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723 results for Administrative Assistant in Secondary

Administrative Assistant

Glenmont, NY
onsite
Temporary / Contract
20.00 - 22.00 USD / Hourly
We are looking for a highly organized and detail-oriented Administrative Assistant to join our team in Glenmont, New York. In this long-term contract role, you will work closely with the accounting and finance department to ensure smooth operations and accurate financial record-keeping. This position is ideal for someone who thrives in a collaborative environment and enjoys multitasking between administrative and accounting responsibilities. Responsibilities: • Support accounts payable and accounts receivable processes by managing invoices and payments. • Accurately input financial transactions, invoices, and receipts into accounting software. • Organize and maintain financial records, ensuring all documentation is up to date. • Create detailed reports, spreadsheets, and summaries to assist management in decision-making. • Address vendor and client inquiries regarding billing and payment issues in a timely and attentive manner. • Welcome visitors to the office, directing them to the appropriate personnel as needed. • Coordinate meetings, handle correspondence, and provide administrative support to office staff and management. • Perform data entry tasks to ensure the accuracy of financial and administrative records. • Assist with general office duties, including answering inbound calls and managing schedules.
2026-04-22T15:13:51Z

Administrative Assistant

Fresno, CA
onsite
Temporary / Contract
18.00 - 20.00 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Fresno, California. This long-term Part Time contract position is ideal for someone with strong organizational skills and a passion for providing exceptional support in a fast-paced environment. The role involves a mix of administrative tasks, client interaction, and social media management. Schedule: Monday, Tuesday, Thursday and Friday 8am-2pm (will potentially move to full time) Responsibilities:• Welcome clients warmly and assist them with placing orders, ensuring a positive experience.• Perform extensive data entry tasks with accuracy and efficiency to maintain records and databases.• Create engaging social media posts to promote company initiatives and improve online presence.• Handle inbound calls professionally, addressing inquiries and directing calls appropriately.• Manage receptionist duties, including scheduling appointments and maintaining the front desk area.• Coordinate administrative office tasks to support daily operations and ensure smooth workflow.• Utilize advanced computer skills to perform tasks effectively and troubleshoot minor technical issues.• Collaborate with team members to implement advertising strategies across social media platforms.
2026-04-08T16:34:09Z

Administrative Assistant

Roseland, NJ
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to provide operational and office support for a residential real estate company in Roseland, New Jersey. In this role, you will contribute to the efficient functioning of multiple apartment communities by ensuring smooth communication and organized workflows. Your efforts will play a key part in supporting both property teams and corporate operations. Responsibilities: • Manage and maintain organized files, calendars, reports, and office supplies to ensure seamless daily operations. • Assist in handling leasing and resident documentation, including move-in/move-out processes, notices, and communication. • Update and monitor trackers for work orders, renewals, compliance documents, and portfolio-wide reports. • Coordinate schedules, meetings, events, and logistics for property-related activities. • Maintain accurate records and support the preparation of compliance and audit documentation. • Respond to resident inquiries promptly and provide excellent customer service. • Facilitate communication between property teams and corporate staff to ensure efficient workflows. • Monitor office inventory and order supplies as needed to maintain a well-equipped workspace. • Assist with general administrative tasks, including answering inbound calls and data entry. • Support special projects and initiatives as assigned by management.
2026-04-22T19:38:49Z

