Virtual Assistant Jobs in Schaumburg, IL

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Executive Assistant

La Grange, IL
onsite
Permanent / Full Time
110000 - 130000 USD / Yearly
On behalf of our client we are looking for an experienced Executive Assistant to provide high level support within a manufacturing organization near La Grange, IL. This position plays a central role in keeping executive priorities organized, communications flowing smoothly, and key meetings and travel plans executed with precision. The ideal candidate is experienced, resourceful, and able to manage competing demands while maintaining confidentiality and strong attention to detail. Looking for someone to have direct experience supporting someone in the C-Suite. Compensation: $110k-$130k plus a 10%-12% bonus Hybrid 3 days in office 2 days wfh Medical, Dental, Vision, PTO, Sick, 401kOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Partner closely with senior leadership to anticipate needs, manage priorities• Oversee a demanding executive calendar by balancing requests, adjusting schedules as needed.• Arrange domestic and international travel plans, including transportation, lodging, itineraries, and required documentation. • Support board and committee activities by coordinating schedules, and preparing materials.• Organize leadership meetings, executive offsites, and organizing agendas.• Prepare executive for meetings by gathering background information, consolidating materials, and highlighting open items that require attention or decisions.• Manage incoming correspondence and requests.• Expense reports.
2026-11-02T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 65000 USD / Yearly
We are looking for an organized Administrative Assistant to support daily office operations. This position is ideal for someone who communicates clearly, manages multiple priorities effectively, and helps create a welcoming and efficient workplace. The successful candidate will handle front-office coordination, maintain accurate records, and provide dependable administrative support across routine business activities. Responsibilities: • Manage day-to-day administrative tasks to keep office operations running smoothly and efficiently. • Respond to incoming phone calls, direct inquiries appropriately, and provide courteous assistance to callers. • Welcome visitors and support front-desk activities with a detail-oriented and service-focused approach. • Enter, update, and maintain information in office records and databases with a high level of accuracy. • Prepare, organize, and file documents to ensure materials are easy to access and properly maintained. • Coordinate general office support activities, including scheduling, correspondence, and routine follow-up tasks.
2026-10-20T00:00:00Z

Administrative Assistant

Chicago, IL
onsite
Permanent / Full Time
55000 - 65000 USD / Yearly
On Behalf of our client we are looking for an organized Administrative Assistant to support daily office operations and scholarship program coordination in Chicago, Illinois. This role blends hands on administrative support with careful recordkeeping, supply management, and event preparation to help the team stay efficient during busy periods. The ideal candidate is detail-oriented and dependable. Compensation: $55k-$65k + potential bonusMonday-Friday 9:00am-5:00pm onsite$450 stipend towards health insurance after 6 months PTO, Sick DaysThere is no medical, dental, vision, or a 401k in placeOur specialized recruiting professionals apply their expertise and utilize our proprietary AI to find you great job matches faster Responsibilities:• Keep office spaces, storage areas, filing systems, and program materials well organized• Manage purchasing and replenishment of office supplies• Receive incoming shipments, unpack deliveries, and prepare materials for meetings, mailings, and special events• Maintain paper and digital records • Help with annual events• Provide administrative support for the scholarship program by monitoring application progress in the online portal and following up on incomplete submission• Track the receipt of transcripts, recommendation letters, and other required applicant documents to help ensure complete files• Assemble review packets, prepare data reports for committee use, and draft award or decline correspondence for leadership review• Maintain scholarship records throughout the full award cycle, including consent forms, releases, and related documentation
2026-11-03T00:00:00Z

Legal Assistant

Wheaton, IL
onsite
Permanent / Full Time
45000 - 55000 USD / Yearly
We are looking for a Legal Assistant to support a busy law office in Illinois. This opportunity is well suited for someone who is comfortable using technology, communicates effectively, and stays composed in a fast-paced setting. The role offers exposure to a broad range of legal administrative work while contributing to an organized and client-focused office environment. Responsibilities: • Manage daily administrative support activities, including preparing correspondence, responding to messages, copying and transmitting documents, and welcoming visitors in a courteous manner. • Organize incoming and outgoing mail and ensure office communications are routed accurately and efficiently. • Coordinate client meetings and maintain appointment schedules to support smooth day-to-day operations. • Monitor key dates and maintain a central calendar to help the team stay on track with deadlines and commitments. • Enter and update information in office systems with a high level of accuracy and attention to detail. • Assist with general operational needs, including monitoring inventory levels and arranging office supply orders when needed. • Work across Microsoft Word, Outlook, and other software platforms, adapting quickly to new tools and processes. • Provide additional administrative and legal support tasks as priorities shift within the office.
2026-10-19T00:00:00Z

Legal Assistant

Chicago, IL
onsite
Permanent / Full Time
60000 - 75000 USD / Yearly
We are looking for a detail-oriented Legal Assistant to support legal operations in Chicago, Illinois. This role focuses on preparing legal documentation, organizing case materials, and assisting attorneys with day-to-day administrative and procedural work. The ideal candidate is dependable, highly organized, and comfortable managing multiple priorities in a fast-paced legal environment. Responsibilities:• Prepare, review, and organize legal documents, agreements, and correspondence to support attorney workflows.• Maintain case files and legal records, ensuring documents are accurately filed and easy to retrieve when needed.• Coordinate schedules, deadlines, and appointments related to legal matters and court or client activities.• Conduct basic legal and factual research to help attorneys gather information for active matters.• Communicate with internal stakeholders, clients, and outside parties regarding documentation and case-related updates.• Track important dates and follow up on outstanding items to help keep legal matters moving efficiently.
2026-11-05T00:00:00Z

5 results for Virtual Assistant in Schaumburg, IL