16 results for Virtual Assistant in Schaumburg Il

Personal Assistant We are in the process of recruiting a Personal Assistant to join our client's team in CHICAGO, Illinois. The role will involve a diverse range of tasks related to office administration and will require proficiency in Microsoft Office Suites and Microsoft Outlook. This position offers a short term contract employment opportunity. Responsibilities: • Utilize Microsoft Office Suites to create, edit, and manage documents, spreadsheets, and presentations• Handle inquiries and concerns from clients, ensuring their needs are met promptly and efficiently• Oversee the organization and maintenance of office administrative processes • Utilize Microsoft Outlook for email correspondence, scheduling, and task management • Support team members with clerical tasks, including filing, photocopying, and data entry• Maintain an organized and efficient workspace, ensuring all files and records are up to date• Assist in the coordination of office activities and operations to secure efficiency and compliance with company policies.

Project Administrative Assistant We are in search of a Project Administrative Assistant to join our client's team based in Chicago, Illinois. This role will involve coordinating various project activities, conducting research and analysis, and supporting sales and marketing efforts. Your duties will be spread across different departments, including sales, marketing, and third-party vendors to ensure the smooth execution of projects. This position requires a minimum of 1 year working in the real estate industry. This position offers a salary of $65,000-$72,000 annually plus a full benefits package. Responsibilities:• Assist in the formulation and execution of sales and marketing strategies for multiple developmental projects.• Collaborate with the sales, marketing, and design teams to ensure the effective staging and furnishing of model units.• Participate in the planning, budgeting, and financial tracking of each development project.• Compile relevant information for new development proposals and collaborate with the VP of Development and development marketing prior to final presentation.• Conduct market research to identify trends and opportunities and update quarterly new development market reports.• Create market reports specific to location and comparable developments in our market.• Maintain a database of potential new development opportunities.• Coordinate marketing efforts to support sales goals and generate interest in projects.• Prepare sales materials such as brochures, websites, floor plans, virtual tours, and presentations in collaboration with the marketing team.• Oversee marketing strategies and ensure marketing efforts are being completed and are effective.• Assist the VP of Development in weekly sales meetings to prepare weekly inquiry and tour details to be shared with developer clients.• Demonstrate excellent verbal and written communication skills and a high level of organizational habits.• Collaborate effectively with a team and work independently in a deadline-oriented environment.

Executive Assistant Are you a proactive, highly organized professional with a talent for anticipating needs and streamlining processes? We’re looking for an Executive Assistant to the CEO to join our client's team near Schaumburg, Illinois and play a critical role in supporting executive-level operations. In this role, you’ll manage the CEO's calendar, coordinate complex travel arrangements, handle high-level communications, and ensure smooth day-to-day operations. If you thrive in a fast-paced environment, excel at multitasking, and are passionate about being the trusted right hand to a dynamic CEO, apply today!Compensation: $85k-$105k plus open to a bonusOffer Medical, Dental, Vision, does not have a 401k plan but are working on it for Q1 or Q2 in 2025PTO, Holiday, Sick Days, Paid Holidays Responsibilities:• Efficient management of calendar, coordinating meetings and ensuring smooth operations.• Assisting the team in time management and task prioritization.• Proactively preparing for meetings, including the creation and maintenance of complex itineraries.• Crafting meticulous and accurate verbal and written communications.• Efficiently arranging travel, keeping cost-consciousness in mind.• Handling documentation and preparing presentations with utmost discretion.• Managing special projects and conducting research for vendors.• Organizing team events with staff and colleagues in a leadership role.• Overseeing personal tasks such as errands, schedules, shopping, etc.