Administrative Assistant

Long Beach, CA
onsite
Temporary to Hire
18.21 - 21.09 USD / Hourly
We are looking for an Administrative Assistant to support property management and leasing operations in Long Beach, California. This contract opportunity is ideal for someone who is comfortable in a busy housing environment and can keep administrative processes organized, accurate, and responsive. The role requires experience with Yardi, strong document management skills, and familiarity with affordable housing compliance and resident services. Responsibilities: • Provide day-to-day administrative coordination for property management and leasing activities, ensuring office tasks are completed accurately and on time. • Manage resident and tenant documentation, including lease files, recertification records, and compliance-related paperwork. • Assist with leasing workflow by supporting applications, resident communications, move-in preparation, and move-out processing. • Enter, update, and maintain resident, leasing, and property data within Yardi with a high level of accuracy. • Monitor important dates such as lease expirations, annual recertifications, and required compliance submissions to help keep operations on schedule. • Prepare routine reports, letters, notices, and other business documents needed by the site and management teams. • Respond to inbound calls and general office inquiries in a courteous and helpful manner, directing questions and providing administrative support as needed. • Work closely with on-site staff, property managers, and outside partners to maintain efficient office operations and support affordable housing program requirements.
2026-04-24T22:28:46Z

Administrative Assistant

Beavercreek, OH
onsite
Temporary to Hire
19.00 - 22.00 USD / Hourly
We are looking for a detail-oriented and proactive Administrative Assistant to join our team in Beavercreek, Ohio. In this Contract to permanent role, you will play a vital part in ensuring smooth administrative operations while fostering positive relationships with members. This position offers an excellent opportunity for someone who excels in customer service, organizational tasks, and effective communication. Responsibilities:• Welcome and assist members, ensuring a positive and attentive experience.• Perform data entry and maintain accurate records in organizational systems.• Upload and organize documents to support administrative processes.• Address member inquiries and concerns, providing timely and effective resolutions.• Update and maintain databases and member accounts with accuracy.• Serve as the first point of contact, representing the company with strong communication skills.• Handle filing and other administrative tasks to support daily operations.• Collaborate with the team to plan and assist with evening seminars as needed.• Utilize technology tools such as Microsoft Word and Excel to complete tasks efficiently.• Contribute to building strong member relationships through excellent service and problem-solving. For immediate consideration, call 937.224.8326
2026-04-24T17:38:43Z

Sr. Administrative Assistant

Little Rock, AR
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for a highly organized Sr. Administrative Assistant to support daily business operations in Little Rock, Arkansas. This Long-term Contract position is ideal for someone who can manage complex scheduling, coordinate travel, and keep administrative processes running efficiently. The role also involves preparing documentation, supporting operational needs, and helping maintain accurate records for compliance and import/export activities. Responsibilities: • Coordinate executive and team calendars, prioritize scheduling needs, and resolve conflicts to keep meetings and deadlines on track. • Arrange business travel plans, including itineraries, transportation, lodging, and related logistics for internal staff. • Provide day-to-day administrative support by preparing correspondence, organizing records, and handling routine office coordination tasks. • Set up and manage conference calls and meeting logistics, ensuring participants, materials, and timing are aligned. • Prepare, review, and maintain analysis and reporting documents to support business decisions and operational planning. • Assist with compliance-related recordkeeping by organizing required documentation and helping ensure files remain current and accurate. • Support import and export documentation processes by collecting, preparing, and tracking required paperwork. • Contribute to operations support activities by monitoring administrative workflows and responding to internal coordination needs.
2026-04-24T18:23:43Z

Senior Administrative Assistant

Honolulu, HI
onsite
Temporary / Contract
26.00 - 28.00 USD / Hourly
Our client is seeking a Senior Administrative Assistant to provide advanced administrative support to department leadership and staff. This role requires excellent organizational abilities, professionalism, and the ability to manage a high volume of communication and scheduling needs. Candidates must have experience with phones and a strong commitment to providing excellent customer service to students, faculty, and visitors. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities<ul><li>Provide senior-level administrative support to leadership and departmental teams</li><li>Answer and route phone calls, respond to inquiries, and greet visitors professionally</li><li>Coordinate calendars, meetings, events, and travel arrangements</li><li>Draft correspondence, reports, and presentation materials</li><li>Maintain files, records, and department documentation</li><li>Track deadlines, process forms, and support internal reporting needs</li><li>Assist with office procedures and help improve administrative workflows</li><li>Support special projects and cross-functional team initiatives</li></ul>
2026-04-24T21:28:46Z

