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17 results for Data Entry in Seattle, WA

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25.00 - 27.00 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently. Responsibilities: • Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines. • Review and process rosters, attendance details, and certification documents submitted by employees and field personnel. • Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities. • Prepare standard reports from internal platforms and provide status updates to team members as needed. • Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations. • Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions. • Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review. • Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries. • Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation.
2026-06-02T18:18:43Z

Customer Svc Associate

Redmond, WA
onsite
Temporary / Contract
22.00 - 23.00 USD / Hourly
The role focuses on preparing shipment materials, organizing boxed items, and maintaining reliable processing throughout the workday in an onsite setting. Responsibilities:• Enter shipment and package information into internal shipping systems with a high level of accuracy.• Prepare box identification tags and apply them correctly so items can be sorted and processed efficiently.• Create shipping requests and generate labels needed for outgoing deliveries.• Review domestic and international address details carefully to help ensure packages are routed properly.• Organize, sort, and stage boxed materials according to shipping instructions and operational priorities.• Handle physical movement of packages and materials, including lifting items up to 50 pounds when needed.• Maintain steady productivity, attention to detail, and consistent attendance throughout scheduled onsite shifts.• Work closely with onsite supervisors to address daily shipping support needs and keep tasks moving on schedule.
2026-05-28T15:18:46Z

Accounting Clerk

Tacoma, WA
onsite
Permanent / Full Time
65000.00 - 75000.00 USD / Yearly
We are looking for an Accounting Clerk to support day-to-day financial operations for our team in Tacoma, Washington. This role is ideal for someone who is highly organized, accurate with transactional work, and comfortable managing both payables and receivables in a deadline-driven setting. The position plays an important part in keeping records current, supporting inventory-related accounting activity, and helping maintain reliable financial information across the business. Responsibilities: • Manage vendor billing by reviewing invoices, assigning proper coding, and processing payments within established timelines. • Create and process purchase orders as needed to support operational and accounting activities. • Record and verify raw material usage data, ensuring inventory-related transactions are accurate and up to date. • Partner with plant and operations staff to review production reporting and resolve reconciliation issues. • Set up and maintain work-in-process and finished goods records within the accounting system. • Reconcile employee expense submissions and company credit card activity on a monthly basis. • Prepare customer invoices, apply credit adjustments when appropriate, and issue account statements regularly. • Monitor outstanding receivables, communicate with customers regarding past-due balances, and help resolve account discrepancies.
2026-05-21T17:34:03Z

Human Resources Administrator

Shoreline, WA
onsite
Temporary / Contract
26.91 - 31.16 USD / Hourly
contract Contract HR Administrator Location: Shoreline, WA Schedule: Full-Time | Onsite Hours: Monday–Friday, 8:00am–4:30pm Alternative schedule of four 10-hour shifts may also be considered Assignment Duration: Tentatively June 2026 – August 2026 (Timeline subject to change based on operational needs) We are partnering with an organization in Shoreline, WA that is seeking a detail oriented and detail-oriented contract HR Administrator to support their Human Resources department during a contract assignment this summer. This role will provide administrative and operational HR support across a variety of functions including onboarding, personnel file management, scheduling, benefits support, and employee communication. The ideal candidate will be highly organized, dependable, capable of handling confidential information with discretion, and comfortable working within a fast-paced and detail oriented environment. This is an excellent opportunity for someone with prior HR administrative experience who enjoys supporting internal operations and contributing to a collaborative team environment. Key Responsibilities: Provide administrative support to the Human Resources department Assist with benefits administration support and related employee communications Schedule employee physical wellness examinations and coordinate follow-up as needed Support hiring and onboarding processes, including communication and correspondence with candidates and new hires Maintain personnel files and assist with records retention processes Perform accurate data entry and system updates Support miscellaneous HR and administrative projects and tasks as assigned Provide break and coverage support for the Receptionist position as needed Ensure confidentiality and professionalism in all employee interactions and documentation handling
2026-05-27T21:13:49Z

