21 results for Contracts Administrator in Seattle, WA

Contracts Administrator Robert Half is partnering with a nationwide healthcare provider to identify a Contracts Coordinator who is ready to jump in to help offset workload and possibly join their close-knit team. This position is contract, with potential for extension/conversion into a permanent role. Location: Remote Pay Rate: $22-27 per hour DOE Duration: 3+ month contract, with a potential for contract-to-hire Schedule: M-F, 9am-5pm Responsibilities: <ul><li>Handle complex processes involved with different licensures' that often confuse vendors.</li><li>Work in a fast-paced, high-volume environment.</li><li>Route and track all contracts and agreements.</li><li>Act as a liaison with vendors and facilities</li></ul>

Contracts 2_Non-Cleared We are offering a contract-to-permanent employment opportunity for a Contracts 2_Non-Cleared in Everett, Washington. As a Contracts 2_Non-Cleared, your primary duties will involve maintaining and revising contract files, preparing contract summaries, and coordinating various administrative tasks. You will be working in a dynamic environment and will be required to mentor and train less experienced team members. Responsibilities: • Independently manage contract files in compliance with department procedures• Prepare and distribute contract summaries for the order entry team• Handle incoming calls, inquiries, and mail, directing them to the appropriate personnel• Coordinate administrative tasks such as travel arrangements, calendar entries, and expense reports for Contract Administrators• Monitor and manage Security Device requirements• Initiate export license D-Trade applications for complex export contracts• Draft basic contract documents such as routine proposals and export agreements, subject to Contract Administrator approval• Monitor and manage customer web portals for order receipt and order management purposes• Provide guidance and training to less experienced Contract Coordinators• Maintain accurate records and logs of correspondence as required

Grant and Financial Administrator Robert Half is working with a local organization who is offering an exciting opportunity for a Grant and Financial Administrator in Skokomish, Washington. The role involves maintaining and managing grant compliance, managing complex budgets, providing executive-level administrative support, and conducting procurement. The Grant and Financial Administrator will also be responsible for managing grant applications and contracts, providing training and mentoring, and participating in external meetings. This is a permanent, direct-hire position that offers a competitive salary and an excellent benefits package. Apply today! Responsibilities Include: • Oversee a compliant internal financial system, ensuring funds tracking, funding source compliance, and procurement verification.• Manage complex budgets with multiple funding sources in line with federal, state and local policies and requirements.• Provide high-level administrative support to the Health Director and Deputy Director.• Conduct procurement processes, including high value goods and requests for proposals, qualifications, quotes and more.• Manage Grants and Contracts Matrix, advising relevant parties of expiring grants/contracts and sending report due reminders.• Compile and submit competitive grant applications in compliance with funding sources and local requirements and policies.• Administer grants comprehensively and compliantly, including tracking applications, reviewing and assisting with executing awards, and conducting start-up meetings.• Assist with the development, infrastructure, workflow and management of new programs and services.• Manage fee-for-service and revenue generating contracts and programs, monitoring revenue and expenses, and ensuring compliance with contracts/agreements.• Provide training and mentoring for staff and contracted providers as needed.• Participate in external meetings, conference calls, conferences and similar, representing the department as needed.• Maintain the Safety Manual and coordinate and document Safety Meetings. Salary and Benefits:The salary range for this position is $71,000-$93,500 annually. Generous benefit package including: 40 or more days of paid leave/holidays; employer paid medical, dental, vision, life, long-term disability and ADD insurance; employer matched pension plan; and employer paid Employee Assistance Program. Departmental perks include a wellness program, paid training, coffee and free parking.

