3 results for Office Administration in Seattle, WA

Administrative Assistant

Seattle, WA
onsite
Temporary
19 - 20 USD / Hourly
We are looking for a dedicated Administrative Assistant to join our team in a local office setting. As the first point of contact for visitors and employees, you will play a vital role in maintaining a detail-oriented and welcoming office environment. This is a long-term Administrative Assistant contract position that requires strong organizational and communication skills to support daily operations efficiently. What you get to do every single day:• Welcome and assist visitors at the front desk, ensuring a positive first impression.• Utilize Microsoft Office Suite to create and manage documentation in line with company standards.• Monitor and replenish office, kitchen, and protective equipment supplies to maintain stock levels.• Distribute company assets such as access cards and onboarding kits, and manage reissuance as needed.• Schedule and prepare conference rooms for meetings, ensuring spaces are ready for use.• Collaborate with building security to oversee visitor access and respond to entry requests.• Submit and track facility work orders, coordinating with external vendors for maintenance needs.• Address employee IT and general support inquiries, facilitating communication with the IT team.• Uphold office safety and cleanliness standards across all physical areas.
2026-03-30T00:00:00Z

Administrative Assistant

Pacific, WA
onsite
Contract / Temporary to Hire
23.75 - 25 USD / Hourly
We are looking for a detail-oriented Administrative Assistant to join our team in Pacific, Washington. This is a long-term Contract position offering an excellent opportunity for a motivated individual to provide critical support in administrative and billing functions. The ideal candidate will thrive in a fast-paced environment and demonstrate strong organizational skills, adaptability, and a commitment to excellence. Responsibilities:• Administer contracts and oversee monthly billing processes, including subcontractor billing and job cost calculations for materials, labor, and prevailing wage compliance.• Ensure certified payroll documentation and prevailing wage requirements are accurately processed and maintained.• Enter and code work hours for jobs by state, tracking labor, materials, purchases, and subcontractor costs for precise billing and reporting.• Reconcile purchase orders and vendor invoices, ensuring all records are accurate and up-to-date.• Maintain and organize records related to work orders, job costing, inspections, and billing schedules.• Utilize Timberline (Sage 300) software to manage job costing, reporting, and billing tasks.• Provide administrative support across departments and serve as a liaison between field and office teams.• Prepare monthly job costing reports and generate regular updates for management and the accounting team.• Handle commercial collections, including customer service calls related to invoices, payment inquiries, and report requests.• Monitor project workflows, ensuring tasks are completed on schedule and deadlines are consistently met.
2026-03-27T00:00:00Z

Payroll Administrator

Kent, WA
onsite
Temporary
39.5865 - 45.837 USD / Hourly
We are looking for an experienced Payroll Administrator to join our team on a contract basis in Kent, Washington. This role requires expertise in managing full-cycle payroll processes for multi-state operations and a proven ability to handle complex payroll tasks with precision. If you thrive in a fast-paced environment and have a passion for ensuring payroll accuracy, we invite you to apply. Responsibilities: • Process full-cycle payroll for employees across multiple states, ensuring compliance with local and federal regulations. • Utilize ADP Workforce Now to manage payroll operations efficiently and accurately. • Handle payroll for over 500 employees, maintaining meticulous records and addressing discrepancies. • Administer garnishments and other payroll deductions in accordance with legal requirements. • Verify timekeeping data and resolve any issues related to employee hours or payment discrepancies. • Collaborate with HR and accounting teams to ensure seamless integration of payroll data. • Prepare payroll reports and analytics for management review. • Stay updated on changes to payroll laws and regulations to maintain compliance. • Provide timely responses to employee inquiries regarding payroll, deductions, and related matters. • Support audits and reconciliation processes as needed.
2026-03-26T00:00:00Z