11 Results for Administrative Assistant Jobs in Seattle, WA

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Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an Administrative Assistant to support resident services operations for a non-profit organization in Bellevue, Washington. This Contract position is ideal for someone who is highly organized, attentive to detail, and comfortable handling a wide range of administrative coordination tasks. The role will help keep daily activities running smoothly by supporting scheduling, records management, staff coordination, and communication across multiple sites. Responsibilities: • Coordinate administrative support for the Resident Services team, helping maintain organized workflows and timely follow-up on daily tasks. • Manage timekeeping and expense documentation, ensuring records are accurate, complete, and submitted within established deadlines. • Assist with staff scheduling and onboarding logistics, including preparing materials and tracking required information for new team members. • Maintain organized inventory records for keys and related access items, updating logs and resolving discrepancies when needed. • Support communication between teams and property locations by answering inbound calls, routing messages, and sharing important updates. • Perform data entry and general office administration to keep files, reports, and internal records current and accessible. • Provide front desk and receptionist-style support as needed, greeting visitors and responding professionally to routine inquiries. • Assist with administrative activities tied to operational process updates or system-related changes when requested by the team.
2026-10-08T00:00:00Z

Administrative Assistant

Bellevue, WA
onsite
Temporary / Contract
22 - 27 USD / Hourly
We are looking for an organized Administrative Assistant II to support daily office operations in Bellevue, Washington. This Long-term Contract position is ideal for someone who enjoys keeping administrative processes running smoothly, providing attentive front-desk support, and maintaining accurate records. The role calls for strong communication, attention to detail, and the ability to handle a variety of clerical tasks in a fast-paced setting. Responsibilities:<ul><li>Manage early morning inspection calls and maintain related records.</li><li>Monitor and respond to multiple shared inboxes.</li><li>Prepare mailing labels and customer notifications.</li><li>Sort, distribute, and process incoming and outgoing mail.</li><li>Provide coverage for multiple phone lines and direct inquiries appropriately.</li><li>Coordinate and support in-person meetings.</li><li>Take meeting notes and assist with follow-up documentation.</li><li>Conduct office supply audits and order supplies as needed.</li><li>Create, organize, and maintain physical and electronic files.</li><li>Provide general administrative support to the team.</li></ul>
2026-10-08T00:00:00Z

Office Assistant

Mount Vernon, WA
onsite
Temporary / Contract
25 - 25 USD / Hourly
We are looking for a dependable Office Assistant to support daily administrative operations for a healthcare-related department in Mount Vernon, Washington. This is a Contract position suited for someone who can manage clerical tasks, communicate professionally, and keep office processes running smoothly in a fast-paced environment. The ideal candidate is organized, responsive, and comfortable handling a variety of administrative duties while working collaboratively with staff and external contacts. Responsibilities: • Provide day-to-day administrative assistance to the department, supporting staff with clerical needs and routine office activities. • Serve as reception backup when needed, greeting visitors, answering inbound calls, and directing inquiries appropriately. • Process incoming and outgoing correspondence, including faxes, referrals, and document copy requests, with accuracy and professionalism. • Monitor and replenish office supplies by following established inventory procedures and coordinating orders as needed. • Maintain organized records, daily census information, and other department documentation in line with internal guidelines. • Use Outlook and other department software to complete tasks efficiently and respond to information requests within expected timeframes. • Post refunds accurately, communicate updates to vendors promptly, and assist with on-call notification processes as required. • Participate in meetings, training, and continuous improvement efforts while following departmental policies and completing additional assigned duties.
2026-10-09T00:00:00Z