Executive Assistant We are seeking an Executive Assistant to join a busy team for a Global Consulting Firm located in Chicago, Illinois. The role involves supporting executives and the management team, handling office support and communication, and executing events. Client offers the following benefits: medical, dental, and vision coverages, FSA and HSA healthcare accounts, life and accident insurance, adoption and fertility assistance, paid parental leave up to 10 weeks, and short/long term disability. Offers eligible employees a company 401(k) savings and investment plan with an employer match of 50% on the first 6% of your contributions and PTO for vacation, personal needs, and sick timeRecruiter: Connie Stathopoulos Responsibilities:• Supporting executives by creating reports, presentations, and proposals• Managing executives' Outlook details, including contacts, calendar, and email responses• Proactively anticipating the needs of executives on a daily basis• Preparing and managing time & expense reports for executives• Coordinating travel arrangements for executives• Handling printing, copying, binding, and mail tasks• Collaborating with the local team to provide backup support for executives• Exhibiting a positive attitude and enthusiasm towards the job and the company, providing excellent service in all forms of communication• Working with executive team business partners to schedule and manage client meetings• Welcoming clients, recruits, and employees, ensuring the office is neat and organized• Assisting with security and crisis response• Performing basic industry/company research to assist in proposal response process• Supporting integration and laptop requests for new team members• Scheduling conference rooms and coordinating audio visual and/or catering needs• Assisting with room arrangements for offsite meetings/events as needed• Managing Salesforce updates and reporting for executives• Coordinating with other offices to provide additional support to the region

Office Assistant We are offering a long-term contract employment opportunity for an Office Assistant in the diverse industry of Real Estate, located in the vibrant city of Chicago, Illinois. As an Office Assistant, your role will revolve around providing comprehensive administrative support to the property management team, which includes handling reception duties, assisting in leasing procedures, managing work orders efficiently, and maintaining effective communication with various stakeholders. Responsibilities • Your primary duty will involve managing and processing work orders and repair requests, ensuring they are dealt with promptly and effectively. • Answering phone calls, welcoming visitors, and addressing general inquiries related to property management will be an essential part of your role. • You will assist in leasing procedures, which includes the preparation of leasing documents, conducting property tours, and guiding potential tenants through the application process. • A significant part of your role will involve supporting the property management team with administrative tasks such as data entry, filing, and maintaining office supply inventory. • You will be responsible for maintaining effective communication and coordination with vendors, contractors, and other staff to ensure smooth property operations. • Addressing and resolving tenant issues professionally and in a timely manner will be a crucial part of your role.

Administrative Assistant Robert Half is partnering with a firm that has been widely recognized as one of the premier private client law firms in the world. They are seeking an Administrative Assistant to support their Chicago office. Responsibilities:<ul><li>Handling administrative tasks and office management.</li><li>Assisting attorneys with various tasks as needed.</li><li>Answering phone calls and directing them to appropriate personnel.</li><li>Ordering food for office meetings and events.</li><li>Procuring and managing office supplies inventory.</li><li>Planning, organizing, and setting up office parties and events.</li><li>Acting as a point of contact for vendors, clients, and team members.</li><li>Showing versatility and managing diverse tasks as need arises.</li><li>Maintaining an efficient and organized filing system.</li><li>Ensuring that office operations run smoothly.</li></ul>

Administrative Assistant We are offering a long-term contract employment opportunity for an Administrative Assistant in Chicago, Illinois, 60606, United States. The Administrative Assistant will play a vital role in our operations by handling a variety of tasks, such as answering inbound calls, managing email correspondence, and scheduling appointments. Responsibilities: • Handle inbound and outbound calls and effectively communicate with customers • Provide excellent customer service, addressing and resolving customer inquiries • Efficiently carry out data entry tasks • Maintain an organized email correspondence and respond to emails in a timely manner • Schedule appointments and manage calendars effectively • Use Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, and Microsoft Word to complete various administrative tasks • Monitor and update customer accounts regularly to ensure accurate records • Process customer credit applications with precision and efficiency.

Administrative Assistant We are seeking a Administrative Assistant for a temporary, part-time position to provide support. The Administrative Assistant will work at a physical location in Chicago, IL, 60607, and assist with moderately complex administrative and clerical tasks. This role requires flexibility, professionalism, and organizational skills to manage schedules, events, and routine administrative requests. This part-time (20 hours a week) role will allow flexibility to work hours between 8 am to 5 pm. Responsibilities:<ul><li>Provide administrative and clerical support to multiple leaders.</li><li>Manage and coordinate calendars, meetings, and travel arrangements.</li><li>Collect, organize, and enter data into systems with accuracy.</li><li>Respond to routine administrative inquiries and relay messages.</li><li>Assist with event coordination, including scheduling and logistics for dinners and social gatherings.</li><li>Apply knowledge of office procedures and infrastructure policies to administrative tasks.</li><li>Address moderately complex customer support issues and escalate more complex issues as needed.</li></ul>