System/Network Administrator Robert Half is searching for an Sr. Systems Administrator / IT Manager who can support a local law firm based in Seattle, WA. This candidate will be responsible for providing escalated support to Tier 2 and 3 issues and take ownership on systems and network infrastructure in a small to mid-size environment. This position is a 6 month contract-to-hire opportunity that is 100% Onsite. Position Overview:<ul><li>Employment Type: Contract-to-hire (6 months to start)</li><li>Location: 100% onsite in Seattle, WA</li><li>Schedule: Monday - Friday, 8 AM - 5 PM</li></ul> Key Responsibilities:<ul><li>Provide end-user technical support, diagnosing and resolving hardware, software, and network-related issues.</li><li>Assist in planning and implementing infrastructure upgrades, patches, and performance enhancements.</li><li>Provide ownership support to the current IT Director, addressing ad-hoc, escalated level issues.</li><li>Offer administrative level expertise in Microsoft 365 related tickets, strengthening user access to products within this suite.</li><li>Manage and support core IT infrastructure, including networking (LAN/WAN, firewalls, switches, routers) and systems (Windows/Linux servers, virtualization, backups, storage).</li><li>Maintain and troubleshoot enterprise network environments, ensuring uptime, performance, and security across all endpoints.</li><li>Administer and support server infrastructure including Active Directory, DNS/DHCP, file services, and virtualization platforms such as VMware or Hyper-V.</li><li>Monitor system and network health, proactively identifying and resolving issues to minimize disruptions.</li><li>Collaborate with cross-functional teams to ensure infrastructure supports business needs and application demands.</li><li>Provide technical leadership on assigned projects and assist junior team members with troubleshooting and guidance.</li><li>Ensure documentation of infrastructure systems, procedures, and configurations is accurate and up to date.</li><li>Monitor and manage the IT ticketing system, ensuring timely resolution and accurate documentation.</li><li>Support virtualized environments using Citrix, Azure, VMware, and Hyper-V.</li><li>Administer Windows 11 and Microsoft 365, ensuring smooth system operations.</li><li>Manage Active Directory and Group Policy Objects (GPO) to control user access and security settings.</li><li>Perform maintenance, upgrades, and troubleshooting on Windows Server.</li><li>Assist in strengthening network security, including user access management and threat mitigation. </li></ul>

Human Resource Administrator Robert Half is looking for a Contract Human Resources Administrator for our local clients ongoing needs in the area.The Contract Human Resources Administrator will be responsible for supporting day-to-day HR functions, including recruitment, employee onboarding, record maintenance, and general HR inquiries. This role requires strong organizational skills, attention to detail, and the ability to handle sensitive information with professionalism. If you are looking for a great opportunity to gain practical HR experience and make a positive impact, please apply now! Key Responsibilities:• Coordinate recruitment activities, including posting job openings, screening applications, and scheduling interviews• Assist with onboarding processes, such as preparing new hire documents, scheduling orientations, and ensuring new employees have a smooth start• Maintain accurate employee records, including processing changes to employee status, payroll information, and contact details• Respond to employee inquiries about HR policies, benefits, and procedures• Support the HR team in organizing employee engagement events and training sessions• Prepare and maintain HR documentation, such as employee handbooks, onboarding packets, and company policies• Ensure compliance with all HR regulations and company policies

Contracts Manager Robert Half is partnering with an independent municipal corporation in the Greater Seattle Area to identify a Contracts Manager who is ready to jump in to assist and possibly join their close-knit team. This position is contract, with potential for extension/conversion into a permanent role. Location: Tacoma, WA (HYBRID) Pay Rate: $28-38 per hour DOE Duration: 3+ month contract, with a potential for contract-to-hire Schedule: M-F, 8am-5pm Responsibilities:<ul><li>Manage contracts in public works and construction projects</li><li>Manage insurance, signatures, and bonds</li><li>Proofread, risk review, draft, and route contracts</li><li>Create change orders for ongoing projects</li></ul>