AP/AR/Billing Specialist

Bellevue, WA
onsite
Permanent / Full Time
85000.00 - 95000.00 USD / Yearly
We are looking for an AP/AR/Billing Specialist to manage a broad range of accounting operations in Bellevue, Washington. This position is well suited for someone who can confidently oversee payables, receivables, invoicing, and reconciliations with strong attention to accuracy and follow-through. The ideal candidate brings a self-directed approach, communicates effectively with vendors and internal partners, and thrives in a collaborative environment that values teamwork and balance. Responsibilities:• Oversee the full cycle of accounts payable activities, including reviewing invoices, entering data accurately, and coordinating timely payments.• Manage accounts receivable processes by tracking outstanding balances, applying payments, and following up on open items as needed.• Prepare and distribute billing in a timely manner, ensuring invoices are accurate, complete, and aligned with client or matter-specific requirements.• Perform regular account reconciliations to resolve discrepancies and maintain reliable financial records.• Maintain vendor relationships by responding to questions, addressing payment issues, and ensuring supporting documentation is properly organized.• Assist with year-end reporting tasks, including preparing and processing Form 1099 documentation in compliance with applicable guidelines.• Support tax-related filings and other routine accounting obligations with a high level of independence and accountability.• Use QuickBooks and related accounting tools to record transactions, update financial information, and produce organized documentation.• Contribute to specialized accounting activities within a legal or client services setting, including work that may involve trust-related records or attorney billing support. The salary range for this position is $85,000 to $95,000. Benefits:Medical/Dental/Vision - 100% paid for employee401k2 weeks PTO11 paid holidays
2026-05-11T22:48:42Z

Administrative Assistant 4_Non-Cleared

Everett, WA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
We are looking for an experienced and dependable Administrative Assistant to serve as the first point of contact for a busy site in Everett, Washington. This Long-term Contract position is ideal for someone who enjoys working with people, stays organized in a fast-paced setting, and can manage front-desk operations with professionalism each day. The role combines receptionist support, visitor coordination, conference room scheduling, and general administrative assistance while working fully on site. Responsibilities:• Welcome guests, contractors, and other visitors, confirm their arrival with internal contacts, and help ensure a smooth check-in experience.• Coordinate visitor documentation, guest wireless access, and badge processing in alignment with site security and trade-related procedures.• Work closely with site security leadership to prepare access credentials for new employees and maintain appropriate entry permissions.• Schedule meeting spaces, organize room readiness, and arrange food service for meetings or events when needed.• Receive incoming mail and deliveries, sort items accurately, and notify team members when materials are ready for pickup.• Complete day-to-day administrative support tasks such as filing, data entry, copying, and scanning reception-related records.• Use Microsoft Office applications and web-based tools to manage communications, calendars, records, and operational tasks.• Support on-site reception coverage throughout the workweek and assist with additional duties as business needs require, including approved overtime when necessary.
2026-05-29T15:54:11Z

CW Appeals Specialist

Mountlake Terrace, WA
remote
Temporary / Contract
21.00 - 21.50 USD / Hourly
Appeals Specialist (Temporary Contract)Location: Remote Schedule: Full-Time | Monday–Friday | 8:00 AM – 4:30 PMDuration: Approximately 3 Months (through September 2026)Pay Rate: $21.50/hourPosition OverviewWe are seeking detail-oriented and customer-focused Appeals Specialists to join a growing healthcare operations team. This fully remote opportunity is ideal for individuals with experience in healthcare administration, claims processing, customer service, or medical office support who enjoy research, problem-solving, and working in a fast-paced environment.In this role, you will support the review, intake, research, and processing of healthcare-related appeals and inquiries while ensuring accuracy, quality, and compliance with established guidelines. Successful candidates will possess strong organizational skills, the ability to manage multiple priorities, and a commitment to delivering high-quality work.Key Responsibilities<ul><li>Review and research incoming correspondence, documentation, and requests to determine appropriate routing and handling</li><li>Enter and maintain appeal cases and related information within internal systems</li><li>Research and validate information using various databases, reference materials, and online resources</li><li>Manage daily workload to meet established productivity, quality, and turnaround time expectations</li><li>Accurately identify and triage expedited appeal requests</li><li>Respond to internal inquiries via phone, email, and instant messaging as needed</li><li>Process authorization-related requests and ensure appropriate documentation is obtained</li><li>Assist with privacy-related activities and documentation requirements</li><li>Support administrative functions including filing, scanning, printing, and document management</li><li>Assist with scheduling activities and other operational support tasks as needed</li><li>Collaborate with team members to achieve departmental goals and service standards</li><li>Perform additional duties as assigned</li></ul> Additional Information<ul><li>Fully remote position</li><li>Equipment provided</li><li>Standard Monday–Friday schedule</li><li>No overtime anticipated</li><li>Opportunity to gain valuable experience within a large healthcare organization</li><li>Collaborative and supportive team environment</li></ul>If you enjoy research, problem-solving, and delivering high-quality work while supporting important healthcare operations, we encourage you to apply.
2026-06-05T20:43:49Z

