14 results for Administrative Assistant in Seattle Wa

Administrative Assistant Do you possess excellent organizational skills and enjoy working in a fast-paced environment? Robert Half is seeking Administrative Assistants to support our clients frequent needs in the area. The Administrative Assistant roles typically include answering busy phone lines, greeting walk-in guests, and handling general clerical responsibilities. This is a dynamic position for an individual who is organized and committed to working with great companies. The Administrative Assistant will assist with filing, copying, and faxing for multiple departments. The Administrative Assistant will check mail and emails daily, respond to inquiries, forward communication when necessary, set appointments, handle filing, and assist in coordinating schedules and activities. These roles will require strong computer and data entry skills, so proficiency in Microsoft Word and Microsoft Excel is preferred. The successful Administrative Assistant will be detail-oriented, have strong problem-solving skills, be able communicate effectively, and have excellent customer service skills. The ideal Administrative Assistant will be self-directed, articulate, and provide positive attention to clients and vendors.

Administrative Assistant We are seeking an Administrative Assistant to join our team in the architecture industry, located in Edmonds, Washington, 98020, United States. This role offers a long term contract. As an Administrative Assistant, your primary responsibility will be to manage daily tasks, ensure project organization, and deliver detail-oriented customer service. Responsibilities • Manage daily administrative functions, ensuring tasks are prioritized and executed effectively. • Answer and manage inbound and outbound phone calls in a detail-oriented manner. • Use software tools accurately to generate and update necessary documentation. • Maintain organization and accuracy of active projects. • Work with team members to accomplish company objectives. • Deliver excellent customer service, addressing inquiries and resolving issues. • Manage electronic correspondence through Microsoft Outlook. • Use Microsoft Excel, PowerPoint and Word to perform various administrative tasks. • Schedule appointments as needed, ensuring efficient time management. • Operate independently, taking ownership of responsibilities without the need for constant supervision.

Administrative Assistant We are offering a short-term, part-time contract employment opportunity for an Administrative Assistant based in Seattle, Washington. This role will be roughly 20 hours per week, Tuesday- Friday 9:00 AM - 3:00 PM. As an Administrative Assistant, your primary role will be to support our team with tasks such as answering inbound calls, providing customer service, managing data entry, and maintaining email correspondence. Responsibilities • Handle inbound and outbound calls, ensuring excellent customer service at all times • Manage and respond to email correspondence in a timely and detail oriented manner • Perform data entry tasks with a high level of accuracy and efficiency • Utilize Microsoft Excel and Microsoft Outlook for various administrative tasks • Maintain accurate records of customer interactions and transactions • Organize and maintain paper files to ensure efficient retrieval of information when needed.

Administrative Assistant We are offering a short term contract employment opportunity for an Administrative Assistant in Seattle, Washington. This role is primarily involved in the education industry, where maintaining and tracking various employee credentials and records is crucial. As part of the team, you will be expected to assist with compensation changes and perform ad hoc reporting as required. Responsibilities: • Oversee the tracking of Early Learning employee credentials. • Manage and update Education Plans for employees. • Assist with the implementation of compensation changes. • Monitor and track portable background checks (PBCs) through the Merit system. • Stay on top of expiring Child Development Associate (CDA) certifications. • Keep a close eye on the expiration of CPR/1st Aid Cards. • Ensure all required training, such as bloodborne pathogens, are completed on time. • Deliver ad hoc reporting when necessary. • Provide assistance during audits and reviews.

Legal Administrative Assistant A mid-size law firm in North Seattle is searching for a Legal Administrative Assistant to support their firm's Managing Attorney. This role requires previous administrative experience in a professional services setting or law firm. This role is on-site located just north of Downtown Seattle. Responsibilities:• Assist in managing attorney calendars, including arranging meetings and appointments• Facilitate effective communication between attorneys, clients, and co-counsel• Prepare legal documents and correspondence as required• Ensure accurate client records are kept and maintained• Assist with client inquiries, providing timely and effective resolution• Collaborate with the legal team on various tasks and projects• Maintain confidentiality and adhere to legal standards and company policies Firm offers full benefits including 12 days PTO, Medical coverage, 401K with matching, monthly transportation stipend, quarterly bonuses, and a collegial work environment with opportunity for growth! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

Executive Assistant Robert Half is actively looking for an Executive Assistant to assist our clients frequent needs in the local area. In this position, you would be given various responsibilities that encompass managing and maintaining executive schedules, which include making travel plans, conference arrangements, setting appointments, and making changes when needed. Other duties will have you overseeing office management to guarantee that operations run smoothly and efficiently. The Executive Assistant will also draft memos, letters, and other types of documents on behalf of senior management. The role includes planning and coordinating events, both internal and external. Amid all these tasks, it is crucial to handle all confidential information and data with utmost discretion. If you are looking for a great opportunity to gain practical Executive Assistant experience and make a positive impact, please apply now!