Legal Assistant

Snoqualmie, WA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a legal team in Washington State to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. This role will help maintain organized records, monitor legal spending and contract activity, and keep key stakeholders informed of progress across ongoing matters. The ideal candidate is comfortable working with spreadsheets, managing schedules, preparing basic legal documentation, and coordinating requests across multiple departments. Responsibilities:<ul><li> Review and process invoices from outside counsel while maintaining accurate records of legal expenses and payment status.</li><li>Coordinate calendar activity, arrange meetings, and manage scheduling priorities for legal-related work and leadership support.</li><li>Prepare straightforward legal documents using approved templates and proofread materials for accuracy, formatting, and completeness.</li><li>Assist with discovery-related tasks by organizing records, coordinating document requests, and supporting responses to legal demands.</li><li>Help review, organize, and route contracts for tracking and coordination across the appropriate stakeholders.</li><li>Maintain Excel-based logs and reports for invoices.</li></ul>
2026-10-08T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 32 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Responsibilities:<ul><li>Prepare, review, and submit legal documents through state and federal e-filing systems with accuracy and timeliness.</li><li>Draft and finalize litigation materials such as motions, answers, and pleadings for attorney review and filing.</li><li>Track court deadlines and procedural dates to help ensure all case requirements are met.</li><li>Maintain calendars for hearings, case events, and related scheduling needs across active matters.</li></ul>
2026-10-09T00:00:00Z

Legal Assistant

Seattle, WA
onsite
Temporary / Contract
28 - 33 USD / Hourly
Robert Half is partnering with a law firm in the Greater Seattle Area to identify a Legal Assistant who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position is contract with potential for extension/conversion into a permanent role. Responsibilities:<ul><li>Prepare, review, and submit legal documents through state and federal e-filing systems with accuracy and timeliness.</li><li>Draft and finalize litigation materials such as motions, answers, and pleadings for attorney review and filing.</li><li>Track court deadlines and procedural dates to help ensure all case requirements are met.</li><li> Maintain calendars for hearings, case events, and related scheduling needs across active matters.</li></ul>
2026-10-09T00:00:00Z

Sr. Executive Assistant

Seattle, WA
onsite
Temporary / Contract
30.4 - 35.2 USD / Hourly
Looking for an experienced, highly organized Executive Assistant who can operate independently in a fast-paced executive environment, anticipate needs, manage competing priorities, and make sound decisions with minimal direction. Responsibilities:• Oversee demanding executive calendars, resolving conflicts and ensuring leaders are prepared for daily commitments.• Organize domestic and international travel plans, including itineraries, reservations, and related logistics.• Coordinate meeting schedules for senior leadership, securing attendees, materials, and room or virtual arrangements as needed.• Prepare presentation materials and visual content using Google Slides for executive meetings and business discussions.• Track changing priorities and adjust schedules or travel plans quickly to support evolving business needs.• Serve as a reliable administrative partner by anticipating needs, following through on details, and maintaining efficient coordination across activities.
2026-10-05T00:00:00Z

Human Resource Assistant

Tacoma, WA
onsite
Temporary / Contract
23 - 25 USD / Hourly
We are seeking a detail-oriented and organized Human Resources Assistant to support day-to-day HR operations in our Tacoma office. This role is ideal for someone who enjoys administrative support, employee interaction, and maintaining confidential information. The HR Assistant will assist with recruiting, onboarding, employee records management, benefits administration, and general HR support while helping ensure a positive employee experience.Key Responsibilities<ul><li>Support the full employee lifecycle, including onboarding, orientation, and offboarding activities.</li><li>Assist with posting job openings, reviewing applications, scheduling interviews, and communicating with candidates.</li><li>Maintain accurate employee records and personnel files while ensuring confidentiality.</li><li>Process new hire paperwork and assist with employment verifications, background checks, and compliance documentation.</li><li>Provide administrative support for benefits enrollment, leave requests, and employee programs.</li><li>Track employee attendance, timekeeping, and other HR-related documentation.</li><li>Respond to employee questions regarding company policies, procedures, and benefits.</li><li>Prepare HR reports, correspondence, and employee communications.</li><li>Assist with training coordination, employee engagement initiatives, and special HR projects.</li><li>Support compliance with federal, state, and local employment laws and company policies.</li></ul>
2026-09-28T00:00:00Z