Administrative Assistant Job Overview:We are seeking a detail-oriented and organized Administrative Assistant to support daily office operations. The ideal candidate will be responsible for clerical tasks, managing documentation, and ensuring seamless communication across teams. Proficiency in Excel, Word, and excellent communication skills are essential, and Spanish bilingual proficiency is a significant advantage. Key Responsibilities: - Organize and maintain filing systems and documentation.- Draft and proofread letters, memos, and other correspondence.- Assemble packets with accurate and complete documentation.- Perform general clerical duties such as photocopying, scanning, and managing office supplies.- Communicate effectively with team members, clients, and vendors.- Utilize Microsoft Excel and Word for data entry, reporting, and document creation.- Translate documents or provide verbal communication support in Spanish (if bilingual). The salary range for this position is $45,000 to $52,000. Benefits available to contract/temporary professionals, include medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.

Administrative Assistant We are inviting applications for a Spanish Bilingual Administrative Assistant in the non-profit industry, based in Chicago, Illinois. This role involves handling customer service inquiries, data entry tasks, and managing both inbound and outbound communication in a fast-paced environment. This position offers a long-term contract employment opportunity. Responsibilities:• Efficiently manage inbound calls, providing prompt and courteous service to all callers• Assist in outbound calls whenever necessary, ensuring clear and effective communication• Offer high-quality customer service, resolving any customer issues in a timely and detail oriented manner• Handle data entry tasks, maintaining accuracy and efficiency at all times• Oversee email correspondence, ensuring all emails are responded to promptly and in a detail oriented manner• Utilize Microsoft Excel, Outlook, PowerPoint, and Word to effectively manage and organize work• Schedule appointments as necessary, coordinating with all relevant parties to ensure smooth scheduling• Ensure accurate and up-to-date customer records are maintained at all times• Monitor customer accounts and take appropriate action when needed.

Admin Assistant Responsibilities • Bill pay, including calls to payees regarding incorrect bills and preparation of payments for client approval • Reconcile checking accounts and investment statements • Prepare and make bank deposits • Organize tax documents • Negotiate with creditors • Review medical insurance papers and verifying proper processing of claims • Provide general organization of financial papers and systems • Collaborate with clients’ tax preparer, attorney, and investment professionals • Connect clients to vetted community resources • Prepare accountings and track client spending Additional responsibilities may include supporting the Company in providing: • Notary services • Fulfilling roles to act as power of attorney, trustee, executor, or guardian • Prepare client spending plans and update budgets • Preparing plans to reduce debt • Other duties, as assigned All Roles • Attend weekly staff meetings to review client cases • Record time daily and expenses monthly by/before deadline(s)

Executive Assistant We have a new position for a high level Executive Assistant experienced supporting C-Suite Executives for a client located at the boarder of Chicago and Indiana near the Chatham neighborhood. The Executive Assistant provides high-level administrative support to the CEO, CFO, COO, and Head of Human Resources, ensuring seamless day-to-day operations in a fast-paced manufacturing environment. This role requires exceptional organizational skills, attention to detail, and the ability to handle diverse tasks with discretion and professionalism. The ideal candidate is proactive, adaptable, and thrives in a manufacturing industry setting.Client offers the following benefits: medical, dental, vision, retirement benefits, disability, PTO, and life insurance- Pay range $80-$90kRecruiter: Connie Stathopoulos Key Responsibilities:<ol><li>Executive Support o Manage and prioritize complex calendars, including coordinating meetings, appointments, and site visits.</li><li> Serve as the liaison between executives and internal teams, ensuring clear and timely communication.</li><li> Prepare, edit, and distribute reports, presentations, and correspondence for meetings.</li><li>Assist with ongoing operational initiatives and special projects.</li><li> Support the VP of Operations in monitoring production metrics and generating operational reports.</li><li> Meeting & Event Coordination & Office Management</li><li> Organize leadership and cross-departmental meetings, including preparing agendas and recording meeting minutes.</li><li> Coordinate company events, executive town halls, and employee engagement activities.</li><li> Order kitchen and office supplies for the administration building</li><li> Manage the office facilities by coordinating with the facilities team anything that needs to be fixed throughout the administration building.</li><li> Arrange national and international travel for executives, including flights, accommodations, and ground transportation</li><li>. Process and track expense reports in accordance with company policies.</li><li> Handle sensitive information with the highest level of discretion and confidentiality.</li></ol>