Executive Assistant We are in search of an Executive Assistant to join our team in Redmond, Washington. This role involves a mix of personal and executive assistant duties, with a focus on proactivity, eagerness to learn, and a customer service mindset. The Executive Assistant will be dedicated to supporting a leader and managing a variety of tasks in a thoughtful and organized manner. Responsibilities:• Provide dedicated support to the leader, including reminders of personal events and accompanying to meetings.• Exhibit a proactive approach to tasks, with an eagerness to learn and adapt.• Embody a customer service style of thinking, considering the needs of the leader and those seeking time with him.• Maintain an organized system for managing tasks and schedules.• Ensure discretion and thoughtful communication, respecting the privacy and preferences of the leader.• Manage stress effectively in a high-pressure role.• Utilize ADP - Financial Services and ADP Workforce Now for various tasks.• Apply knowledge of ATS - Asynchronous Transfer Mode, Ceridian, and Dayforce where necessary.• Oversee benefit functions, ensuring compliance and maintaining employee relations.• Adhere to FMLA regulations and guidelines. The pay range for this position is $35.00/hr to $50.00/hr. Benefits:Medical/Dental/VisionLife Insurance STD/LTD401k with match120 hours PTO10 paid holidays80 hours holistic health time off

Human Resources (HR) Assistant We are offering a short term contract employment opportunity for a Human Resources (HR) Assistant in the service industry, based in Seattle, Washington. This role will be a combination of administrative tasks and customer service, with a focus on maintaining accurate employee records and providing support in various HR processes. Responsibilities: • Accurately process and enter data into HRIS, ensuring all employee information is up-to-date. • Offer detail oriented and courteous assistance to employees as the first point of contact in the HR Office. • Manage onboarding processes, including ATS and employee documentation. • Assist in processing FMLA paperwork as needed. • Provide administrative support across the HR department. • Create and file letters of discipline or termination in adherence to company policies. • Monitor the General Inbox, promptly addressing any employee queries or concerns. • Utilize Microsoft Suite effectively for various tasks and communications. • Oversee the completion and submission of time-sensitive documents, primarily for Union employees. • Handle new permanent documentation and interim employee forms efficiently. • Use various HR tools and software including ADP - Financial Services, ADP Workforce Now, ATS - Asynchronous Transfer Mode, Ceridian, HRMS, About Time, Auditing, Background Checks, Benefit Functions, Customer Service, Oracle, Oracle JDeveloper, Taleo Recruiting Software, and Taleo.

Senior Financial Admin We are offering an exciting opportunity for a Senior Financial Admin to join our vibrant team in the Hospitality industry, based in Seattle, Washington. This role will focus on developing Oracle-based solutions, integrating systems, and managing projects. Responsibilities:• Architect integration solutions using Oracle DB architecture• Develop solutions using Oracle Development Toolkit and maintain a strong understanding of Oracle technologies• Utilize SQL and PL/SQL development skills to optimize data management• Effectively use data visualization tools like PowerBI for reporting and analysis• Design Data Warehousing solutions and manage AWS services for Data storage and processing• Draft technical documentation detailing requirements and system processes• Apply Agile and Scrum methodologies for project management• Familiarize with RPA tools like UiPath and Power Automate for process automation• Exhibit strong communication and interpersonal skills to work effectively within a team• Successfully deliver complex projects on time and within budget, demonstrating excellent problem-solving and analytical skills. Core Benefits: M/D/V ST/LT/Disability InsuranceRetirement Plan: 401k 50% match on up to 6% PTO/Holidays/Sick Time: 160hrs/160hrs.

