<p><strong>Payroll and HR Specialist </strong></p><p><strong>Location:</strong> Tacoma, WA</p><p><strong>Key Duties and Responsibilities:</strong></p><ul><li><strong>Full-cycle Payroll Processing:</strong></li><li>Process, multiple payrolls per week using paper timecards.</li><li>Manage payroll for multi-state employees, including both union and non-union.</li><li>Submit monthly union payroll reports (work with four unique unions).</li><li>Report and remit monthly and quarterly payroll taxes.</li><li>Fulfill certified/prevailing wage requirements and report to regulatory agencies, including L& I.</li><li>Set up and onboard new employees in payroll systems.</li><li>Administer weekly garnishments.</li><li>Maintain wage rates for all employees.</li><li>Research and provide additional payroll data to managers as requested.</li><li>Maintain and update payroll systems (Viewpoint – Spectrum).</li><li>Support annual W2 distribution.</li><li><strong>Accounts Receivable Tasks:</strong></li><li>Enter vendor invoices daily across multiple divisions.</li><li>Process daily cash applications.</li><li>Set up service jobs in internal systems.</li><li><strong>Human Resources Admin:</strong></li><li>Provide lite HR support and assist with employee-related documentation.</li><li>Address other projects and tasks as assigned.</li></ul><p><strong>Required Experience and Skills:</strong></p><ul><li>Previous experience processing in-house payroll for construction/unions.</li><li>Familiarity with union contracts and certified payroll requirements.</li><li>Experience with HR administration strongly preferred.</li><li>Knowledge of Viewpoint – Spectrum or similar payroll platforms.</li><li>ADP Workforce Now experience is a plus.</li></ul><p><strong>Benefits:</strong></p><ul><li>Competitive pay: range of $65k to $75k.</li><li>401(k) with a generous profit sharing.</li><li>100% paid medical, dental, and vision coverage – for employee AND dependents.</li><li>8 paid holidays.</li><li>7 days of sick, and 10 days of paid time off.</li></ul><p>Be a part of a supportive, close-knit team where you can make a real difference during a critical time for the company. Your expertise will be valued, and you will have a direct impact on business operations and team well-being.</p><p>Ready to apply or learn more? Click "Apply Now" or contact your Robert Half representative </p>
We are looking for a skilled Clinical Policy Coding Administrator to join our team on a contract basis. This position is based in Mountlake Terrace, Washington, and offers an excellent opportunity to contribute to the health insurance industry. The selected candidate will play a key role in analyzing medical policies, ensuring accurate coding, and supporting cross-functional collaboration to enhance policy implementation and claims processing.<br><br>Responsibilities:<br>• Analyze and interpret medical policies to identify and update accurate procedure and diagnosis codes.<br>• Collaborate with cross-functional teams to ensure seamless implementation of medical policies and utilization management guidelines.<br>• Provide coding expertise to support decision-making processes related to claims, reimbursement, and product configuration.<br>• Conduct thorough research and data analysis to evaluate the effectiveness of medical policy implementation.<br>• Facilitate meetings and discussions with stakeholders to address coding edits and mitigate downstream impacts.<br>• Ensure coding updates align with medical necessity and regulatory requirements.<br>• Act as a subject matter expert in coding-related matters for various departments.<br>• Address cross-functional requests with detailed assessments to enhance consistency in claims processing.<br>• Support the development of medical policies by providing accurate coding recommendations.<br>• Maintain compliance with industry standards and company-specific coding practices.
