and accounting support to our client's team. This Executive Assistant role demands a highly organized, detail-oriented individual who excels at managing schedules, coordinating activities, and maintaining effective communication channels. The ideal candidate will anticipate needs, ensure operational efficiency, and uphold strict confidentiality. Responsibilities:<ul><li>Coordinate schedules, manage calendars, and prioritize tasks to support the team's objectives.</li><li>Organize travel arrangements, including booking accommodations, transportation, and meals.</li><li>Handle sensitive communications and ensure the timely flow of information to senior executives.</li><li>Maintain accurate records and oversee the documentation of important files.</li><li>Assist with basic accounting functions such as bookkeeping, invoice processing, and expense tracking using QuickBooks.</li><li>Prepare financial reports and ensure compliance with billing requirements.</li><li>Develop and implement organizational systems to streamline processes and improve efficiency.</li><li>Collaborate with team members to meet deadlines and achieve company goals.</li></ul>
2026-04-06T18:18:44Z

Administrative Assistant

Abernathy, TX
onsite
Temporary / Contract
18.63 - 21.57 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in Abernathy, Texas. This long-term contract position involves providing vital support to a construction jobsite, ensuring smooth daily operations in a fast-paced environment. The role offers the opportunity to engage with diverse team members, manage essential supplies, and oversee various administrative tasks. Responsibilities: • Serve as the primary administrative support on a bustling construction jobsite, ensuring efficiency in daily operations. • Coordinate with jobsite personnel, delivery drivers, and catering services to maintain seamless workflows. • Manage office supply inventory and handle procurement to ensure the workspace remains well-equipped. • Oversee email correspondence and provide timely responses to inquiries from team members and external stakeholders. • Perform data entry tasks with precision and maintain organized records for easy access and reference. • Utilize Microsoft Word and Outlook to create and manage documents and communications. • Greet visitors, answer phone calls, and provide receptionist support as needed. • Assist in scheduling and maintaining calendars for meetings and other jobsite activities. • Adapt to changing priorities and tasks in a dynamic, quick-paced environment. • Ensure compliance with company policies and procedures in all administrative activities.
2026-04-20T14:18:52Z

Part-Time Office Assistant

Jackson, MI
onsite
Temporary to Hire
20.00 - 23.00 USD / Hourly
We are seeking a dedicated Part-Time Office Administrator to join our team in Jackson, Michigan. This position offers flexible scheduling, preferably: Tuesday, Wednesday, Friday (8:00 AM – 4:00 PM), or 5 days per week (9:00 AM – 2:00 PM). The ideal candidate is detail-oriented, comfortable with numbers, and enjoys working in a dynamic office environment that supports drivers, warehouse staff, and customers. Responsibilities:<ul><li>Answer incoming phone calls, assist customers, and direct inquiries to the appropriate contacts.</li><li>Produce banners using the in-house banner machine according to company specifications.</li><li>Enter, reconcile, and verify data related to can/bottle returns (UBCRs) and ensure balances align with order records and spreadsheets.</li><li>Use company order-entry forms in Encompass to process customer orders and encourage the adoption of online ordering.</li><li>Perform basic data entry and simple math calculations to support reporting and audits.</li><li>Maintain accurate records and assist with administrative tasks as needed.</li><li>Organize and categorize information to streamline retrieval for management and operational needs.</li><li>Adapt to new tools and processes as required to enhance team efficiency.</li></ul>
2026-04-17T17:59:00Z