Executive Assistant We are offering an exciting opportunity for an Executive Assistant to join a small team located in Chicago, Illinois. This role is pivotal in providing administrative support to two founders, with a focus on managing office operations. Salary range $80-$95k plus bonus. Client offers benefits including, medical, dental, 401k, and unlimited PTO.This is in office Monday- Thursday, and Fridays are work from home.Recruiter: Connie Stathopoulos Key Responsibilities:<ul><li>Administrative Support: Manage calendars, schedule appointments, and coordinate meetings, including preparing agendas and materials.</li><li>Travel Coordination: Arrange domestic and international travel, including flights, accommodations, transportation, and itineraries.</li><li>Communication: Serve as the primary point of contact for internal and external stakeholders on matters related to the partners. Draft and review correspondence, emails, and documents.</li><li>Project Management: Assist with special projects, including research, data collection, and creating presentations or reports.</li><li>Event Planning: Coordinate logistics for company events, meetings, and off-site activities.</li><li>Document Management: Maintain organized filing systems, including digital and hard-copy records, contracts, and confidential documents.</li><li>Office Operations: Support general office management tasks, including ordering supplies and liaising with vendors.</li><li>Confidentiality: Handle sensitive and confidential information with the utmost discretion.</li></ul>

Operations Support Assistant We are offering a contract for a permanent position as an Operations Support Assistant in the manufacturing industry, located in West Chicago, Illinois, United States. In this role, you will provide critical support to customer service representatives and other departments, ensuring the smooth running of operations. Responsibilities: • Accurately and efficiently process customer orders.• Use demand plans to assess inventory requirements.• Maintain precise records.• Verify the accuracy of entered orders and check product availability.• Assist with order entry, including the creation of new orders and modification of existing ones.• Coordinate with branches, customers, salespeople, and other departments on new orders, order statuses, products, shipments, and other related matters.• Generate batch tickets for products as required.• Provide support to other departments as needed.• Assist with inventory activities.

Executive Assistant Key Responsibilities:1. Accurately enter and verify data, including remittances, payments, and charges, into designated systems.2. Process ancillary charges and make minor adjustments as required.3. Apply knowledge of medical terminology and billing procedures to interpret and process information when necessary.4. Adhere to confidentiality and data security protocols.

Help Desk Analyst II We are offering a long-term contract employment opportunity for a Help Desk Analyst II in the dynamic field of construction and contracting. Based in Chicago, Illinois, this role involves assisting with various IT-related tasks. As a Help Desk Analyst II, you will have a range of responsibilities, including Android development, managing Cisco and Citrix technologies, and maintaining databases. Responsibilities:-Handle incoming O365 issues, Windows, Office Suite, and Azure ID tickets in a Helpdesk environment while providing level 2 technical assistance and support related to computer systems, hardware, or software.-Familiarity with ServiceNow is essential, with experience in using Intune highly preferred.-Assist with the transition from SCCM to Intune, managing devices on a global scale and the responsibility of installing, modifying, and repairing computer hardware and software.-Respond to queries either in person or over the phone as well as email inquiries and help requests from end users.-Demonstrate an exceptional customer service skill and ability to work in a fast-paced technical environment. Improve customer service, perception, and satisfaction and efficiently communicate with end-users to ensure customer satisfaction.-Demonstrate basic understanding and experience with MacOS environment, iPhone applications, networking concepts, and troubleshooting connectivity issues. Assist in troubleshooting Apple iPhone and other mobile devices.-Experience in fielding and answering calls in a helpdesk environment. Ask questions to determine the nature of the problem and walk users through the problem-solving process.-Assist with password resets in Active Directory, help troubleshoot account lockouts, and support Multifactor Authentication issues.