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3 results for Administrative Project Manager in Seattle, WA

Project/Program Manager III

Seattle, WA
onsite
Temporary / Contract
70 - 72 USD / Hourly
Position OverviewWe are seeking an exceptional Business Manager / Chief of Staff to support the client's Vice President. This role functions as a direct extension of the VP, serving as a trusted partner responsible for driving operational excellence, strategic alignment, and execution across a highly dynamic technical organization.The ideal candidate thrives in fast-paced executive environments, excels at cross-functional coordination, and brings strong analytical and communication skills to influence decisions at all levels of the organization.Key Responsibilities<ul><li>Act as primary business partner to the VP and senior leadership, managing executive priorities and strategic initiatives</li><li>Prepare briefings, materials, and insights for L10+ executive audiences</li><li>Drive cross-functional alignment across Finance, HR, Recruiting, PR, and technical teams</li><li>Lead operational planning efforts including OP1/OP2 cycles, 3-year planning, goals management, and business reviews</li><li>Design and implement scalable governance frameworks, reporting structures, and operational processes</li><li>Facilitate executive communications, staff meetings, offsites, and cross-team forums</li><li>Translate complex technical and business concepts into clear executive-level narratives</li><li>Lead high-visibility cross-functional initiatives and special projects from planning through execution</li><li>Identify operational inefficiencies and drive continuous improvement across the organization</li><li>Ensure accountability and timely delivery of strategic commitments</li></ul>
2026-06-12T00:00:00Z

Administrative Coordinator

Seattle, WA
onsite
Temporary / Contract
25 - 27 USD / Hourly
We are looking for an Administrative Coordinator to support daily operations for a fast-paced team in Seattle, Washington. This Long-term Contract position is ideal for someone who is highly organized, detail-oriented, and confident managing records, shared communications, and administrative workflows. The role will help keep documentation current, support reporting needs, and ensure requests are routed and completed efficiently. Responsibilities: • Accurately enter and update information in internal learning, tracking, and recordkeeping systems within established timelines. • Review and process rosters, attendance details, and certification documents submitted by employees and field personnel. • Maintain organized records that support audit readiness, compliance needs, and recurring reporting activities. • Prepare standard reports from internal platforms and provide status updates to team members as needed. • Monitor records that are approaching expiration or require correction, and follow through on renewals, updates, or escalations. • Oversee shared inbox activity by sorting incoming messages, directing requests to the appropriate contacts, and replying to routine questions. • Manage distribution lists, log incoming requests from internal channels, and escalate items that require specialized review. • Support SharePoint administration by handling access requests, updating lists, organizing files, and identifying incomplete or overdue entries. • Provide broad administrative support across multiple programs, including tracking action items, monitoring deadlines, and maintaining confidentiality in all communications and documentation.
2026-06-09T00:00:00Z

Project Accounting Coordinator

Seattle, WA
onsite
Temporary / Contract
32 - 42 USD / Hourly
Project Accounting CoordinatorLocation: South Lake Union (primarily onsite) | Duration: ~6 monthsWe’re seeking a detail-oriented Project Accounting Coordinator to support a fast-paced project team. This role blends accounting support, data management, and operational coordination to help ensure accurate financial tracking and smooth project execution. Key Responsibilities:<ul><li>Maintain and manage project financial records, including data entry, reporting, and organization of key documentation across multiple systems</li><li>Support accounting processes such as payroll input, cost tracking, job cost coding, and client billing reconciliation; prepare regular cost and budget reports</li><li>Coordinate with internal teams and external partners to support project operations, including scheduling, contract documentation, and responding to billing-related inquiries</li></ul>This is a great opportunity for someone who enjoys working closely with project teams, staying organized, and contributing to both financial accuracy and operational success.
2026-05-27T00:00:00Z