Administrative Assistant/Receptionist

Lancaster, PA
onsite
Permanent / Full Time
50000.00 - 60000.00 USD / Yearly
Financial Services Administrative Assistant / ReceptionistLocation: [Insert City, State]Schedule: OnsiteEmployment Type: Full-TimeSalary: [Insert Salary Range]Overview:We are seeking a polished and detail‑oriented Administrative Assistant/Receptionist to support a busy financial services office. This role is the first point of contact for clients and provides essential administrative, scheduling, and operational support to the internal team.Responsibilities:<ul><li>Greet clients and visitors; manage front desk operations with a professional and welcoming demeanor</li><li>Answer and route incoming calls; handle general inquiries</li><li>Manage calendars, schedule meetings, and support office workflow</li><li>Prepare client documents, correspondence, and meeting materials</li><li>Maintain organized records and assist with data entry and file management</li><li>Support financial advisors and office staff with administrative tasks</li><li>Coordinate mail, scanning, supplies, and office logistics</li><li>Ensure confidentiality of client and company information at all times</li></ul>
2026-03-31T14:08:47Z

Administrative Assistant

Baton Rouge, LA
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for an Administrative Assistant to join our team on a short-term basis in Baton Rouge, Louisiana. This part-time position is ideal for someone who excels in providing clerical support, managing data entry tasks, and assisting with general administrative responsibilities. You will work closely with the Project Manager to ensure smooth operations during a leave period. Responsibilities: • Perform accurate data entry to maintain records and documentation. • Match and process invoices for timely completion. • Provide general administrative support to assist daily operations. • Collaborate with the Project Manager to address questions and receive training as needed. • Manage and organize files and records for efficient access. • Utilize Microsoft Word and Excel to create and edit documents. • Handle basic clerical duties, including answering phones and managing correspondence. • Ensure all tasks are completed within designated timeframes. • Maintain an organized workspace. • Assist with additional administrative tasks as required.
2026-04-17T21:48:42Z

Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Join a well-established law firm as an Administrative Assistant in Honolulu. You’ll provide essential administrative support to attorneys and clients, ensuring efficient daily operations. Preference is given to Hawaii residents due to on-site work requirements. Please call us at 808-531-0800 to apply. Responsibilities:<ul><li>Answer telephones, direct calls, and manage attorney calendars</li><li>Greet clients and assist with client intake and document management</li><li>Prepare and edit correspondence, reports, and legal documents</li><li>Organize and maintain files, both physical and electronic</li><li>Coordinate meetings, conference calls, and travel arrangements</li><li>Support billing and time entry processes</li><li>Deliver outstanding customer service to clients and internal staff</li></ul>
2026-04-10T21:33:43Z

Administrative Assistant

Reno, NV
onsite
Temporary to Hire
23.00 - 25.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a Contract to permanent position in Reno, Nevada. In this role, you will provide essential support to leadership, instructors, and apprentices by managing administrative tasks, coordinating events, and facilitating communication. This position requires excellent organizational skills, professionalism, and the ability to multitask effectively in a dynamic environment. Responsibilities:• Maintain and organize confidential records for apprentices and companies, including archiving and scanning documents.• Perform data entry tasks and ensure accurate documentation within the system.• Oversee office supply inventory and maintain a tidy and functional front office.• Coordinate logistics for events such as committee meetings, luncheons, and other special gatherings.• Retrieve signatures, manage payroll-related documentation, and handle mail and check processing.• Assist with IT troubleshooting, website updates, and graphic design for promotional materials.• Facilitate recruitment by attending outreach events, processing applications, and describing program details to candidates.• Coordinate training by scheduling classes, maintaining attendance records, and issuing certificates of completion.
2026-04-06T17:23:46Z

Administrative Assistant

Los Angeles, CA
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Los Angeles, California. In this long-term contract role, you will play a vital part in ensuring smooth daily operations by managing administrative tasks and maintaining organizational efficiency. This position is ideal for someone who excels in multitasking and thrives in a dynamic work environment. Responsibilities: • Provide comprehensive administrative support to the team, ensuring tasks are completed efficiently and accurately. • Maintain and organize filing systems to ensure easy access to important documents. • Handle the processing, sorting, and distribution of incoming and outgoing mail. • Assist with shipping and receiving tasks, including preparing packages and coordinating deliveries. • Answer inbound calls professionally and direct inquiries to the appropriate departments. • Perform data entry tasks to update and maintain accurate records. • Take on receptionist duties, such as greeting visitors and managing front desk operations. • Support various office functions to ensure seamless day-to-day activities.
2026-04-14T22:48:44Z