Workday Administrator Robert Half is searching for a Workday System Administrator who will be a key player in significantly contributing to the migration of a new Payroll system (UKG) for a construction company based in Seattle, WA. This position is a contract-to-hire opportunity that is looking for candidates in Pacific-Standard Time or Mountain-Time Zone. Apply today if interested! Job Details: Duration: Contract through to end of 2025Schedule: Monday – Friday Core team hours (9-4 PST - flexible)Location: Preferred Hybrid in cities, fully remote possible<ul><li>(Seattle, WA, Portland, OR, Spokane, WA, Golden, CO, Scottsdale, AZ, Dallas, TX)</li></ul> Job Duties: <ul><li>Work closely with the payroll project team, full-time Workday Administrator, and internal integration team to ensure seamless payroll system implementation and integration with Workday HCM.</li><li>Serve as a liaison between HR, IT, payroll, and other departments to align Workday capabilities with business needs.</li><li>Oversee the administration and maintenance of Workday HCM, ensuring data accuracy and compliance with organizational policies.</li><li>Configure and update Workday modules, including Talent and Performance Management, to support evolving business requirements.</li><li>Manage user roles, security groups, and permissions within Workday to ensure data integrity and compliance with company policies.</li><li>Perform regular security audits and implement best practices for role-based access control.</li><li>Support and enhance integrations between Workday and other enterprise systems, ensuring seamless data flow.</li><li>Utilize Workday Enterprise Interface Builder (EIB) to import and extract data efficiently.</li><li>Work with Workday Extend to develop custom applications that enhance system functionality.</li><li>Design, configure, and optimize Workday business processes to improve efficiency and automation.</li><li>Maintain and enhance workflows to streamline HR operations, payroll processing, and employee lifecycle events.</li><li>Provide technical support for Workday users, troubleshoot issues, and implement system enhancements.</li><li>Stay updated on Workday releases and apply necessary updates and patches to maintain system performance.</li><li>Mentor and train junior team members or less experienced Workday users to enhance their skills and understanding of the system.</li><li>Develop documentation and training materials for Workday processes and best practices.</li></ul>

Payroll Administrator We are offering a part-time contract employment opportunity for a Payroll Administrator in Seattle, Washington. This is a hybrid role with a few days onsite in Seattle. This position is within the industry and will require you to handle payroll for a significant number of employees, manage special payment requests, and conduct various accounting functions. Responsibilities:• Oversee the execution of payroll for a large number of employees.• Handle complex payroll processes and communicate with supervisors as necessary.• Monitor and manage the payroll inbox to address any issues or questions.• Attend to special payment requests and keep track of these on a specific software system.• Generate reports related to Union Payroll dues and labor allocations for finance use.• Utilize Accounting Software Systems and Paycom for various tasks.• Administer 401k - RRSP functions as part of the role.

Office Manager We are looking for an experienced Office Manager to oversee and streamline the daily operations of an office in Redmond, Washington. This position requires a proactive individual with strong organizational and administrative skills, capable of managing diverse responsibilities while ensuring a productive work environment. The ideal candidate will bring expertise in office management, human resources support, and operational efficiency. This position will start as a contract but has contract-to-permanent placement potential. Responsibilities:• Oversee daily office operations to ensure smooth workflows and operational efficiency.• Manage office supplies and budgets while maintaining strong relationships with vendors.• Provide administrative support to staff and ensure compliance with organizational policies and procedures.• Organize and coordinate meetings, events, and other office activities.• Handle onboarding and offboarding of employees, ensuring a seamless transition process.• Oversee employee benefits administration, payroll management, and adherence to labor laws.• Maintain and update human resources systems and ensure accurate recordkeeping.• Collaborate with teams to enhance office processes and address operational challenges.

Contracts Negotiator A highly well-known healthcare organization is searching for a Contracts Negotiator to join their team. This position is fully remote, and is a 6+/month contract. Key Duties:<ul><li>Manage and maintain contracts database</li><li>Review patient notes, historical system data, claims analyses, and validate benefits and eligibility.</li><li>Ensure timely quality assurance and approval of agreements as required.</li></ul>

