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10 results for Administrative Assistant in Seattle, WA

Administrative Assistant

Tacoma, WA
onsite
Temporary to Hire
25 - 27 USD / Hourly
We are looking for an Administrative Assistant to support financial operations for a services organization in Tacoma, Washington. This long-term contract opportunity is ideal for someone who excels in a detail-driven environment and can balance competing priorities while maintaining a client-focused approach. The position plays a key role in coordinating documentation, communication, and scheduling activities that help deliver timely and accurate service to internal teams and clients. Responsibilities:• Support trust and estate workflows by coordinating administrative tasks, organizing records, and helping projects progress on schedule.• Prepare and format correspondence, summaries, and meeting materials to ensure documents are accurate and presentation ready.• Maintain client and entity records, including tracking information and handling annual state filing requirements.• Organize documentation so files are complete, consistent, and easy to retrieve when needed.• Communicate with clients, colleagues, and outside professionals to schedule meetings, route information, and keep activities moving efficiently.• Edit, proofread, and update documents, presentations, and written communications with a strong focus on accuracy and detail.• Provide front desk and inbound call coverage when needed, serving as backup reception support during absences.• Assist with preparation for client meetings, including compiling meeting books, coordinating logistics, and supporting event-related activities.
2026-09-09T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
23 - 27 USD / Hourly
We are looking for an Administrative Assistant to support a government community assistance program in Bellevue, Washington. This Contract position plays a key role in keeping daily operations organized, assisting program participants, and helping the team deliver responsive public service. The ideal candidate brings strong administrative experience, attention to detail, and a customer-focused approach when working with community members and internal stakeholders. Responsibilities:<ul><li>Support the administration of the assistance program while adhering to established guidelines and procedures.</li><li>Review applications and supporting documentation to determine eligibility based on program requirements.</li><li>Respond to inquiries from program participants and community members via phone, email, and in person.</li><li>Collaborate with internal teams and external partners to support outreach efforts and community engagement initiatives.</li><li>Assist with the development, review, and distribution of outreach materials, including brochures, emails, and social media content.</li><li>Coordinate outreach events and assist individuals with the application process.</li><li>Prepare and deliver presentations for small groups of internal and external stakeholders.</li><li>Maintain accurate program records through data entry and updates across multiple systems.</li><li>Conduct research, benchmarking, and information gathering related to similar programs and best practices.</li><li>Provide general administrative support as needed.</li></ul>
2026-09-04T00:00:00Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
21 - 25 USD / Hourly
Full-Time Office Assistant40 Hours per Week | 3-Month Contract | OnsitePay: $21-$25/hourWe are seeking a reliable and detail-oriented Office Assistant to provide administrative and clerical support for a busy healthcare department. This is an onsite contract opportunity expected to last approximately three months.The ideal candidate will be organized, professional, comfortable working in a fast-paced environment, and able to manage multiple priorities while providing excellent support to internal teams and visitors.Schedule<ul><li>Monday through Friday</li><li>Hours: 8:00 AM to 5:00 PM</li><li>Onsite position</li></ul>Key Responsibilities<ul><li>Provide day-to-day administrative and clerical support to department team members</li><li>Assist with reception coverage as needed</li><li>Process and appropriately route correspondence, faxes, referrals, and requests for chart notes</li><li>Respond to requests for information accurately, professionally, and in a timely manner</li><li>Maintain office supply inventory and assist with general office organization</li><li>Maintain records and documentation in accordance with established procedures</li><li>Assist with common forms and paperwork used throughout the organization</li><li>Enter and maintain information within department systems</li><li>Support accurate refund posting and vendor notifications as needed</li><li>Maintain daily census data and on-call notifications as requested</li><li>Participate in department meetings and process-improvement initiatives</li><li>Provide additional administrative support as assigned</li></ul>
2026-09-09T00:00:00Z