Administrative Assistant

Midland, TX
onsite
Temporary to Hire
19.79 - 22.91 USD / Hourly
We are looking for an Administrative Assistant to join our team in Midland, Texas. In this role, you will provide essential support to ensure smooth daily operations while maintaining high levels of organization and efficiency. This is a Contract to permanent position, ideal for someone seeking a dynamic opportunity in the oil and gas industry. Responsibilities: • Handle incoming calls professionally and route them to the appropriate personnel. • Perform accurate data entry to maintain organized records and databases. • Manage daily mail operations, including sorting, distributing, and processing outgoing and incoming mail. • Assist in maintaining an efficient mailroom and ensure timely delivery of department mail. • Coordinate email correspondence and ensure communications are clear and effectively managed. • Support administrative tasks such as scheduling meetings, preparing reports, and maintaining documentation. • Greet visitors and act as the first point of contact for inquiries, ensuring a welcoming environment. • Uphold organizational standards by maintaining a clean and orderly office space. • Collaborate with team members to streamline office operations and enhance workflow. • Ensure all administrative duties are completed promptly and accurately.
2026-04-17T22:33:46Z

Administrative Assistant

Forney, TX
onsite
Temporary to Hire
18.00 - 19.50 USD / Hourly
We are looking for a Part Time (20-25 hours a week) Administrative Assistant to join our team in Forney, Texas. This is a contract position with the potential for long-term employment, offering an excellent opportunity for candidates seeking career growth. The role involves a variety of administrative and customer service tasks to support daily operations effectively. Responsibilities:• Handle incoming and outgoing calls to assist customers with inquiries and account-related concerns.• Process customer payments accurately and ensure proper documentation.• Create and manage customer accounts, ensuring data is entered correctly and updated as needed.• Scan, organize, and save important documents in digital formats for easy accessibility.• Provide excellent customer service by addressing questions and resolving issues promptly.• Maintain accurate records of transactions and account activities.• Communicate effectively through email correspondence to provide updates and follow-ups.• Support the billing process by learning and utilizing the company’s billing program.• Collaborate with team members to ensure smooth administrative operations.• Uphold a high standard of professionalism and confidentiality when handling sensitive information.
2026-04-16T19:18:46Z

Senior Administrative Assistant

San Diego, CA
remote
Temporary / Contract
28.00 - 32.00 USD / Hourly
About the Role: A well-established financial services firm is seeking a highly organized and proactive Senior Administrative Assistant to support senior leadership and ensure the smooth day-to-day operations of the office. This role requires a high level of professionalism, discretion, and attention to detail, along with the ability to manage multiple priorities in a fast-paced, client-focused environment.Key Responsibilities:<ul><li>Provide high-level administrative support to executives and senior team members, including complex calendar management and meeting coordination</li><li>Prepare and edit correspondence, reports, presentations, and client-facing materials</li><li>Coordinate internal and external meetings, including logistics, agendas, and follow-up actions</li><li>Manage travel arrangements, expense reports, and reimbursements</li><li>Serve as a point of contact for clients, vendors, and internal stakeholders, maintaining a professional and polished presence</li><li>Maintain and organize confidential files, documents, and records</li><li>Assist with project coordination, tracking deadlines, and ensuring deliverables are met</li><li>Support office operations, including ordering supplies and coordinating with vendors as needed</li><li>Help onboard new employees and provide administrative support to team initiatives</li><li>Ensure compliance with company policies and financial industry regulations</li></ul>
2026-04-24T21:28:46Z

