We are looking for an experienced and detail-oriented Senior Administrative Assistant to join our team in Tacoma, Washington. In this contract position, you will provide high-level administrative support to executives, commissioners, and other key stakeholders within the organization. This role requires professionalism, discretion, and exceptional organizational skills to ensure smooth operations in a dynamic environment.<br><br>Responsibilities:<br>• Provide comprehensive administrative support to the Executive Director, Port Commissioners, and Chief of Strategic Projects & Commission Relations.<br>• Manage and coordinate calendars for executives and commissioners, ensuring optimal scheduling and prioritization of appointments and meetings.<br>• Prepare and handle confidential communications, including drafting letters, reports, and memoranda with a high level of professionalism.<br>• Serve as a liaison between the Executive Office and internal staff, fostering effective communication and a welcoming environment.<br>• Coordinate logistics for high-profile events and assist with special event planning as needed.<br>• Support onboarding activities for newly elected commissioners, ensuring smooth integration into the team.<br>• Utilize Microsoft Office Suite, including Outlook and Excel, to manage documentation and streamline administrative tasks.<br>• Represent executives and commissioners in external communications, maintaining confidentiality and professionalism at all times.<br>• Anticipate the needs of executives and commissioners by understanding organizational priorities and goals.
We are looking for an organized and detail-oriented Business Administrator to join our team in Westerville, Ohio. In this long-term contract role, you will play a vital part in managing billing processes, ensuring accuracy in financial reporting, and maintaining efficient office operations. This position offers the opportunity to collaborate with various departments and contribute to the overall success of the organization.<br><br>Responsibilities:<br>• Oversee billing procedures and ensure timely and accurate processing of invoices.<br>• Maintain and update financial records, including accounts payable and expense reporting.<br>• Collaborate with vendors to resolve billing discrepancies and troubleshoot payment issues.<br>• Prepare detailed financial reports and forecasts to support organizational planning.<br>• Utilize Microsoft Excel, Word, and Outlook to manage data and streamline office processes.<br>• Support human resources administration by handling documentation and assisting with project management tasks.<br>• Review and refine procedures to improve operational efficiency.<br>• Manage database systems to ensure accurate and secure recordkeeping.<br>• Assist in bookkeeping functions and ensure compliance with financial practices.<br>• Provide exceptional customer service by addressing inquiries and resolving issues promptly.
We are looking for a detail-oriented HR Coordinator to join our team on a contract basis in Seattle, Washington. In this role, you will play a key part in streamlining recruitment processes, ensuring smooth scheduling, and maintaining exceptional communication with candidates and stakeholders. This position requires strong organizational skills, attention to detail, and the ability to provide a positive candidate experience.<br><br>Responsibilities:<br>• Manage and coordinate interview schedules, ensuring alignment with stakeholder availability and prompt communication with candidates.<br>• Provide timely updates to the recruiting team and stakeholders regarding interview schedules and any changes.<br>• Schedule debrief meetings within 24 hours of interviews and address scheduling conflicts proactively.<br>• Document standard operating procedures and administrative tasks to ensure consistency in recruitment processes.<br>• Participate in system implementation sessions and create templates for candidate and scheduling needs.<br>• Act as the main point of contact for recruiting events under the supervision of the HR Director.<br>• Assist in creating LinkedIn sourcing projects and building a database of sourcing techniques.<br>• Attend kick-off meetings for new positions and offer scheduling insights to enhance candidate experience.<br>• Track and report scheduling metrics weekly to the People team.<br>• Identify opportunities for process improvements within the recruitment workflow and recommend actionable solutions.