Purchasing Manager We are seeking a Purchasing Manager to join our team in Kent, Washington. In this role, you will be working in the import/export industry, implementing procurement strategies, maintaining vendor relationships, managing inventory, coordinating direct shipments, and managing open purchase orders. You will also be responsible for process improvement and reporting and analytics. Great work-life balance, strong benefits, and a family-first work culture all highlight the joys of this work opportunity. Apply today! Responsibilities• Implement procurement strategies to optimize cost, quality, and delivery timelines.• Negotiate contracts, terms, and pricing with vendors and suppliers.• Ensure compliance with company policies and regulations in all purchasing activities.• Build and maintain strong relationships with international vendors, particularly in Taiwan and China.• Monitor vendor performance and resolve any issues related to quality, delivery, or pricing.• Conduct periodic reviews of vendor agreements to ensure alignment with business needs.• Monitor inventory levels to prevent overstocking or stockouts and collaborate with warehouse and operations teams to forecast demand and plan inventory replenishment.• Utilize enterprise resource planning systems to track stock movements and optimize inventory turnover.• Oversee and coordinate direct shipments from vendors to customers, ensuring timely delivery and compliance with international trade regulations.• Maintain and update records of open purchase orders, ensuring timely order processing and delivery.• Identify opportunities to streamline procurement and inventory management processes and implement tools and practices to enhance visibility and efficiency in supply chain operations.• Prepare and analyze reports on purchasing performance, inventory metrics, and vendor performance, providing insights to management to support decision-making and strategic planning. The salary range for this position is $85,000 to $105000. Benefits available with this position include paid medical, dental and vision; life and disability insurances; participation in the company’s 401(k) plan with a match and 10 days of paid vacation, 7 days of paid sick leave and 10 paid holidays per calendar year.

Project Assistant We are in search of a Project Assistant to join our team located in Everett, Washington. The role is centered in the industry, with a focus on managing administrative duties to support an ERP migration. The position requires the individual to work on-site at our facility and offers a long-term contract employment opportunity. Responsibilities: • Assume administrative duties to support the Manufacturing Manager • Use specified metrics to establish standards for productivity, quality, and cost • Prepare daily and weekly metrics • Manage work orders and perform data mining tasks for scheduling purposes • Drive and oversee various productivity projects • Participate in one-on-one meetings and customer-facing communications • Manage, resolve, and complete ECOs/ECRs • Drive NCRs/RMAs to completion • Participate in vendor-managed inventory oversight and meetings • Assist in interviewing and hiring activities • Contribute and execute ideas for process improvements and cost savings • Represent the company professionally to all stakeholders • Adhere to all environmental health and safety policies, modeling safe work practices • Contribute to a positive and respectful workplace environment • Undertake other duties as assigned.

Accounting Manager/Supervisor Robert Half is working with a local company who is looking to bring aboard an experienced Accounting Manager on a permanent basis in Sumner, WA. The individual will take charge of the comprehensive coordination of the accounting and administrative operations, managing a variety of financial tasks within the accounting department. This role necessitates a solid understanding of construction industry practices, union labor regulations, and accounting standards. This direct-hire position requires the ability to commute on-site to Sumner, WA 5-days per week, and boasts a competitive compensation and benefits package. Apply today! Responsibilities Include: • Oversee and manage daily accounting functions, including general ledger management, accounts payable and receivable, payroll, and cost accounting across departments.• Hire, train, and retain skilled accounting and administrative staff, providing mentorship and coaching to foster a high-performing team.• Prepare financial reports and ensure compliance with accounting standards, tax filings, and regulatory requirements.• Collaborate with project managers and project executives to provide quarterly work in progress reports and review financial performance of ongoing projects.• Review weekly payroll processing, union reports, dues, benefits, and deductions. Manage year-end tax filings.• Compile information for audits and perform account analysis as needed or directed.• Manage the accumulation and consolidation of financial data, ensuring accurate reporting of consolidated business results.• Oversee the payment of all accounts, ensuring timely payments for debts, bank loans, and other large financial obligations.• Develop and implement accounting policies, internal controls, and operating procedures to maintain accurate records and comply with regulations.• Oversee functions of Human Resources for the office staff and field employees. Salary and Benefits: The salary range for this position is $90,000-$115,000 base salary, with opportunity for additional discretionary bonuses. Benefits offered with this position include 100% paid Healthcare for you, spouse, and all dependents, dental and vision insurance options, company-provided life insurance, 401k with a 3% match, 2 weeks of Sick time, 7 paid holidays, and 2 weeks of vacation.