Administrative Assistant

Dayton, OH
onsite
Temporary to Hire
24.65 - 29.70 USD / Hourly
We are looking for an organized and detail-oriented Administrative Assistant to join our team in Dayton, Ohio. This role is ideal for someone who thrives in a fast-paced environment, enjoys client interaction, and excels in managing schedules and administrative tasks. As a Contract to permanent position, this opportunity offers the potential for long-term growth and stability within our organization. Responsibilities:• Coordinate and maintain schedules for multiple team members, ensuring appointments and meetings are seamlessly managed.• Handle incoming calls, providing a welcoming and attentive experience while directing inquiries to appropriate team members.• Maintain and organize client files, ensuring all documents are accurately stored and easily accessible.• Assist with document management tasks, including uploading and maintaining files in the firm’s database.• Schedule and confirm client appointments, ensuring all details are accurately communicated.• Manage the firm's master calendar, keeping track of deadlines, meetings, and events.• Support client communications by preparing and sending correspondence, such as sympathy cards and other mailings.• Organize meetings and facilitate connections between team members for calls and discussions.• Provide general administrative support to ensure smooth day-to-day operations. For immediate consideration, call 937.224.8326.
2026-03-25T19:29:04Z

Administrative Assistant

Miami, FL
remote
Temporary / Contract
- USD / Hourly
We are seeking a highly organized and detail-oriented Administrative Assistant to support a fast-paced architecture firm. This role is ideal for someone who thrives in a structured, deadline-driven environment and is comfortable managing multiple priorities while maintaining a high level of professionalism. This position requires a proactive individual who can anticipate needs, communicate effectively with internal teams and external partners, and operate with a strong sense of accountability. Key Responsibilities<ul><li>Provide day-to-day administrative support to project teams and leadership</li><li>Manage calendars, schedule meetings, and coordinate internal and external communications</li><li>Prepare, format, and maintain project documentation and reports</li><li>Assist with contract documentation, proposals, and project tracking</li><li>Coordinate with vendors, clients, and internal departments to ensure smooth operations</li><li>Maintain organized filing systems (digital and physical)</li><li>Support office operations and ensure deadlines are consistently met </li></ul>
2026-04-16T18:34:10Z

Administrative Assistant

San Rafael, CA
onsite
Temporary / Contract
18.21 - 21.09 USD / Hourly
We are looking for an Administrative Assistant to join our team in San Rafael, California. This contract position is ideal for someone who is detail-oriented, thrives in a dynamic environment, and enjoys providing exceptional support to staff, residents, and visitors. The role is vital in ensuring smooth daily operations and maintaining a welcoming atmosphere within the organization. Responsibilities: • Answer and transfer incoming calls, ensuring callers receive accurate information or are directed to the appropriate department. • Provide guidance and assistance to residents, staff, guests, and vendors in a courteous and friendly manner. • Sort and distribute mail efficiently, ensuring timely delivery within the organization. • Oversee the ordering and inventory of office supplies, including paper, forms, and other materials. • Welcome all visitors to the community, offering information and assistance to create a positive impression. • Collaborate with supervisors on assigned tasks to support the organization's goals. • Maintain a positive and respectful environment in conduct and appearance. • Anticipate the needs of residents, employees, and guests, responding promptly and enthusiastically. • Uphold accountability and ensure interactions reflect the organization's hospitality values.
2026-04-20T15:04:54Z

Administrative Assistant

Minneapolis, MN
onsite
Temporary / Contract
20.00 - 24.00 USD / Hourly
Our company is seeking a motivated and experienced Administrative Assistant to join our team. As the first point of contact for our organization, you will serve as a resource and leader supporting office personnel and ensuring efficient office operations. This is a dynamic role that requires strong management practices, excellent administrative abilities, and the flexibility to adapt to evolving priorities. Key Responsibilities:<ul><li>Serve as the primary point of contact for office visitors and callers, greeting individuals in person and over the phone with professionalism.</li><li>Maintain a high level of confidentiality and uphold company standards of professionalism in all interactions.</li><li>Organize and manage complex clerical tasks independently, prioritizing and executing multiple assignments to meet strict deadlines.</li><li>Maintain adequate inventory of office equipment and supplies, coordinating purchases as needed.</li><li>Request bids for necessary office and site items (e.g., cleaning services, dumpsters, construction supplies) as required.</li><li>Accurately code general office and project invoices, process them through workflow, and manage employee voucher reports.</li><li>Coordinate check requests for approval and payment; manage subcontractor bidding lists and electronic project files.</li><li>Support project-specific subcontractor and vendor-related accounting and administrative tasks for multiple projects, including data entry.</li><li>Arrange and coordinate work meeting meals and provide general administrative support to personnel.</li><li>Foster effective, positive communication with staff, vendors, subcontractors, and visitors.</li><li>Perform additional duties as assigned.</li></ul>
2026-04-10T19:08:44Z