Office Assistant

Bothell, WA
onsite
Temporary / Contract
19 - 22 USD / Hourly
We are looking for a dependable Office Assistant to provide onsite administrative support in Bothell, Washington through a short-term Contract assignment. This part-time opportunity is well suited for someone who enjoys structured office work, stays focused on detail-heavy tasks, and can maintain accuracy while handling repetitive document processes. The role supports daily office operations with a strong emphasis on mail handling, document preparation, filing, and shipment coordination. Responsibilities: • Sort incoming mail and distribute correspondence to the appropriate staff members in a timely manner. • Complete high-volume copying and document assembly work while maintaining accuracy and organization. • Scan paper records and arrange electronic and physical files so materials are easy to access. • Maintain orderly filing systems by placing documents in the correct locations and keeping records up to date. • Prepare outbound packages for courier delivery and ensure shipments are dropped off as needed. • Provide day-to-day clerical assistance to support smooth office operations. • Use office machines such as copiers and scanners efficiently and report any routine issues when necessary. • Carry out established administrative procedures carefully and finish recurring tasks within expected timelines.
2026-09-09T00:00:00Z

Sr. Administrative Assistant

Renton, WA
onsite
Temporary / Contract
35 - 40 USD / Hourly
We are looking for a Senior Administrative Assistant with relevant experience to provide high-level support to leadership within the accounting and finance organization in Washington. This Long-term Contract position calls for someone who brings strong judgment, warmth, and a strong business presence while keeping daily operations organized and running smoothly. The ideal candidate is comfortable working across teams, communicating with vendors and internal partners, and handling sensitive matters with discretion and confidence. Responsibilities: • Coordinate calendars, travel plans, and expense submissions for senior leadership, while helping maintain schedules for additional team members as needed. • Serve as a central point of contact for administrative requests by managing incoming communications, routing mail, and ensuring documents reach the appropriate departments promptly. • Prepare and send clear, effective correspondence on behalf of leadership, including reminders, follow-up messages, and other business communications. • Maintain office readiness by overseeing meeting room setup, monitoring workplace supplies and refreshments, and addressing day-to-day administrative needs. • Partner with facilities, property management, and internal support teams to resolve workspace concerns and support a productive office environment. • Assist with onboarding activities by coordinating equipment requests, badge access, workspace arrangements, and communication with IT and related teams. • Support vendor and supply coordination, including ordering office items, tracking requests, and maintaining effective external partner communication. • Update and manage organizational charts and other administrative records to help keep department information accurate and current. • Act as a trusted liaison for senior leadership by handling requests effectively, protecting confidential information, and escalating issues when appropriate.
2026-09-09T00:00:00Z

Office Manager

Seattle, WA
onsite
Temporary / Contract
23.75 - 27.5 USD / Hourly
We are looking for an organized Office Manager to support daily administrative operations for a contract position. This role will help keep the workplace running smoothly by coordinating front office activities, managing essential supplies, and assisting with financial administration. The ideal candidate brings a practical, service-focused approach and can balance multiple priorities in a detail-oriented office environment. Responsibilities: • Oversee day-to-day office activities to maintain an efficient, well-organized workplace environment. • Coordinate purchasing for office materials and ensure supplies are replenished before stock runs low. • Track inventory levels for administrative and operational items and maintain accurate supply records. • Support accounts payable tasks, including reviewing invoices and assisting with timely payment processing. • Serve as the first point of contact at reception by welcoming visitors and handling incoming calls in a courteous manner. • Assist with general administrative duties such as filing, scheduling, correspondence, and document organization.
2026-09-08T00:00:00Z