Executive Assistant We are looking for a detail-oriented and proactive Executive Assistant to provide high-level administrative and strategic support to senior leadership. This Contract position, based in Seattle, Washington, requires someone who excels at managing schedules, coordinating travel, and ensuring seamless organizational operations. The ideal candidate will play a pivotal role in fostering communication across departments and maintaining efficient office management. Responsibilities: • Manage executive calendars by scheduling meetings, prioritizing commitments, and ensuring alignment with organizational goals. • Coordinate complex travel arrangements, including transportation, accommodations, itineraries, and event registrations. • Organize and support leadership meetings by handling logistics, preparing materials, taking notes, and facilitating communication with participants. • Track and approve monthly individual expenses while ensuring timely and accurate reporting. • Run errands as needed, which may involve driving to complete tasks efficiently. • Collaborate with various departments to align organizational priorities and act as a liaison between executives and external stakeholders. • Maintain office supplies inventory and liaise with vendors to address facility needs, including procurement, equipment maintenance, and repairs. • Assist in planning and executing company-wide events, such as All-Hands meetings, in partnership with the Culture team. • Contribute to the development and implementation of administrative policies, standards, and office practices.

Patient Care Coordinator We are looking for a dedicated Patient Care Coordinator to join our team on a contract basis in Federal Way, Washington. In this role, you will be the first point of contact for patients, ensuring their experience is seamless and handled with attention to detail. You will manage a variety of administrative and patient-focused tasks, contributing to the overall efficiency of the clinic. Responsibilities: • Welcome patients and visitors at the front desk with a friendly and detail-oriented approach. • Manage patient check-ins, including intake forms, demographic updates, and insurance information. • Handle outbound calls to confirm appointments, schedule follow-ups, and invite patients to the clinic after evaluations. • Address inbound calls related to appointment confirmations and rescheduling. • Perform administrative tasks such as scanning documents, data entry, and filing patient records. • Verify insurance benefits and eligibility for patients. • Assist with medical billing processes, including submitting claims and managing in-office payments. • Coordinate insurance authorizations and referrals to ensure timely patient care. • Maintain accurate scheduling of patient appointments and manage no-show follow-ups. • Update and manage electronic medical records (EMR) efficiently.

Data Entry Clerk We are looking for a detail-oriented and organized Data Entry Clerk to join our team in Langley, Washington. In this long-term contract role, you will play an essential part in ensuring the accuracy and reliability of critical data, supporting our operations in the Telecom Services industry. The ideal candidate thrives in a fast-paced environment, is proficient with Microsoft Office tools, and demonstrates strong organizational skills. Responsibilities: • Enter and update data accurately into company systems and databases. • Review and verify data to ensure accuracy and completeness. • Organize and maintain electronic and paper files for easy access and retrieval. • Communicate effectively with team members to resolve discrepancies or clarify data. • Utilize Microsoft Excel to perform calculations and manage spreadsheets. • Handle email correspondence related to data entry tasks and project updates. • Operate scanning equipment to digitize documents as needed. • Perform typing tasks with speed and accuracy to maintain workflow efficiency. • Ensure confidentiality and security of sensitive information during data handling. • Provide support for additional administrative tasks as required.