Administrative Assistant (Nonprofit)

Miami, FL
onsite
Temporary to Hire
- USD / Hourly
Administrative Assistant (Nonprofit | On-Site) A mission-driven organization is seeking an Administrative Assistant to support daily operations and help keep programs running smoothly. This role is ideal for someone organized, detail-oriented, and passionate about supporting a meaningful cause. <ul><li>Provide general administrative support (calls, emails, scheduling)</li><li>Maintain organized files, records, and documentation</li><li>Assist with data entry, reports, and program tracking</li><li>Support coordination of meetings, events, and outreach efforts</li><li>Communicate with internal teams, vendors, and community partners</li></ul>
2026-04-11T21:28:43Z

Administrative Assistant

Nashville, TN
remote
Temporary / Contract
21.00 - 22.28 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Nashville, Tennessee. This is a long-term contract position that combines both onsite and remote work, offering a dynamic and flexible environment. The role involves supporting critical systems, delivering training, and contributing to continuous improvement initiatives while maintaining strong organizational and communication skills. Responsibilities:• Review and process submitted materials to ensure they meet accuracy and compliance standards.• Organize, maintain, and update documents and records within assigned systems.• Route workflow items for review and approval to support operational processes.• Manage routine communications, notifications, and status updates to stakeholders.• Follow up on pending tasks or requests to ensure timely completion.• Monitor operational metrics and provide reports as needed.• Compile and prepare data for routine and ad hoc reporting requirements.• Develop and maintain system documentation, guides, and reference materials.• Provide user training, support, and guidance on processes and system functionality.• Investigate and troubleshoot workflow or process issues to ensure smooth operations.
2026-04-02T17:58:46Z

Administrative Assistant

Seattle, WA
remote
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for a dedicated Administrative Assistant to provide virtual support to a nonprofit organization based in Seattle, Washington. This part-time contract role requires up to 10 hours of work per week through the end of June. The position offers flexible scheduling and involves assisting with administrative tasks that contribute to the organization's mission of supporting children’s initiatives. Responsibilities: • Coordinate and manage calendars, including scheduling virtual meetings and events. • Perform basic administrative duties to support day-to-day operations. • Utilize online calendaring tools to ensure efficient scheduling and organization. • Communicate effectively with team members in a remote work environment. • Provide prompt responses to inbound calls and inquiries. • Maintain accurate records and perform data entry tasks as needed. • Assist with receptionist duties, including handling virtual correspondence. • Collaborate with team members to support mission-driven projects focused on children’s initiatives.
2026-03-31T15:58:46Z

Administrative Assistant

Monterey Park, CA
onsite
Temporary / Contract
22.80 - 24.20 USD / Hourly
We are looking for an Administrative Assistant to support day-to-day operations for a development and fundraising team in California. This Long-term Contract position is ideal for someone who can manage communications, maintain accurate records, and keep schedules organized in a fast-paced work environment. The right candidate will bring strong administrative judgment, strong customer service skills, and confidence using Microsoft Office tools to support internal coordination and external outreach. Responsibilities: • Manage incoming phone calls and email inquiries, providing clear responses and directing requests to the appropriate contacts. • Coordinate calendars, schedule meetings, and arrange appointments to support team priorities and deadlines. • Enter, update, and maintain records with accuracy while ensuring information is organized and easy to access. • Prepare routine correspondence, reports, presentations, and other administrative documents using Microsoft Word, Excel, PowerPoint, and Outlook. • Support outreach efforts by handling both inbound and outbound communications with courtesy. • Assist with general office coordination, including tracking tasks, following up on action items, and helping maintain efficient daily workflows. • Work closely with internal stakeholders to support administrative needs related to development and fundraising activities.
2026-04-23T22:13:47Z