We are looking for an organized and detail-oriented Business Administrator to join our team in Westerville, Ohio. In this long-term contract role, you will play a vital part in managing billing processes, ensuring accuracy in financial reporting, and maintaining efficient office operations. This position offers the opportunity to collaborate with various departments and contribute to the overall success of the organization.<br><br>Responsibilities:<br>• Oversee billing procedures and ensure timely and accurate processing of invoices.<br>• Maintain and update financial records, including accounts payable and expense reporting.<br>• Collaborate with vendors to resolve billing discrepancies and troubleshoot payment issues.<br>• Prepare detailed financial reports and forecasts to support organizational planning.<br>• Utilize Microsoft Excel, Word, and Outlook to manage data and streamline office processes.<br>• Support human resources administration by handling documentation and assisting with project management tasks.<br>• Review and refine procedures to improve operational efficiency.<br>• Manage database systems to ensure accurate and secure recordkeeping.<br>• Assist in bookkeeping functions and ensure compliance with financial practices.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
<p>We are looking for a detail-oriented Project Assistant to join our team in Seattle, Washington. In this role, you will provide essential administrative and billing support to internal project teams, ensuring seamless operations and accurate financial documentation. This position is ideal for someone who is organized, proactive, and thrives in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Provide comprehensive administrative support to multiple internal project teams, ensuring smooth execution of tasks and timely deliverables.</p><p>• Review and process invoices, purchase orders, and other financial documents with a focus on accuracy and timely submission.</p><p>• Assist in managing project and vendor contracts by reviewing drafts, tracking approvals, and maintaining compliance with company policies.</p><p>• Maintain accurate project cost reports by updating them with purchase orders and invoices in Excel.</p><p>• Handle monthly vendor accruals and perform basic accounting-related tasks as required.</p><p>• Coordinate calendars and schedule meetings for internal and external stakeholders to facilitate project collaboration.</p><p>• Organize and maintain project data and files, ensuring easy access and proper documentation.</p><p>• Draft meeting agendas, record minutes, and provide follow-up to ensure action items are completed.</p><p>• Arrange travel, event registrations, and seminar participation for team members.</p><p>• Support internal committees and other operational tasks to enhance team efficiency.</p><p><br></p><p>The salary range for this position is $55,000 to $85,000.</p><p><br></p><p>Benefits:</p><p>Medical/Dental/Vision</p><p>401k with match</p><p>2 weeks PTO</p><p>6 paid holidays</p>
<p>We are looking for a dedicated and proactive Human Resources Administrator to join our team on a long-term contract basis and possible contract to hire opportunity, in Kent, Washington. This role requires a skilled, detail-oriented individual with a strong background in HR administration, onboarding, and employee relations, who can work independently and adapt to changing priorities. The position involves traveling to various locations twice a month and providing comprehensive support to newly acquired teams.</p><p><br></p><p>Responsibilities:</p><p>• Facilitate onboarding processes for new employees at acquired locations, ensuring they receive necessary paperwork, benefits information, and company materials.</p><p>• Provide clear explanations of pay structures, sick leave policies, retirement plans, and other benefits, addressing employee inquiries with a high standard of service.</p><p>• Build a welcoming environment for new team members, fostering open communication and promoting the company’s mission, values, and culture.</p><p>• Conduct performance reviews, handle investigations, and manage employee disciplinary actions and grievances.</p><p>• Organize and lead employee engagement events, including health and wellness programs, recognition activities, and other initiatives.</p><p>• Administer leave management processes, workers’ compensation claims, and labor and industry compliance.</p><p>• Maintain HR compliance by ensuring adherence to company policies and relevant regulations.</p><p>• Utilize ADP Workforce Now and Microsoft Office Suite to manage HR functions and streamline administrative tasks.</p><p>• Travel to assigned locations twice a month to provide onsite HR support and address employee needs.</p><p>• Support change management efforts and pivot priorities based on organizational demands.</p>
<p>We are seeking a Payroll Administrator to join our client’s team on a contract basis in Seattle. In this role, you’ll manage payroll operations for approximately 500 employees across both union and non-union groups. You’ll ensure accurate and timely payroll processing, maintain compliance with regulations and collaborate closely with internal teams and external partners. You’ll be part of a supportive, collaborative team that values accuracy, efficiency, and continuous improvement. This position offers exposure to complex payroll processes and opportunities to expand your expertise.</p><p><br></p><p>This role is fully onsite at a modern, vibrant office in Seattle’s South Lake Union neighborhood - easy access to dining and coffee spots. You’ll enjoy working in a beautiful space designed for productivity and collaboration.</p><p><br></p><p>Responsibilities:</p><ul><li>Administer full-cycle payroll for a large, diverse employee base.</li><li>Maintain accurate timekeeping and attendance records.</li><li>Validate employee data and process payroll adjustments.</li><li>Reconcile payroll with accounting systems and assist with reporting.</li><li>Ensure compliance with tax laws and collective bargaining agreements.</li><li>Respond to employee inquiries regarding pay and benefits.</li><li>Coordinate with benefits providers for data transmission and enrollments.</li><li>Prepare payroll-related journal entries and support audits.</li></ul><p><br></p>
We are looking for a detail-oriented HR Coordinator to join our team on a contract basis in Seattle, Washington. In this role, you will play a key part in streamlining recruitment processes, ensuring smooth scheduling, and maintaining exceptional communication with candidates and stakeholders. This position requires strong organizational skills, attention to detail, and the ability to provide a positive candidate experience.<br><br>Responsibilities:<br>• Manage and coordinate interview schedules, ensuring alignment with stakeholder availability and prompt communication with candidates.<br>• Provide timely updates to the recruiting team and stakeholders regarding interview schedules and any changes.<br>• Schedule debrief meetings within 24 hours of interviews and address scheduling conflicts proactively.<br>• Document standard operating procedures and administrative tasks to ensure consistency in recruitment processes.<br>• Participate in system implementation sessions and create templates for candidate and scheduling needs.<br>• Act as the main point of contact for recruiting events under the supervision of the HR Director.<br>• Assist in creating LinkedIn sourcing projects and building a database of sourcing techniques.<br>• Attend kick-off meetings for new positions and offer scheduling insights to enhance candidate experience.<br>• Track and report scheduling metrics weekly to the People team.<br>• Identify opportunities for process improvements within the recruitment workflow and recommend actionable solutions.