Administrative Assistant

Oakland, CA
onsite
Temporary / Contract
23.00 - 26.00 USD / Hourly
Administrative AssistantSupport daily office operations by providing high-quality administrative services to staff and clients.Job Responsibilities:<ul><li>Manage schedules, meetings, and travel arrangements.</li><li>Prepare reports, presentations, and correspondence.</li><li>Maintain filing systems and office supplies.</li><li>Greet visitors and respond to inquiries.</li></ul>
2026-04-10T22:33:45Z

Administrative Assistant

Rochester, NY
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in Rochester, New York. In this role, you will provide essential support to ensure smooth day-to-day office operations and deliver excellent service to both internal teams and external clients. This is a great opportunity for someone who thrives in a fast-paced administrative environment. Responsibilities: • Manage incoming calls, respond to inquiries, and route calls to the appropriate departments. • Perform accurate data entry tasks, ensuring all records and databases are updated and maintained. • Provide administrative support, including preparing correspondence, scheduling meetings, and organizing documents. • Welcome and assist visitors, ensuring a courteous and friendly front-office experience. • Coordinate and manage office supplies, ensuring that inventory is well-stocked and organized. • Maintain and update client and internal databases to ensure information is current and accessible. • Assist in creating reports, presentations, and other documents as needed. • Support internal teams with various administrative tasks to ensure operational efficiency. • Handle sensitive information with confidentiality and professionalism. • Collaborate with team members to streamline workflows and improve administrative processes.
2026-04-06T13:48:42Z

Administrative Assistant

San Antonio, TX
onsite
Temporary / Contract
19.00 - 21.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a contract basis in San Antonio, Texas. In this role, you will provide comprehensive administrative support, focusing on human resources and payroll functions, compliance, and employee engagement initiatives. This position is ideal for a highly organized individual with strong communication skills and a proactive approach to problem-solving. Responsibilities: • Coordinate recruitment activities for hourly positions, including job postings, outreach to workforce organizations, candidate screening, and conducting pre-employment assessments. • Facilitate onboarding and orientation programs for new hires, ensuring a seamless transition into the organization. • Maintain accurate and secure employee records, including personnel files, medical files, and I-9 documentation, in compliance with retention policies. • Monitor and track employee attendance, process disciplinary actions when necessary, and prepare attendance-related reports. • Oversee payroll coding and ensure accurate classification of hourly employees by job, shift, and department. • Serve as a resource for employee benefits, assisting with open enrollment and resolving benefits-related issues. • Manage unemployment claims, participate in appeal hearings, and handle related administrative tasks. • Organize and coordinate facility events, such as employee recognition programs, safety initiatives, and holiday celebrations. • Prepare and deliver presentations on workplace policies, procedures, and rules to employees and contractors. • Support finance functions, including payroll processing and administrative tasks related to plant operations.
2026-04-09T13:28:43Z

Administrative Assistant

Lee, NH
onsite
Temporary to Hire
20.00 - 22.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Lee, New Hampshire. This is a Contract to permanent position where you will play a vital role in supporting daily administrative operations and ensuring the smooth handling of shipping documentation, including international shipments. The ideal candidate is highly organized, adaptable, and capable of managing multiple tasks effectively. Responsibilities:<ul><li>Administrative experience (data entry, front desk)</li><li>Experience with shipping docs, including international</li><li>Organized and able to juggle multiple tasks</li><li>Strong communication skills</li><li>Proficient in Microsoft Office</li><li>Works well independently and on a team</li><li>Knowledge of international shipping</li><li>Detail-oriented and accurate</li></ul>
2026-04-22T21:14:00Z

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