Administrative Assistant

State College, PA
onsite
Permanent / Full Time
43000.00 - 54000.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to support a busy legal office. This position plays an important role in keeping daily operations organized by assisting attorneys, paralegals, and administrative team members with a wide range of clerical and office coordination tasks. The ideal candidate is detail-oriented, dependable, and comfortable managing competing priorities in a client-facing environment. Responsibilities:• Coordinate shared meeting spaces, prepare rooms for appointments and gatherings, and restore spaces after use.• Welcome visitors and clients courteously while helping create a positive and organized front-office experience.• Track incoming courier packages and other external deliveries to ensure accurate records and timely distribution.• Receive, sort, and circulate faxed materials, mailings, and other office communications as needed.• Support file organization by copying documents, scanning records, and maintaining both physical binders and electronic files.• Enter and update information in records management systems with a high level of accuracy and consistency.• Monitor office inventory, replenish workplace and hospitality supplies, and assist with ordering when needed.• Help with clerical and administrative tasks such as document formatting, calendar coordination, billing review support, expense processing, client intake activities, and outgoing mail or print projects.• Provide assistance with internal events and client meetings, including arranging refreshments, room setup, and cleanup responsibilities.
2026-04-22T23:34:05Z

Executive Assistant

Honolulu, HI
onsite
Temporary / Contract
27.00 - 29.00 USD / Hourly
Our healthcare client is seeking a highly organized Executive Assistant to provide administrative and operational support to senior leadership. This role requires strong communication skills, sound judgment, and the ability to manage multiple priorities in a fast-paced environment. The ideal candidate will have experience handling phones, coordinating schedules, and delivering excellent customer service to internal and external stakeholders. Due to the nature of the work and onsite requirements, preference will be given to Hawaii residents. Applicants should be able to reliably commute or reside within the region to meet business needs. All qualified applicants are encouraged to apply by calling us at 808-531-0800. Responsibilities<ul><li>Provide high-level administrative support to executive leadership</li><li>Manage calendars, meetings, travel arrangements, and expense reporting</li><li>Screen and direct phone calls and email correspondence professionally</li><li>Prepare reports, presentations, and meeting materials</li><li>Coordinate confidential documents and maintain accurate records</li><li>Serve as a point of contact for staff, vendors, and business partners</li><li>Assist with special projects and help track deadlines and priorities</li><li>Support office operations and ensure smooth day-to-day workflow</li></ul>
2026-04-24T21:18:44Z

Administrative Assistant

Fort Myers, FL
onsite
Temporary / Contract
19.95 - 23.10 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team on a long-term contract basis in Fort Myers, Florida. In this role, you will provide essential support to ensure smooth operations within the investment banking sector. You will work closely with team members and clients, handling administrative tasks with precision and a high standard of quality. Responsibilities: • Create, edit, and maintain various documents, spreadsheets, files, and presentations to support business needs. • Manage calendars and coordinate meetings, including organizing logistics and ensuring timely communication. • Oversee database management, ensuring data accuracy and accessibility for team members. • Facilitate client interactions and provide exceptional service to maintain strong relationships. • Handle email correspondence and respond to inquiries in a timely and thorough manner. • Perform special projects as assigned, ensuring deadlines and quality standards are met. • Schedule appointments and manage time-sensitive tasks efficiently. • Answer inbound and outbound calls, providing accurate information and support. • Utilize Microsoft Office tools such as Word, Excel, Outlook, and PowerPoint to complete tasks effectively.
2026-03-27T19:44:20Z