<p>We are looking for a Business Admin/Analyst for a client in Redmond, Washington. This contract-to-permanent position focuses on providing operational and financial support to ensure the smooth execution of departmental processes and compliance programs. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple responsibilities in a fast-paced environment.</p><p><br></p><p>Responsibilities:</p><p>• Manage operational tasks such as purchasing gifts, planning morale events, and tracking employee milestones.</p><p>• Oversee high-volume financial processes, including meal card program reporting, payroll replenishment, and unclaimed property submissions.</p><p>• Administer compliance-related activities such as labor law updates, license renewals, and vendor documentation maintenance.</p><p>• Take ownership of the P-Card program, handling card requests, approvals, compliance audits, and corporate escalations.</p><p>• Support travel-related purchases and expense reporting for the region while ensuring adherence to corporate policies.</p><p>• Perform regular audits of ledgers and subscription charges across multiple business lines.</p><p>• Provide backup assistance for billing and collections tasks, ensuring accuracy and efficiency.</p><p>• Streamline operational workflows by identifying and implementing process improvements.</p><p>• Document standard operating procedures, accounting policies, and internal processes to enhance transparency and consistency.</p><p>• Coordinate office supply audits and assist with IT peripherals routing for cafes.</p>
We are looking for a Front Desk Coordinator to join our team in Bellevue, Washington. In this contract position, you will play a key role in ensuring smooth front desk operations and providing exceptional customer service. The ideal candidate will possess strong organizational skills and the ability to manage multiple tasks efficiently in a fast-paced environment.<br><br>Responsibilities:<br>• Serve as the first point of contact for visitors, providing a detail-oriented and welcoming experience.<br>• Manage a multi-line phone system, directing inbound calls to the appropriate departments or personnel.<br>• Coordinate concierge services to meet the needs of visitors and staff.<br>• Maintain accurate and organized filing systems for easy access to important documents.<br>• Schedule appointments and manage calendars to ensure timely coordination of meetings.<br>• Provide administrative assistance, including handling correspondence and managing office supplies.<br>• Utilize Microsoft Outlook effectively for communication and scheduling tasks.<br>• Deliver excellent customer service by addressing inquiries and resolving concerns promptly.<br>• Support the team by performing a variety of receptionist and clerical duties as needed.
<p>We are looking for a detail-oriented and personable Receptionist to join our team on a contract-to-permanent basis in Bellevue, Washington. This role serves as the first point of contact for employees, visitors, and guests, ensuring a welcoming and efficient experience. The ideal candidate will have excellent organizational skills, a customer-focused mindset, and the ability to multitask in a dynamic office environment.</p><p><br></p><p>Responsibilities:</p><p>• Greet all employees, visitors, and guests promptly and professionally, creating a positive first impression.</p><p>• Collaborate with the security team to distribute employee badges and resolve badge-related issues.</p><p>• Maintain the cleanliness and organization of the lobby area, escalating any concerns to facilities or administrative teams as needed.</p><p>• Manage parking validations for permanent staff, maintain accurate logs, and assist with inquiries about monthly parking and travel reimbursements.</p><p>• Handle incoming and outgoing packages by scanning and logging them into the appropriate system.</p><p>• Assist security with the storage of employee luggage and ensure proper handling procedures are followed.</p><p>• Support employees by managing loaner IT equipment checkouts through the system.</p><p>• Report incidents or issues to the appropriate teams and perform other duties as assigned.</p>