Office Manager

Seattle, WA
onsite
Permanent / Full Time
70000 - 80000 USD / Yearly
We are looking for an Office Manager to support both administrative and accounting activities for a small real estate development office in Seattle, Washington. This position blends day-to-day office coordination with light accounts payable work and project support, making it ideal for someone who is organized, adaptable, and comfortable working across multiple priorities. The role also contributes to property and marketing-related tasks while helping keep business operations running efficiently. Responsibilities:• Manage accounts payable tasks for development projects and company expenses, including entering financial details, reviewing invoices, and preparing payments.• Oversee routine office operations such as handling incoming mail, scanning records, maintaining files, and providing general administrative support.• Track and coordinate business licenses, office resources, and company assets to help ensure accurate records and compliance.• Work with vendors, contractors, or internal stakeholders to address property upkeep needs and follow through on maintenance-related issues.• Provide administrative assistance to real estate development activities from active project stages through final completion and sale.• Support marketing efforts by helping prepare promotional materials, updating written content, and assisting with advertising-related tasks.• Review and refine brochures, presentations, and website information to keep materials current, accurate, and aligned with company needs.• Monitor office supply levels and arrange replenishment to maintain an efficient and well-supported workplace.• Take on additional operational or administrative duties as business needs evolve. The salary range for this position is $70,00 to $80,000. Benefits:M/D/V401k with match2 weeks PTO6 paid holidays
2026-08-14T00:00:00Z

Assistant Bookkeeper

Tacoma, WA
onsite
Temporary / Contract
25 - 33 USD / Hourly
Are you a detail-oriented bookkeeping professional who enjoys keeping financial records organized and operations running smoothly? We are seeking a Contract Bookkeeping Assistant to support a growing team in Tacoma. This role is ideal for someone who enjoys a mix of bookkeeping, accounts receivable, invoicing, and administrative support. Key Responsibilities<ul><li>Process customer invoices and maintain accurate financial records in QuickBooks Online (QBO)</li><li>Assist with accounts receivable, including payment tracking and collections follow-up</li><li>Reconcile accounts and investigate discrepancies</li><li>Maintain customer, vendor, and transaction records</li><li>Support purchase order and sales order processing</li><li>Coordinate with internal teams regarding billing, payments, and order status</li><li>Assist with month-end reporting and account reconciliations</li><li>Organize financial documentation and ensure compliance with company procedures</li><li>Monitor outstanding invoices and help ensure timely payment collection</li><li>Provide general administrative support to the accounting and operations teams</li></ul>
2026-09-02T00:00:00Z

Receptionist

Everett, WA
onsite
Temporary / Contract
20 - 24 USD / Hourly
We are seeking an enthusiastic, professional, and customer-focused Receptionist / Front Desk Coordinator to serve as the first point of contact for visitors, employees, and contractors. This role is ideal for someone who enjoys interacting with people, thrives in a fast-paced office environment, and takes pride in providing exceptional service and administrative support. The successful candidate will be highly organized, detail-oriented, and comfortable managing multiple tasks while maintaining a welcoming and professional presence at the front desk.
2026-09-02T00:00:00Z

Paralegal

Seattle, WA
onsite
Temporary / Contract
30 - 42 USD / Hourly
Robert Half is partnering with a Pacific Northwest Law Firm who is looking for a litigation paralegal to jump in and help support a busy litigation practice. This opportunity is well suited for an organized individual who can contribute across active matters, assist with trial readiness, and work closely with attorneys in a fast-paced legal environment. Responsibilities:<ul><li>Assist attorneys with trial preparation, including organizing exhibits, coordinating case materials, and helping ensure readiness for courtroom proceedings.</li><li>Attend trial as needed to provide in-court support and help manage documents, filings, and logistics during proceedings.</li><li>Review and organize medical records and develop clear medical chronologies to support litigation strategy.</li><li>Prepare written case summaries and other client-focused materials that present facts and developments in a concise, organized manner.</li><li>Support litigation matters through discovery coordination, document management, and ongoing case tracking.</li><li>Draft legal and case-related documents as assigned, ensuring accuracy, consistency, and attention to procedural requirements.</li></ul>
2026-08-31T00:00:00Z