Administrative Assistant

Kent, WA
remote
Temporary / Contract
22.00 - 24.00 USD / Hourly
Job Description:We are seeking a detail-oriented and dependable Administrative Assistant for a contract opportunity in Kent. This role will support daily office operations and provide administrative assistance to ensure an efficient and organized work environment.Key Responsibilities:<ul><li>Answer and direct incoming calls and respond to general inquiries</li><li>Provide front desk support by greeting visitors and handling correspondence</li><li>Perform data entry, document preparation, and record maintenance</li><li>File, scan, and organize both physical and electronic documents</li><li>Assist with scheduling meetings and managing calendars as needed</li><li>Support internal teams with various administrative and clerical tasks</li><li>Maintain office supplies and assist with general office coordination</li></ul>
2026-05-22T18:33:47Z

Accounts Payable Clerk

Gig Harbor, WA
onsite
Temporary / Contract
19.00 - 22.00 USD / Hourly
We are looking for an Accounts Payable Clerk to support day-to-day payment operations for a Contract assignment based in Gig Harbor, Washington. This role is ideal for someone who is organized, detail-focused, and confident handling high-volume invoice activity with accuracy. You will help maintain timely vendor payments, ensure financial records are properly documented, and contribute to the smooth operation of the accounts payable function. Responsibilities: • Review incoming invoices for completeness, accuracy, and proper supporting documentation before processing • Assign correct accounting codes to invoices and enter payment details into the system with a high level of precision • Prepare and process check runs according to established schedules and internal controls • Match invoices to purchase orders or related records and resolve discrepancies with appropriate teams • Maintain organized accounts payable files and ensure payment records are up to date and easily traceable • Communicate with vendors and internal staff to answer payment questions and follow up on outstanding items • Assist with invoice workflow improvements and support updates to accounts payable procedures when needed
2026-06-05T21:28:47Z

Customer Service

Federal Way, WA
onsite
Temporary / Contract
21.00 - 23.00 USD / Hourly
Job Summary:We are seeking a reliable and customer-focused Customer Service Representative to join a team in Federal Way. This role serves as a key point of contact for customers, providing support, resolving inquiries, and ensuring a positive experience across all interactions.Key Responsibilities:<ul><li>Respond to inbound calls, emails, and inquiries in a timely and professional manner</li><li>Assist customers with questions related to services, accounts, or requests</li><li>Resolve issues efficiently while maintaining a high level of customer satisfaction</li><li>Enter and update customer information accurately in internal systems</li><li>Coordinate with internal teams to address and escalate concerns as needed</li><li>Maintain detailed records of customer interactions and follow-ups</li><li>Support additional administrative or clerical tasks as assigned</li></ul>
2026-05-22T18:54:14Z