Patient Service Representative We are offering a short term contract employment opportunity for a Patient Service Representative in Everett, Washington. As part of the healthcare industry, this role focuses on providing compassionate care to patients, handling administrative tasks, and facilitating communication between patients, caregivers, and medical staff. Responsibilities: • Ensure a welcoming atmosphere by warmly greeting patients and their families upon arrival at the oncology clinic • Accurately maintain patient records in accordance with healthcare privacy regulations • Collaborate effectively with healthcare professionals to coordinate patient care and address patient needs • Handle administrative tasks, including managing inbound telephone calls and maintaining an organized reception area • Serve as a liaison, relaying messages and information between patients, caregivers, and medical staff as needed • Schedule and confirm patient appointments using electronic medical record systems, ensuring efficient and accurate scheduling • Assist patients with billing inquiries and collect payments for services rendered • Verify patient insurance information and assist in resolving insurance-related queries • Show empathy and compassion while addressing patient concerns, ensuring their needs are met promptly • Manage office supplies to ensure smooth operation of the clinic

Project/Program Manager II Executive Briefing Program ManagerLocation: Seattle, WAOnsite Duration: 4 months Contract, Potential ExtensionAre you a proactive leader with a talent for strategic program management and executive engagement? We’re looking for a Briefing Program Manager to oversee the planning, coordination, and execution of high-priority, in-person executive briefings hosted at our Seattle Executive Briefing Center. This role provides an exciting opportunity to craft impactful customer experiences that deepen relationships, showcase innovation, and accelerate business transformations.What You’ll DoAs the Executive Briefing Program Manager, you will play a critical role in engaging with internal stakeholders, senior executives, and technical teams to create tailored engagements that solve complex challenges and drive outcomes for our customers. Your core responsibilities will include:<ul><li>End-to-End Briefing Planning: Organizing briefing strategy and planning calls with internal sales teams; setting clear objectives and identifying appropriate agenda topics that align with desired meeting outcomes.</li><li>Stakeholder Engagement: Coordinating with subject matter experts and company executives to curate bespoke agendas that align with customer objectives.</li><li>Operational Excellence: Managing logistics such as scheduling, catering, and transportation to ensure a seamless onsite experience.</li><li>Program Enablement: Partnering with internal business units such as sales, marketing, and technical teams to promote program value, adoption, and scalability while enhancing briefing outcomes.</li><li>Process Improvement: Developing and implementing mechanisms, operating procedures, and tools to improve program efficiency and execution at scale.</li><li>Customer Experience Design: Facilitating an engaging meeting experience for customers and senior executives through tailored, result-oriented discussions.</li></ul>

Executive Assistant We are offering a long term contract employment opportunity for an Executive Assistant in Seattle, Washington. This role is based in the industry and requires the successful candidate to manage calendars, coordinate meetings, and provide administrative support. Responsibilities: • Manage and organize office documents and files with precision • Coordinate and oversee travel arrangements and itineraries • Act as a point of communication between executives and internal/external stakeholders • Draft, proofread and handle emails, letters, and other documents • Schedule, arrange and manage appointments, meetings, and conferences for executives • Handle phone calls, inquiries, and requests directed towards executives • Prepare and maintain various documents, reports, and presentations • Collaborate with other administrative staff to ensure smooth office operations • Arrange and coordinate meetings, including room reservations, catering, and technology setup • Handle sensitive information with discretion and maintain confidentiality at all times • Prioritize and manage multiple tasks and deadlines effectively • Proactively anticipate needs and address issues • Assist in special projects and initiatives as required

Data Entry Specialist We are searching for a meticulous Data Entry Specialist to join our team based in Renton, Washington. As a Data Entry Specialist, you will be chiefly involved in managing administrative tasks such as data entry, cross-functional communication, and maintenance of Military Duty Free Entitlements. This role is a long-term contract employment opportunity, which involves working on both company and U.S. Government websites, as well as regular office functions. Responsibilities: • Efficiently process data entries and updates on various platforms. • Handle cross-functional communication effectively to support Military Duty Free Entitlements. • Establish and update files, ensuring their accuracy and accessibility. • Promptly respond to and manage emails, maintaining professionalism in all communication. • Review documents thoroughly for any incomplete or inconsistent information. • Communicate data errors with requestors and associated cross-functional organizations. • Answer queries related to status, gather, compile, and report relevant information. • Use Microsoft Office programs including Word, Excel, Power Point, Teams, Outlook, and Sharepoint proficiently. • Work with Adobe Acrobat and .pdf documents effectively. • Maintain high standards of data entry accuracy and speed.