Litigation Legal Assistant A midsized law firm in Downtown Seattle is seeking a Litigation Legal Assistant. Cases include matters of business disputes, employment law, construction litigation, real estate disputes and other civil or commercial litigation. They offer a friendly. collaborative environment in a modern office with beautiful views. The salary range is 70-95k (flexible above that range for candidates who significantly exceed requirements) with additional bonus and overtime earnings. They offer comprehensive benefits such as medical, dental, vision and life insurance, a 401k with profit sharing, 4 weeks PTO, paid court holidays and other perks. The role allows for 2-3 days work-from-home flexibility if desired. General responsibilities include: • Format, proofread, and finalize detailed correspondence, pleadings, and other legal documents; prepare and finalize basic correspondence and other documents as necessary.• Calculate and calendar court deadlines.• File pleadings in state and federal trial courts, courts of appeals, and Supreme Courts; communicate with court staff, as necessary; keep current with changes in court rules and filing procedures.• Provide general office support for litigation attorneys, for example, maintain and organize files, photocopy, maintain calendars, prepare expense reports, submit invoices for payment, schedule travel, coordinate meetings, calls and conferences to include ordering meals, scheduling conference rooms, and room set up.• Provide support for the firm’s monthly billing process, track attorney time records and billing.• Set up new clients and matters in the billing system.• Prepare correspondence, documents and presentations; take responsibility for formatting, consistency and accuracy on time-sensitive, high-profile documents.• Establish and maintain paper and electronic filing systems; classify, sort and file correspondence, records, and other documents.• Perform general research and support activities to assist attorneys.

Personal Injury Attorney A leading Personal Injury firm in Seattle is looking to add an Attorney to their practice. Candidates with previous Plaintiff Personal Injury experience are encouraged to apply. This role offers high earning potential and a wonderful team that is fully built to help run cases. Candidates can sit in either Seattle or Tacoma as the firm offers office space in both locations. Fluency in Spanish is preferred! Responsibilities:• Conduct comprehensive legal research to reinforce case strategies and stay updated on relevant laws, regulations, and legal precedents• Carry out initial client consultations to determine the feasibility of personal injury cases• Provide proficient legal representation in personal injury cases, including handling negotiations and litigation• Collaborate with legal assistants, paralegals, and other team members to guarantee effective case management• Draft pleadings, motions, and other legal documents• Maintain consistent communication with clients, providing them with updates on case progress and addressing their concerns• Evaluate case facts, evidence, and potential legal strategies• Educate clients on legal processes and potential outcomes• Participate in team meetings and case reviews. Firm offers flexible work options, high bonus potential (200K+/year), flexible PTO, 401K with matching, Medical/Dental/Vision, and a wonderful team that often has group events, community outreach programs, and team parties! To submit your resume confidentially please send to Sam(dot)Sheehan(at)RobertHalf(dot)(com)

Insurance Defense and Coverage Attorney A midsized law firm in downtown Seattle is seeking an Insurance Defense and Coverage Attorney to add to their team with also includes a robust group of legal assistants and paralegals. The salary range is 140-200k base, plus additional bonus earnings for hitting your billable target and additional bonusing for exceeding. Full benefits package including medical, dental, vision, and life insurance (with employee's premiums fully paid by firm), 401k with employer match and additional profit sharing contributions, flexible PTO and sick time, 11 paid holidays, transportation benefits and other perks. The firm pays for bar dues and CLEs. The role offers hybrid work-from-home flexibility but does require some in-office presence. Responsibilities<ul><li>Research and write coverage opinions providing legal advice to wide array of insurance clients.</li><li>Review claim files, underlying claim materials, and policy language.</li><li>Prepare comprehensive coverage analyses and Reservation of Rights letters.</li><li>Work as part of team with all levels of responsibility.</li><li>Handle all aspects of discovery, including written discovery and depositions.</li><li>Research and draft motions and briefs.</li><li>Handle court appearances and motions practice.</li><li>Communicate with clients and claims professionals.</li></ul>

Insurance Referral Coordinator The Referral Coordinator will serve as the primary point of contact for incoming and outgoing referrals within our healthcare facility. This role involves reviewing referrals daily and strategizing ways to address them effectively. The candidate will adeptly handle referrals, some of which may require research on insurance policies and the identification of specialists who accept specific insurance plans.<ul><li>The Referral Coordinator will also manage walk-in patients and interact with various department personnel such as nurses or Medical Assistants, who will bring these patients for consultation.</li><li>Your responsibilities will primarily center around the initiation of the referral process. The role does not require post-appointment follow-ups.</li><li>As a Referral Coordinator, you can expect to make and receive phone calls throughout the day. These could pertain to matters like referral coordination, status updates, and specialists seeking additional information about a patient’s record.</li></ul>