Dispatcher

Black Diamond, WA
onsite
Temporary to Hire
28.00 - 30.00 USD / Hourly
**ON SITE** Do you have Service Titan software experience? What about a background in electrical, HVAC, Plumbing or related trades? If so, we are looking for a Service Dispatcher to support daily field operations for a construction and contractor-focused organization in Washington. This long-term contract position is ideal for someone who thrives in a fast-paced environment, communicates clearly with customers and crews, and keeps schedules running smoothly. The person in this role will serve as a key point of coordination between incoming service needs and field response, using dispatch tools and strong judgment to maintain efficient coverage. Responsibilities:• Coordinate daily scheduling and assignment of field personnel to service calls, job sites, and customer requests.• Receive incoming calls and service inquiries, gather accurate details, and route work based on urgency, location, and crew availability.• Maintain real-time communication with technicians, drivers, and customers to provide status updates and resolve scheduling issues.• Use computer-aided dispatch systems and related software to enter work orders, track activity, and document service progress.• Adjust assignments throughout the day in response to delays, emergencies, or changing operational priorities.• Partner with internal teams to support efficient logistics, improve response times, and ensure work is completed as planned.• Deliver attentive customer service by handling questions, confirming appointments, and addressing concerns with urgency and care.
2026-06-02T16:38:48Z

Receptionist

Puyallup, WA
remote
Temporary / Contract
20.00 - 23.00 USD / Hourly
Job Summary:We are seeking a professional and customer-focused Receptionist to support daily front office operations in Puyallup. This role serves as the first point of contact for visitors and callers while providing essential administrative and clerical support to the team. Key Responsibilities:<ul><li>Greet and assist visitors in a friendly and professional manner</li><li>Answer and route incoming phone calls, responding to general inquiries</li><li>Manage front desk operations, including mail distribution and office coordination</li><li>Schedule appointments and maintain calendars as needed</li><li>Perform data entry, filing, and document scanning</li><li>Maintain organized records and ensure accurate documentation</li><li>Support additional administrative tasks to assist the team and office operation</li></ul>
2026-05-22T19:05:41Z

Project Accounting Coordinator

Seattle, WA
onsite
Temporary / Contract
32.00 - 42.00 USD / Hourly
Project Accounting CoordinatorLocation: South Lake Union (primarily onsite) | Duration: ~6 monthsWe’re seeking a detail-oriented Project Accounting Coordinator to support a fast-paced project team. This role blends accounting support, data management, and operational coordination to help ensure accurate financial tracking and smooth project execution. Key Responsibilities:<ul><li>Maintain and manage project financial records, including data entry, reporting, and organization of key documentation across multiple systems</li><li>Support accounting processes such as payroll input, cost tracking, job cost coding, and client billing reconciliation; prepare regular cost and budget reports</li><li>Coordinate with internal teams and external partners to support project operations, including scheduling, contract documentation, and responding to billing-related inquiries</li></ul>This is a great opportunity for someone who enjoys working closely with project teams, staying organized, and contributing to both financial accuracy and operational success.
2026-05-22T19:43:06Z

Accounts Payable Specialist

Burlington, WA
onsite
Temporary / Contract
28.50 - 33.00 USD / Hourly
We are looking for an Accounts Payable Specialist to support a busy accounting team in Burlington, Washington. This Contract position is ideal for someone who brings strong experience in end-to-end invoice processing, payment coordination, and accurate financial recordkeeping. The role offers the opportunity to manage a high volume of accounts payable activity while contributing to utility billing tasks and maintaining organized, timely transactions. Responsibilities: • Process the full accounts payable cycle from invoice receipt through payment completion, ensuring accuracy and timeliness across a high-volume workload. • Review invoices and supporting documentation, verify coding, and route items for proper approval before entry into the system. • Prepare and issue vendor payments through appropriate methods, including ACH transactions, while maintaining payment schedules. • Reconcile vendor statements, research discrepancies, and resolve outstanding issues to keep accounts current and accurate. • Support utility billing activities by entering, reviewing, and maintaining billing-related records as needed. • Use Microsoft Excel to track payment activity, organize financial data, and assist with reporting and account analysis. • Maintain accurate records within Caselle ERP and ensure transactions are entered consistently according to accounting procedures. • Communicate with internal teams and external vendors to answer payment questions and address invoice-related concerns promptly.
2026-06-03T23:34:12Z