Administrative Assistant

Baytown, TX
onsite
Permanent / Full Time
55000.00 - 72800.00 USD / Yearly
We are looking for a detail-oriented Administrative Assistant to join our client's team in Baytown, Texas. In this role, you will provide essential support in logistics, scheduling, and customer service, ensuring smooth and efficient daily operations. If you have strong organizational skills and a passion for delivering excellent service, this is a great opportunity to make a meaningful impact. Responsibilities:• Manage schedules, coordinate calendars, and arrange meetings for staff and leadership.• Prepare, proofread, and distribute various documents, including reports and presentations.• Maintain organized filing systems and handle confidential records securely.• Support logistics operations by coordinating shipments, tracking deliveries, and managing supply orders.• Communicate effectively with vendors and carriers to address shipping or delivery concerns.• Process purchase orders, invoices, and receipts for supplies and equipment.• Provide exceptional customer service by addressing inquiries and resolving issues for both internal and external stakeholders.• Monitor and follow up on customer orders, shipments, and product returns.• Collaborate with cross-functional teams to ensure seamless office and logistics operations.• Oversee office supply inventory and ensure timely replenishment to support daily activities.
2026-04-23T20:43:45Z

Part Time Administrative Assistant

Novato, CA
onsite
Temporary / Contract
20.00 - 25.00 USD / Hourly
We are looking for a dedicated Part-Time Administrative Assistant to join a small team supporting the operations of a residential community in Novato, California. This role involves a mix of administrative, financial, and event-related tasks, making it ideal for someone who is detail-oriented and enjoys variety in their work. As this is a long-term contract position, we seek a reliable and detail-oriented individual who thrives in a dynamic, collaborative environment. Responsibilities: • Maintain and organize extensive filing systems, ensuring documentation is audit-ready. • Draft letters, prepare correspondence, and handle general communication tasks. • Manage the issuance and tracking of gate cards for boat ramp access. • Process and record checks as part of banking functions, excluding QuickBooks-related tasks. • Assist with audit preparation activities, particularly during February. • Create and distribute community newsletters using provided content. • Handle routine office tasks such as printing, scanning, and mailing. • Provide support to the Board of Directors, including meeting preparation and coordination. • Assist with planning and monitoring community events, which may occasionally require evening or weekend availability. • Contribute to special projects and miscellaneous administrative duties as needed.
2026-04-09T23:43:44Z

Sr. Administrative Assistant

Portsmouth, NH
onsite
Temporary / Contract
22.00 - 25.00 USD / Hourly
We are looking for an experienced Sr. Administrative Assistant to support day-to-day office operations in Portsmouth, New Hampshire. This contract position is a contract position. 3-6 months. Responsibilities: • Manage complex calendars, schedule appointments, and adjust priorities to keep leaders and teams on track. • Provide high-level administrative support by preparing correspondence, maintaining records, and handling routine office coordination. • Arrange business travel, including transportation, lodging, and itinerary planning, while ensuring details are communicated clearly. • Organize and maintain export and import documentation with accuracy and attention to compliance-related requirements. • Coordinate conference calls and meetings by securing times, distributing invitations, and preparing materials as needed. • Track important deadlines, follow up on pending action items, and help ensure timely completion of administrative tasks. • Support cross-functional communication by relaying updates, responding to inquiries, and assisting with general office workflow.
2026-04-22T15:28:58Z

Administrative Assistant III

Cerritos, CA
onsite
Temporary / Contract
24.00 - 35.00 USD / Hourly
We are currently seeking an experienced Administrative Assistant III to support a fast-paced municipal department. This role involves a mix of advanced administrative and analytical responsibilities, supporting daily operations and special projects.Key Responsibilities:<ul><li>Coordinate projects and track departmental budgets and expenditures</li><li>Prepare correspondence, reports, agendas, and meeting minutes</li><li>Process contracts, purchase orders, and related documentation</li><li>Manage records and maintain organized filing systems</li><li>Coordinate meetings and provide general administrative support</li><li>Interact professionally with City staff, consultants, and the public</li></ul>
2026-04-09T17:48:46Z

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