receptionist

Bellevue, WA
onsite
Temporary / Contract
22 - 25 USD / Hourly
We are looking for a receptionist with relevant experience and a service-oriented approach to support front desk operations in Bellevue, Washington. This Contract position is ideal for someone who enjoys creating a welcoming environment, managing incoming communications, and assisting visitors with professionalism and efficiency. The person in this role will serve as a key point of contact for guests and callers while helping day-to-day office activity run smoothly. Responsibilities: • Welcome visitors, clients, and employees at the front desk and provide a positive first impression for the office. • Manage a multi-line phone system by answering, screening, and directing incoming calls to the appropriate contacts. • Offer concierge-style assistance by responding to general inquiries and helping guests navigate the office environment. • Coordinate visitor check-in procedures and maintain an organized reception area throughout the day. • Handle routine front desk administrative tasks such as taking messages, relaying information, and supporting daily office needs. • Monitor incoming calls and ensure requests are addressed promptly, accurately, and with a high level of customer service.
2026-10-08T00:00:00Z

Office Coordinator

Seattle, WA
onsite
Permanent / Full Time
62400 - 83200 USD / Yearly
We are looking for an Office Coordinator to support daily administrative operations for a financial services office. This position plays a central role in creating a welcoming front-office experience, guiding incoming client inquiries, and keeping records and office materials organized. The ideal candidate brings strong communication skills, sound judgment, and a dependable, service-oriented approach to both visitors and internal team support. Responsibilities:• Welcome clients and guests upon arrival, direct them to the appropriate meeting space, and provide refreshments to create a welcoming and comfortable office experience.• Respond to incoming phone calls and other initial inquiries from current and prospective clients, gathering key details to understand the purpose of each contact.• Ask thoughtful follow-up questions to clarify client needs, including referrals who may be unsure which service is most appropriate for their situation.• Connect each inquiry with the appropriate team member to ensure timely and accurate follow-up.• Sort, review, and distribute incoming mail while maintaining organized physical records and correspondence.• Scan and upload documents into the correct electronic client files and keep paper files accurate and up to date.• Maintain invoice filing and support day-to-day document organization across the office.• Assist with light office administration, including monitoring supply levels, ordering materials, and keeping shared spaces stocked with coffee and snacks.• Learn and use browser-based front office and case management tools as part of daily administrative support. Benefits:• 20 days PTO, increasing to 22 after 3 years and 25 after 5 years• 401(k) with 6% match• Medical, 75% paid by company for employee, 25% paid by company for dependants• Dental and vision, 100% paid for by company• Standard paid holidays
2026-10-07T00:00:00Z

Paralegal

Seattle, WA
onsite
Temporary / Contract
35 - 45 USD / Hourly
Robert Half is partnering with a highly respected law firm in the Seattle, WA to identify a Trial Paralegal who is ready to IMMEDIATELY jump in to assist and possibly join their team. This position will support active civil litigation matters with a strong emphasis on trial readiness, case organization, and attorney collaboration. The ideal candidate brings hands-on courtroom support experience, strong written communication skills, and the ability to contribute immediately with minimal onboarding. Responsibilities:<ul><li>Coordinate trial preparation activities, including organizing exhibits, case files, witness materials, and deadlines to keep litigation matters moving efficiently.</li><li>Provide in-court support during hearings and trials by assisting attorneys with documents, logistics, and real-time case needs.</li><li>Review and analyze medical records to prepare clear chronologies and case summaries for attorney and client use.</li><li>Draft litigation-related documents, written summaries, and other case materials with accuracy and attention to detail.</li><li>Assist with discovery and broader case management tasks for matters at various stages of litigation, including cases that may not proceed to trial.</li><li>Track time and support billing-related requirements in accordance with billable hour expectations for the role.</li></ul>
2026-09-25T00:00:00Z

11 results for Administrative Assistant in Seattle, WA