Sr. Accountant

Seattle, WA
onsite
Permanent / Full Time
70000.00 - 87000.00 USD / Yearly
We are looking for a Sr. Accountant to support accurate, compliant financial operations for a mission-driven organization in Seattle, Washington. This role oversees core accounting activities, strengthens reporting quality, and helps ensure financial records align with nonprofit and grant-related standards. The ideal candidate brings strong technical accounting knowledge, sound judgment, and a collaborative approach to supporting internal stakeholders. Responsibilities:• Manage month-end accounting activities, including journal entry preparation, account analysis, and timely close of the general ledger.• Prepare and review reconciliations for bank accounts, balance sheet accounts, and key income statement activity to maintain reliable financial reporting.• Support consolidated reporting by reconciling intercompany balances and confirming that statements reflect only external-facing financial activity.• Assist with annual financial audits, tax reporting requirements such as Form 990, and reviews conducted by government agencies or funding sources.• Apply nonprofit fund accounting principles in day-to-day work, including treatment of restricted funds, net asset activity, and related compliance obligations.• Oversee credit card and employee expense processes, ensuring submissions, coding, and reimbursements are handled accurately and on schedule.• Evaluate financial and operational data, identify unusual trends or discrepancies, and present findings through clear written summaries and reporting visuals.• Serve as an accounting resource to program teams and finance support staff by offering guidance on policies, procedures, and financial best practices.• Help maintain compliance with contractual, legal, and regulatory requirements, including standards tied to grants and Uniform Guidance.• Build effective working relationships across departments and represent the finance function professionally with internal and external partners. The salary range for this position is $70,000 to $87,000. Benefits:M/D/VLife and Disability insurance401k with match3 weeks PTO13 paid holidays
2026-06-05T22:04:21Z

Grant Accountant

Langley, WA
onsite
Permanent / Full Time
75000.00 - 107000.00 USD / Yearly
We are looking for a Grant Accountant to support accurate financial oversight for grant-funded programs in Langley, Washington. This position plays a key role in managing grant finances, maintaining compliance with funding requirements, and delivering timely reporting to internal stakeholders and external sponsors. The ideal candidate brings strong accounting knowledge, attention to detail, and the ability to work closely with program teams to ensure sound financial stewardship. Responsibilities:• Establish and manage grant-related accounts within the general ledger and supporting tracking records to ensure accurate financial reporting.• Review spending activity against approved funding levels, verifying that costs are appropriate, supportable, and aligned with grant terms.• Monitor project-level and grant-level financial activity, including expenditures, commitments, and remaining available funds.• Apply proper expense distribution methods in accordance with award conditions, applicable regulations, and organizational accounting practices.• Prepare reimbursement submissions and financial reports for grantors, ensuring reported figures reconcile to accounting records.• Maintain organized grant files and supporting documentation to meet audit standards and record retention requirements.• Assist with grant closeout activities by compiling final financial data and completing required reporting.• Develop audit schedules, account reconciliations, and other backup materials to support internal and external reviews.• Partner with program leaders and staff to provide guidance on grant financial procedures, compliance expectations, and budget-related questions. The salary range for this position is $75,000 to $104,000. Benefits:Medical/Dental/VisionLife insurance401k with match64 hours PTO6 paid holidays
2026-06-05T22:04:21Z

Office Services Associate

Seattle, WA
onsite
Temporary / Contract
20.90 - 22.00 USD / Hourly
We are looking for an Office Services Associate to support daily administrative operations for a client site in Seattle, Washington. This Contract position focuses on document production, mail handling, and general office support while helping maintain a responsive and detail-oriented workplace experience. The role is well suited to someone who can manage multiple priorities, work accurately with confidential materials, and deliver dependable service in a fast-paced environment. Responsibilities: • Manage incoming office service requests by reviewing work logs and confirming that all job instructions are complete before processing tasks. • Provide day-to-day support across copy, scanning, printing, mail distribution, and document intake activities in both physical and digital formats. • Organize assignments by urgency and service expectations to ensure work is completed and delivered within required timeframes. • Communicate promptly with supervisors or client contacts regarding deadlines, job status, and any issues that may affect completion. • Perform basic troubleshooting on office equipment and replenish paper, toner, and related supplies to keep operations running smoothly. • Check completed work for accuracy and presentation quality, and contribute to maintaining high standards across team output. • Handle sensitive files and business information with discretion while following site procedures and company policies. • Assist with additional front-office or workplace support functions, including reception, hospitality, or audio/visual coordination, as needed.
2026-06-05T13:48:51Z